march 5 2012 complete agenda

8/2/2019 March 5 2012 Complete Agenda

http://slidepdf.com/reader/full/march-5-2012-complete-agenda 1/240

AGENDA

MAYOR AND CITY COUNCIL – REGULAR SESSION

MONDAY, MARCH 5, 2012 – 4:30 P.M.

Closed Session – Monday, March 5, 2012 – 4:30 p.m. – 6:00 p.m. – Legal and Personnel Matters

1. CALL TO ORDER

2. REPORT ON CLOSED SESSION – Legal and Personnel Matters

3. PRAYER AND PLEDGE

4. CALL FOR BIDS

Bid Opening – Eagle’s Landing Irrigation Pump Station

5. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

6. APPROVAL OF MINUTES

A. Work Session – dated February 14, 2012B. Regular Session #4 dated February 21, 2012

7. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

Proclamation Designating the Week of March 12, 2012 as Girl Scout Cookie SaleProgram Week

8. PRIVATE EVENT PERMIT REQUESTS

A. Founders Entertainment Music Festival – Date Postponement to June 1-2, 2013Presented by: Lisa Mitchell, Private Events Coordinator

B. Ocean City Offshore Boat Races – Sunday, May 13, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Mike Yowaiski, OPARacing Organization

C. Play It Safe Events – Basketball, Dodgeball, Karaoke, Tennis and Volleyball – Various

Dates in JunePresented by: Lisa Mitchell, Private Events Coordinator and Donna Greenwood, OCDrug and Alcohol Abuse Prevention Committee

D. 14th Annual Lt. Mitch Maiorana Memorial Run-Swim-Run – Saturday, July 21, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Ryan Cowder, OC BeachPatrol Chapter of the U.S. Lifesaving Association



E. 2012 17th Annual Sand Duels Soccer Challenge – Saturday and Sunday, June 9-10, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Scott Westcoat, President,ASG Events, LLC

F. White Marlin Festival and Crab Soup Cook-Off – Request Approval for 3-Year

Continuation - Adding May 10, 2014Presented by: Lisa Mitchell, Private Events Coordinator

9. PUBLIC HEARINGS

Proposed Fare Increase for West Ocean City Park and Ride Shuttle

10. UNFINISHED BUSINESS

11. NEW BUSINESS

Request Approval for Caine Woods Community Association to Serve Beer and Wine at FiestaPark FunctionsPresented by: Dennis Dare, President

12. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNINGAND COMMUNITY DEVELOPMENT

13. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

14. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2012-09 to Authorize and Empower Mayor and City Councilof Ocean City to Issue and Sell General Obligation Municipal Purpose and RefundingBonds not to Exceed Thirty Four Million Seven Hundred Thousand Dollars ($34,700,000)Maximum Aggregate Principal Amount

B. Second Reading – Ordinance 2012-10 to Amend FY 2012 Budget

C. First Reading – Ordinance to Amend Chapter 102 Entitled Vehicles for Hire (to allow thetaxi indicator roof light to be an ad carrier)

D. First Reading – Ordinance to Authorize the Sale of Certain Municipal Real Property(Mediterranean Drive – street end)

E. First Reading – Ordinance to Authorize the Purchase of Real Property (4th

Street andPhiladelphia Avenue)

F. Resolution Establishing Certain Maximum Taxicab Rates for Municipal Taxicabs(authorizes a motor fuel surcharge of $1.00 per fare if retail cost of regular test fuel equalsor exceeds $4 per gallon based on AAA State of Maryland average)



15. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

A. Bid Award Recommendation for Eagle’s Landing Clubhouse Carpeting and Flooring

B. Bid Award Recommendation for Coastal Highway Median Renovations

16. COMMENTS FROM CITIZENS – 5 MINUTE TIME LIMIT

17. COMMENTS FROM THE MAYOR AND CITY COUNCIL



REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, MARCH 5, 2012

2 – Report on Closed Session – 4:30 p.m. – 6:00 p.m. - Legal

and Personnel Matters



NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

DATE AND TIME: Monday, March 5, 2012 4:30 p.m.

PLACE: City Hall

SUBJECT: Legal and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

X

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;8. Consult with staff, consultants or other individuals about pending or potential

litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or

matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process



REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday

March 5, 2012, a closed session was held on Monday, March 5, 2012 at 4:30 p.m.

The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Personnel Matters

(b) Persons present:

Mayor & Interim City Manager Richard MeehanCouncil President Jim Hall,

Council Secretary Lloyd Martin

Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas andBrent Ashley

City Solicitor Guy AyresJohn Anzivino, Senior Vice President of Springsted

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd





4 – CALL FOR BIDS

Bid Opening – Eagle’s Landing Irrigation Pump Station



The TOWN OF OCEAN CITY, MARYLAND issoliciting bids for:

Eagles Landing Golf Course Irrigation Pump Station Replacement

The scope of this work is as follows: The removal of the existing golf course irrigation pumpstation, providing the replacement pump station (including freight) which meets or exceeds thespecifications contained in this bid, the installation of said pump station, the start up of saidpump station in compliance with manufacturers requirements, electrical connections to providedcircuit breaker, connection to existing mainline and service throughout the warranty period. Thisbid covers all aspects included in this golf course irrigation pump station project as stated inthese bid specifications or implied as per industry standards.

The irrigation pump station is located at

Eagle’s Landing Golf Course8828 Bald Eagle RoadBerlin, Maryland 21811

On site contact;

Joe Perry CGCSGolf Course Superintendent

Eagle’s Landing Golf Course8828 Bald Eagle RoadBerlin, MD 21811office 410-520-5408cell 443-614-2189email jperry @oceancitymd.gov

To be considered, your completed bid must be received by:

Rick Meehan, Mayor / Interim City Manager301 Baltimore AvenueOcean City, MD 21842

On or before 11:00 a.m., March 5, 2012



TOWN OF OCEAN CITY

OCEAN CITY, MARYLAND

BID DOCUMENT FOR

Eagles Landing Irrigation Pump Station Replacement

COUNCIL

JAMES S. HALL

PRESIDENT

LLOYD MARTIN

SECRETARY

BRENT ASHLEY

DOUG CYMEKJOE HALL

MARY P. KNIGHT

MARGARET L. PILLAS

MAYOR CITY MANAGER

RICHARD W. MEEHAN RICHARD W. MEEHAN

DIRECTOR OF RECREATION & PARKSTHOMAS J. SHUSTER, CPRP

BID OPENING DATE/TIME:

7 PM, MONDAY, MARCH 5, 2012



INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY,MARYLAND (herein called the ”TOWN”), at the office of the City Manager, 301 BaltimoreAvenue, Ocean City, Maryland during normal business hours until 11:00 a.m., Monday, March

5, 2012, and then opened and read aloud at the council meeting.

Each BID must be submitted in a sealed envelope, addressed to Mr. Richard Meehan,City Manager. Each sealed envelope containing a BID must be plainly marked on the outside asBID for: Eagles Landing Irrigation Pump Station Replacement and the envelope should bearon the outside the name of the BIDDER, his address, and the name of the project for which theBID is submitted. If forwarded by mail, the sealed envelope containing the BID must beenclosed in another envelope addressed to the Town of Ocean City, City Manager’s Office, 301Baltimore Avenue, Ocean City, Maryland 21842.

All BIDS must be made on the required BID form. All blank spaces for BID prices mustbe completed in ink or typewritten, and the BID form must be fully completed and executed

when submitted. Only one copy of the BID form is required.

One lump sum price is requested for all the work described under the BID documents. Acredit for the existing pump station equipment shall be provided as a deduct alternate. EaglesLanding Course reserves the right to keep the pump station.

The TOWN will not consider pump station bids from Manufacturers who have notsuccessfully manufactured at least five stations of comparable size to what is specified hereinwithin the past three years, and who cannot be recommended by their references.

The TOWN may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS orauthorized postponement thereof. Any BID received after the time and date specified shall notbe considered. No BIDDER may withdraw a BID within 60 days after the actual date of theopening thereof. Should there be reasons why the contract cannot be awarded within thespecified period, the time may be extended by the TOWN.

After BIDS have been submitted, the BIDDER shall not assert that there was amisunderstanding concerning the quantities or the nature of the SCOPE OF WORK to beperformed.

All applicable start-up, delivery charges, installation, testing, demolition, etc. shall be

included in the lump sum bid. BIDS shall reflect F.O.B. Berlin, Maryland.

The TOWN shall provide to BIDDERS prior to BIDDING, all information that ispertinent to, and delineates and describes the scope of the BID.

The CONTRACT DOCUMENTS contain the provisions required for the completion of the work. Information obtained from an officer, agent, or employee of the TOWN or any other



person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve himfrom fulfilling any of the conditions of the contract.

The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of theAgreement by the TOWN. Should there be reasons why the notice to proceed cannot be issuedwithin such period, the time may be extended by mutual agreement between the TOWN andCONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) dayperiod or within the period mutually agreed upon, the CONTRACTOR may terminate theAgreement without further liability on the part of either party.

The Manufacturer/Contractor must submit with their BID, the following information forthe proposed pumping station:

1) Pump models, Manufacturer and curves.

2) Motor Manufacturer, HP's, and service factors.

3) Microprocessor Manufacturer.

4) Touch screen Manufacturer.

5) Relief valve size and Manufacturer.

6) Variable speed drive Manufacturer.

7) A sketch of the pump station layout.

All materials dealing with the pump station including BID documents, submittals, andOperating and Maintenance material SHALL BE specific to Eagles Landing Golf Course's

Irrigation Pump Station. Generic statements or non-applicable information will not be acceptedand may affect the award of the bid and final acceptance of the station.

The TOWN may make such investigations as it deems necessary to determine the abilityof the BIDDER to perform the WORK and the BIDDER shall furnish to the TOWN all suchinformation and date for this purpose as the TOWN may request.

The TOWN reserves the right to reject any BID if the evidence submitted by, orinvestigation of, such BIDDER fails to satisfy the TOWN that such BIDDER is properlyqualified to carry out the obligations of the Agreement and to complete the WORK contemplatedtherein.

The CONTRACTOR shall within fourteen (14) days after the receipt of the NOTICE OFAWARD furnish the TOWN with a Performance Bond and a Payment Bond in penal sums equalto the amount of the CONTRACT PRICE, conditioned upon the performance by theCONTRACTOR of all undertakings, covenants, terms, conditions and agreements of theCONTRACT DOCUMENTS, and upon the prompt payment by the CONTRACTOR to allpersons supplying labor and materials in the prosecution of the WORK provided by theCONTRACT DOCUMENTS. Such BONDS shall be executed by the CONTRACTOR and



corporate bonding company licensed to transact such business in the state in which the WORK isto be performed and named on the current list of "Surety Companies Acceptable on FederalBonds" as published in the Circular Number 570. The expense of these BONDS shall be borneby the Contractor. If at any time a surety on any such BOND is declared a bankrupt or loses itsright to do business in the State of Maryland OR IS REMOVED FROM THE LIST OFSURETY COMPANIES ACCEPTED ON FEDERAL Bonds, CONTRACTOR shall within ten(10) days after notice from the TOWN TO DO SO, SUBSTITUTE AN ACCEPTABLE bond (orbonds) in such form and sum and signed by such other surety or sureties as may be satisfactoryto the TOWN. Performance and Payment Bonds shall utilize current American Institute of Architects (AIA) format.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the service shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the site and for reading and being thoroughlyfamiliar with the scope of the work requested. The failure or omission of any BIDDER to do anyof the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.

Eagles Landing Golf Course is an existing 18-hole golf course. Manufacturing of thepump station is expected to begin immediately after award. Installation of pump station shall beon a schedule negotiated with Joe Perry CGCS and under no circumstances should thecompletion date be after May 24th, 2012. Start-up of the pump station will be coordinated withJoe Perry CGCS the day following installation.



SCOPE OF WORK

Project Description and Scope of Services

The removal of the existing golf course irrigation pump station, providing thereplacement pump station (including freight) which meets or exceeds the specificationscontained in this bid, the installation of said pump station, the start-up of said pump station incompliance with manufacturers requirements, electrical connections to provided circuit breaker,connection to existing irrigation mainline and service throughout the warranty period. This bidcovers all aspects included in this golf course irrigation pump station replacement project asstated in these bid specifications or implied as per industry standards.

The layout of the replacement pump station should follow the design schematic includedin this bid document. Any variation would need to be approved by Joe Perry. The low BIDDERshall supply the names and addresses of major material suppliers and subcontractors when

requested to do so by the Town.

Contact Joe Perry CGCS to schedule a site inspection prior to submitting the bid.

Joe Perry CGCSGolf Course SuperintendentEagle’s Landing Golf Course8828 Bald Eagle RoadBerlin, MD 21811office 410-520-5408

cell 443-614-2189email jperry @oceancitymd.gov



BID FORM

Proposal of ___________________________________ (hereinafter “BIDDER”),

organized and existing under the laws of the State of ____________________________

doing business as a/an ______________________________________________.

To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND

(hereinafter called the “TOWN”).

In compliance with your Advertisement for Bids, BIDDER hereby proposes to

Perform all WORK for the Eagles Landing Irrigation Pump Station Replacement

in strict accordance with the CONTRACT DOCUMENTS, within.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID

each party thereto certifies as to his own organization, that this BID has been arrived at

independently, without consultation, communication, or agreement as to any matter

relating to this BID with any other bidder or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a

date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT by May

24th, 2012.

BIDDER further agrees to pay as liquidate damages, the sum of $1,000.00 (OneThousand dollars) for each consecutive calendar day thereafter.



BID FORM CONTINUED

BIDDER agrees to supply all labor and materials described in the GENERALSPECIFICATIONS for the Eagles Landing Irrigation Pump Station Replacement as detailedin this bid document.

BASE BID I - PREFABRICATED 3 PUMP VFD TURBINE PUMP STATION

To furnish and deliver a three phase, 3 pump VFD turbine pump station and appurtenances inaccordance with the specifications for the lump sum price of:

_____________________________________________________________________________(Dollars)

$__________________________________.(in figures)

ALTERNATE BID I – EXITING PUMP STATION CREDIT

To remove the existing pump station and appurtenances from the site in accordance with thespecifications for the lump sum price of:

_____________________________________________________________________________(Dollars)

$__________________________________.(in figures)

Pump Station Manufacturer: ________________________________________________.

We have included all information with our Bid Form as required.

NOTE: BIDS shall include all applicable fees.

Respectfully submitted, Date_______

_______________________________Signature

_______________________________Address

_______________________________

___________________________________Name Printed

___________________________________Title

___________________________________License Number



MANUFACTURER/CONTRACTOR REFERENCES: (VFD Turbine Pump Stations, must be asclose to Ocean City, Maryland, as possible)

1. Project Name: ______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: _____________________________________________________________

Phone: ____________________________________________________________________

Year/Type of Installation: _____________________________________________________

2. Project Name: ______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________

Year/Type of Installation: ______________________________________________________

3. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________




4. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________


5. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________




CONTRACTOR REFERENCES: (Turbine Pump Stations, must be as close to Ocean City,Maryland, as possible)

1. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________


2. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________


3. Project Name: _______________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: _____________________________________________________________________




AGREEMENT

THIS AGREEMENT is dated as of the __________ day of __________ year 2012 byand between the Mayor and City Council of Ocean City, Maryland (hereinafter) called(OWNER) and _____________________________________________________ (hereinafter)called (CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter setforth, agree as follows:

1. The CONTRACTOR will commence and complete the Eagles Landing Irrigation PumpStation Replacement.

2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor andother services necessary for the construction of the PROJECT described herein.

3. The CONTRACTOR will commence the required work by the CONTRACT

DOCUMENTS in such a manner that the work will be completed no later than May 24th,2012. unless the period for the completion is extended otherwise by the CONTRACTDOCUMENTS.

4. The CONTRACTOR agrees to perform all the WORK described in the CONTRACTDOCUMENTS and comply with the terms therein for the sum of _________________________________________________ dollars ($______________________).

5. The term “CONTRACT DOCUMENTS” means and includes the following”

A. Information for Bidders

B. Bid FormsC. AgreementD. Payment BondE. Performance BondF. Notice to ProceedG. Supplemental General ConditionsH. Scope of Work

6. The Town will pay the CONTRACTOR in the manner and at such time as set forth in theSupplemental General Conditions such as amounts as required by the CONTRACTDOCUMENTS.

7. This agreement shall be binding upon all parties hereto and their perspective heirs,executors, administrators, successors, and assigns.



IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed bytheir duly authorized officials, this Agreement in duplicate each of which shall be deemedan original on the date first above written.

CONTRACTOR: TOWN:

______________________________ ______________________________

BY ___________________________ BY ___________________________RICHARD W. MEEHANCITY MANAGER

NAME ________________________

TITLE ________________________(SEAL) (SEAL)

ATTEST ______________________ ATTEST _______________________

NAME ________________________ NAME _________________________



PAYMENT BOND

Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable.__________________________________________________________________________________________________

CONTRACTOR (Name and Address): SURETY (Name and Address of Principal Place of Business):

OWNER: The Mayor and City Council of Ocean City, Maryland301 Baltimore AvenueOcean City, MD 21842

CONTRACTDate:Amount:Description:

BONDBond Number:Date (Not earlier than Contract Date):Amount:Modifications to this Bond Form:

Surety and Contractor, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each causethis Payment Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

CONTRACTOR AS PRINCIPAL SURETYCompany:

Signature: _________________________ (Seal) _____________________________________________(Seal)Name and Title: Surety’s Name and Corporate Seal

By: __________________________________________Signature and Title:(Attach Power of Attorney)

(Space is provided below for signatures of additionalparties, if requires.)

Attest: ________________________________________Signature and Title:

CONTRACTOR AS PRINCIPAL SURETYCompany:

Signature: _________________________ (Seal) _____________________________________________(Seal)Name and Title: Surety’s Name and Corporate Seal

By: __________________________________________Signature and Title:

EJCDC No. C-615 (2002 Edition)

Originally prepared through the joint efforts of the Surety Association of America, Engineers JointContract Documents Committee, the Associated General Contractors of America, the AmericanInstitute of Architects, the American Subcontractors Association, and the Associated SpecialtyContractors.H:\10000\13800\Specs\INTRANET VERS\C-615.doc September, 2005

00615-1



NOTICE TO PROCEED

To: Date:

Project: Eagles Landing Irrigation Pump Station Replacement

You are hereby notified to commence WORK in accordance with the Agreement dated_______________ on or before _______________. The date of completion of all WORK istherefore: May 24th, 2012.

MAYOR AND CITY COUNCIL OF

OCEAN CITY, MARYLAND

By: ___________________________Richard W. Meehan, City Manager

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged by________________________________________________________________, this the

_______________ day of ______________________, 20_____.

By_______________________________

Title _____________________________



Supplemental General Conditions

I. The payment for furnishing, delivering, installing and testing pumps, motors, wiring andcontrols will be made as follows:

1. 90% NET 30 days upon invoicing after arrival of the pump station on siteproviding on visual inspection the pump station is undamaged andincludes all proper equipment, safeties, etc. as outlined in thesespecifications.

2. 8% NET 30 days upon invoicing and successful acceptance of the pumpstation performance and training of Eagles Landing Golf Course personnelhas been completed.

3. 2% NET 30 days upon invoicing providing any defects have beencorrected and adjusted and all Operating and Maintenance binders havebeen received and approved.

II. For purposes of Town of Ocean City’s payments to the Manufacturer/Contractor, JoePerry CGCS will determine the acceptance of work completed under this Contract. Adetermination made by Joe Perry CGCS in good faith shall be final and binding. Finalacceptance of the work will be considered when the pump station is operating to thesatisfaction of Eagles Landing Golf Course. The station will be accepted as a whole andnot in parts. Final payment will be provided when the Manufacturer/Contractor hasdemonstrated to Eagles Landing Golf Course that all claims arising from the agreementincluding claims by suppliers and subcontractors have been released and theManufacturer/Contractor has delivered and had approved all Maintenance and OperatingManuals as specified.

III. The Manufacturer/Contractor or any subcontractor shall perform all work with labor,which will work harmoniously with other elements of labor involved in the constructionof the project. The Manufacturer/Contractor must insure that all employees,subcontractors, suppliers and visitors to the project remain only in authorized areas. TheManufacturer/Contractor shall use his best efforts to ensure that all employees, suppliers,and visitors do not negatively impact on any services being provided to or work beingperformed in or about Eagles Landing Golf Course.

IV. All work shall be done in accordance with NEC, Maryland and Worcester County Codes.The Manufacturer/Contractor shall comply with all United States, Maryland andWorcester County laws regarding hazard communications and disposal of hazardous

waste. Copies of Material Safety Data Sheets for all hazardous materials brought on siteshall be provided to Joe Perry CGCS.

V. All electrical work shall be in compliance with the current edition of the National ElectricCode (NEC).



VI. The Manufacturer/Contractor shall be responsible for and protect his equipment andmaterials stored at the golf course against damage by fire, theft, vandalism or othercauses until the Contract is complete and the installation accepted.

VII. The successful Manufacturer/Contractor will be required to deliver, install and test theproposed pump station under the following requirements:

1. The pump house area must be left in a clean and safe condition at the end of eachwork day. "clean and safe" will be at the discretion of Joe Perry, CGCS. TheManufacturer/Contractor shall appoint a supervisor who shall be responsible forall safety measures, as well as for compliance with all applicable governmentallaws, ordinances, rules and regulations.

2. Any necessary building access must be arranged 24 hours in advance with JoePerry CGCS.

3. Manufacturer/Contractor, employees and visitors to the site are expected tomaintain an appropriate appearance at all times while working on the site. Shirts

must be worn at all times.

4. No work will be allowed on Saturdays, Sundays or Holidays.

VIII. The omission of any material from this specification is not to be interpreted to the effectthat omitted material will not be furnished by the Manufacturer/contractor. All materialand labor, unless specifically indicated as being furnished by others, must be furnishedand installed by the Manufacturer/Contractor under the signed agreement.

IX. Joe Perry CGCS will punch list the pump station immediately after start-up. Joe PerryCGCS will advise the Manufacturer/Contractor whether or not such work has been

completed in accordance with the Contract Documents. When theManufacturer/Contractor’s work and submittals have been fully completed in accordancewith the Contract Documents, Town of Ocean City will authorize final payment.



PUMP STATION

TECHNICAL SPECIFICATIONS

PART I -- GENERAL

1.01 RELATED DOCUMENTS

A. The AGREEMENT and SUPPLEMENTAL CONDITIONS apply to the work of this Division, as well as the sketch.

1.02 WORK INCLUDED

A. Provide, deliver, install and test a totally automatic, prefabricated, three pump,variable speed, vertical turbine pump station as outlined in these specifications.

B. Main electrical connection shall be by the Manufacturer/Contractor. This work

shall consist of installation of a single conduit from the supply point disconnect atthe pump house circuit breaker panel to the pump station and bumping of pumpmotors for proper rotation. Local permitting and inspection/approval will be theresponsibility of Eagles Landing Golf Course.

C. All pump station wiring, including motor connections, pressure transducers, levelcontrols and flow meters shall be by the Manufacturer/Contractor.

D. The omission of any material from this specification is not to be interpreted to theeffect that omitted material will not be furnished by the Manufacturer/Contractor.All material and labor, unless specifically indicated as being furnished by others,

must be furnished and installed by the Manufacturer/Contractor under the signedagreement.

1.03 QUALITY ASSURANCE

A. Award of a Contract for the work of this Division shall be contingent uponapproval of the pump station Manufacturer/Contractor by the Town of Ocean Cityafter review of their qualifications.

B. Pump station Manufacturer and Contractor shall each furnish proof of having atleast five (5) years’ experience in the manufacture, start-up and adjustment of

flow based microprocessor controlled variable speed pump stations of this sizeand scope. A list of five (5) past projects within the last 3 years comparable to thesize specified herein, including names and phone numbers of owners/operators of comparable stations shall be submitted. The references must be as geographicallyclose as possible to Ocean City, Maryland.

C. Applicable requirements of accepted Standards and Codes shall apply to the work of this Division:



C. Maintenance and Operating Instruction Manuals - three (3) complete manuals --

shall be furnished to Joe Perry at the completion of the project. These Manualsshall be in the form of 3-ring binders and shall contain all Operating andMaintenance Manuals for all the mechanical equipment outlined above.

1.06 DELIVERY, HANDLING AND STORAGE

A. Pack, ship, deliver, set and test pump station in such a manner as to protect it fromdamage due to weather, vandalism, theft, shipping or other cause.

B. Pump station and all components shall be shrink wrapped or tarped duringshipping. Any imperfections in the station due to failure to protect the station andits components during shipping shall be repaired to the satisfaction of Joe Perry atno additional cost to Town of Ocean City.

C. Manufacturer/contractor shall be responsible for arranging and paying for allequipment or services needed to deliver, set, install and test the pump station.

Manufacturer/Contractor shall be responsible for coordination of delivery of thepump station on a schedule negotiated with the Joe Perry. TheManufacturer/Contractor will be responsible for technical start up.

D. Manufacturer/Contractor shall visit the site and determine the size crane needed toinstall the pump station into the existing pump house and how to access the pumphouse location.

E. Eagles Landing Golf Course shall be responsible for building addition andrenovations.

1.07 WARRANTIES

A. Pump station Manufacturer/Contractor shall warrant all materials and equipmentto be free of defects for a period of one (1) year from the date of final acceptanceor 18 months after shipment, whichever occurs first.

B. Pump station Manufacturer shall be responsible for coordinating warrantyon all items, whether or not of their manufacture. Warranty shall be one contact,which is the manufacturer’s authorized service center regardless of equipmentManufacturer.

B. In addition, where equipment Manufacturer’s offer extended warranties, pumpstation Manufacturer shall honor the material guarantee to the full extent of theManufacturer’s Warranty Statement.

1.08 MAINTENANCE AND OPERATING INSTRUCTIONS

A. The bid shall include an allowance for sixteen (16) hours of instruction (twoseparate visits) of Eagles Landing Golf Course’s personnel at completion of



Check/Test/Start-up/Adjust operations. Joe Perry shall set dates of final test andtraining. Pump station testing and instruction shall be provided as per thespecifications.

B. Upon application for acceptance and final payment, three (3) three-ring binderstitled MAINTENANCE AND OPERATING INSTRUCTIONS FOR EAGLESLANDING GOLF COURSE’S IRRIGATION PUMP STATION, shall besubmitted for review and approval. The Maintenance & Operating Manuals shallcontain:

1. A complete set of original "Approved" submittals of all pump stationequipment;

2. A complete set of operating instructions for each item of pumping,control, drive and safety equipment.

3. A complete set of maintenance instructions for each item of pumping,control, drive and safety equipment.

4. A copy of the pump station schematic and record drawing.

5. A copy of the suggested flow and pressure settings for the various controlequipment for the station.

6. A complete set of pump curves for the pumps installed with the operatingpoints and operating curves highlighted.

C. Binders shall be divided into sections with table of contents and index dividers.

PART II -- PRODUCTS

2.01 GENERAL

A. All materials to be incorporated in the pump station shall be new, without flaws ordefects and shall conform to all standards set forth in these specifications and asapproved by the Owner’s Representative.

B. Pump station to be installed by the Manufacturer/Contractor on existing wet wellin the existing pump house. Station shall be set into existing building through the

roof. See attached dimensional sketch of existing pump house.

C. Roof shall be removed and replaced by the Manufacturer/Contractor with thecrane being used to remove the old pump station and install the new pump station.Roof is attached to the pump house building with 4 bolts.

D. The power supply, three phase, 480 volt, 60 hertz, 200 amps is existing and shallbe upgraded to 400 amps by the Town of Ocean City. Power shall be brought to



the pump station control panel from the new circuit breaker provided by EaglesLanding Golf Course by the Manufacturer/Contractor.

E. The pump station is to be completely, wired, piped, painted, and tested beforeleaving the factory. The pump manifold and piping shall be tested at 150% of maximum pump pressure and be leak and drip free. The electrical componentsshall be tested at the rated voltage and the control circuits shall be tested insimulated conditions.

F. No pressure gages, pressure switches, water activated devices, or water lines of any sort shall be installed inside of any electrical control panel.

G. The pump station shall be pre-fabricated on steel skid plates to supportcomponents and to serve as a mounting base.

H. The pump station skid shall be manufactured so that it and the pumps can beinstalled in place with a crane. Lift points shall be indicated to unload and set thestation. Pump station shall be installed in existing building through the roof.

Existing single door is 35 inches wide. Existing pump station shall be removedby the pump station Manufacturer/Contractor. All building demolition and repairwork except roof shall be performed by Eagles Landing Golf Course.

I. All pumps shall operate at a discharge head of 277 feet (120 psi) as they exit thestation. Main pumps shall be two (2) approximately 750 gpm, not to exceed 75horsepower each. Jockey pump shall not exceed 5 Hp.

J. Existing pump station wet well is approximately 12 feet deep.

K. The entire station shall be UL Listed as a packaged pump station.

L. Pump station shall be as manufactured by Xylem Flowtronex or approved equal.

2.02 CONSTRUCTION

A. All nuts, bolts, washers and fasteners shall be zinc or cadmium plated forcorrosion resistance. Anti-corrosion washers to be used on each side of fasteners.

B. All piping within the pump station shall independently supported. Pumps andother equipment shall not be used to support the pipe.

C. Pump station construction shall be of the modular form utilizing a steel base withminimum 3/16 inch checkered steel plate and minimum 6 inch heavy weightchannel iron base structurally adequate to support the pumps, piping and electricalequipment as a single integral assembly. Deck plate shall be 100% seal welded tomain structural members.



D. A raised pump pedestal covered with 1 inch smooth steel plate shall be providedfor pump and motor installations on the pump station. Smooth plate shall be 100%seal welded to main structural members.

E. Pump station discharge header shall be constructed from Schedule 40 standardweight steel of suitable design flow so that the velocity does not exceed 15 feetper second. The header shall be constructed with 150# cast iron flanged,victaulic, or welded fittings as required for valved connections to pump dischargeheader.

F. Pump station to connect to irrigation system with 12 inch x 10 inch mechanical joint connection. Pressure relief discharge is to be connected to the wye strainerflush and shall be piped off the skid and outside the building back into the pond aminimum of 50 feet away from the intake screen and piping. All discharge pipeshall be steel through the wall of the proposed addition to outside of the buildingfootprint. Attach main discharge pipe to existing shortened 10 inch PVC mainlinepipe. Pipe wye strainer relief to pond as specified.

G. Wet well hatch shall be made of 3/16 inch deck plate.

2.03 VERTICAL TURBINE PUMPS

A. The entire pump assembly including the bowl assembly, column and shaftingshall be of a single United States manufacture. The pumpManufacturer/contractor shall have a network of service centers and pumptechnicians to handle service, repair, and the handling of warranty procedures.

Bowl assemblies including suction case, intermediate bowls and discharge bowlsshall be cast iron. Closed impellers shall be of bronze construction and statically

balanced. Impellers shall have perihedral seals to provide vertical cylindrical andhorizontal surface impeller sealing. This seal shall prevent pump shaft stretchfrom affecting pump performance. Impellers shall be adjusted vertically bymeans of an adjusting nut located at the top of the shaft. Pump bowl assembliesshall be as manufactured by Xylem Goulds or approved equal.

The pump suction case shall incorporate vanes to guide fluid and have a "flare" tominimize shock and entrance losses.

Pump shafts shall be turned, ground and polished stainless steel, 416 AISI alloywith 100,000 psi tensile strength. The pump shafts shall meet the requirements of

size, horsepower rating, smoothness and straightness tolerances of ANSI B58.1,Section 4.2, Table 4. The shafts are to be supported by bearings above and beloweach impeller.

The suction case bearing, constructed of bronze alloy, shall stabilize the bottom of the pump shaft and provide accurate alignment of all impellers. The bearing shallbe a minimum of five shaft diameters in length and shall have a bronze collarimmediately above to prevent abrasives from entering the bearing.



Pump strainers shall be galvanized heavy basket type, corrosive resistant. Theopen area of the strainer shall not be less than five times the suction bell inletarea.

Discharge column pipes shall conform to ASTM A106 standards. Column endsshall be machine faced to provide a butt fit between column sections to maintainalignment throughout pump column assembly. Discharge column piping shall befurnished in interchangeable sections with flanged or threaded couplings. Lineshafts shall be polished steel utilizing non-corrosive sleeves at each bearing. Lineshafts shall have steel couplings with left hand threads. Stainless steel shaft asdiscussed above shall be used when passing through the stuffing box.

The discharge head shall support the entire pump assembly and shall be an openstyle head. The discharge header shall be fabricated steel constructed with aminimum 60,000 psi tensile strength with a safety factor of 5 to 1 to providemaximum strength. The discharge header shall be not less than 275 psi and beflanged with the top diameter matching the diameter of the motor base to evenly

distribute the load. Header shall be tested to 413 psi. Discharge header shall beequipped with a drain for the stuffing box leakage. No leakage is allowed to runonto the skid. Pipe leakage from stuffing box back into wet well. The headershall include, along with a stuffing box, a gland, bypass line, bronze bushing,packing and water slinger. (No grease or Teflon type packing boxes shall beapproved.) Milithium disulfite based packings are preferred. Packing shall becompressed around shaft by an adjustable two piece gland. Dual bypass tubingshall be included for proper packing lubrication and cooling.

Discharge head shall incorporate an integral air separation chamber allowing airto be discharged through an air release line mounted on top of the head. Pump

shall have a relief line to relieve water to prevent the pump from over-heatingduring shut-off conditions. Discharge from the relief lines shall be piped back tothe wet well.

Pumps shall have a 11 foot set from the bottom of the strainers to the top of

the pump pedestal skid support. Manufacturer/contractor/Contractor shallcoordinate set with Joe Perry before assembling pump shafts. Minimum pumpefficiency shall be 84 percent.

2.04 VERTICAL TURBINE MOTORS

A. The motors shall be of U.S. manufacture, 1800 RPM, 3 Phase, 480 volt inverterrated for 60 cycle, 40 degree C ambient, continuous performance. Pump motorsshall be squirrel cage induction type vertical hollow shaft motors with rodentscreens, conforming to the latest standards of the current American NationalStandard Association including rating, characteristics, and tests. The pumps andmotors shall be connected by a bolt-down coupling located in the motors. Themotors temperature rise shall conform to NEMA MG-1-12.42 for Class Finstallations. The motors shall have a thrust bearing of significant rating to carry



the weight of all rotating parts and the hydraulic thrust of the pump. Bearingshould be sized for a minimum life of 5 years.

Motors shall be equipped with a non-reverse ratchet to protect the pumps fromreverse rotation damage caused by a check valve failure or incorrect electricalphasing.

The motors shall be sized so that the maximum possible load developed under allpumping conditions specified will not exceed the nameplate horsepower. Pumpsdesigned with the motors running in their service factor at design point will berejected.

The pump station Manufacturer/contractor shall provide on each pump motor a120 volt, single phase space heater of ample size to prevent condensation withinthe motor. The space heater shall be de-energized when the motor is running.

Minimum motor efficiency shall be 94.1 percent. Main horsepower’s shall notexceed 75 horsepower.

2.05 SUBMERSIBLE PUMP AND MOTOR

A. Pump station skid shall include a multistage turbine type submersible pressuremaintenance pump capable of pumping minimum 50 gpm at 277 feet as it leavesthe station. Minimum pump efficiency shall be 65 percent. Pump shall include100,000 psi stainless steel shaft, type 416 with water lubricated bronze suction,discharge and intermediate bowl bearings. Impellers shall be stainless steel. Thebowls shall have vitra glass lined waterways for maximum efficiency and wearprotection. The inlet area shall have a net open area of at least four times the eyearea of the impeller. Submersible pump shall be as manufactured by Goulds,

Grundfos or equal.

B. The submersible motor shall meet NEMA standards and operate within thenameplate horsepower for any point on the operating curve, minimum of 5horsepower. The motor shall be of corrosion resistant construction, 316 stainlesssteel shell, splines stainless steel shaft, cast iron end bells, hermetically sealedwindings, Kingsbury-type thrust bearings, pressure equalizing diaphragm,removable water-bloc lead connector and CSA recognized. Motor shall be asmanufactured by Franklin.

C. The Manufacturer/contractor shall use a properly installed submersible splice kit

to connect to the submersible motor. The power cable shall be CSA Listed, typeTW rated for 600 volts with ground wire.

D. Bottom of pressure maintenance pump shall be installed minimum 6 inches, andmaximum 8 inches, from top of wet well floor.

2.06 VARIABLE SPEED DRIVE



A. The invertor Manufacturer shall have a minimum of 5 years’ experience ininvertors and shall have a minimum 4 years’ experience with IGBT transistorsused with the drive to produce the output PWM waveform, allowing quiet motoroperations.

B. The adjustable speed invertor shall be a pulse width modulated (PWM) designthat has a carrier frequency of 3KHZ or higher so no acoustic noise will beproduced onto the motor. The adjustable speed drive shall generate a sine-coded,adjustable voltage/frequency three phase output for complete speed control of anyNEMA B VAV duty squirrel cage induction motor. The adjustable speed driveshall maintain a 120% current overload capability for sixty seconds withautomatic stall prevention and boost to prevent a nuisance tripping during load orline side transient conditions. The adjustable speed drive shall maintain a powerfactor of not less than 0.95 throughout its speed range.

The adjustable speed drive shall have the following basic design:

1. Converter shall consist of a modular assembly consisting of diode rectifier and

capacitor assembly which will first convert, then filter and maintain a fixed DCvoltage source from the fixed voltage and frequency input.2. Invertor shall use Insulated Gate Biopolar Transistor (IGBT) with a minimumrating of 1000 VDC on 480 VAC controls to invert the converter fixed DCvoltage into a sine-coded pulse width modulated output.3. Control logic shall consist of a single printed circuit board for all horsepowersizes and incorporate an 8 bit or larger, microcomputer central processing unit tocontrol all invertor, converter, base drive and external interface functions.4. Terminal strip for input and output signals must be provided.5. Drive to be mounted in the high voltage control panel.

C. Adjustable speed drive to include, as a minimum, the following design features asstandard:

1. 3KHz or higher sine-coded, pulse width modulated output2. Eight bit microcomputer control logic3. Maximum and minimum speed adjustment capability4. Controlled speed range of minimum 20:15. Overload capability of 120% for 60 seconds, 110% continuous6. Process follower 4-20m ADC, 0-5 VDC, 01-10 VDC or 0-135 ohm

resistance input7. Minimum of three selectable output frequency ranges

8. Sixteen selectable volts/hertz patterns9. A four segment digital readout displaying frequency, status, percent

current, percent voltage and percent response signal10. Current limiting circuit11. Coast or ramp to stop12. Electronic reversing13. Adjustable acceleration and deceleration14. Fault indicators



15. Fault contacts16. The drive shall have an open-collector output signal to indicate when the

drive's output is at maximum and minimum speed

D. Adjustable speed drive shall have as a minimum the following protective features:

1. Ground fault protection2. Thermal motor overload relay3. Current limit adjustable from 60% - 100%4. Current limited stall prevention during acceleration, deceleration and run

conditions5. Automatic restart after momentary power loss or over voltage. The drive

shall not restart into faults other than over voltage, under voltage, or overcurrent due to acceleration rate set to fast, because other faults, such asover current to blown transistor or a short circuit on the output, couldcause damage to the invertor. No restart into ground fault.

6. Start into a rotating motor.7. Fault indicators shall indicate the following fault conditions. Faults

should be displayed by flashing on the LED display on the front panel of the invertor. When a fault occurs, the drive shall have built in diagnosticfunctions that assist in determining the cause and source of the fault. Thedrive shall also indicate the level of current and voltage and the frequencyat the time of the fault.a. over current while runningb. over current on outputc. internal short circuitd. overloade. over voltage during decelerationf. over voltage due to power surge

g. over temperatureh. control function errori. ground fault

8. DC bus discharge indicator. The drive must have a visual indication thatis visible with the door closed as to whether hazardous voltage stillremains on the DC bus so servicing technicians may avoid exposingthemselves to dangerously high voltage.

9. Current limiting DC bus fuses.10. Isolated operator controls.11. Phase-to-phase short circuit protection.12. High speed current limiting fuses before drive.

13. Contactors in front of drive.

E. The adjustable speed drive shall have the following adjustments available:

1. Acceleration - 0.1 to 300 seconds.2. Deceleration - 0.1 to 300 seconds.3. Volts/hertz adjustments.4. Maximum frequency range.



5. Minimum frequency (0 to 100% speed).6. Maximum frequency (0 to 100% speed).7. Carrier frequency (3KHZ to 16KHZ).8. Bias and gain adjustment for 4-20mA, 0-5VDC, 0-10VDC follower.

(Can be direct or indirect acting).

F. The adjustable speed drive shall be designed to operate within the followingenvironmental and service conditions:

1. Ambient service temperature: -10 C to 40 C2. Ambient storage temperature: -20 C to 60 C3. Humidity: non-condensing to 90%.4. Altitude to 3300 feet.5. Service factor: 1.1.6. Input voltage: 380/480VAC +/- 10% for 480VAC series.7. Input frequency: 50/60 hertz +/- 3%.

G. The adjustable speed drive shall be subject to the following parameters and tests:

1. All integrated circuits (TTL) and all components used for circuit boardconstruction shall be tested to an acceptance criteria of 0.5% AQL (AcceptedQuality Level).2. In-circuit testing of all printed circuit boards shall be conducted to insureproper mounting and correct value for all components.3. Final printed circuit board assemblies shall be functionally tested viacomputerized test equipment where all tests and acceptance criteria are pre-programmed and test results are stored as detailed quality assurance data.4. All fully assembled controls shall be combined-tested for performance andfunctionality at the Manufacturer/contractor's factory with fully loaded VAC rated

induction motors. The combined test data shall then be analyzed to insureadherence to quality assurance specifications.

H. The adjustable speed drive shall be designed and built to the following standards:

1. CSA Listed2. NEMA listed3. IEEE 587

I. The adjustable speed drive shall be provided with a set or reverse contactors forconnection of a two position key switch in the pump station control panel door to

safely transfer the motors from line, or from line to drive at zero speed.

J. The invertor may be programmed locally from a standard front mountedprogramming panel or through a serial communication port.

K. The variable frequency drive shall have an internal DC link choke to preventelectrical noise from the drive to power source.



L. Invertor Manufacturer shall have the following available:

1. Service engineer2. Training/Service schools3. 24 hour phone service

M. The 75 horsepower drive shall have the capability of transferring between the twomain pumps on each pump cycle.

N. The drive Manufacturer shall be ABB 500 Series or approved equal.

2.07 RELIEF VALVE

A. A pressure relief valve shall be installed downstream of the pump station pumps.The valve is to relieve pressure in excess of system pressure and is to protect theirrigation system against surge on closing.

The valve shall seal by means of a corrosion-resistant seat and resilient,

rectangular seat disc. These and other parts shall be replaceable in the field; allsuch service and adjustments to be possible without removing the valve from theline. The stem of the valve shall be guided top and bottom by integral bushings.The control valve and its pilot control system shall contain no packing glands orstuffing boxes. The diaphragm shall not be used as a seating surface nor shallpistons be used as an operating medium. All internal and external ferroussurfaces shall be coated with a high-quality, two part epoxy primer; the exterior tothen receive a coat of baked enamel paint.

The valve, with appropriate pilot valve in place, shall be operationally andhydrostatically tested prior to shipping and shall carry a one year warranty against

failure due to defects in workmanship or materials. Relief valve to be flanged,minimum 150# cast iron.

Valve shall be sized for full discharge capacity of the pump station, intermittentservice.

B. Ball valves and flow strainers shall be installed on all copper tubing for filteringand isolation of CRL's, etc.

C. Discharge from the relief valve shall be piped to the edge of the pump station skidand to the outside of the building through a painted steel return line of proper size

securely fastened to prevent movement. The line shall then change to PVC anddischarge back into the pond away from the intake a minimum of 50 feet and maybe incorporated with the wye strainer discharge.

D. Pressure relief valve shall be as manufactured by Cla-Val or equal.



2.08 CHECK VALVES

A. Check valves to be flanged, 150# rated, center pivot, spring loaded, non-slam,silent type cast iron check valves. Sealing surfaces shall have resilient Buna-N-Rubber as manufactured by Val-Matic or approved equal. Pressure loss is not toexceed 2.5 psi at full discharge capacity. Check valve shall be mounted directlyto discharge header for all pumps. Butterfly, ball or swing type check valves shallnot be approved for installation including for the pressure maintenance pump.Pressure maintenance pump shall have a skid mounted check valve in addition toany in the pump.

2.09 ISOLATION VALVES

A. Isolation valves shall be installed on all individual pump discharges, pump stationdischarge and pump station relief valve. Valves shall have lever handle. Latchlock or manual gear operator type butterfly valve shall be installed for relief valveisolation. Pressure rating shall be 200 psi. Trim shall include stainless steel stem,

bronze or nickel coated iron streamlined disc, and full faced resilient seats.Butterfly valves to be as manufactured by Victaulic, Watts or equal.

B. Isolation valve for submersible pump shall be a ball valve; chrome plated, fullport, U.S. manufacture and 600 WOG. Ball valve is to be as manufactured byApollo, Boston or approved equal.

2.10 FLOW METER

A. Pump system shall include a flanged magnetic flow meter having the ability toreport the gallons per minute being pumped and the totalized flow volume to the

control panel. Flow meter shall read flows from 0-40 fps with a worse caseaccuracy of 0.5% at 1.3 fps or greater. Flow sensor shall be installed accordingto Manufacturer's recommendations. Flow sensor to be as manufactured byKrohne or approved equal.

2.11 PRESSURE TRANSDUCER

A. Pressure transducer shall be utilized for providing all pressure signals for thepump control logic. Pressure transducer shall be a solid-state bonded strain gagetype with an accuracy of plus/minus 0.20% and constructed of 316L stainlesssteel. Transducer shall be rated for system discharge pressure as shown on

technical data sheet, and shall provide gauge pressure output, rather than anabsolute. Pressure transducer shall be 4-20mA analog type with 7- 33 VDCsupply range.

B. Pressure transducer shall have a stainless steel diagram and 200 psi burst pressurerated for submersible applications. Transducer shall also have built-in surgeprotection.



C. Transducer shall have a ¼ inch NPT welded pressure port adapter for installationinto water piping. Transducer shall measure pump discharge pressure and have arange of 0-250 psi gauge.

D. The pressure transducer shall be as manufactured by Gems or approved equal.

2.12 PIPE AND FITTINGS

A. All pump station pipe and fittings shall be welded seamless, steel flanged orvictaulic connected standard steel pipe conforming to ASTM and AWWAStandards and shall be pressure tested to 150% of maximum pump pressures. Thepiping shall be sized so that velocities in all piping on the discharge side remainbelow 15 feet per second. The pipe shall be sized to minimize velocities whilekeeping the accuracy of the flow meter at low flows. All welded joints are to bewelded by a certified welder and to conform to ASTM Specification A234 (nothreaded joints will be accepted). Flanged joints to be Class 150 forged steelflanges, unless otherwise specified. All piping is to be independently supportedand shall not exert a strain on pump, valves or other fittings.

B. Piping for submersible pump shall be minimum 2 inch, Schedule 40 steel.

C. Irrigation discharge piping shall be minimum12 inch, welded seamless standardsteel pipe mechanical joint connected to existing 10 inch PVC mainline outside of the future building footprint.

2.13 WYE STRAINER

A. An iron body flanged wye type strainer having a working pressure of 175 psi shallbe part of the pumping station. The screen in the strainer shall be made from

AIAI 304 perforated stainless steel reinforced for liquid service, with 1/16 inchscreen. The strainer shall have a bolted cover flange machined to securely receivethe screen, and the screen shall be positively secured in both the body and coverflange. The strainer should be sized so that "the clean" pressure drop is no morethan 3.0 psi as manufactured by Watts Regulator or equal.

B. Provide a 2 inch manual ball valve for wye strainer relief.

C. Discharge from the wye strainer shall be piped to the edge of the pump stationskid and to the outside of the building through a painted steel return line of theproper size and securely fastened to prevent movement. The line shall then

change to PVC and discharge back into the pond away from the intake aminimum of 50 feet and may be incorporated with the relief valve discharge.

2.14 DRAINS

A. 1/4 inch ball valves are to be used as drains at any possible low point in thestation. Pipe water from drains to wet well through firmly secured flexible TypeL copper tubing.



2.15 GAUGES

A. All pressure gages on the station shall be of the same size (3-1/2 inch) and scale,0-200 psi or as required. Gauges shall be glycerin filled with an accuracyconforming to ANSI Grade B or greater with stainless steel back and bronzeinternal. Gauges shall be provided minimum before the relief valve and on themain discharge piping after the relief valve. Pressure gauges shall be installed ontest cocks or ½ inch ball valves to facilitate servicing. Valve shall be asmanufactured by Wika or approved equal.

2.16 AIR RELEASE VALVES

A. Air release valves shall be mounted on/in the pump discharge headers. Valvesshall be sized to vent all the air from the pump column on start-up and let air in onshut-down.

2.17 HIGH VOLTAGE CONTROL PANEL

A. Enclosure to be NEMA 4, 12 gauge steel minimum. The panel as a unit shall beUL Listed. Units constructed of UL components in lieu of UL Listing shall not beaccepted. Door gasket seals shall be close-cell neoprene sufficient to protectinterior components from weather and dust. Electrical panel doors shall beconstructed of 12 gauge steel with locking screws and latches. All internalcomponents of the enclosure shall be mounted and secured to removable back panels. Mounting screws for the components shall not be tapped into the panelenclosure. All panel penetrations shall be laser cut and must maintain NEMA 4integrity. All wiring within and interconnecting the panels and pumps shall becomplete. Wiring troughs and cable raceways shall be self-contained within theenclosures and no external cable trays or wiring troughs will be permitted.

Fuses shall be fast acting, low peak, current limiting action and shall haveinterrupting capacity (A.I.C.) as required for motor horsepower per the NationalElectrical Code.

B. A drive bypass feature shall be installed in the panel to operate main pumps if drive failure occurs. The bypass shall contain across the line starters andreversing contactors. Appropriate controls and starters for this purpose shall beinstalled in the high voltage control panel for the two main pumps. Starters shallbe Allen-Bradley or approved equal.

C. An air to water heat exchanger unit shall be installed on one side or back of thepanel. The forced water heat exchanger is responsible for maintaining goodworking temperatures within the panel. The heat exchanger shall be installed onits own electrical circuit breaker or fuses included in the high voltage controlpanel.

D. Across the line starters shall be included for lag and pressure maintenance pump.The starters shall be protected on each power leg by a time delay fuse of the



needed amperage and have a reset button. Motor starter coils shall be 120 voltoperated. Overload relays shall be ambient-compensating, differential-trippingtype installed on each power leg and shall be set to trip at 105% of motor full loadcurrent rating. Motor over-loads shall be manual reset only. Starters shall behorsepower rated and conform to the standards and recommended practices of NEMA as manufactured by Allen Bradley or approved equal.

E. High voltage control panel shall include window to view the drive digital readoutthrough the door. Maintain NEMA integrity.

2.18 MAIN STATION DISCONNECT

A. A fused three pole, knife or rotary type main station disconnect shall be mountedin the high voltage control panel to completely isolate the electrical system fromthe incoming power. The disconnect shall conform to all NEC requirements. Themain station disconnect shall have an operating handle on the front or side of thepanel. Rotary handles shall include actuator supports to enhance alignment.Station shall also have a separate wall mounted circuit breaker provided in the

pump house to turn off all electric power to the pump station and pump house,provided by Eagles Landing Golf Course.

2.19 CONTROL/DISPLAY PANEL

A. Panel shall be NEMA 4 separate or combined with the high voltage panel inaccordance with NEC and not less than 12 gauge steel and equipped with an-impact-resistant, gasketed door. The door shall have a draw-tight locking screwlatch. The incoming power shall be isolated by means of a circuit breaker orfused disconnect. The entire pump station control panel and the manner in whichit is installed shall be UL Listed.

B. One or more industrial grade programmable logic controllers shall handle allcontrol logic. The PLC(s) shall provide demand controlled sequential pumpstart-up, shutdown and safety features through pressure sensing, flow sensing andvoltage sensing devices. An LED visual status light is provided for each I/O pointto indicate on/off status. PLC shall be provided with a built in non-volatileEEPROM chip. All PLCs shall have a built in clock calendar and shallcommunicate via the internal-100 megabit Ethernet network. PLC shall possess aminimum of 1.5 megabytes of total memory and shall meet the following use-specific memory requirements: 256k for inputs, 256k for outputs, 512k availablefor programming and 256k used as data space. The PLC shall be as manufactured

by WAGO or equal.

C. The pump station shall include a NEMA 4, 320 x 240 resolution, 64K color touchscreen display mounted on the control panel door. This device shall allow theoperator to view and selectively modify all registers in the PLC. The unit shallstore its messages in non-volatile memory. The human machine interface deviceshall incorporate password protection for protecting data integrity. The deviceshall allow display and modification of all timers, set points, lockout times, etc.



The device shall communicate with the PLC through the internal Ethernetnetwork.

D. Control software shall be parameter driven, fully documented, and allow user toeasily change all operational parameters. Standard control features andequipment which need to be included as a minimum are as follows:

1. Panel face switches and lights: Controls shall be designed so operator candiscretely start and stop all pumps in all modes of operation including manualmode, operator interface failure, VFD bypass and PLC bypass modes withenclosure doors closed and disconnect switch fully engaged. Enclosure shallinclude the following switches/ or indicator lights:• Individual pump run lights• Individual pump Hand / Off / Automatic switches• System Test / Off / Automatic switch• Mode select switch – allows automatic bypass mode of operation which can

be used in the event of VFD failure• VFD selector switch – in manual mode, the lead pump will run on the VFD

and each lag pump will start across the line• Reset – Acknowledges pump station alarms• Speed potentiometer – in test mode allows user to adjust VFD pump speed• Low discharge pressure override switch – disables low discharge pressure

alarm Individual pump run lights

2. The Station shall possess the following alarms as a minimum, and mayemploy addition job specific alarms, safeties, and shutdown faults as needed. Allalarms will be indicated by a red general alarm light. Alarm conditions alongwith procedures for correction will be displayed in English on the human machineinterface device (HMI). Three unsuccessful restarts in 60 minute period will give

hard shutdown.• Low discharge pressure• High discharge pressure (Attempts restart)• Low water level (Attempts restart)• Phase loss (Attempts restart)• Low voltage (Attempts restart)• Phase unbalance (Attempts restart)• Phase reversal (Attempts restart)• Individual motor overload/phase loss (indicates which individual motor was

shut down) Manual reset only. Automatic reset is not acceptable.• VFD fault (shutdown VFD pump only and attempts restart)

3. Fifteen distinct set point pressures (normal, lockouts 1 & 2, and 3 highelevation). The lockout feature gives the user the flexibility to lower the set pointpressure automatically at days and times, and "locking out" the operation of oneor more of main pumps if local power authority imposes penalties for operatingthese pumps during such times. It also allows user to set a maximum RPM for theVFD pump during these lockout times so that user can limit amperage drawduring penalty periods.



4. Software will be included to automatically and gradually ramp upirrigation system pressure to the desired operating pressure (i.e., 1 psi every 4seconds) without overshooting design pressure. This feature operates wheneverpressure drops below set point pressure. This ramp up time is fully adjustable bythe operator. This control feature is based on an increase in pressure over a pre-defined time period.

5. Controls and software shall incorporate a method to eliminate excessivecycling of VFD pump at very low flow conditions, yet not run the pumpexcessively at no flow conditions.

6. Automatic alternation of VFD driven pumps. This shall be accomplishedby incorporating dual mechanically and electrically interlocked contactorsallowing alternation of the VFD between pumps. The controls shall alternatepumps based on individual run time allowing each pump to acquire equaloperation.

7. Real time clock calendar allows PLC to internally provide all date, timeand day of week functions used above.

8. Two separately adjustable PID control loops for both low flow and highflow pressure stability.

9. User shall be able to field select either of two modes of VFD operation.Auto switch VFD option allows VFD to sequentially start each pump. Thestandard mode of operation starts the first main pump on the VFD and theremaining pumps start across the line as required.

10. Shutoff algorithm for fixed speed pumps to minimize pump cycling whilealso remaining responsive to sudden flow reductions. Discharging through relief valve during pump transitions is not acceptable.

11. Full manual operation capability with panel face mounted speedpotentiometer for manually adjusting VFD speed.

12. Light test sequence: Activating the lamp test sequence on the HMIilluminates all lights for 5 seconds.

13. All pump station shutdowns shall be of the controlled type that

sequentially retires pumps at user selectable intervals to reduce water hammerwithin the irrigation system. Phase fault shut-down shall have accelerated rate tominimize motor damage. All pump system shut downs shall be of a controlledtype that sequentially retire pumps at intervals appropriate to the specificindividual alarms.

14. The pump station software program shall be user friendly enough toenable the set point pressure from being raised or lowered by the end user at the



pump station or through the remote monitoring software package. The pumpstation software ladder logic shall be written in such a way that no other valuewould require changing if the set point pressure had to be adjusted. Pressuremaintenance pump and main irrigation pump start pressures, the pressuremaintenance pump stop pressure, low discharge shutdown and high dischargeshutdown shall not be at a specific value but a differential pressure off of set point(i.e. pressure maintenance pump (PMP) to start 5 psi below set point and stop 5psi above set point).

E. The following information and control screens shall be provided as a minimum togive the user detailed, accurate, and easily understandable operationalinformation. The following screens will enable the user to make real-time changesto the station’s control software. This information shall also be accessiblethrough the internet if the station has internet access.

1. Pressure, Flow and System Status: The current pressure, flow, VFD RPM anda system status overview shall be displayed. Codes or Fault’s ID numbers shallnot be adequate.

2. Current Condition of all Alarms: The input state and alarm state, for all activealarms shall be shown.3. Pump Runtime and Starts: Runtime and number of starts for each pump shallbe readily. The starts and runtime must be verified by electrical pump feedback.The OID will include a grand total and since reset value for each pump.4. Alarm History: The last nine alarms shall be stored in PLC Memory withdetailed information about time, pressure and flow at the time of occurrence. Thelog will also include diagnostic and recommendations for correction of condition.5. Total Flow Output : This total shall include a grand total since commission anda total since reset.6. Stations Events: The last 255 events shall be stored in PLC memory. This will

include all alarms, individual pump starts and stops, and change in system status.

F. Station shall utilize Ethernet communications as defined in IEEE 802.3. Anindustrial grade 8-port Ethernet switch shall be provided for star topologyconnection between PLC(s), HMI, and wireless communication devices if present.An unintelligent Ethernet hub shall not be acceptable. The router shall alsoprovide a field service point of connection without disconnecting any devicesfrom the Ethernet network. All Ethernet communication cable shall be category 5multiple twisted part wire terminated by RJ45 connectors. An RJ45 terminal shallbe installed in the enclosure door to provide network connectivity withoutopening the enclosure.

G. A dedicated PLC shall actively monitor line voltage and current per phase. ThePLC shall then calculate and record voltage, amperage, power in watts, powerfactor, and energy consumption per unit volume of water pumped. All values shallbe recorded and displayed in true root-mean-square. Industrial three phase currenttransformers shall perform amperage monitoring. The current transformer shallsupply a 0-5 Amp per phase input into the PLC. Current transformer shall monitorall linear loads. Non-linear and harmonic producing loads from variable



frequency drives and other devices shall not be routed through currenttransformers. Drives shall connect directly to power management PLC, and allnecessary electrical data shall be included in the station power calculations.

H. Panel shall meet all NEC, Maryland and Worcester County Codes. In the event of a conflict among the codes, the current National Electric Code shall predominateprovided it meets minimum local standards.

I. Control voltage shall be 120 VAC and be supplied from a transformer dedicatedto the control circuitry only. Control voltage transformer shall not provide powerto any other device. Control voltage transformer shall have over currentprotection in the form of circuit breakers on the primary and secondary side.

J. Corrosion-inhibiting modules shall be installed in all electrical enclosures inaccordance with the manufacture's recommendations.

K. A low water level cutout indicator lamp shall be mounted in the front controlpanel door or incorporated as part of the touch screen display to shut the pumping

station down if the water level drops below a preset level in the wet well. Pumpstation shall not operate until the safety circuit has been manually reset.

L. All gauges and switch gauges shall be isolated from all electrical switch gear andcontrol panels. Gauges shall be wired to the panel using waterproof connections.All equipment and wiring shall be labeled and mounted so that maintenance andadjustments can easily be performed from the front of the panel. Gauges shall beliquid filled. All controls shall be assembled from standard industrial logiccomponents.

M. The control panel shall include a RS-232 Communication Port and two (2) analog

input modules for interfacing of the control panel with the monitoring software.The communication between the pump control panel and a personal computershall be over a new wireless radio connection.

N. The Manufacturer/contractor shall provide one of each size and type of any fuseincluded in the pump control panel.

O. In conjunction with the wet well level indicator, the station software shall includea pond level control management system capable of managing the pond level.System shall control the operation of one well pump through a remote relay in thecontrol panel. Panel shall include an indicator light on the door or incorporated in

the touch screen display that shall illuminate whenever the level indicator iscalling for water. Additionally, panel shall include an indicator light on the dooror incorporated in the touch screen.

P. Control panel shall include a lockout feature that gives the user the flexibility tolower the set point pressure automatically on days and at times and locking outthe operation of one or both of the main pumps if the local power authorityimposes penalties for operating the pumps at those times. It shall also allow the



user to set a maximum RPM for the a VFD pump during these lockout times sothat amperage draw can be limited.

Q. The pump station controls shall communicate with Toro Lynx central and allowfor the following features.

• The pump station will provide constant pressure, flow and alarms to the Lynxcentral on the menu bar in the Toro Lynx screen.

• The pump station will continuously provide status information to the ToroLynx system to allow for fault indication of any pump and provide the abilityto recalculate flows based upon available pumping capacities.

• The pump system shall be equipped with APS (automatic power saver) toallow the user to reduce the set point pressure during non-irrigating hours. If selected the Lynx system shall instruct the pump system to go into APS modeto a set point pressure set by the end user.

• Prior to irrigation program cycle the pump station shall automatically start andcome up to set point pressure.

• The pump system shall be equipped with individual motor CT’s to provide

power usage back to the Toro Lynx central. The user through the Lynx PowerGuard system shall be able to limit the amount of power consumed by thepump system during any hour of the day. The Lynx system shallautomatically re-calculate the water window based on the power reduction.

2.20 MONITORING SOFTWARE

A. The pump station controls/software shall have the capability of being monitoredthrough the touch pad or being remotely monitored through the use of a wirelessradio connection to a personal computer supplied by the Manufacturer/Contractor.The software shall be capable of the following:

1. Monitoring Pump Station Status (on/off, current flow, pressure, totalusage and alarms)

2. Stop/Restart Pumps3. Reset/Acknowledge Alarms4. Display Pressure/Flow Graph5. Display Pump Running Graph6. Display Usage Graph7. Display Maintenance Requirements8. Change System Clock 9. Automatic Lockout of pump during specific time periods.10. Monitoring what make up water systems are operating

B. The software will be responsible for recording the past 7 day’s history of thepump station operation. It shall record a value or the average flow, pressure andpumps on/off state every minute and store this in memory for the past seven days.It shall then have the ability to communicate this history to a remote computerwhere it can be in different periods (1, 12, 24 hours or 7 days at a time).



C. The pump system manufacture shall provide radio’s for communication to themaintenance facility or internet accessible location. The radios shall be licensefree 900 MHz supporting TCP. The radios shall adhere to the followingspecification.

• Input voltage 6-30 Volt DC

• Low current draw <140mA full time receive and ,550 mA transmit current

•

154 Kbbs over-the-air throughput• Point-to-point range of 60 miles with clear line of site.

• Point-to-multipoint range of 60 miles with clear line of site.

• Error free communications with 32 bit CRC with automatic retransmission

• RF performance from -40°C to +75°C

Transmitter

• Frequency Range - 902-928 MHz (FHSS)

• Output power - 5 mW to 1 W

• Modulation – 2 level GFSK

• Occupied bandwidth – 230.4 kHz

• Hopping patterns – 15 per Band, 105 total (user selectable)• Hopping channels – 112

• Hopping bands – 7 (user selectable)

• Frequency zones – 16 zones, 7-8 Channels per zone

• RF Connector – TNC

Receiver

• Sensitivity - -110dBm for BER 1x104at 153.6 kbs

• Selectivity – 20dBat fc ±230 kHz

• System gain – 140 dB

Data Transmission

• Error Detection – 32 bit CRC, retransmit on error

• Data Encryption – AES 128 bit encryption and proprietary spread spectrumtechnology

• Authentication – Radius

• Data Interface – Ethernet

• Protocol – Ethernet: IEEE 802.3 TCP/IP, DHCP, ICMP, ARP multicast TFTP

• Data Connector – Ethernet 10/100 Base T Auto-crossover and 2x serial DB9

2.21 SECONDARY CONTROL FUSES

A. Fuses with appropriate ratings shall supply power to drive and all pump startercoil circuits, the control system and to other circuits as specified. Any fuseholders shall be safety style so that operator can remove without danger.



2.22 WIRING

A. All pump station wiring from the control panel to the motors shall be in conduitwith copper conductors rated not less than 600 VAC and of proper size to carrythe full load amperage of the motors without exceeding 70% capacity of theconductor. A grounding cable sized to current National Electric Coderequirements shall be included in the liquid-tight conduit. There shall be nosplices between the pump station motor starters and the motor connection boxes.

B. All wiring to flow meter and pressure transducer shall be multi-conductorshielded cable suitable for Class II low voltage controls.

C. All wiring within starter/VFD and control panels and between control orstarter/VFD panel and components of the pumping station shall be completed bythe Manufacturer/Contractor.

2.23 LIGHTNING PROTECTION

A. All electrical equipment shall be protected against lightning and voltage surges bya Category C and Category B surge arrestor to suppress voltages on the incomingpower. Response time shall be less than 5 nanoseconds. Pass voltage for a 480volt device to the end equipment shall not exceed 1500-1800v when subject to8ms-20ms wave shape resulting in a performance of 3,720 joules minimum with apower dissipation of 82,500 joules @ 1800v maximum pass voltage to equipment.Arrestor shall meet IEEE Standard No. 28 Discharge Voltage Test and withstanda maximum discharge current of 60,000 amps.

2.24 GROUNDING

A. Grounding rod to be 5/8 inch x 10 foot copper clad, UL Listed.

B. Grounding plate to be 4 inch x 96 inch x 0.06 inch copper alloy with integralconnection of 25 feet of #6 AWG, insulated, solid copper wire, UL Listedconforming to the minimum requirements of the National Electric Code.Connection of the wire to plate shall be performed by the plateManufacturer/Contractor.

C. Grounding connections to utilize a exothermic welding process, Cadweldconnectors, UL Listed, Model NT1161G Plus or equal.

D. Grounding wire shall be#6 AWG, solid, bare copper wire.

E. Ground enhancement material shall be PowerSet or equal as manufactured byLoresco or equal, 50 pound bags.

F. Grounding rod shall be driven into the ground its full length within 8 feet of thepump house and connected via a Cadweld or equal connection to #6 solid, barecopper wire. The copper wire is to be installed in as straight a line as possible,



and if it is necessary to make a turn or bend, it shall be done in a sweeping curvewith a minimum radius of 8 inches and a minimum included angle of 90 degrees.There shall be no splices in the bare copper wire. The top of the ground rod shallbe driven below the ground surface. A 4 inch grated cover, set a minimum of 1inch below grade, shall be placed over the ground rod and Cadweld or equalconnected for periodic maintenance. Cover shall be installed on a minimum of 6inches of 4 inch ADS or equal corrugated polyethylene, perforated drainage pipe.Plate shall be installed 36 inches below grade with 50 lbs. of PowerSet or equalground enhancement material spread evenly below the plate and 50 lbs. of PowerSet or equal ground enhancement material spread evenly above the plate inaccordance with the Manufacturer’s requirements. Plates shall also be coveredwith a 4 inch grated cover, set a minimum of 1 inch below grade, to facilitatedrainage onto the plate. Cover shall be installed on a minimum of 36 inches of 4inch ADS or equal corrugated polyethylene, perforated drainage pipe.

G. Grounding installation shall be the responsibility of the pump stationManufacturer/Contractor.

2.25 FERTIGATION/INJECTION INTERFACE

A. The pump station Manufacturer shall supply an electrical/mechanical interfacepackage to allow for the automatic control of any fertigation and/or injectionpackage provided off the skid. All electrical terminations shall be providedwithin an external NEMA 4 enclosure located on the top left hand corner of themain control enclosure. The interface package shall include all items listedbelow:

1. The pump station Manufacturer shall supply within the electrical controlenclosure an electronic signal optical isolator. The optical isolator shall

allow additional monitoring of the pumping station flow signal. Thissignal may be utilized for items such as, fertigation controls, irrigationcontrol systems and any additional system that may require a flow signalto operate.

2. The pump station Manufacturer/contractor shall include dry contact relayswith terminal strip wiring points to allow the activation of fertigationand/or injection pumps. The dry contacts shall close during the automaticoperation of any pump, not including pumps utilized for pressuremaintenance purposes.

2.26 SEQUENCE OF OPERATION

A. During non-irrigation times, the pressure maintenance pump (PM) will cycle onand off as required to maintain irrigation system pressure. The start and stoppressures shall be a differential off of set point. The cycling pressures can be userselected and can be set substantially below normal set point pressure, if desired.If the PM pump cannot maintain the desired pressure, then the VFD will start thefirst pump and will gradually ramp the pressure up to desired irrigation pressure.



The start pressure of the VFD pump shall be a differential below the set point.The pump speed will be modulated to hold a constant discharge pressureregardless of flow. As the flow rate increases and the VFD pump can no longermaintain pressure while at maximum speed, the next sequential pump will bestarted and the VFD driven pump will accordingly reduce its speed and modulate.An algorithm shall be included for accurately reducing the VFD pump speed asthe next sequential pump is started so that no pressure surges are generated duringthe transition (even with across the line starting). If the user prefers to switch theVFD from pump to pump for sequential starting, he can select this option with theHMI. As the flow continues to increase, pumps will sequentially be started untilall pumps are running. As the flow begins to decrease, pumps will be sequentiallyturned off until only a single VFD driven pump is operating. When a no flowcondition occurs, PLC must check and verify pump curve position prior to stationshutdown.

B. Pressure maintenance pump shall be used to maintain system pressure at zeroflow.

C. Pump station shall be capable of providing flows of 0 to approximately 1,500gallons per minute at 120 psi discharge pressure at all times as required by theirrigation system demand.

2.27 WET WELL LEVEL CONTROLS

A. Water level control electrodes shall be brass, assembled in molded plasticinsulating shield and suspended in wet well with Type SW suspension wire.Level controls shall be as manufactured by B/W Controller Corp., Model No. LHrelay and Model No. E1S electrodes or equal.

2.28 LIQUID LEVEL SENSOR

A. Submersible liquid level sensor shall be provided with enoughmanufacturer/contractor supplied cable to connect directly into the control panelPLC. Sensor shall be 120 volt. An HOA selector switch with green light shall bemounted on the control panel face to indicate when sensor is calling for water.

2.29 RELAYS

A. Relays shall be normally open, 120 volt contactor, rated 10 amps. Relays shall beNRU series with LED indicator and 4.7K to 100K sensitivity. Relays shall be

installed in a NEMA 4 enclosure housings and shall be mounted on the top leftside of the pump station control panel located in the pump house.

2.30 PAINTING

A. Painting of the entire pump station including the underside of the skid shallconsist of a multi-step coating system. Piping shall be grit-blasted with #50 steelgrit per SSPC-10 to a near white metal condition. The cleaned steel surface shall



be immediately primed with an industrial grade primer to a thickness of 2.5 to 3mils epoxy primer. The finish coat shall be acrylic enamel to a thickness of noless than 3 mils and applied through an electrostatic method to insure properadhesion. Manufacturer shall provide a touch up kit to Eagles Landing Golf Course

B. The control panel shall be dip cleaned, acid etched and neutralized, ironphosphate coated and painted with a finish coat of 1.5 to 2 mils of polyurethane.

2.31 ZEE FITTING

A. Zee fitting exiting the pump house shall be 8 inch x 12 inch, welded, seamlessASTM 15 Schedule 40 steel pipe minimum. Zee fitting shall be flange connectedto pump station discharge by Manufacturer/Contractor. Zee fitting shall bemechanical joint connected to existing 10 inch PVC mainline byManufacturer/Contractor.

2.32 MISCELLANEOUS

A. Provide a 150# rated 2 inch thread-o-let with 2 inch nipples, 2 inch 600 WOG ballvalve and 2 inch threaded plug in the pump station downstream of the pump andrelief valve.

B. Provide three (3) 150# rated 3/4 inch thread-o-lets with 3/4 inch threaded plugs inthe pump station downstream of the pump and relief valve for attachment of aninjection equipment on the zee fitting.

2.33 LAGGING EQUIPMENT

A. Provide a minimum of 8-5/8 inch stainless steel bolts 8 inches long and 8-4 inch x8 inch, 1/4 inch thick steel plates painted the same color as the pump station skidssupplied the Manufacturer/Contractor.

PART III -- EXECUTION

3.01 GENERAL

A. Examine all documents applying to this Division noting any discrepancies andbring same to the attention of Joe Perry for timely resolution.

3.02 DEMOLITION

A. Manufacturer/Contractor shall remove existing roof and pump station equipmentwith their crane before installing new pump station equipment. Town of OceanCity shall disconnect all electrical connections before removal.



B. Existing equipment shall be placed on a trailer at the pump station locationprovided by Eagles Landing Golf Course, or taken by theManufacturer/Contractor as a credit as outlined in the bid documents.

3.03 PUMP STATION INSTALLATION

A. Following manufacturing of the pump station it shall be installed by theManufacturer/Contractor. Coordinate installation schedule with Joe Perry.Installation shall not exceed a consecutive 48 hour period from taking the existingpump station off line to bringing the new pump station on line.

B. Pump skid shall be lagged to concrete pad using 8-5/8 inch stainless steel bolts 8inches long and 8-4 inch x 8 inch, 1/4 inch thick steel plates painted the samecolor as the pump station skid supplied by the Manufacturer/Contractor.

C. Discharge piping shall be connected without strain to existing 10 inch PVCmainline. Eagle Landings Golf Course shall excavate and expose the existingmainline. Manufacturer/Contractor shall cut existing piping to proper length,

connect to new zee fitting and install concrete thrust block of appropriate size.

D. Grounding shall be installed by the pump station Manufacturer/Contractor.Grounding rod and plate location shall be as specified. Coordinate location withJoe Perry.

E. Manufacturer/Contractor shall be responsible for installing all piping associatedwith the pump station installation as specified including pressure relief and wyestrainer discharges.

F. Manufacturer/Contractor shall be responsible for wiring all off skid

communications into the panel including well water start signals.

G. Manufacturer/Contractor shall be responsible for procuring, coordinating andpaying for all equipment required for the safe and timely off load, set andinstallation of the pump station and its appurtenances on a predeterminedschedule with Joe Perry.

H. Whether or not specified, the Manufacturer/Contractor shall be responsible for thecomplete installation of the pump station including the three-phase power to thepump station control panel and roof removal and replacement.

I. Manufacturer/Contractor shall wire relay for make-up water well to new pumpstation control panel.

3.04 MONITORING SOFTWARE INSTALLATION

A. Manufacture shall be responsible for loading/integrating/troubleshooting theirrigation monitoring software on the existing irrigation central computer in themaintenance facility office using the new wireless radio equipment.



B. Install all modems, wiring, connections, radios, software, etc. as required for

proper operation of the monitoring software.

3.05 TESTING

A. Technical start-up of the station:

When the discharge piping and electrical connections have been completed for thepump station, a factory service representative from the Manufacturer's factoryshall be on hand at the site for a period of two (2), one day visits. One visit shallbe made the day after the pump station is installed for system start up. Thesecond visit shall be two weeks later to adjust the station operational set pointsand provide training on the monitoring software. The following services shall beperformed by the Manufacturer/Contractor at no further cost to Town of OceanCity during this visit:

1. Start-up pump station and pressurize irrigation system.

2. The Manufacturer/Contractor will conduct training (16 hours minimum) tofamiliarize the operator(s) with the station operation, maintenance andadjustments, and the monitoring software.

3. Adjust all valves and pumps on/off pressures and flows for optimumperformance of the irrigation system and to prevent frequent on/off cycling of the pumps.

4. Adjust control panel for optimum pump station performance andefficiency.

5. Adjust high-pressure cut-out so that if the pressure of the system risesabove a preset psi the pump station will shut down.

6. Monitor a partial cycle of the irrigation system as authorized by Joe Perryto identify any problems with the pump station.

B. Testing:

1. Pumps shall operate without undue vibration throughout the range of operating conditions. The pumps and pump station shall be given a

running test of normal start, stop and ramping operations under load.During such tests, the pumps shall demonstrate their ability to operatewithout undue vibration and shall demonstrate without question theirgeneral fitness for service. All defects shall be corrected and adjustmentsmade without expense to Town of Ocean City. Tests shall be repeateduntil satisfactory results are obtained.



In addition, the pump station shall show that the safeties incorporated inthe station are also functioning.

2. Joe Perry will notify Manufacturer/Contractor in advance of final test.

3. Test all lines in pump station under pressure for leaks. Repair all leaks,retest and repaint.

4. Furnish all necessary equipment to perform tests.

5. Test all safety features to insure their proper operation.

6. Review all Maintenance and Operating Manuals section by section withthe golf course personnel. Turn manuals over to Joe Perry.

3.06 OPERATION AND ACCEPTANCE BY TOWN OF OCEAN CITY

A. Upon completion of the work and acceptance by Town of Ocean City, the

Manufacturer/Contractor shall be responsible for the training of Joe Perry and hisassistants and irrigation technicians the operation of the station including settingup and completion of all pump set points. The Manufacturer/Contractor shallfurnish, in addition to the pump station schematic and Maintenance and OperatingManuals, copies of all available specification sheets and parts lists to Joe Perry.

B. The pump station Manufacturer/Contractor shall guarantee all parts and labor asspecified.





5 – REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION





6 – APPROVAL OF MINUTES

A. Work Session – dated February 14, 2012

B. Regular Session #4 dated February 21, 2012





7 – ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

Proclamation Designating the Week of March 12, 2012 as

Girl Scout Cookie Sale Program Week



GIRL SCOUT COOKIE SALE PROGRAM WEEK

The Girl Scout Cookie Sale Program is now in progress.

WHEREAS, The Girl Scout Sale Program funds young girls’ dreams.

WHEREAS, The Girl Scout Sale Program benefits today’s girls with life skillsneeded to be successful in today’s world.

WHEREAS, The Girl Scout Cookie Program teaches girls how to set goals, takeresponsibility, practice money management and follow through on commitments.

WHEREAS, When citizens purchase a box of Girl Scout Cookies, they are investing in our future businesswomen.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,Maryland, do hereby proclaim the week of March 12th , 2012 as,

GIRL SCOUT COOKIE SALE PROGRAM WEEK

In the Town of Ocean City, and urge all citizens to recognize the significance of

investing in our future businesswomen.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal ofthe Town of Ocean City, Maryland to be affixed this 5th day of March, in the year ofOur Lord two thousand and twelve.

____________________________________

RICHARD W. MEEHANMayor





8 – PRIVATE EVENT PERMIT REQUESTS

A. Founders Entertainment Music Festival – Date

Postponement to June 1-2, 2013

Presented by: Lisa Mitchell, Private EventsCoordinator



Sun Mon Tue Wed Thu Fri

June

2

Founder

Entertainment beach

Concert

3 4 5 6 7

Long

9

Longboard Challenge10 11 12 13 14

Sun R

16 17

Firemen’s Pipe &

Drums

18

Firemen’s Pipe &

Drums

19

Firemen’s Parade20 21

23 24 25 26 27 28

30



Ocean City Private Events

Name of Event: Founders Entertainment New Event: YES

Date of Event: Sat. and Sun. June 1 and 2, 2013

Date Application Received: August 22, 2011 Application Fee Paid: Yes

Date Routed: August 22, 2011

Date Returned from All Departments: October 4, 2011 Total Cost to Town: Unknown at this point. Police estimatealone is $15,000

Things to Note:

• This proposed event is a two-day, 35,000 person per day music festival with multiple entertainment stages on thebeach from north of Dorchester Street to 2nd Street. This event was approved by Council to take place June 2 and 3,2012. The event organizers are requesting their event be postponed until June 1 and 2, 2013.

Comments from Department Representatives:

•

None of the departments have concerns or comments about the postponement of this event

Date on Council Agenda: March 5, 2013

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:



Richard W. Meehan Tom Russell

Town of Ocean City, Maryland Partner - Founders Entertainment

301 Baltimore Avenue 45 East 9

th

Street, Ste. 46Ocean City, MD 21842 New York, NY 10003

January 19, 2012

Dear Mayor Meehan,

This letter is a formal request to extend our tentative special event permit in Ocean City to June 1-2, 2013.

The reason for this postponement is due to the unavailability of the high level talent we were going after for

the event. Most booking agents for high-level artists route summer tours and festival appearances over 10

months in advance, and each high level headlining act we spoke with were either already committed to

other festivals or already had summer tours set in stone that conflicted with our target 2012 dates. As we

could not make formal offers to acts until after City Council approval and after our beach standnegotiations were completed, time was not on our side for 2012.

The response we received from the booking agents and artist managers we spoke with was incredibly

positive, and each is genuinely excited to receive offers for this event in the future. Founders Entertainment

remains fully committed to making this event happen and we plan on taking multiple trips to Ocean City

this summer with agents, managers, and other industry personnel in order to help lock in talent that would

ensure a successful event for us and for the Town of Ocean City.

Our request to have our tentative special event permit extended to June 1-2, 2013 is entirely with both of

our best interests in mind, and if this request is approved, Founders Entertainment will have more than

enough time to confirm marquee talent and build an event that leaves a positive impression and significant

financial impact on all citizens and businesses of Ocean City.

With utmost respect,

Tom Russell

Partner

Founders Entertainment

45 East 9th Street (Ste. 46) / New York, NY 10003 / P: 917.992.0090 / F: 917.591.6376 / www.FoundersEnt.com






B. Ocean City Offshore Boat Races – Sunday, May 13, 2012

Presented by: Lisa Mitchell, Private Events Coordinator

and Mike Yowaiski, OPA Racing Organization




1 2 3

Springfest4

Sprin

6

Springfest7 8 9 10 11

1st

Gr

Walk

13

Offshore Boat Race14 15

1st

Grade Boardwalk

Walk Rain Date

16 17

Cruisin OC18

Cruis

20

Cruisin OC

OC CROP Walk

21 22 23 24 25

27 28 29 30 31

PIS Dodgeball

May




Name of Event: Ocean City offshore boat Races New Event: No

Date of Event: Sunday, May 13, 2012

Date Application Received: January 24, 2012 Application Fee Paid: Yes

Date Routed: January 24, 2012Date Returned from All Departments: February 14, 2012 Total Cost to Town:

Things to Note:

• Offshore power boat races would take place on the Atlantic Ocean between 4th and 34th Streets. The first race will

start at 12 noon and the second race at 2 pm on Sunday, May 13.

• Expected number of participants is 40 race boats.

• The race boats will use the Public Boat Ramp in West Ocean City. Other boats will use the ramp as necessary.

• The event coordinators request assistance from the OC beach patrol.

• Sponsors of the event are Bull on the beach and Crab Alley.


• TRANSPORTATION – A parking permit issued by OC Transportation is required for overnight parking of all

commercial and oversized vehicles at the West OC park n ride.

• RISK MANAGEMENT – Insurance certificate must be submitted prior to the event.

• OCPD – Patrol shift will monitor the area on the beach.

• OCBP – Will provide on shore and near shore safety for our beach patrons and will provide SRTs on PWCs in race

area. In the past, coordinators requested that the beach be closed during the actual race (3 hours) and we would need

to enforce that for safety reasons as well as assist with crowd control. OCBP would be able to do this if the Council

approves it. OCBP will make sure that swimmers and surfers remain close to shore. If race moves closer to shore we

would have to ban all water related activities. Also, a turn close to shore could cause a danger to the beach population

because at race speeds the boat would run up on the beach and potentially injure someone on the beach or in the crowd

if an accident were to occur. OCBP thinks if people are allowed to line the beach to watch the race that no boat be

operated any closer then 400-500 meters from the waters edge. BP will attend all planning sessions and will assist

with providing safety for beach patrons.

• REC & PARKS – Coca-Cola contract will be in effect.

• EMERGENCY SERVICES, FIRE MARSHAL, PUBLIC WORKS, TOURISM, OCCC, and REC & PARKS – No

comments, concerns or costs.

Date on Council Agenda: March 5, 2012 Date Applicant Notified of Meeting:




Date Permit Issued:

Other:



PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet,entitled “Private Event Application Guidelines.”

All questions on the application must be fully answered . “Same as last year” or similar

comments are not acceptable responses. If a question does not apply, please write “N/A”in that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________Ocean Cit Offshore Boat Races

2. IS THIS A NEW EVENT? ______________________________________________Yes

3. DATE(S) OF EVENT ___May 13, 2012__________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________12 noon-4 m

Page 1 of 9



5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________Ma 11, 2012 – 10 am

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________Ma 13, 2012 – 9 m

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

West OC Public Landing Boat Ramp

_______________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

8. APPLICANT’S NAME: ________________________________________________.Mike Yowaiski

9. ORGANIZATION REPRESENTING: _____________________________________

__________________________________________________________________________________________________________________________________________

OPA Racin Or anization

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

799 Route 70, Brick, NJ 08723

11. WORK PHONE #_____________________HOME PHONE #__________________561-685-6199

FAX:____________________________EMAIL: [email protected]____

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _______________________________________________________________________N/A____________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Phil Houck

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

_____________________________________________________________________12507 Sunset Ave., #8, Ocean Cit , MD 21842

_____________________________________________________________________

15. COORDINATOR’S CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-289-8707 410-213-2555

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________

[email protected]

443-783-1298

OTHER: __________________________________________________________

Page 2 of 9



16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Boat races taking place on the Atlantic Ocean between 4th and 34th Streets. The 1st racewill start at 12 noon and the second at 2 pm on May 13, 2012

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________West OC Public Parkin Lot

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The race boats will craned into and out of the water at the Public Boat Ramp in WestC. Other boats will use the ramp as necessary.O

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

USCG and OCBP

Page 3 of 9



22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):_____________________________________________________________________________None___________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ______________________________________________________________________________________________________________________________OPA Racing will be providing all necessary medical personnel on therace course. ____________________________________________________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? _______________________________________

________________________________________________________________________________________________________________________________________None

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”(TOILETS, HAND WASHING, ETC.)? ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Porta ots will be set u in the ublic boat ram

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________

________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

____________________________________________________________________

Page 4 of 9



____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _N/A _____IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Trophies for 1st, 2nd and 3rd place

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved “One Day Raffle Permit,” to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________N/APlease forward a copy of the approved “Tent Permit,” from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _____N/A_________Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit,” to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved “Bonfire Permit,” to the Private Events Coordinator.

N/A

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit,” to

N/A

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ____No__ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________40 race boats

38. EXPECTED NUMBER OF SPECTATORS: ________________________________5-10 thousand

Page 5 of 9



39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____No______WHO DID YOU CONTACT? _________

____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________OCBP and EMTs from the OC Fire De t.

____________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved “MDOT Highway Permit” to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Page 6 of 9



MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANT’S SIGNATURE___________________________DATE_______________Si nature on file 1-19-12

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANT’S SIGNATURE___________________________DATE_______________Si nature on file 1-19-12

Page 9 of 9






C. Play It Safe Events – Basketball, Dodgeball, Karaoke,

Tennis and Volleyball – Various Dates in June

Presented by: Lisa Mitchell, Private EventsCoordinator and Donna Greenwood, OC Drug and

Alcohol Abuse Prevention Committee




1 2 3

Springfest4

Sprin

6

Springfest7 8 9 10 11

1st

Gr

Walk

13

Offshore Boat Race14 15

1st

Grade Boardwalk

Walk Rain Date

16 17

Cruisin OC18

Cruis

20

Cruisin OC

OC CROP Walk

21 22 23 24 25

27 28 29 30 31

PIS Dodgeball

May




June

1

PIS –

Mari

Chal

3

PE - Founder Concert

on Beach

PIS – Karaoke

Marines Pull-up

Challenge

4 5

PIS – Karaoke &

Beach Volleyball

6

PIS - Basketball

7

PIS - Dodgeball

8

PIS –

Mari

Chal

10

Air Show

PE – Sand Duels

PIS – Karaoke

Marines Pull-up

Challenge

11 12

PIS – Karaoke &

Beach Volleyball 13

PIS - Basketball

14

PIS - Dodgeball

15

PIS –

17

ARTS ALIVE

PIS – Karaoke

18 19

PIS – Karaoke &

Beach Volleyball

20

PE – Firemen’s

Parade

21 22

Plein

24

Beach 5 Sand Soccer

Plein-Aire

25 26 27 28 29



Ocean City Special Events – Private Events

Name of Event: Play It Safe Events New Event: No

Date of Event: Multiple Dates in May and June (see below)

Date Application Received: February 1, 2012 Application Fee Paid: N/A

Date Routed: February 1, 2012

Date Returned from All Departments: February 27, 2012 Total Cost to Town:

All Events - $9,171.36Transportation Value - $251,622.00

Karaoke Event - $360.00Karaoke and Volleyball Event - $5,481.00Basketball Event - $1,999.68Tennis Event - $324.00Dodge Ball Event - $1,006.68

PLAY IT SAFE 3 KARAOKE ON THE BEACH – SUNDAYS JUNE 3, 10 AND 17Things to Note:

• This event consists of singers/groups singing Karaoke and competing for prizes.

• The event would take place on the beach at Dorchester St.

• Set up for this event would be on the day of the event at 5:00 p.m.

• The event would take place from 6:00 p.m. until 8:00 p.m.

• Clean up of the event site would take place directly after the event finishes.

• The event organizers request permission to set up a sound system for the DJ, to erect a small 10’x10’ pop-up tent and Inlet Parking Lot passes for the event volunteers.

• Event organizers request the following from the Town of Ocean City: use of electric, 4 tables and 12chairs, police presence, trash receptacles, and free bus passes for Play It Safe participants. Also, the eventcoordinators would welcome OCBP to this event for them to distribute beach safety information.

Comments from Department Representatives:• PUBLIC WORKS – Will provide items requested. As for the volunteer passes, the event coordinator will

have to contact the Public Works office prior to the event to let Public Works know the number of passesand time frame required.

• RISK MANAGEMENT – Suggests the event organizers obtain waivers from participants.

• OCPD – Will provide an officer from shift to monitor the event.

• REC. & PARKS –Will assist with set-up, break down, registration and supervision of event. Total cost tothe department is $360.24. Also, please work in conjunction with Sand Duels Beach Soccer so there are noconflicts with either event taking place on the beach.

• TRANSPORTATION – Provide ride-all-day bus service to high school graduates wearing numerically-numbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00.

• TOURISM, EMERGENCY SERVICES, OCBP, CONVENTION CENTER, AND FIRE MARSHAL – Nocomments, concerns or costs.

KARAOKE & VOLLEYBALL ON THE BEACH – TUESDAYS JUNE 5, 12 AND 19

Things to Note:

• This event would consist of volleyball teams of 4/6 members competing against one another. Karaokewould be set up beside the volleyball courts where singers/groups would compete for prizes.

• Set up for this event would be on the day of the event at 3:00 p.m.

• This event would be held on the beach at the volleyball nets at Dorchester Street.

• The event would begin at 4:30 p.m.

• Clean up of the event site would take place directly after the event finishes.



• Event organizers request the following from the Town of Ocean City: tables, chairs, dodge balls, OC Rec.staff as desired by Director and free bus passes for Play It Safe participants. Also, the event coordinatorswould welcome OCBP to this event to distribute beach safety information.




• REC. & PARKS – Staff will be assisting with the event set-up, registration, officiating, coordination,

providing equipment and supplies, and monitoring the event. Total cost to the department is $1,006.68 -$526.68 for staff and $480.00 in facility use.


• TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, ANDFIRE MARSHAL – No comments, concerns or costs.

TENNIS – FRIDAYS, JUNE 1, 8 AND 15

Things to Note:

• This event would consist of individuals or teams challenging one another on the tennis courts at the 62nd Street Tennis Complex.

• This event would take place from 1:00 p.m. until 3:00 p.m.

• Set up would take place on the day of the event, at 12:00 noon, and the site would be cleaned up directly

following the event.• The event coordinators request use of one (1) table, three (3) chairs as well as multiple tennis rackets and

tennis balls.

• Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like.

• Event organizers request free bus passes for Play It Safe participants.




• REC. & PARKS – Will run this event. Total cost to the department is $324.00 - $144 for staff, $180 indonated court time.


• TOURISM, EMERGENCY SERVICES, PUBLIC WORKS, BEACH PATROL, CONVENTIONCENTER, and FIRE MARSHAL – No comments, concerns or costs.


Date Insurance Certificate Received: _________________ Beach Franchisee Notified: N/A

Event Approved or Denied:


Date Permit Issued:

Other:





RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842


This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet,entitled “Special Event Application Guidelines.”

All questions on the application must be fully answered . “Same as last year” or similarcomments are not acceptable responses. If a question does not apply, please write “N/A”in that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________Play It Safe “3 on 3” Basketball

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________Wesdnesdays – June 6 and 13, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________7 PM until …


_____________________________________________________________________Same dates – 6 PM

Page 1 of 9



6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________Same da as events

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

Northside Park – East and West ms

_______________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANT’S NAME: ________________________________________________Donna R. Greenwood.

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Ocean Cit Dru and Alcohol Abuse Prevention Committee

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________P.O. Box 954; Ocean Cit MD 21843

11. WORK PHONE #_____________________HOME PHONE #__________________FAX: _________________________ E:MAIL: _____________________________

410-289-7060

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C 3; Fed. ID #1453374

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Al Hand


__________________________________________________________________________________________________________________________________________

Ocean City Recreation & Parks

15. COORDINATOR’S CONTACT NUMBERS:HOME: ___________________________WORK: 410-250-0125FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

410-250-5409

ahand @ococean.com

Page 2 of 9



16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: __________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

Teams of three (3) will sign up to play basketball. They will play through an

_____________________________________________________________________Elimination rocess to determine winners.


17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Northside Park


No

________________________________________________________________________________________________________________________________________N/A

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________

All necessar su lies for the ames are alread in lace at Northside Park

________________________________________________________________________________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________


Many PIS committee members and volunteers will be present to help out. OCPD andOCPD Reserve Officers will be on hand as well.

Page 3 of 9



22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

None

____________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We can make arrangements for EMS to be present. Worcester County Health Depr.Staff will also be there.

24. WHAT IS YOUR RAIN POLICY? _______________________________________N/A

____________________________________________________________________

________________________________________________________________________________________________________________________________________


There are trash cans available at Northside.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

On Site

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________

None

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Page 4 of 9



29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

No

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________

“Pla it Safe” T-shirts, soda, water, izza and ossibl small rizes for winners.

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved “One Day Alcohol Permit,” to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved “Tent Permit,” to the Private Events Coordinator.

No

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit,” to the

No

Private Events Coordinator.


No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved “Fireworks Permit,” to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeNo

beverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________100

38. EXPECTED NUMBER OF SPECTATORS: ________________________________300 - 400

Page 5 of 9



39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________- Basketballs

-Use of Basketball Courts

________________________________________________________________________________________________________________________________________

- Tables (sign up and refreshments)- Chairs

________________________________________________________________________________________________________________________________________

- OC Rec Staff as desired b Director

________________________________________________________________________________________________________________________________________

**If OCBP would like to distribute beach safet information, the are welcome

____________________________________________________________________________________________________________________________________________________________________________________________________________


TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved “HighwayPermit,” to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________Event has been held here for over 10 ears.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________

OC Drug and Alcohol Abuse Prevention Committee, Town of Ocean City, WorcesterCounty Health Department

Page 6 of 9



45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________.

We respectfully request that the Mayor and City Council give us permission to give thegraduates wristbands to ride the busses for free. It is not only a safety issue for the grads(who are young, inexperienced, distracted and sometimes careless drivers) but for our

citizens and other visitors as well.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______N/A

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicant’s own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Town’s Risk Manager beforeapplicant engages in the activity.** We respectfully request that this requirement be waived since event is held oncity property.

Request that this be waived since theevent is on city property and we could beunder their umbrella.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

__________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

Page 7 of 9



PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Town’s agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by theapplicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permittedbeverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola may provide.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANT’S SIGNATURE____________________________DATE______________Si nature on File 1-13-12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANT’S SIGNATURE___________________________DATE_______________Si nature on File 1-13-12

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitted’s operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


Page 8 of 9



MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.



Page 9 of 9













1. TITLE OF EVENT: ____________________________________________________Play It Safe Dodgeball


3. DATE(S) OF EVENT: __________________________________________________Thursdays – May 31 and June 7, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________8-10 PM


_____________________________________________________________________Same dates – 7 PM

Page 1 of 9




______________________________________________________________________Same da as events


much area will be used, etc.): _____________________________________________

Northside Park m

_______________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANT’S NAME: ________________________________________________Donna R. Greenwood.


Ocean Cit Dru and Alcohol Abuse Prevention Committee

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________P.O. Box 954; Ocean Cit MD 21843


410-289-7060

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C 3; Fed. ID #1453374

_____________________________________________________________________



__________________________________________________________________________________________________________________________________________

Ocean City Recreation & Parks

15. COORDINATOR’S CONTACT NUMBERS:HOME: ___________________________WORK: 410-250-0125FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

410-250-5409

ahand @ococean.com

Page 2 of 9




_____________________________________________________________________

Teams will compete against each other just for fun.

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Northside Park


No

________________________________________________________________________________________________________________________________________N/A


N/A

________________________________________________________________________________________________________________________________________


No

________________________________________________________________________________________________________________________________________


Many PIS committee members and volunteers will coordinate the event. Usually haveOCPD Reserve Officers as volunteers and OCPD stops by too.

Page 3 of 9




Will use NSP parking facilities.

____________________________________________________________________

________________________________________________________________________________________________________________________________________


We will arrange to have EMS coverage on site.

24. WHAT IS YOUR RAIN POLICY? _______________________________________N/A

____________________________________________________________________

________________________________________________________________________________________________________________________________________


There are trash cans available at Northside.


On Site

________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________


N/A

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Page 4 of 9





No


“Pla it Safe” T-shirts.

________________________________________________________________________________________________________________________________________


No

Coordinator.



No


No



No


No





38. EXPECTED NUMBER OF SPECTATORS: ________________________________50

Page 5 of 9



39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________- dod e balls

-Use of ms at NSP

________________________________________________________________________________________________________________________________________

- Tables- Chairs

________________________________________________________________________________________________________________________________________

- OC Rec Staff as desired b Director

________________________________________________________________________________________________________________________________________

**If OCBP would like to distribute beach safet information, the are welcome

____________________________________________________________________________________________________________________________________________________________________________________________________________





N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________We held this event at NSP last ear.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________


OC Drug and Alcohol Abuse Prevention Committee, Town of Ocean City, WorcesterCounty Health Department

Page 6 of 9




________________________________________________________________________________________________________________________________________.

We respectfully request that the Mayor and City Council give us permission to give thegraduates wristbands to ride the busses for free. It is not only a safety issue for the grads(who are young, inexperienced, distracted and sometimes careless drivers) but for our

citizens and other visitors as well.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicant’s own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Town’s Risk Manager beforeapplicant engages in the activity.** We respectfully request that this requirement be waived since event is held oncity property.

Request that this be waived since theevent is on city property and we could beunder their umbrella.




Page 7 of 9












Page 8 of 9











Page 9 of 9













1. TITLE OF EVENT: ____________________________________________________Play It Safe – Karaoke on the Beach


3. DATE(S) OF EVENT: __________________________________________________Sundays – June 3, 10 & 17, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________6:00 to 8:00 p.m.


_____________________________________________________________________Same dates at 5:00 p.m.

Page 1 of 9




______________________________________________________________________Same dates at conclusion of event.


much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

On the beach just east of the Boardwalk at Dorchester St.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANT’S NAME: ________________________________________________Donna R. Greenwood


OC Dru and Alcohol Abuse Prevention Committee

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________P.O. Box 954, Ocean Cit , MD 21843

11. WORK PHONE #_____________________HOME PHONE #__________________

FAX: _________________________ E:MAIL: _____________________________

410-289-7060

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C3 Federal ID #1453374

_____________________________________________________________________



__________________________________________________________________________________________________________________________________________

OC Rec and Parks Dept.

15. COORDINATOR’S CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-250-0125

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

410-250-5409

ahand @ococean.com

Page 2 of 9




__________________________________________________________________________________________________________________________________________

- Contestants will register to perform solo or in groups to win prizes

- DJ will coordinate singers


17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Same location


Yes

________________________________________________________________________________________________________________________________________Dorchester St.

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Music provider will use ramp at Dorchester St. and Boardwalk for access to beach ashas been done in the past. Will do this as directed by Public Works.


DJ has all his own equipment. We will put up a 10x10 pop-up tent for registration.

________________________________________________________________________________________________________________________________________


There will be Committee members and volunteers as well as an OCPD presence on theoardwalk and Beach.B

Page 3 of 9




As in the past, we request parking passes from public works. Will do as they direct.

____________________________________________________________________

________________________________________________________________________________________________________________________________________


We will have volunteers from AGH and Worcester County Health Dept. Can requestEMS, but since there is no physical contact we probably do not need.

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________

Cancel

____________________________________________________________________


We will use the city’s receptacles on Boardwalk and beach if needed.


Comfort Station at Caroline St.

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________

Page 4 of 9





No

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Play it Safe T-shirts, gift certificates and assorted prizes.

________________________________________________________________________________________________________________________________________


No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________yes



No



No


No






Page 5 of 9



39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

-Parking Passes-Trash receptacles-4 tables-12 chairs-OCPD presence

OCBP if they desire to do a beach safety presentation.





N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________Event has been held at this location for about 10 years.

________________________________________________________________________________________________________________________________________


Worcester County Health Dept.OC Drug and Alcohol Abuse Prevention Committee

Town of Ocena CIty

Page 6 of 9




________________________________________________________________________________________________________________________________________.

We respectfully request that the Mayor and City Council once again allow us to give thegraduates a reflective wristband to ride the city busses for free. It is not only a safetymeasure to keep the grads (who are young, inexperienced, distracted and sometimes

careless drivers) off the streets, but for the safety of our citizens and other visitors.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______X


INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicant’s own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Town’s Risk Manager beforeapplicant engages in the activity.

For this event we will be under theTown of Ocean City umbrella, if agreeable.




Page 7 of 9












Page 8 of 9











Page 9 of 9













1. TITLE OF EVENT: ____________________________________________________Play it Safe Tennis


3. DATE(S) OF EVENT: __________________________________________________Fridays, June 1 and 8, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________1:00 PM to 3:00 PM


_____________________________________________________________________12:00 Noon

Page 1 of 9




______________________________________________________________________Same Da


much area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________

61st Street Tennis Com lex

_____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


.

9. ORGANIZATION REPRESENTING: _____________________________________Ocean Cit Dru and Alcohol Abuse Prevention

__________________________________________________________________________________________________________________________________________

Committee

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

P.O. Box 954; Ocean Cit , MD 21843


410-289-7060

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501 C 3; Federal ID #1453374

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Bev Townsend Sec. of Committee

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ______________________________________________________________________________________________________________________________________________________________PO Box 954, OCMD 21842



[email protected]

443-783-0740

Page 2 of 9




_____________________________________________________________________

High school grads will play either singles or doubles in a friendly competition

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________At event


No

________________________________________________________________________________________________________________________________________


N/A

________________________________________________________________________________________________________________________________________


N/A

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

Page 3 of 9




None

____________________________________________________________________

________________________________________________________________________________________________________________________________________


N/A

24. WHAT IS YOUR RAIN POLICY? _______________________________________Cancel

____________________________________________________________________

________________________________________________________________________________________________________________________________________


Will use receptacles provided at Tennis Complex


Will use restrooms at Tennis Complex

________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Page 4 of 9





No


Pla It Safe T-shirts and assorted donated rizes or ift certificates.

________________________________________________________________________________________________________________________________________


No

Coordinator.



No


No



No


No




37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9




N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________1 table, 3 chairs, tennis rac uets and balls

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________





N / A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________Event has alwa s been held at this location.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________


Ocean City Drug and Alcohol Abuse Prevention Committee, Worcester County HealthDepartment, and the Town of Ocean City.

Page 6 of 9




________________________________________________________________________________________________________________________________________.

We respectfully request that the Mayor and City Council allow us to give the graduateswristbands to ride the city busses for free. It is not only a safety issue for the grads (whoare yound, inexperienced, distracted and sometimes careless drivers) but for the safety of

our citizens and other visitors as well.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______


N/A


* We request that as in the past this be waived because it is on City property. INSURANCE CERTIFICATE AND ADDENDUM:

For this event we will be under theTown of Ocean City umbrella, if agreeable.



Page 7 of 9






APPLICANT’S SIGNATURE____________________________DATE______________Si nature on File 1/13/12



APPLICANT’S SIGNATURE___________________________DATE_______________Si nature on File 1/13/12



Page 8 of 9











Page 9 of 9













1. TITLE OF EVENT: ____________________________________________________Play It Safe – Karaoke and Beach Volleyball


3. DATE(S) OF EVENT: __________________________________________________Tuesdays –June 5 and 12, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________4:30 p.m.


_____________________________________________________________________Same dates at 3:00 p.m.

Page 1 of 9




______________________________________________________________________Same dates at conclusion of event.


much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

On the beach just east of the Boardwalk at Volleyball nets by Dorchester and Caroline Sts.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



OC Dru and Alcohol Abuse Prevention Committee

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________P.O. Box 954, Ocean Cit , MD 21843

11. WORK PHONE #_____________________HOME PHONE #__________________

FAX: _________________________ E:MAIL: _____________________________

410-289-7060

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C3 Federal ID #1453374

_____________________________________________________________________



__________________________________________________________________________________________________________________________________________

OC Rec and Parks Dept.



410-250-5409

ahand @ococean.com

Page 2 of 9




____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

- Volleyball teams of 4 to 6 will sign up to compete against one another for certain

prizes- Karaoke will be going on simultaneously at 5 pm

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Same location


Yes

________________________________________________________________________________________________________________________________________DJ and equipment vehicle will need access to beach to set-up or unload equipment.Will follow City’s directions.

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________________________________________________________________________________________________________________________________________________

See above

____________________________________________________________________


A small pop-up 10’x10’ tent will be used for registration.

________________________________________________________________________________________________________________________________________


There will be many Play It Safe committee members and volunteers as well as an OCPDresence on beach and Boardwalk.p

Page 3 of 9



22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

We respectfully request parking passes from public works for volunteers. Will park aswe are directed.

________________________________________________________________________________________________________________________________________


We will have volunteers from AGH and Worcester County Health Dept. If needed, wecan request EMS presence.

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________

Cancel

____________________________________________________________________


Volunteers will clean up beach area that we use. Trash receptacles on beach will beused or we will carry it away.


Comfort Station at Caroline St.

________________________________________________________________________________________________________________________________________


________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________

Page 4 of 9





No

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Play it Safe T-shirts, volleyballs, prizes and gift certificates.

________________________________________________________________________________________________________________________________________


No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________yes



No



No


No





38. EXPECTED NUMBER OF SPECTATORS: ________________________________300-400

Page 5 of 9




N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

-parking passes-trash receptacles-10 tables-15 chairs-police presence-10 volleyball nets

OCBP if they would like to do a beach safety presentation





N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________Event has been held at this location for about 20 years

________________________________________________________________________________________________________________________________________


Worcester County Health Dept.OC Drug and Alcohol Abuse Prevention Committee

Town of Ocean City

Page 6 of 9




________________________________________________________________________________________________________________________________________.

We request that the Mayor and City Council allow us to give wristbands to the graduatesto be able to ride the city busses for free. It is not only a safety measure to keep the grads(who are young, inexperienced, distracted and sometimes careless drivers) off the streets,

but for the safety of out citizens and other visitors.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________




Request that this be waived since weare on city property.




Page 7 of 9












Page 8 of 9











Page 9 of 9






D. 14th

Annual Lt. Mitch Maiorana Memorial Run-Swim-

Run – Saturday, July 21, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Ryan Cowder, OC Beach Patrol

Chapter of the U.S. Lifesaving Association




1

Beach Lights -

Tentative

2 3

Beach Fireworks -

Tentative

4

July 4th Concerts and

Fireworks

5

Sunset Park Party

Nights

6

8

Beach Lights –

Tentative

Sundaes in the Park

9 10

Beach Fireworks -

Tentative

11

Concerts on the

Beach

12

Sunset Park Party

Nights

13

15

Beach Lights –

Tentative

Sundaes in the Park

16 17

Beach Fireworks -

Tentative

18

Concerts on the

Beach

19

Sunset Park Party

Nights

20

22

Beach Lights –

Tentative

Sundaes in the Park

23 24

Beach Fireworks -

Tentative

25

Concerts on the

Beach

26

Sunset Park Party

Nights

27

29

Beach Lights –

Tentative

Sundaes in the Park

30

Jesus at the Beach31

Jesus at the Beach

Beach Fireworks -

Tentative

July




Name of Event: 14th Annual Lt. Mitch Maiorana memorial Run-Swim-Run New Event: No

Date of Event: Saturday, July 21, 2012

Date Application Received: January 3, 2012 Application Fee Paid: No

Date Routed: January 5, 2012Date Returned from All Departments: February 27, 2012 Total Cost to Town: No foreseen costs

Things to Note:

• This event is a running and swimming race. From an established start line at 7th Street on the beach, participants will

run 1500 meters against the prevailing ocean current, then turn around and run 500 meters with the ocean current.

Next they will enter the water and swim 1000 meters parallel to the shore, exiting at 7th

Street. Then they will run

1000 meters with the ocean current turn around and run 1000 meters against the ocean current to the finish line.

• Set-up of this event would take place on Saturday, July 221, 2012 at 4:00 p.m.

• The event would take place from 6:00 p.m. until 8:00 p.m.

• Clean up of the event site will take place directly after the event ends, at 8:00 p.m.


• OCPD – Officers from shift will make periodic checks.

• OCBP – Will provide vehicles and equipment for this event’s use. There is no cost for the event sponsors, as this

event benefits OCBP employees and encourages physical training and fellowship. Members of the USLA Chapter are

also Town of Ocean City/Beach Patrol employees. Therefore the Beach Patrol will be supporting this event with

equipment and volunteer workers.

• FIRE MARSHAL, EMERGENCY SERVICES, OCCC, TRANSPORTATION, PUBLIC WORKS, TOURISM, RISK

MANAGEMENT and REC & PARKS – No comments, costs or concerns.





Date Permit Issued:Other:













1. TITLE OF EVENT: ____________________________________________________14th Annual Lt. Mitch Maiorana Memorial Run-Swim-Run


3. DATE(S) OF EVENT: ______July 21, 2012_________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________18:00 – 20:00

5. PROJECTED SET-UP DATE (S) & TIMES: July 21, 2012 @ 16:00_____________

_____________________________________________________________________

Page 1 of 9



16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:

a

From an established starting line at 7th st. participants will:Run 1500 m against the prevailing ocean current then turn around and run 500 m with the

ocean current. Next, they will enter the water and swim 1000 m parallel to shore exitingt 7th st. Then, they will run 1000 m with the ocean current, turn around and run 1000 m

against the ocean current to the finish line.

*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? 7th

st.___________________________________________________________________________________________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________Do

Yesrchester st.

________________________________________________________________________________________________________________________________________


A beach atrol vehicle off dut will dro off and return e ui ment at 7th St.

________________________________________________________________________________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________An umbrella and table

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________

None

________________________________________________________________________________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________None

____________________________________________________________________________________________________________________________________________________________________________________________________________

Page 3 of 9



23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____

IF SO, WHAT TYPE? ________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

ualified OCBP ersonnel monitorin course

24. WHAT IS YOUR RAIN POLICY? _______________________________________________________________________________________________________________________________________________________________________________To be held the followin da , Jul 22nd

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

None


9th St. Comfort Station

________________________________________________________________________________________________________________________________________


________________________________________________________________________________________________________________________________________


None

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________Yes OCBP MD USLA Cha ter

Page 4 of 9



30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Certificates for the top 2 male and female finishers in each 10 year age group

________________________________________________________________________________________________________________________________________


NO

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved “Tent Permit,” to the Private Events Coordinator.

NO

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? __NO_______________Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit,” to thePrivate Events Coordinator.


NO


NO

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? __NO______IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the PrivateEvents Coordinator.



39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? ____No______WHO DID YOU CONTACT? _____________________________________________________________________________Event takes lace after beach stands close for the da .

Page 5 of 9



40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/ rented city property): ______________________________________________________________________________________________________________________

Volunteer OCBP ersonnel, vehicle su ort

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? __________IF SO, PLEASE ATTACHED A COPYN/A


42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _____N/A______DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________7/11 – 7th st; 7/10 – 7th st.; 7/09 – 7th st.; 7/08 – 7th st.; 7/07 – 7th st.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

TBD


.

Page 6 of 9




APPLICANT’S SIGNATURE____________________________DATE______________12/29/11



APPLICANT’S SIGNATURE___________________________DATE_______________12/29/11





Page 8 of 9




The applicant agrees to take full responsibility for all city-owned property, whether

borrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.




Page 9 of 9



Mitch Maiorana Run-Swim-Run Course Layout.

Atlantic Ocean3. After exiting the

water, participants run north an additional 500m to 21st street, then turn and run 1,500m to the finish line at 7 th street

(2,000m)

Start

21st streetBeach

17th street

2. Participants enter the water at 7 th street, and swim 1,000m parallel to the beach along a buoy line. Exit for the swim is

at 17 th street

Registration Table on the beach

Start / Finish Line. 7th Street at the waterline

1. Participants start at the start line, and run

1000m down the beach to Talbot street, then return to 7 th Street (2,000m)

Talbot Street.






E. 2012 17th

Annual Sand Duels Soccer Challenge –

Saturday and Sunday, June 9-10, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Scott Westcoat, President, ASG

Events, LLC



Ocean City Special Events – Private Events

Name of Event: 17th Annual Sand Duels Beach Soccer Challenge New Event: No

Date of Event: Saturday and Sunday, June 9 AND 10, 2012

Date Application Received: October 4, 2011 Application Fee Paid: Yes/$100.00

Date Routed: October 4, 2011

Date Returned from All Departments: January 23, 2012 Total Cost to Town:

Things to Note:

• This event is a small-sided soccer tournament that will take place on a maximum of 20 25-yard x 35-yardbeach courts. Each court will host round-robin play in which each team will play a minimum of threegames. Teams will consist of no more than five players and two substitutes.

• Set-up of the event will take place on Friday from 12:00 noon until 8:00 p.m.and clean up will take placeon Sunday from 4:00 p.m. until 8:00 p.m.

• The event would like to take place on the beach north of Dorchester Street to 1st Street. Will set-up at least75-feet off the easternmost edge of the concrete pad.

•

The event will take place from 9:00 a.m. until 6:00 p.m. daily.• The event organizer requests parking for a 24-foot Box Truck at the West OC Park ‘n Ride as in previous

years. If park n ride is not available, request parking at Rec. & Parks office building, 125th Street and bay.

• Special beach access may be needed for sponsor related activities, such as a possible soccer exhibit trailer.

• Event personnel will be responsible for monitoring and cleaning the event area. If necessary, the eventorganizers will contract for an eight-yard dumpster to be placed near the site. ASG is also willing toemploy a staff of City Workers to assist with this process.

• The event organizers request permission to sell event related items.

• During the event, self-standing tents and a small, self-contained P.A. System will be utilized.

• The event will have product sampling. All sampling will comply with Town guidelines.

• If available, the event organizers request the following; a certified paramedic and, if necessary, anambulance be on-site during the event; an off-duty police officer for overnight security and, if necessary, anoff-duty unit (two persons) for crowd control; parking provisions for two staff cars; and temporary workers

to remove waste.• Sponsors are as follows: DC United, Dick’s Sporting Goods, TLI Digital, MD State Youth Soccer Assoc.,

and the Atlantic Hotel.


• OCPD – In previous years, this event has not used OCPD for secondary employment. If the eventorganizers would like off-duty officers to patrol the event and provide overnight security, they must applythrough the Office of the Chief of Police. However, this may be limited or may have to be an outsideagency due to other events taking place the same weekend. OCPD recommends the event coordinator planon alternative security to the OCPD. Also, how far north this event reaches may infringe upon areasneeded for OC1 and the Air Show.

• REC. & PARKS – There is usually some overlap in the clean up of this event and the start of a Play It Safeevent in the same area. Suggest the Council instruct the event organizers to coordinate with the Play It Safe

organizers to allow both events to occur without conflict. Also, this event is requested to take place on thesame dates as the OC Air Show. Do not see it as a conflict from a location standpoint (except for the PlayIt Safe event already discussed), but it will be a busy weekend downtown. Volleyball nets will NOT beremoved for this event from the downtown volleyball beach courts, as the organizer does not believe it’snecessary. If the organizers change their mind about this, the cost to remove and reset the nets is $430.00in labor. Also, request the 24-Fot Box truck NOT be parked at Northside Park, as Northside Park is hostinga huge lacrosse tournament that weekend. Drink sponsorship needs to be modified.

• RISK MANAGEMENT –Insurance Certificate must be submitted prior to the event.

• TRANSPORTATION – If approved, will provide and issue one (1) WOC Park’ n Ride Special EventParking Permit to the organizers. Also, the Boardwalk trams will be in operation from 10:00 a.m. until12:00 midnight each day of the event. The event staff must help keep the tram area clear of spectators.



• PUBLIC WORKS – Has had issues with this soccer event in the past. Event must maintain cleanliness of the beach. Public Works has no temporary workers to provide this event to help in the maintenance of theevent area on the beach. We will provide dumpsters in locations for them to use. No equipment, structureor vehicles are to be left on the concrete tram lane.

• BEACH PATROL – The organizers need to take a more active role in making sure the event does notinterfere with the access or patrolling of the beach. Although 2011 was somewhat better than in years past,the event staff needs to work better with OCBP, understanding that BP is concerned about our ability toprovide safety to all OC visitors, not just their event. One possible solution is to move the event north so

that the south boundary of their layout is north of Dorchester Street. **There is also the final pre-employment physical skills test for the 2012 OCBP season and takes place at Dorchester Street and theBoardwalk with registration and briefing of candidates from 10am-12:30pm. The event is not to use orrelocate any of our items – tables, chairs, and bleachers.** Event cannot interfere with the normalpatrolling of the beach. During set-up and breakdown the Dorchester St. ramp and the concrete pad on theeast side of the Boardwalk cannot be blocked. The event must be set-up at least 30-yards off theeasternmost edge of the train lane on the Boardwalk to allow OCBP vehicles on and off the beach. Theymay not extend their playing areas any further than the wooden walkways that are placed perpendicular tothe Boardwalk and extend toward the water’s edge. If there’s an emergency, BP will assist if possible. If at any time the OCBP determines the beach is unsafe due to weather, OCBP will notify event officials.Upon notification, all event-related activities must stop, the participants must clear the beach and seek shelter immediately until OCBP determines it is advisable to return to activity. The event organizer mustbe held accountable for their past poor events and need very strict in their guidelines on to both their

spectators and participants.• FIRE MARSHAL – The applicant must obtain tent permit(s) from the Office of the Fire Marshal.

• TOURISM, EMERGENCY SERVICES, CONVENTION CENTER – No comments, concerns or costs.


Event Approved or Denied:


Date Permit Issued:

Other:



Private Event ApplicationTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit ApplicantsRETURN APPLICATION TO: Private Events Coordinator

Town of Ocean CityRecreation and Parks200 125th StreetOcean City , MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability or

use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will be

assessed for both Non-Profit organizations and For-Profit promoters. A new application

must be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route

and/or method of operation described herein may result in the immediate revocation of

the permit. Applicant’s attention is directed to the accompanying information packet,

entitled “Private Event Application Guidelines.”

All questions on the application must be fully answered . “Same as last year” or similar

comments are not acceptable responses. If a question does not apply, please write “N/A”in that space. The application will be returned if the information is incomplete. Please

type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and

$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. Title of Event: 2012 17th Annual Sand Duels Beach Soccer Challenge

2. Is This a New Event: NO

3. Date(s) of Event: June 09-10, 2012 (Alternate Date: June 2-3, 2012)

4. Starting & Ending Times of Event: 8 AM - 6 PM each day



5. Projected Set-Up Date(s) & Times: Friday 6/08/12 9 AM- 8PMFriday 6/1/12 9AM- 8PM

6. Projected Clean-Up Date(s) & Times: Sunday 6/10/12 4PM-8PMSunday 6/3/12 4PM-8PM

7. Location (Describe area in which event shall be contained; be specific as to how mucharea will be used, etc.): The space of beach that is located north starting Dorchester Streeton continuing on to Caroline Street. This area shall be 30 feet off the boardwalk and includesthe area normally used for volleyball tournaments.

8. Applicantʼs Name: Scott A. Westcoat, President

9. Organization Representing: ASG Events, LLC

9. Mailing Address: 1101 East 25th Street, Baltimore, MD 21218

11. Work Phone #: (410) 962.7070 Home Phone #: 443.277.2600

12. If Organization is non-profit, list non-profit classification and identification number: N/A

13. On-Site Coordinator: Derek Wilson

14. Ocean City/Local Address of Coordinator: N/A

15. Coordinators Contact Numbers: Home: 443.277.7931 Work: 410.962.7070Local: 410.962.7070 Cell: 443.277.7931Email: [email protected]

16. Fully describe the event and all proposed activities: The event will consist of a small-sided soccer tournament that will take place on a maximum of twenty (20) 25 yard x 35 yardbeach “courts”. Each court will host round-robin play in which each team will play a minimumof three (3) games. Teams will consist of no more than five (5) players and two (2) substitutes.

17. Where will the event headquarters be located? Prior to the weekend, event headquarterswill be located at the offices of the ASG Sports, Incorporated in Baltimore, Maryland. Duringthe weekend, event headquarters will be located at a local hotel (to be determined). On-site,the event headquarters will be located at the “Scoreboard / Administration” tent.

18. Vehicular access to the beach is controlled. Do you require such access?: Yes,coordinating the delivery of goals and equipment around current boardwalk schedules of tramsand early morning access. This will take no longer than 50 minutes.

19. Fully describe unloading and loading procedures of equipment, materials, etc. With the exception of to be determined sponsor related items, all equipment needs will betransported to the site via a 24 foot truck. Set-Up will start at 9:00 AM Friday with equipmentbeing off-loaded at the event site. Equipment will consist of court liners (ropes and vinylsignage), soccer goals, tents, soccer balls and registration materials. Break-down will begin at4pm Sunday and continue until approximately 8:00 PM. Equipment will be dismantled and



stored in a secure area within the event area until the entire event has commenced, and willthen be loaded into the truck for transit.

20. Will you be setting up a judging area, public address system, tents, scaffolding, etc.? Ifso, please illustrate on required diagram and describe here: During the event , self-standing tents (i.e. E-Z Up Tents) and a small, self-contained public address system will beutilized. There will be no need for staging or scaffolding equipment.

21. Describe the crowd control procedures you intend to employ: To control congestion ofparticipants and spectators, participants will play their games within a designated block of time(usually 4 - 5.5 hours), which will be broken out to morning and afternoon shifts. If additionalcrowd control is necessary, private security officers or off-duty police will be hired to patrol thearea.

22. Describe any special parking / traffic needs or considerations: We would like to secure

parking for a 24ʼ Box Truck at the West Ocean City Park and Ride as in previous years, ifunavailable, then at the 125th Street Rec and Park offices. Once again, their scheduled playingtimes will be broken into morning and afternoon shifts. Special beach access may be needed

for sponsor related activities (i.e. soccer exhibit trailer).

23. Have arrangements been made for medical assistance? Yes, We will employ a CertifiedAthletic Trainer for the weekend.

If so, what type? First, we will alert the local fire department. Second we will see if theywould like an off-duty paramedic to be on-site. If not, we will rely on the Trainer on-site andnotify the in-place EMT service.

24. What is your rain policy? The tournament will proceed rain or shine; however, play will bepostponed or suspended if there is thunder or lightning. Tournament directors reserve the right

to modify teamʼs schedule of games.

25. What provisions will be made for collecting and disposing of solid wastes. Includingtrash and garbage, and recyclables? Solid wastes, garbage and recyclables will bedeposited into cardboard BFI boxes with plastic liners. All Team Representatives are issued a40 gallon trash liner. Event personnel will be responsible for monitoring and cleaning the eventarea. If necessary, we will contract for a 8 yard dumpster to be placed near the site. ASG hiresindividuals to handle all waste throughout the event.

26. What provisions will be made for participant “comfortʼ (toilets, hand washing, etc.)? As

for sanitary provisions, if the public facilities are not adequate, we will contract for several spot-a-pots to be placed adjacent to the event site.

27. Describe concessions / sale items requested: The concession / sale of items will belimited to soccer related apparel (i.e. shirts, shorts, hats, visors, shoes, soccer related items).

28. Describe all product sampling requested (specific sizes and quantities): The samplingof items are still to be determined by our sponsors. Items will most likely be an isotonic drink(i.e. G2, Gatorade) a water (i.e. Aquafina), a nutrition supplement (i.e. PowerBar). Sizes andquantities are to be determined.



2011 Sand Duels Beach Soccer, University of Maryland Fan Zone (5 events Septe,mber 2011through December 2011, The Baltimore Flag Football Festival, Baltimore Blast Holiday SoccerTournament Series, 86 sampling event for Dr Pepper Company, 118 Sampling events forPepsi Beverages Company, 2010 Sand Duels Beach Soccer Tournament, 2010 FreedomFives™ Soccer Tournament Series, Baltimore Ravens™ Fan Zone 2010, WashingtonFreedom Fan Zone 2010, 2009 Volkswagen Junior Masters Soccer Tournament, 2009Washington Freedom FanZone, 2009 DC United Corporate Cup, 2009 Get Wiff It™ Wiffle BalTournament, 2009 Baltimore City Movie Series, 2009 Washington Nationals FanFest, 2009Baltimore Ravens RavensTown Fan Zone, Shogun Fights Sposnorship Sales 2009, 2009Baltimore Ravens Flag Football Event, Active Survivors Network Vendor Village 2009, 213Pepsi Sampling Events January 2009-November 2009,2008 Sand Duels Beach SocceTournament, 2008 Chick-fil-A Youth Soccer Tournament , Baltimore Beach Blast SoccerTournament, DC United Soccer Celebration, Futbolito Soccer 4v4 Tournament,Get Wiff ItWiffleballl Tournament, Crabtown Soccer Showdown 2008, MASN Outreach (42 eventsPepsi Bottling Group Summer Sampling Tour 28 Events, Advertising.com Employee Outing

Scouts n Soccer Tournament 2008, 2007 Sand Duels Beach Soccer Tournament, 2007 Bashat Rash Sand Soccer Event, 2007 Baltimore Ravens Flag Football Tournament, 2007LAXFEST Baltimore Inner Harbor, DC United Soccer Celebration-10 Events, MLS CUP

Soccer Celebration, RFK Stadium, Maryland State Youth Soccer Association Workshop 2006Disney/Jetix Kids Cup™ Soccer Tournament 2006 (Chicago, Denver, CO, Washington, DCDallas, TX), Cartoon Network (Turner Broadcasting) Soccer Fiesta™ 2006 ( Washington, DCLos Angeles, CA, Dallas, TX), MLS Cup 2006 Soccer Celebration-MLS interactive elementsSand Duels™ Beach Soccer Tournament, June 2006-Ocean City, MD, 4-on-4 at the Shore™Beach Lacrosse Tournament-July 2006 in Ocean City, Maryland, DC United SoccerCelebration (10 interactive festivals May 2006-September 2006), DC United Corporate Cup™Soccer Tournament-July 2006, Washington, DC, Washington Nationals Fanfest 2006 (3 Fanfestivals during 2006 season)-Washington, DC, Chevrolet Kids Zone-Washington Nationals(32 home games at RFK Stadium-Summer 2006, Baltimore Ravens Training Camp 2006-Fanfest Elements, Baltimore Ravens Flag Football Tournament, M&T Bank Stadium

Baltimore, MD (December 2006), Pepsi Bottling Group Summer Sampling Tour 2006-43interactive sampling events-May2006-October 2006,

44. List all sponsors associated with your event. Pepsi Bottling Group, DC United,Dicks Sporting Goods, TLI Digital, Maryland State Youth Soccer Association, Atlantic Hotel

45. List additional comments and / or requests not covered in this application: N/A at thistime. This may need to modified as we get closer to the event date.

46. Please attach a detailed diagram of event layout. Make sure you include location ofheadquarters, PA System, staging, concessions, courts, bands, etc.

Is diagram included with application? Yes No

INSURANCE REQUIREMENT:



For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicant’s own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverage shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City Maryland 21842. The certificate of insurance evidencing suchcoverage shall be furnished to the Special Events Coordinator, Private Events on behalf

of the Mayor and City Council by the applicant, and be approved by the Town’s Risk Manager before the applicant engages in the activity.

INSURANCE CERTIFICATE:________ INCLUDED WITH THIS APPLICATION____X__ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)

DAYS PRIOR TO THE EVENT

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Town’s agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by theapplicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permittedbeverages include Pepsi, Diet Pepsi, 7-Up, Dr. Pepper, Mountain Dew, Lipton Brisk,Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina, and otherproducts that Pepsi Cola may provide.I have read this disclosure and agree that I will comply with its provisions.

APPLICANT’S SIGNATURE ____ DATE__10/3/11

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of Chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.I have read this disclosure and will comply with all provision so of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANT’S SIGNATURE ____ DATE__ 10/3/11



HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitted’s operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees, and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,

damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent, and employees.


MANDATED CHANGES/CANCELLATION:Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a special event permit agrees to follow the guidelines provided and

submit a complete application including all required submission of materials.The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be returned in an unacceptable condition.The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit that may be required by the Mayor andCouncil of the Town.I have read and will comply with all special event application requirements.







F. White Marlin Festival and Crab Soup Cook-Off –

Request Approval for 3-Year Continuation – Adding

May 10, 2014Presented by: Lisa Mitchell, Private Events

Coordinator




1

Springfest2 Sprin

4

Springfest5 6 7 8 9

11 12 13 14 15

Cruisin OC16

Cruis

18

Cruisin OC19 20 21 22 23

25 26 27 28 29 30

May



Ocean City Private Events 3-Year Approval

Name of Event: White Marlin Festival and Crab Soup Cook-off

Date of Event: Requesting event approval for May 10, 2014

Cost to the Town of Ocean City to support this event: $1,170.70

Things to Note:

• Last year Lisa Parks for the Downtown Association of Ocean City was granted a 3-year event approval for the WhiteMarlin Festival and Crab Soup Cook-off. The dates approved were May 14, 2011, May 12, 2012 and March 11, 2013

• Lisa Parks for the Downtown Association of Ocean City would like to continue this provision, and requests Councilapproves this event for the date of May 10, 2014.

• All appropriate documents have been supplied and fees have been invoiced.


• OCPD – Will assign two officers to monitor the event and restrict people from leaving the event with any alcohol.Total cost to the department is $198.00.

• Public Works – Will deliver the following equipment to Somerset Street Plaza: three picnic tables, ten sections of metal fencing, one case of trash bags, four cones and ten barricades. Ten parking spaces will be reserved at theSomerset Street Lot. Total costs are estimated to be $972.70.

• Fire Marshal – The applicant is responsible for obtaining a permit for the use of the tents. The applicant may notobstruct and/or restrict access to the fire hydrants located on Somerset Street. Access of the street from BaltimoreAvenue to the Boardwalk shall be maintained for the use of emergency vehicles. Any vendors that are cooking mustprovide a fire extinguisher.

• Risk Management – Insurance Certificate to be obtained and submitted prior to the actual event.

• OCBP – Will have a public information booth, if requested, as we have had in past years.

• Rec. & Parks – Coke contract will be in effect. Soda and water for this event must be Coca Cola products and notPepsi as noted in the application.

• Transportation, OCCC, Emergency Services and Tourism – No comments.

Date on Council Agenda: February 21, 2012

Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________





11 – NEW BUSINESS

Request Approval for Caine Woods Community

Association to Serve Beer and Wine at Fiesta Park

FunctionsPresented by: Dennis Dare, President



Town of Ocean City, Maryland 1st Reading Town of Ocean City, Maryland 2nd ReadingPreliminary Principal Maturities Preliminary Principal Maturities

2012 Municipal Purpose & Refunding Bonds 2012 Municipal Purpose & Refunding Bonds

Not to Exceed Size- Preliminary Amounts Not to Exceed Size- Preliminary Amounts

Refunding New Money Refunding New Money

Maturity Amount Amount Total Maturity Amount Amount Total

10/1/2012 1,125,000 - 1,125,000 10/1/2012 - - -

10/1/2013 1,125,000 745,000 1,870,000 10/1/2013 - 1,105,000 1,105,000

10/1/2014 1,125,000 760,000 1,885,000 10/1/2014 - 1,120,000 1,120,000

10/1/2015 1,125,000 775,000 1,900,000 10/1/2015 745,000 1,135,000 1,880,000

10/1/2016 1,125,000 795,000 1,920,000 10/1/2016 1,385,000 1,160,000 2,545,000

10/1/2017 1,125,000 815,000 1,940,000 10/1/2017 1,415,000 1,185,000 2,600,000

10/1/2018 1,125,000 835,000 1,960,000 10/1/2018 1,445,000 1,205,000 2,650,000

10/1/2019 1,125,000 860,000 1,985,000 10/1/2019 1,485,000 1,235,000 2,720,000

10/1/2020 1,125,000 880,000 2,005,000 10/1/2020 1,535,000 1,255,000 2,790,000

10/1/2021 1,125,000 910,000 2,035,000 10/1/2021 1,575,000 1,290,000 2,865,000

10/1/2022 1,125,000 940,000 2,065,000 10/1/2022 1,620,000 1,325,000 2,945,000

10/1/2023 1,125,000 975,000 2,100,000 10/1/2023 1,680,000 865,000 2,545,000

10/1/2024 1,130,000 1,015,000 2,145,000 10/1/2024 1,745,000 910,000 2,655,000

10/1/2025 - 1,055,000 1,055,000 10/1/2025 - 955,000 955,000 10/1/2026 - 1,100,000 1,100,000 10/1/2026 - 1,010,000 1,010,000

10/1/2027 - 1,145,000 1,145,000 10/1/2027 - 1,060,000 1,060,000

10/1/2028 - 1,190,000 1,190,000 10/1/2028 - 1,110,000 1,110,000

10/1/2029 - 1,240,000 1,240,000 10/1/2029 - 1,170,000 1,170,000

10/1/2030 - 1,290,000 1,290,000 10/1/2030 - 1,225,000 1,225,000

10/1/2031 - 1,345,000 1,345,000 10/1/2031 - 1,290,000 1,290,000

10/1/2032 - 1,400,000 1,400,000 10/1/2032 - 1,360,000 1,360,000

Total 14,630,000$ 20,070,000$ 34,700,000$ Total 14,630,000$ 22,970,000$ 37,600,000$

Prepared by Davenport 02/29/2012



EAST\47971586.8 2/29/12

FIRST READING:02/21/2012SECOND READING:03/05/2012

MAYOR AND CITY COUNCIL OF OCEAN CITYORDINANCE NO. _2012-09

AN ORDINANCE to authorize and empower Mayor and City Council of Ocean City

to issue and sell, upon its full faith and credit, not to exceed Thirty Seven Million Six Hundred

Thousand Dollars ($37,600,000) maximum aggregate principal amount of its serial maturity,

general obligation, fully registered bonds, pursuant to the authority of Sections 31 through 37,

inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), as

amended, Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement

Volume and 2011 Supplement), and Section C-719 of the Charter of Mayor and City Council

of Ocean City, as amended, to be designated as “General Obligation Municipal Purpose and

Refunding Bonds of 2012”, said bonds to be issued and sold for the public purposes of (i)

financing or refinancing, in whole or in part, certain costs of acquisition, construction and/or improvements to the Projects (as defined below), (ii) and refunding all or a portion of the

Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or after

April 1, 2016 and (iii) paying the costs of issuance of said bonds, which expenses include costs

of document production and reproduction, and financial advisory and counsel fees and

expenses; providing for the sale of said bonds by private sale or by solicitation of competitive

bids; prescribing the form and tenor of said bonds; determining other matters relating to the

issuance and sale of said bonds, including the form of a notice of sale to be published in

connection with any public sale of said bonds; providing for the disbursement of the proceeds

of said bonds; authorizing the preparation and distribution of a preliminary official statement

and an official statement in connection with any public sale of said bonds; providing that the

proceeds of said bonds, or any moneys which may be deemed to be proceeds, will not be usedin a manner which would cause said bonds to be arbitrage bonds; providing for the

appointment of a paying agent and bond registrar for said bonds; covenanting to levy and

collect all taxes necessary to provide for the payment of the principal of and interest on said

bonds; and generally relating to the issuance, sale and delivery of all said bonds.

RECITALS

The authority for the powers herein exercised is contained in Section C-719 of the

Charter (the “Charter”) of Mayor and City Council of Ocean City (the “City”) and in Sections

31 through 37, inclusive, of Article 23A of the Annotated Code of Maryland

(2011 Replacement Volume), as amended (the “Enabling Act”), and Section 24 of Article 31 of

the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement) (the



EAST\47971586.8 2/29/12

“Refunding Act” and together with the Enabling Act and the Charter, the “Authorizing

Legislation”).

The Authorizing Legislation authorizes and empowers the City to borrow money for

any proper public purpose and to evidence such borrowing by the issuance and sale of its

general obligation bonds in accordance with the procedure prescribed by the Authorizing

Legislation, subject to the limitation that no bonds shall be issued by the City pursuant to the

authority of the Authorizing Legislation if, by the issuance thereof, the total bonded

indebtedness of the City represented by its bonds payable from its general tax revenues then

would exceed the amount permitted pursuant to the Authorizing Legislation.

The City proposes to spend the proceeds of the Bonds hereby authorized (i) to finance

or refinance, in whole or in part, certain costs of acquisition, construction and/or improvements

to the public projects described on Exhibit A attached hereto; (ii) to refund all or a portion of

the Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or

after April 1, 2016 (the “2005 Bonds”); and (iii) to pay the costs of issuing the Bonds (as

defined below), which expenses include costs of document production and reproduction, and

financial advisory and counsel fees and expenses.

The Authorizing Legislation authorizes the City to issue bonds for the purpose of

refunding outstanding bonds issued by the City in order to realize debt service savings or for

other reasons set forth in the Authorizing Legislation. The City has determined that the City

will realize savings in the effective cost of debt service on the 2005 Bonds on either a direct

comparison or present value basis by advance refunding all or a portion of the 2005 Bonds.

The Charter contains no limitations upon the rate at which ad valorem taxes may be

levied by the City for the payment of the principal of and interest on said bonded indebtedness.Since the adoption of Article XI-E as an amendment of the Constitution of Maryland,

the General Assembly has passed no law proposing a limitation upon the rate at which taxes



EAST\47971586.8 2/29/12

may be levied by the City, or a limitation upon the amount of bonded indebtedness which may

be incurred by the City.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL

OF OCEAN CITY, that:

Section 1. Acting pursuant to the authority of the Authorizing Legislation, the City

hereby determines that the net proceeds from the sale of its General Obligation Municipal

Purpose and Refunding Bonds of 2012, authorized to be issued and sold by this Ordinance,

shall be used and applied for one or more of the public purposes of (a) financing or refinancing,

in whole or in part, certain costs of acquisition, construction and/or improvements to the public

projects described on Exhibit A attached to this Ordinance (the “Projects”); (b) providing funds

in order to refund all or a portion of the Mayor and City Council of Ocean City Municipal

Purpose Bonds of 2005 maturing on or after April 1, 2016 (the “2005 Bonds”) in order to

realize savings to the City in the effective costs of debt service; and (c) paying the costs of

issuing the Bonds (as defined below), which expenses include costs of document production

and reproduction, and financial advisory and counsel fees and expenses, all as stated in the

Recitals to this Ordinance.

The costs of the Projects may include (without limitation) the costs of the planning,

construction, reconstruction, demolition, improvement, refurbishing, renovation, restoration,

extension, alteration, installation, repair, acquisition, conversion and modernization of

structures; the acquisition of structures and sites for structures; the acquisition of rights of way

for roads; architectural and engineering services, including preparation of plans, drawings and

specifications; development and restoration of grounds; and all customary and necessary

furnishings and fixed permanent equipment for structures.Section 2: The City is hereby authorized to borrow money and incur indebtedness

for the purposes set forth in the Recitals and Section 1 of this Ordinance. To evidence such



EAST\47971586.8 2/29/12

borrowing and indebtedness and acting pursuant to the authority of the Authorizing

Legislation, the City shall issue and sell, upon its full faith and credit, not to exceed Thirty

Seven Million Six Hundred Thousand Dollars ($37,600,000) maximum aggregate principal

amount of its serial maturity, general obligation, fully registered bonds, said issue of bonds to

be known as “General Obligation Municipal Purpose and Refunding Bonds of 2012” (the

“Bonds”), the net proceeds of such sale to be used and applied as provided in this Ordinance.

The City shall levy and collect ad valorem taxes upon all taxable property within Ocean City in

rate and amount sufficient to pay the principal of and interest on the Bonds.

Section 3: The Bonds may be used for all or less than all of the purposes set forth in

the Recitals and Section 1 of this Ordinance, as determined by the Mayor of the City (the

“Mayor”) to be in the best interests of the City at or prior to the time of sale of the Bonds,

based on advice and recommendations from the Financial Advisor to the City (the “Financial

Advisor”). Except as provided hereinafter or in an ordinance or resolution of the City adopted

prior to the issuance of the Bonds, the Bonds shall all be dated as of the date of delivery (or

such other date as the Mayor may determine based upon the advice of the Financial Advisor),

shall be in the denominations of $5,000 or any integral multiple thereof, shall be numbered

from one (1) consecutively upward in the order of their maturities and each such number shall

be prefixed by the letter “R”. The Bond Registrar (as defined herein) may make such

additional provision for numbering, including additional prefixes and suffixes, as he may deem

appropriate. Based on the maximum aggregate principal amount of $37,600,000, the Bonds

shall mature, subject to the option of prior redemption according to the provisions of this

Ordinance, on October 1 in each of the years 2012 through 2032, inclusive, as set forth below:



EAST\47971586.8 2/29/12

Preliminary PreliminaryMaturingOctober 1

PrincipalAmount

MaturingOctober 1

PrincipalAmount

2012 $0 2023 $2,545,0002013 1,105,000 2024 2,655,0002014 1,120,000 2025 955,000

2015 1,880,000 2026 1,010,0002016 2,545,000 2027 1,060,0002017 2,600,000 2028 1,110,0002018 2,650,000 2029 1,170,0002019 2,720,000 2030 1,225,0002020 2,790,000 2031 1,290,0002021 2,865,000 2032 1,360,0002022 2,945,000

In connection with any sale of the Bonds by solicitation of competitive bids at public

sale as described in Section 6, the Mayor or his designee is authorized to establish (i) an

aggregate principal amount of the Bonds less than the maximum aggregate principal amount

authorized in Section 2 (including as a result of a decision by the Mayor not to issue Bonds for

one or more of the purposes authorized by this Ordinance), and different annual maturing

principal amounts from those set forth above, and to fix such amounts as the Preliminary

Amounts to be set forth in the Notice of Sale authorized by this Ordinance, (ii) the Revised

Amounts of the Bonds upon which bids will be received, as described in the Notice of Sale

authorized by this Ordinance, and (iii) the Final Amounts of the Bonds, as described in the

Notice of Sale authorized by this Ordinance, such Final Amounts to be the final aggregate

principal amount and the final principal amount of each maturity of Bonds to be issued

hereunder. The Mayor or his designee are authorized to give notice of such changes to bidders

by TM3 as provided in the Notice of Sale authorized by this Ordinance.

The Mayor or his designee is further authorized to issue the Bonds as one series or as

more than one series in order to accomplish the purposes set forth in Section 1 of this

Ordinance, and each such series may be issued at such times and in such amounts as are

necessary to accomplish the purposes for which each such series is issued, upon the advice of

the City’s Bond Counsel and the Financial Advisor. The designation of the Bonds of each



EAST\47971586.8 2/29/12

series may be modified appropriately to differentiate each series. The provisions and covenants

set forth in this Ordinance shall apply with equal force and effect to each series of Bonds.

Without limiting the foregoing, each series may have a different dated date and principal and

interest payment dates, different interest rates, different redemption provisions and different

principal payment schedules (so long as the aggregate principal amount of Bonds issued

hereunder does not exceed the maximum authorized amount), and the covenants related to tax-

exemption of the Bonds (if applicable) and the levy of taxes to pay the Bonds shall apply to

each such series.

Section 4: Except as provided hereinafter or in an ordinance or resolution of the

City adopted prior to the issuance of the Bonds, Bonds maturing on or after October 1, 2023

are subject to redemption prior to their maturities at the option of the City on or after October

1, 2022 either as a whole or in any part at any time in any order of maturity at the option of the

City, at par plus accrued interest thereon to the date fixed for redemption.

Notwithstanding the foregoing, the Mayor may, upon the advice of the City’s Financial

Advisor, determine to issue the Bonds, or any series thereof, (i) without provisions permitting

such Bonds to be subject to redemption prior to their maturities or (ii) with different

redemption dates and prices than those set forth above.

If less than all of the Bonds of any one series and maturity are called for redemption,

the particular Bonds to be redeemed from such series and maturity shall be selected by lot by

the Bond Registrar in such manner as the Bond Registrar in its sole discretion may determine,

except that so long as The Depository Trust Company (“DTC”) or its nominee is the sole

registered owner of the Bonds, the particular Bond or portion to be redeemed shall be selected

by lot by DTC, in such manner as DTC shall determine.When less than all of a Bond in a denomination in excess of $5,000 shall be so

redeemed, then upon the surrender of such Bond, there shall be issued to the registered owner



EAST\47971586.8 2/29/12

thereof, without charge, for the unredeemed balance of the principal amount of such Bond, at

the option of such owner, Bonds in any of the authorized denominations, the aggregate face

amount of such Bonds not to exceed the unredeemed balance of the Bond so surrendered, and

to bear the same interest rate and to mature on the same date as said unredeemed balance.

If, in accordance with the foregoing option, the City elects to redeem all or a portion of

the Bonds outstanding, it shall give a redemption notice by first class mail, postage prepaid, at

least thirty (30) days prior to the date fixed for redemption to each registered owner appearing

on the books kept by the Bond Registrar; and the City may but shall not be obligated to publish

such notice of redemption at least once not less than thirty (30) days prior to the date fixed for

redemption in a financial journal or daily newspaper of general circulation in the Borough of

Manhattan, New York, New York; provided, however, that the failure to mail the redemption

notice or any defect in the notice so mailed or in the mailing thereof shall not affect the validity

of any redemption proceedings. The redemption notice shall state (i) whether the Bonds are to

be redeemed in whole or in part and, if in part, the maturities and numbers of the Bonds to be

redeemed, (ii) the date fixed for redemption and the redemption price or prices, (iii) that the

Bonds to be redeemed shall be presented for redemption at the principal office of the Paying

Agent (as defined herein), and (iv) that interest on the Bonds called for redemption shall cease

to accrue on the date fixed for redemption.

From and after the date fixed for redemption, if notice has been duly and properly given

and if funds sufficient for the payment of the redemption price of the Bonds called for

redemption plus accrued interest due thereon are available on such date, the Bonds so called for

redemption shall become due and payable at the redemption price or prices provided for

redemption of such Bonds on such date, interest on the Bonds shall cease to accrue and theregistered owners of the Bonds so called for redemption shall have no rights in respect thereof

except to receive payment of the redemption price plus accrued interest to the date fixed for



EAST\47971586.8 2/29/12

redemption. Upon presentation and surrender of a Bond called for redemption in compliance

with the redemption notice, the Paying Agent shall pay the redemption price of such Bond plus

accrued interest thereon to the date fixed for redemption. If Bonds so called for redemption are

not paid upon presentation and surrender as described above, such Bonds shall continue to bear

interest at the rates stated therein until paid.

The identity of the Bond Registrar and Paying Agent, the place of payment of the Bonds

at maturity or redemption and the place of transfer or exchange of the Bonds may be changed

by the City upon 30 days written notice to the registered owners of the Bonds at their addresses

specified in the bond registration books maintained by the Bond Registrar and Paying Agent.

Section 5: All of the Bonds authorized by this Ordinance shall bear interest at the

interest rate or rates fixed at the time of the awarding of the Bonds in accordance with the

Notice of Sale and provisions of this Ordinance as hereinafter provided. Each Bond shall bear

interest from the interest payment date next preceding the date on which it is authenticated,

unless authenticated upon an interest payment date, in which event it shall bear interest from

such interest payment date, or unless authenticated prior to the first interest payment date, in

which event it shall bear interest from the date of the Bonds; provided, however, that if at the

time of authentication of any Bond interest is in default, such Bond shall bear interest from the

date to which interest has been paid.

Except as provided hereinafter or in an ordinance or resolution of the City adopted prior

to the issuance of the Bonds, the interest on all Bonds shall be paid on October 1, 2012, and

semi-annually thereafter on the first day of April and October of each year in which any Bonds

may be outstanding.

The Bonds shall be executed in the name of the City and on its behalf by the Mayor.Such signature of the Mayor shall be manual or shall be imprinted on such Bonds by facsimile;

an imprint of the corporate seal of the City (or a facsimile thereof) shall also be affixed thereon,



EAST\47971586.8 2/29/12

attested by the manual or facsimile signature of the City Clerk of the City (the “City Clerk”);

all in accordance with and pursuant to the authority of the Maryland Uniform Facsimile

Signature of Public Officials Act. In the event any official whose signature shall appear on the

Bonds shall cease to be such official prior to the delivery of the Bonds, or in the event any such

official whose signature shall appear on the Bonds shall have become such after the date of

issue thereof, the Bonds shall nevertheless be valid and legally binding obligations of the City

in accordance with their terms.

The Bonds shall be issued as fully registered bonds without coupons and shall be

registered in the name or names of the owner or owners thereof, on books kept for such

purpose at the principal office of the Bond Registrar. Except as provided hereinafter or in an

ordinance or resolution of the City adopted prior to the issuance and delivery of the Bonds, the

Bonds initially will be issued in book-entry form without any physical distribution of

certificates made to the public. DTC will act as securities depository for the Bonds and the

Bonds will be registered in the name of DTC’s partnership nominee, Cede & Co. The City

reserves the right to terminate maintenance of the Bonds in a book-entry only system and to

issue fully certificated bonds. The Mayor or his designee is hereby authorized to appoint a

financial institution to act as bond registrar and as paying agent (the “Bond Registrar” and

“Paying Agent”) for the Bonds, unless the Mayor determines after consulting with the

Financial Advisor to the City that the City shall act as the Bond Registrar or the Paying Agent

or both. Payment of the principal of and interest on the Bonds shall be made to the person

appearing on the registration books maintained by the Bond Registrar as the registered owner

thereof, such principal to be payable at the principal office of the Paying Agent upon

presentation and surrender of such Bonds as the same become due and payable, and suchinterest to be payable by electronic funds transfer or check mailed by the Paying Agent to the

persons in whose names the Bonds are registered on the regular record date which shall be the



EAST\47971586.8 2/29/12

fifteenth day of the month immediately preceding the month in which each regular interest

payment date (the “Regular Record Date”) occurs at the registered owner’s address as shown

on the registration books maintained by the Bond Registrar; provided, however , that so long as

the Bonds are registered in book-entry form, the principal of, redemption premium, if any, and

interest on the Bonds shall be payable in accordance with DTC’s payment procedures or the

procedures of any successor depository for the Bonds.

The Bond Registrar and the Paying Agent shall be designated by the Mayor or by

resolution of the City Council to be passed at a regular or special meeting.

Any interest on any Bond which is payable but is not punctually paid or provision for

the payment of which has not been made (“Defaulted Interest”) shall forthwith cease to be

payable to the registered owner on the relevant regular record date solely by virtue of such

registered owner having been such registered owner; and such Defaulted Interest may be paid

by the City, at its election in each case, as provided in paragraph (1) or paragraph (2) below:

(1) The City may elect to make payment of any Defaulted Interest on the Bonds to the

persons in whose names such Bond is registered at the close of business on a record date for

the payment of such Defaulted Interest (the “Special Record Date”), which shall be fixed in the

following manner. The City shall notify the Paying Agent in writing of the amount of

Defaulted Interest proposed to be paid on the Bonds and the date of the proposed payment

(which date shall be such as will enable the Paying Agent to comply with the next sentence

hereof), and at the same time the City shall deposit or cause to be deposited with the Paying

Agent an amount of money equal to the aggregate amount proposed to be paid in respect of

such Defaulted Interest or shall make arrangements satisfactory to the Paying Agent for such

deposit prior to the date of the proposed payment, such money when deposited to be held intrust for the benefit of the persons entitled to such Defaulted Interest as provided in this

paragraph. Thereupon the Paying Agent shall fix a Special Record Date for the payment of



EAST\47971586.8 2/29/12

such Defaulted Interest which shall be not more than fifteen (15) nor less than ten (10) days

prior to the date after the receipt by the Paying Agent of the notice of the proposed payment.

The Paying Agent shall promptly notify the City of such Special Record Date and, in the name

of the City, shall cause notice of the proposed payment of such Defaulted Interest and the

Special Record Date therefor to be mailed, first-class postage prepaid, to each registered owner

at his address as it appears in the registration books maintained by the Bond Registrar not less

than ten (10) days prior to such Special Record Date. The Paying Agent may, in its discretion,

in the name of the City, cause a similar notice to be published at least once in a newspaper of

general circulation in each of Ocean City, Maryland and New York, New York but such

publication shall not be a condition precedent to the establishment of such Special Record

Date. Notice of the proposed payment of such Defaulted Interest and the Special Record Date

therefor having been mailed as aforesaid, such Defaulted Interest shall be paid to the registered

owners of the Bonds as of the close of business on such Special Record Date.

(2) The City may make payment of any Defaulted Interest in any other lawful manner

not inconsistent with the requirements of any securities exchange on which the Bonds may be

listed, and upon such notice as may be required by such exchange, if, after notice given by the

City to the Paying Agent of the proposed payment pursuant to this paragraph, such payment

shall be deemed practicable, and approved in writing, by the Paying Agent.

Except as provided hereinafter or in resolutions or ordinances of the City adopted prior

to the issuance and delivery of the Bonds, the Bonds shall be substantially in the following

form. Appropriate variations and insertions may be made to provide dates, numbers and

amounts, and modifications not altering its substance may be made by the Mayor to carry into

effect the purposes of this Ordinance or to comply with the recommendations of legal counselor the Financial Advisor. Such form and all of the covenants therein contained are hereby

adopted by the City as and for the form of obligation to be incurred by the City, and such



EAST\47971586.8 2/29/12

covenants are hereby made binding upon the City, including the promise to pay therein

contained:



EAST\47971586.8 2/29/12

No. R--

[Form of Bond]

UNITED STATES OF AMERICA

STATE OF MARYLAND

MAYOR AND CITY COUNCIL OF OCEAN CITY

GENERAL OBLIGATION MUNICIPAL PURPOSE AND REFUNDING

BONDS OF 2012

Interest Rate Per Annum Maturity Date Date of Original Issue CUSIP

REGISTERED OWNER:

PRINCIPAL AMOUNT DOLLARS

Mayor and City Council of Ocean City (the “City”), a municipal corporation created andexisting under the laws of the State of Maryland, hereby acknowledges itself indebted, and, for valuereceived, promises to pay to the Registered Owner shown above or registered assigns or legalrepresentatives on the Maturity Date shown above (unless this bond shall be redeemable, shall have been called for prior redemption and payment of the redemption price made or provided for), thePrincipal Amount shown above or so much thereof as shall not have been paid upon prior redemptionin any coin or currency which, at the time of payment, is legal tender for the payment of public and private debts upon presentation and surrender of this bond on the date such principal is payable or if such date is not a Business Day (hereinafter defined) then on the next succeeding Business Day at the principal office of the Paying Agent, and to pay to the registered owner hereof by check or draft,mailed to such registered owner at his address as it appears on said registration books (the “BondRegister”) maintained by the Bond Registrar, or by electronic funds transfer, interest on said principalamount at the Interest Rate shown above until payment of such principal amount, or until the prior redemption hereof, such interest being payable on October 1, 2012, and semi-annually thereafter on the

first days of April and October in each year, in like coin or currency to the registered owner in whosename this bond is registered on the Bond Register as of the close of business on the regular record date,which shall be the fifteenth (15th) day of the month immediately preceding each regular interest payment date (the “Regular Record Date”), and shall be made by electronic funds transfer or check mailed by the Paying Agent to such person at such person’s address as it appears on the Bond Register; provided, however, that so long as the bonds are registered in book-entry form, the principal of,



EAST\47971586.8 2/29/12

redemption premium, if any, and interest on the bonds shall be payable in accordance with DTC’s (asdefined below) payment procedures or the procedures of any successor depository for the bonds. Anysuch interest not so punctually paid or duly provided for shall forthwith cease to be payable to theregistered owner on the Regular Record Date, and may be paid to the person in whose name this bondis registered at the close of business on a date fixed by the Paying Agent for such defaulted interest payment (the “Special Record Date”), notice of which is given to the registered owner hereof not less

than ten (10) days prior to such Special Record Date, or may be paid at any time in any other lawfulmanner not inconsistent with the requirement of any securities exchange on which the bonds of thisseries may be listed and upon such notice as may be required by such exchange.

“Business Day” means a day other than a Saturday, Sunday or day on which bankinginstitutions under the laws of the State governing the Paying Agent are authorized or obligated by lawor required by executive order to remain closed.

This bond shall not be valid or become obligatory for any purpose, until this bond shall have been authenticated by an authorized officer of the Bond Registrar.

This bond is one of a duly authorized issue of general obligation bonds of the City aggregating _____________________________ Dollars ($_________) in principal amount, which are in

denominations of $5,000 or any integral multiple thereof, mature serially in installments on the firstday of October in each of the years 20[12] to 20[32], inclusive, as follows:

Maturing

October 1

PrincipalAmount

Maturing

October 1

PrincipalAmount

[2012] 20232013 20242014 20252015 20262016 20272017 20282018 20292019 20302020 20312021 20322022

The bonds are numbered from one consecutively upwards prefixed by the letter “R” and are of like tenor and effect except as to maturity, number, interest rate, denomination and redemption provisions, and are issued pursuant to and in full conformity with the provisions of Sections 31 to 37,inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), asamended, Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement Volume and2011 Supplement), and Section C-719 of the Charter of the City, and by virtue of due proceedings hadand taken by the Mayor and City Council of Ocean City particularly an Ordinance adopted on the ____ day of _________, 2012 (approved ___________, 2012) (the “Ordinance”).

Bonds maturing on or after October 1, 20[23] are subject to redemption prior to their maturitiesat the option of the City on or after October 1, 20[22], either as a whole or in part at any time in anyorder of maturity at the option of the City, at par plus accrued interest thereon to the date fixed for redemption.



EAST\47971586.8 2/29/12

If less than all of the bonds of any one maturity of this issue shall be called for redemption, the bonds to be redeemed shall be selected by lot by the Bond Registrar in such manner as, in itsdiscretion, it shall determine, except that so long as The Depository Trust Company (“DTC”) or itsnominee is the sole registered owner of the bonds, the particular bond or portion to be redeemed shall be selected by lot by DTC, in such manner as DTC shall determine.

When less than all of a bond in a denomination in excess of $5,000 shall be so redeemed, then,upon the surrender of such bond, there shall be issued to the registered owner thereof, without charge,for the unredeemed balance of the principal amount of such bond, at the option of such owner, bonds inany of the authorized denominations, the aggregate face amount of such bonds not to exceed theunredeemed balance of the bond so surrendered, and to bear the same interest rate and to mature on thesame date as said unredeemed balance.

If, in accordance with the foregoing option, the City elects to redeem all or a portion of the bonds outstanding, it shall give a redemption notice by first class mail, postage prepaid, at leastthirty (30) days prior to the date fixed for redemption to each registered owner appearing on the bookskept by the Bond Registrar; and the City may but shall not be obligated to publish such notice of redemption at least once not less than thirty (30) days prior to the date fixed for redemption in afinancial journal or daily newspaper of general circulation in the Borough of Manhattan, New York,

New York; provided, however, that the failure to mail the redemption notice or any defect in the noticeso mailed or in the mailing thereof shall not affect the validity of the redemption proceedings. Theredemption notice shall state (i) whether the bonds are to be redeemed in whole or in part and, if in part, the maturities and numbers of the bonds to be redeemed, (ii) the date fixed for redemption and theredemption price or prices, (iii) that the bonds to be redeemed shall be presented for redemption at the principal office of the Paying Agent, and (iv) that interest on the bonds called for redemption shallcease to accrue on the date fixed for redemption.

From and after the date fixed for redemption, if notice has been duly and properly given and if funds sufficient for the payment of the redemption price of the bonds called for redemption plusaccrued interest due thereon are available on such date, the bonds so called for redemption shall become due and payable at the redemption price or prices provided for redemption of such bonds onsuch date, interest on the bonds shall cease to accrue and the registered owners of the bonds so calledfor redemption shall have no rights in respect thereof except to receive payment of the redemption price plus accrued interest to the date fixed for redemption. Upon presentation and surrender of a bondcalled for redemption in compliance with the redemption notice, the Paying Agent shall pay theredemption price of such Bond plus accrued interest thereon to the date fixed for redemption. If bondsso called for redemption are not paid upon presentation and surrender as described above, such bondsshall continue to bear interest at the rates stated therein until paid.

[The City has appointed _________________ to act as bond registrar and as paying agent (the“Bond Registrar” and “Paying Agent”) with respect to the bonds.] [The Finance Administrator of theCity will act as bond registrar and as paying agent (the “Bond Registrar” and “Paying Agent”) withrespect to the bonds.] The identity of the Bond Registrar and Paying Agent, the place of payment of the bonds at maturity or redemption and the place of transfer or exchange of the bonds may be changed

by the City upon 30 days written notice to the Bondholders at their addresses specified in the bondregistration books maintained by the Bond Registrar and Paying Agent.

This bond is transferable only upon the registration books kept at the principal office of theBond Registrar, by the registered owner hereof in person, or by its attorney duly authorized in writing,upon surrender hereof together with a written instrument of transfer in the form attached hereto andsatisfactory to the Bond Registrar duly executed by the registered owner or its duly authorized



EAST\47971586.8 2/29/12

attorney, and thereupon, within a reasonable time, the City shall issue in the name of the transferee anew registered bond or bonds of any authorized denominations in aggregate principal amount equal tothe principal amount of this bond or the unredeemed portion hereof, and maturing on the same date and bearing interest at the same rate. Said new bond or bonds shall be delivered to the transferee only after payment of any tax or governmental charge required to be paid with respect to, and any shippingexpenses or insurance relating to, such transfer and only after due authentication thereof by an

authorized officer of the Bond Registrar. The City shall not be required to issue, transfer or exchangeany bond during the period beginning fifteen days before any selection of bonds to be redeemed andending on the day of publication and mailing of the notice of redemption or to transfer or exchange any bond called or being called for redemption in whole or in part. The City may deem and treat the personin whose name this bond is registered as the absolute owner hereof for the purpose of receiving payment of or on account of the principal or redemption price hereof and interest due hereon and for allother purposes.

The full faith and credit and unlimited taxing power of the City are hereby irrevocably pledgedto the prompt payment of the principal of and interest on this bond according to its terms, and the Citydoes hereby covenant and agree to pay the principal of this bond and the interest thereon, at the datesand in the manner mentioned herein, according to the true intent and meaning thereof.

It is hereby certified and recited that all conditions, acts and things required by the Constitutionor statutes of the State of Maryland, the Charter of the City and the Ordinance to exist, to havehappened or to have been performed precedent to or in the issuance of this bond, exist, have happenedand have been performed, and that the issue of bonds of which this is one, together with all other indebtedness of the City, is within every debt and other limit prescribed by said Constitution or statutesor Charter, and that due provision has been made for the levy and collection of an ad valorem tax or taxes, to the extent necessary, upon all legally assessable property within the corporate limits of theCity in rate and amount sufficient to provide for the payment, when due, of the principal of and intereston this bond.

This bond shall not be valid or become obligatory for any purpose until this bond shall have been authenticated by an authorized officer of the Bond Registrar.

IN WITNESS WHEREOF, this bond has been executed by the manual or facsimile signatureof the Mayor of the City, which signature, if by facsimile, has been imprinted hereon, the corporateseal of the City (or a facsimile thereof) has been imprinted hereon, attested by the manual or facsimilesignature of the City Clerk of the City as of the ___ day of ______, 2012.

ATTEST: MAYOR AND CITY COUNCIL OF

OCEAN CITY

________________________________ City Clerk

By: (manual or facsimile signature)

_______________________, Mayor



EAST\47971586.8 2/29/12

CERTIFICATE OF AUTHENTICATION

The undersigned hereby certifies that this bond is one of the registered bonds without couponsof Mayor and City Council of Ocean City.

______________________________________

______________________________________ [Authorized Officer of Bond Registrar]



EAST\47971586.8 2/29/12

dates and amounts of installment payments of principal and interest on the Bonds

(which amounts may be revised from those set forth in Section 3, so long as the

maximum aggregate principal amount of the Bonds does not exceed the amount

authorized in Section 2). Each such Bond shall be prepared in definitive form,

executed, and delivered to the applicable purchaser as soon as may be practicable after

the award of such Bond, upon receipt of the purchase price. The Mayor is expressly

authorized and empowered to take any and all action necessary to complete and close

the award, sale and delivery of each Bond to the applicable purchaser, including the

delivery of such other offering documents, bond purchase documents and other

documents as may be reasonably required in connection with such issuance of Bonds.

2. The Bonds authorized by this Ordinance may also be sold by solicitation of

competitive bids at public sale in accordance with the provisions of the Notice of Sale

(hereinafter described) on May 1, 2012 or on such other date as may be selected by the

Mayor for cash at no less than par, to the bidder therefor whose bid is deemed to be for

the best interests of the City. Sealed bids shall be received until 11:00 a.m. local Ocean

City, Maryland, time on said date of sale. Immediately after such sale, the interest rate

or rates specified by the successful bidder shall be fixed by an award which shall be

made by executive order of the Mayor to the winning bidder in accordance with the

terms of the Notice of Sale. The Mayor is also granted the authority to reject all bids

and establish an alternative sale date in accordance with the terms of the Notice of Sale,

should the Mayor determine, based upon the advice of the Financial Advisor, that such

action is in the best interests of the City. After such award is made, the Bonds shall

thereafter be suitably prepared and delivered to the successful bidder upon payment of the balance of the purchase price thereof. Except as provided hereinafter or in an

ordinance or resolution of the City adopted prior to the issuance of the Bonds, the



EAST\47971586.8 2/29/12

Notice of Sale shall be in substantially the form set forth as Exhibit B hereto, with the

insertions therein indicated. The terms and conditions stated in such Notice of Sale are

hereby adopted and approved as the terms and conditions under which and the manner

in which such Bonds shall be sold, issued and delivered at public sale, subject to such

insertions, alterations, additions or deletions as the Mayor may deem advisable due to

financial or market conditions prevailing at the time, based upon the advice of the

Financial Advisor. The complete text of the Notice of Sale shall be included in any

such preliminary official statement and official statement. The City Clerk is authorized

and directed to publish the Notice of Sale or a summary thereof at least twice in a daily

or weekly newspaper having general circulation in Ocean City. The publication of such

Notice of Sale shall be made once at least ten (10) days prior to the date of sale. The

City Clerk may, but is not obligated to, give such other notice of the sale of such Bonds,

within or without this State, by publication or otherwise, as the Mayor or the City Clerk

may deem appropriate; such other notice may include, without limitation, publication of

the Notice of Sale or a summary thereof in The Bond Buyer, a financial journal

published in the City of New York, New York.

The Finance Administrator is hereby authorized and directed to make all necessary

arrangements for the tabulation and comparison of the proposals or bids, as applicable,

received from any private or public sale specified in this Section, including the employment of

specially qualified personnel, if necessary, so that she will be able promptly to advise the

Mayor as to the proposal or bid, as applicable, which provides the most advantageous terms to

the City.

The Mayor and the Finance Administrator are expressly authorized to, as applicable: (i)

prepare and distribute a preliminary official statement and an official statement in connection

with the sale of the Bonds, (ii) approve the form of, and execute and deliver and on behalf of



EAST\47971586.8 2/29/12

the City a continuing disclosure agreement to assist bidders or bond purchasers, as appropriate,

in complying with Securities and Exchange Commission Rule 15c2-12(b)(5), (iii) enter any

agreement necessary to maintain the Bonds under a book-entry system, (iv) execute on behalf

of the City an escrow deposit agreement (the “Escrow Deposit Agreement”) with a bank or

trust company (the “Escrow Agent”), and (v) approve the form of, and execute and deliver each

other document or agreement that the Mayor or the Finance Administrator deem necessary or

desirable in connection with the issuance of the Bonds

Without limiting the generality of the foregoing, the Mayor or the Finance

Administrator is authorized to obtain a policy of municipal bond insurance with respect to the

Bonds and, if a commitment for the issuance of such policy of insurance is acquired, an

appropriate reference to such commitment may be inserted in any Notice of Sale and in the

form of Bond set forth in Section 5 hereof.



EAST\47971586.8 2/29/12

Section 7: The proceeds of the sale of the Bonds, including any premium and accrued

interest, if any, which may be received therefor, shall be paid directly to the Finance

Administrator. At the option of the City, there shall be deducted from the gross proceeds

received from the sale of the Bonds any amount paid as premium on the Bonds and any amount

paid on account of accrued interest on the Bonds, which amounts, if applicable, shall be set

apart in a separate fund and applied, respectively, on account of the first principal maturity and

the first maturing interest payable on the Bonds. There may also be deducted from the gross

proceeds received from the sale of the Bonds all costs of issuing the same, including costs of

document production and reproduction, and financial advisory and counsel fees and expenses.

To the extent required in connection with the refunding of the 2005 Bonds, a portion of the

balance of the proceeds from the sale of the Bonds may be used by the City for the public

purpose of purchasing, or depositing said balance with the Escrow Agent to purchase, direct

obligations of, or obligations the timely payment of the principal of and interest on which is

unconditionally guaranteed by, the United States of America, the principal of and interest on

which will be sufficient to redeem the 2005 Bonds on April 1, 2015 at a redemption price of

100% of the principal amount thereof and to pay interest thereon when due. The Finance

Administrator shall use the balance of the proceeds from the sale of the Bonds for the public

purposes described in Section 1 hereof. In the event that the amount of funds allocated to one

or more Project identified on Exhibit A exceeds the amount needed for such Project, the excess

may be allocated to other Projects identified on Exhibit A or may be allocated to additional

projects which are authorized by the Mayor and City Council. Prior to expenditure of such

proceeds, the same or any part thereof shall be invested by the Finance Administrator, with the

approval of the Mayor, in any authorized investment of the City. Prior to the sale of the Bonds,the Mayor may determine not to issue Bonds for one or more of the purposes authorized by this

Ordinance. In addition, if the funds derived from the sale of the Bonds (including amounts



EAST\47971586.8 2/29/12

remaining after redemption of the 2005 Bonds and payment of any expenses thereunder) shall

exceed the amount needed to finance any of the Projects described in this Ordinance, the funds

so borrowed and not expended as provided by this Ordinance shall be set apart in a separate

fund by the Finance Administrator and applied in payment of the next principal maturity of the

Bonds, unless the City Council of the City shall adopt an ordinance allocating such funds to

some other public capital improvement project or projects of the City.

Section 8: In order to provide for the payment of the principal of and interest on the

Bonds hereby authorized when due, there shall be appropriated in the next ensuing fiscal year

of the City and in each fiscal year thereafter, so long as any of the Bonds hereby authorized are

outstanding and unpaid, or until a sufficient fund has been accumulated and irrevocably set

aside for the purpose, an amount sufficient to meet the debt service on the Bonds coming due

in such fiscal year and there shall be levied ad valorem taxes upon all property within the

corporate limits of the City subject to assessment for full City taxes, in rate and amount

sufficient in each such year, together with other funds which the City has appropriated for such

purposes, to fund such appropriations and to provide, to the extent necessary, for the payment

when due of the principal of and interest on all Bonds maturing in each such fiscal year. In the

event the proceeds from the taxes so levied in each such fiscal year shall prove inadequate for

the above purposes, additional taxes shall be levied in the subsequent fiscal year to make up

any deficiency. Thereafter, prior to each principal and semi-annual interest payment date, the

City shall deposit with the Paying Agent, from the tax proceeds above described and from any

other funds then legally available for such purposes, the amounts needed to pay the principal of

and interest on the Bonds hereby authorized coming due on each such payment date. All

moneys so deposited with the Paying Agent shall be deemed and treated by the Paying Agentas trust funds for the use and benefit of the holders from time to time of the Bonds hereby

authorized. Any such trust funds so held by the Paying Agent for the payment of particular



EAST\47971586.8 2/29/12

Bonds for periods of more than two (2) years respectively from the dates of such Bonds upon

the expiration of any such two-year period, and the failure of the holders of said Bonds to

present the same for payment within such period, shall be returned by the Paying Agent to the

City and, thereafter, the holders of any such Bonds shall have claims only against the City for

payment of the obligations held by them and the Paying Agent shall be relieved of the trust

hereby imposed.

To assure the performance by the City of the provisions of this Section, the full faith

and credit and unlimited taxing power of the City are hereby irrevocably pledged to the

payment to maturity of the principal of and interest on the Bonds hereby authorized as and

when the same respectively mature and become payable and to the levy and collection of the

taxes hereinabove described as and when such taxes may become necessary in order to provide

sufficient funds to meet the debt service requirements of the Bonds hereby authorized to be

issued; this pledge is made hereby for the benefit of the holders, from time to time, of the

Bonds hereby authorized.

The City hereby solemnly covenants and agrees with each holder of any of the Bonds

hereby authorized to levy and collect the taxes hereinabove described and to take any other

action that may be appropriate from time to time during the period that any of such Bonds

remain outstanding and unpaid to provide the funds necessary to make principal and interest

payments thereon when due.

Section 9: CUSIP numbers may be printed on the Bonds; provided, however, that the

printing of CUSIP numbers on the Bonds (even if incorrect) shall have no legal effect and shall

not in any way affect the enforceability or validity of any Bond. Any expenses in relation to

the printing of CUSIP numbers on the Bonds, including any CUSIP Service Bureau charge for the assignment of such numbers, in the discretion of the Finance Administrator, may be paid

for by the City from the proceeds of the Bonds.



EAST\47971586.8 2/29/12

Section 10: In addition to the insertions and variations prescribed by Sections 5 and 6

of this Ordinance, the Mayor is hereby authorized to make such further modifications in such

forms as will not alter the substance of such forms.

Section 11: The Mayor and the Finance Administrator shall be the officers of the City

responsible for the issuance of the Bonds within the meaning of the Arbitrage Regulations

(defined below). The Mayor and the Finance Administrator shall also be the officers of the

City responsible for the execution and delivery (on the date of issuance of the Bonds) of a

certificate of the City (the “Tax and Section 148 Certificate”) which complies with the

requirements of Section 148 of the Internal Revenue Code of 1986, as amended (“Section

148”), and the applicable regulations thereunder (the “Arbitrage Regulations”), and such

officials are hereby authorized and directed to execute the Tax and Section 148 Certificate and

to deliver the same to Bond Counsel on the date of the issuance of the Bonds.

The City shall set forth in the Tax and Section 148 Certificate its reasonable

expectations as to relevant facts, estimates and circumstances relating to the use of the proceeds

of the Bonds, or of any monies, securities or other obligations on deposit to the credit of any

account of the City which may be deemed to be proceeds of the Bonds pursuant to Section 148

or the Arbitrage Regulations (collectively, “Bond Proceeds”). The City covenants with each of

the holders of any of the Bonds that the facts, estimates and circumstances set forth in the Tax

and Section 148 Certificate will be based on the City’s reasonable expectations on the date of

issuance of the Bonds and will be, to the best of the certifying officials’ knowledge, true and

correct as of that date.

In the event that Bonds are issued pursuant to this Ordinance with the expectation that

interest on such Bonds be excludable from gross income for federal income tax purposes, theCity covenants with each of the registered owners of any of the Bonds that it will not make, or

(to the extent that it exercises control or direction) permit to be made, any use of the Bond



EAST\47971586.8 2/29/12

Proceeds which would cause the Bonds to be “arbitrage bonds” within the meaning of

Section 148 and the Arbitrage Regulations. The City further covenants that it will comply with

Section 148 and the Arbitrage Regulations which are applicable to the Bonds on the date of

issuance of the Bonds and which may subsequently lawfully be made applicable to the Bonds

as long as the Bonds remain outstanding and unpaid. The Mayor and the Finance

Administrator are hereby authorized and directed to prepare or cause to be prepared and to

execute, respectively, any certification, opinion or other document, including, without

limitation, the Tax and Section 148 Certificate, which may be required to assure that the Bonds

will not be deemed to be “arbitrage bonds” within the meaning of Section 148 and the

Arbitrage Regulations. All officers, employees and agents of the City are hereby authorized

and directed to take such actions, and to provide such certifications of facts and estimates

regarding the amount and use of the proceeds of the Bonds as may be necessary or appropriate

from time to time to comply with, or to evidence the City’s compliance with, the covenants set

forth in this Section.

The City further covenants with each of the registered owners of any of the Bonds that

it shall make such use of the proceeds of the Bonds, regulate the investment of the proceeds

thereof, and take such other and further actions as may be required to maintain the

excludability from gross income for federal income tax purposes of interest on the Bonds.

The City further covenants with each of the registered owners of any of the Bonds

(i) that it will not take any action or (to the extent that it exercises control or direction) permit

any action to be taken that would cause the Bonds or a portion of the Bonds to be “federally

guaranteed” within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as

amended, and (ii) that it will not make, or (to the extent that it exercises control or direction) permit to be made, any use of the proceeds of the Bonds or a portion of such proceeds that



EAST\47971586.8 2/29/12

would cause the Bonds or a portion of the Bonds to be “private loan bonds” within the meaning

of Section 141(c) of the Internal Revenue Code of 1986, as amended.

In the event that the Bonds are being issued hereunder with the expectation that interest

on such Bonds will be exempt from federal income taxation, the Mayor may make such

covenants and agreements in connection with the issuance of such Bonds as he shall deem

advisable in order to assure the registered owners of such Bonds that interest thereon shall be

and remain excludable from gross income for federal income tax purposes, and such covenants

and agreements shall be binding on the City so long as the observance by the City of any such

covenants or agreements is necessary in connection with the maintenance of the exclusion of

the interest on such Bonds from gross income for federal income tax purposes. The foregoing

covenants and agreements may include such covenants or agreements on behalf of the City

regarding compliance with the provisions of the Internal Revenue Code of 1986, as amended,

as the Mayor or the Finance Administrator shall deem advisable in order to assure the

registered owners of the Bonds that the interest thereon is and shall remain excludable from

gross income for federal income tax purposes, including (without limitation) covenants or

agreements relating to the investment of Bond Proceeds, the payment of certain earnings

resulting from such investment to the United States, limitations on the times within which, and

the purposes for which, Bond Proceeds may be expended, or the use of specified procedures for

accounting for and segregating Bond Proceeds. Any covenant or agreement made by the

Mayor or the Finance Administrator pursuant to this paragraph may be set forth in or

authorized by the Tax and Section 148 Certificate or an order executed by the Mayor.

Section 12: The distribution of an Official Statement pertaining to the Bonds is hereby

authorized, the final form of such Official Statement to be approved by the Mayor as evidenced by his signature thereon. The Official Statement shall be in substantially the form of the

Preliminary Official Statement (which shall be in a form “deemed final” as of its date for



EAST\47971586.8 2/29/12

purposes of SEC Rule 15c2-12) with such changes, modifications, additions and deletions as

the Mayor or the Finance Administrator may approve. The distribution of a Preliminary

Official Statement is hereby approved.

Section 13: Pursuant to the authority of this Ordinance, all officers, employees and

agents of the City may take such actions and execute and deliver such documents as are

necessary or appropriate from time to time to provide for the issuance, sale and delivery of the

Bonds.

Section 14: Prior to the delivery of the Bonds, the City shall have received a certificate

of a firm of independent arbitrage agents, nationally recognized in the field of advance

refunding of tax-exempt obligations, verifying that the maturing principal amounts of the

obligations held by the Escrow Agent and interest earned thereon will be sufficient to redeem

on April 1, 2015 at a redemption price of 100% of the principal amount thereof and to pay

interest when due on the 2005 Bonds maturing on or after April 1, 2016.

Section 15: This Ordinance shall take effect from the date of its approval by the

Mayor, on or following the date of its final passage.

[ signatures appears on next page ]



EAST\47971586.8 2/29/12

THIS ORDINANCE was introduced and read at a meeting of the Mayor and City

Council held on the ____ day of ____________, 2012, and thereafter, a statement of the

substance of the Ordinance having been published as required by law, was finally passed by the

Mayor and City Council on the ___ day of ___________, 2012.

_________________________________________ James S. Hall, President of the City Council

Approved by me this _____ day of ____________, 2012.

_____________________________ ____________________Kelly L. Allmond, City Clerk Richard W. Meehan, Mayor

Approved as to form by:

__________________________ Guy R. Ayres, III, Town Attorney

__________________________ Lloyd Martin, Secretary of the City Council



- 1 -EAST\47971586.8 2/29/12

Exhibit B

NOTICE OF SALE

MAYOR AND CITY COUNCIL OF OCEAN CITY

GENERAL OBLIGATION MUNICIPAL PURPOSE AND REFUNDING

BONDS OF 2012

Dated ____________, 2012

Electronic bids via PARITY will be received until 11:00 a.m., local Ocean City,Maryland time on Tuesday, May 1, 2012, by the Mayor of the Mayor and City Council of Ocean City (the “City”) or his designee at the offices of the Finance Administrator of the City,located at City Hall, 3rd Street and Baltimore Avenue, Ocean City, Maryland 21842, for the purchase of the above-described bonds of the City (the “Bonds”), aggregating $37,600,000*,all dated ____________, 2012, and maturing, subject to prior redemption, as herein stated, onthe first day of October as follows:

Preliminary PreliminaryMaturingOctober 1

PrincipalAmount

MaturingOctober 1

PrincipalAmount

[2012] 20232013 20242014 20252015 20262016 20272017 20282018 2029

2019 20302020 20312021 20322022

The City will not consider and will reject any bid for the purchase of less than all of theBonds for which a bid is made.

The Bonds shall be issued only in fully registered form without coupons. One Bondrepresenting each maturity of will be issued to and registered in the name of Cede & Co., asnominee of The Depository Trust Company, New York, New York (“DTC”), as registeredowner of the Bonds and each such Bond shall be immobilized in the custody of DTC. DTCwill act as securities depository for the Bonds. Individual purchases will be made in book-

entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers

* Preliminary, subject to adjustment as described herein.



- 2 -EAST\47971586.8 2/29/12

will not receive physical delivery of certificates representing their interest in the Bonds purchased. The winning bidder, as a condition to delivery of the Bonds, will be required todeposit the bond certificates representing each maturity with DTC. The Bonds will bear interest payable semiannually on the first days of April and October, commencing October 1,2012, until maturity or redemption. Interest will be paid to the persons in whose names theBonds are registered on the registration books maintained by the Bond Registrar on the Regular

Record Date, which is the fifteenth (15th) day of the month immediately preceding the monthin which each such interest payment date occurs, by electronic funds transfer or check mailedto each such person’s address as it appears on such bond registration books; provided,however, that so long as the Bonds are registered in book-entry form, the principal of,redemption premium, if any, and interest on the bonds shall be payable in accordance withDTC’s payment procedures or the procedures of any successor depository for the bonds.

Bonds maturing on or after October 1, 2023 are subject to redemption prior to their maturities at the option of the City on or after October 1, 2022, either as a whole or in any partat any time in any order of maturity at the option of the City, at par plus accrued interestthereon to the date fixed for redemption. If less than all of the Bonds of any maturity shall becalled for redemption, the particular Bonds or portions of Bonds to be redeemed shall beselected by lot by the Bond Registrar and Paying Agent in such manner as in its discretion it

shall determine, except that so long as DTC or its nominee is the sole registered owner of theBonds, the particular Bonds or portion to be redeemed shall be selected by lot by DTC, in suchmanner as DTC shall determine.]

The Bonds are authorized by Sections 31 to 37, inclusive, of Article 23A of the

Annotated Code of Maryland (2011 Replacement Volume), as amended, Section 24 of Article

31 of the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement),

and Section C-719 of the Charter of the City, and by virtue of due proceedings had and taken

by the Mayor and City Council of Ocean City particularly an Ordinance adopted on the ____

day of _________, 2012 (approved ___________, 2012) (the “Ordinance”).

The proceeds of the Bonds for which bids are solicited herein will be expended for the public purposes of (i) financing or refinancing, in whole or in part, certain costs of acquisition,

construction and/or improvements to the boardwalk, the art league building, the water system,

the wastewater system, solid waste disposal facilities and certain other governmental projects,

(ii) and refunding all or a portion of the Mayor and City Council of Ocean City Municipal

Purpose Bonds of 2005 maturing on or after April 1, 2016 and (iii) paying the costs of issuance

of the Bonds, which expenses include costs of document production and reproduction, and

financial advisory and counsel fees and expenses.

The full faith and credit and unlimited taxing power of the City are unconditionally pledged to the payment of the Bonds and of the interest to accrue thereon. The Bonds are payable from the proceeds of ad valorem taxes which the City is empowered to levy upon all property within the corporate limits of the City subject to assessment for unlimited Citytaxation.

Electronic Bids



- 3 -EAST\47971586.8 2/29/12

Electronic bids will be received via PARITY , in the manner described below, until

11:00 a.m. local Ocean City, Maryland time, on Tuesday, May 1, 2012.

Bids may be submitted electronically via PARIT Y pursuant to this Notice of Sale until

11:00 a.m., local Ocean City, Maryland time, but no bid will be received after the time for

receiving bids specified above. To the extent any instructions or directions set forth in PARITY conflict with this notice, the terms of this Notice of Sale shall control. For further

information about PARITY , potential bidders may contact PARITY at Dalcomp (800) 730-

9393 or (212) 806-8304.

Disclaimer

Each prospective electronic bidder shall be solely responsible to register to bid via

PARITY as described above. Each qualified prospective electronic bidder shall be solely

responsible to make necessary arrangements to access PARITY for the purposes of submitting

its bid in a timely manner and in compliance with the requirements of this Notice of Sale.

Neither the City nor PARITY shall have any duty or obligation to provide or assure access to PARITY to any prospective bidder, and neither the City nor PARITY shall be responsible for a

bidder’s failure to register to bid or for proper operation of, or have any liability for any delays

or interruptions of, or any damages caused by, PARITY . The City is using PARITY as a

communication mechanism, and not as the City’s agent, to conduct the electronic bidding for

the Bonds. The City is not bound by any advice and determination of PARITY to the effect

that any particular bid complies with the terms of this Notice of Sale and in particular the “Bid

Specifications” hereinafter set forth. All costs and expenses incurred by prospective bidders in

connection with their registration and submission of bids via PARITY are the sole

responsibility of the bidders; and the City is not responsible, directly or indirectly, for any of

such costs or expenses. If a prospective bidder encounters any difficulty in submitting,

modifying or withdrawing a bid for the Bonds, he should telephone PARITY at Dalcomp (800)730-9393 or (212) 806-8304 and notify the City’s Financial Advisor, A. Samuel Ketterman, at

Davenport & Company LLC by facsimile at 866-932-6660.

Electronic Bidding Procedures

Electronic bids must be submitted for the purchase of the Bonds (all or none) via

PARITY. Bids will be communicated electronically to the City at 11:00 a.m., local Ocean

City, Maryland time, on Tuesday, May 1, 2012. Prior to that time, a prospective bidder may

(1) submit the proposed terms of its bid via PARITY, (2) modify the proposed terms of its bid,

in which event the proposed terms as last modified will (unless the bid is withdrawn as

described herein) constitute its bid for the Bonds, or (3) withdraw its proposed bid. Once the bids are communicated electronically via PARITY to the City, each bid will constitute an

irrevocable offer to purchase the Bonds on the terms therein provided. For purposes of the

electronic bidding process, the time as maintained on PARITY shall constitute the official time.



- 4 -EAST\47971586.8 2/29/12

Bid Specifications

ANY BIDS FOR LESS THAN ALL OF THE BONDS SHALL BE REJECTEDBY THE CITY. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALLBIDS.

Each bid must specify the amount bid for the Bonds, which shall not be less than 100%

of par or more than 112% of par[, plus accrued interest from _________, 2012 to the date of

delivery of the Bonds]. Bidders shall state in their bids the rate or rates of interest to be paid on

the Bonds in multiples of one-eighth (1/8) or one-twentieth (1/20) of one percent (1%), and

each bid shall be based and submitted on the rate or rates stated therein. Bidders may specify

more than one rate of interest to be borne by the Bonds, but the difference between the highest

and lowest rates named may not be greater than three percent (3%). Bidders may not specify

more than one rate of interest for the Bonds of any single maturity. A zero rate may not be

named for any maturity. The maximum rate permitted for any maturity is 5.50%. The Bonds

will be awarded to the bidder naming the lowest true interest cost for all Bonds in any legally

acceptable bid and offering to pay not less than par and not more than 112% of the aggregateRevised Amount of the Bonds[, and accrued interest]. The lowest true interest cost will be

determined by doubling the semiannual interest rate, compounded semiannually, necessary to

discount the debt service payments from the payment dates to the date of the Bonds and to the

amount bid, not including interest accrued to the date of delivery. Where the bids of two or

more bidders result in the same lowest true interest cost, the Bonds may be apportioned

between such bidders, but if this shall not be acceptable, the City shall have the right to award

all of the Bonds to one bidder. The right is reserved to the City to reject any or all bids and to

waive any irregularity or informality in any bid. The City’s judgment shall be final and binding

upon all bidders with respect to the form and adequacy of any bid received and as to its

conformity to the terms of this Notice of Sale. Any award of the Bonds may be made as late as

4:00 p.m. on the sale date. All bids remain firm until an award is made.

Good Faith Deposit . The successful bidder is required to submit a good faith deposit of

[$347,000.00] (the “Deposit”) to the City upon initial notification of the award of the Bonds to

the successful bidder. The Deposit will be in the form of a wire transfer and must be received

by the City prior to 3:00 p.m. (local time) on the date of the receipt of the bids. Such payment

will be security for compliance with the terms of the rule. The City will provide wire

instructions to the successful bidder during the initial notification of the award of the Bonds.

As an alternative to the foregoing, a bidder may deliver to the City, at the address set forth

above, prior to 11:00 a.m. (local time) on the date of sale a certified check upon, or a cashier’s

or treasurer’s or official check of, a responsible banking institution, or a financial surety bondas described below in this paragraph, payable to the order of “Mayor and City Council of

Ocean City” for the amount of the Deposit. If a check is submitted by the successful bidder,

such check will be deposited and collected. If a bidder elects to submit a financial surety bond,

such bond must be issued by an insurance company licensed to issue such a bond in the State



- 5 -EAST\47971586.8 2/29/12

of Maryland and must be submitted to the City at the address set forth above prior to 11:00

a.m. (local time) on the date of sale.

The financial surety bond must identify each bidder whose good faith deposit is guaranteed

by such financial surety bond. If the Bonds are awarded to a bidder utilizing a financial surety

bond, then the successful bidder for such issue is required to submit its good faith deposit tothe Finance Administrator of the City not later than 12:00 Noon (local time) on the next

business day following the award either in the form of a check of the type described in the

preceding paragraph or by wire transfer (payable in federal funds) to the City in accordance

with the City’s instructions to such successful bidder. If such good faith deposit is not received

by that time, the financial surety bond may be drawn by the City to satisfy the good faith

deposit requirement.

The good faith deposit of the successful bidder will be retained by the City to be applied

in part payment for the Bonds, and no interest will be allowed upon the amount thereof. IN

THE EVENT THAT THE SUCCESSFUL BIDDER SHALL FAIL TO COMPLY WITH THE

TERMS OF THE BID, THE PROCEEDS OF DEPOSIT AND ANY INVESTMENTINCOME THEREON WILL BE RETAINED AS AND FOR FULL LIQUIDATED

DAMAGES. The checks, if any, of the unsuccessful bidders will be returned promptly after

the Bonds are awarded.

Procedures for Sale and Principal Amount Changes: The preliminary aggregate

principal amount of the Bonds and the preliminary principal amount of each maturity of the

Bonds as set forth in this Notice of Sale (collectively, the “Preliminary Amounts”) are expected

to be revised before the receipt and opening of sealed bids for their purchase. The revised

aggregate principal amount of the Bonds and the revised principal amount of each maturity

(collectively, the “Revised Amounts”) will be published on TM3 News Service (“TM3”) not

later than 9:30 a.m., local Ocean City, Maryland time on the date of sale or as soon thereafter as is reasonably practicable. In the event that no revisions are made or that such revisions are

not published on TM3 before 9:30 a.m., local Ocean City, Maryland time on the date of sale,

the Preliminary Amounts will constitute the Revised Amounts. Bidders shall submit bids

based on the Revised Amounts and the Revised Amounts will be used to compare bids and

select a winning bidder.

As promptly as reasonably practicable after the bids are opened, the City will notify the

bidder to whom the Bonds will be awarded, if and when such award is made, and such bidder,

upon such notice, shall advise the City of the initial reoffering prices to the public of each

maturity of the Bonds (the “Initial Reoffering Prices”). The Initial Reoffering Prices, among

other things, will be used by the City to calculate the final aggregate principal amount of Bonds and the final principal amount of each maturity (collectively, the “Final Amounts”).

THE CITY EXPECTS THAT THE REVISED AMOUNTS OF THE BONDS WILL BE

CHANGED AS NECESSARY TO EFFECT THE GREATEST ECONOMIC ADVANTAGE,

BUT WILL NOT DECREASE OR INCREASE THE AGGREGATE PRINCIPAL AMOUNT



- 6 -EAST\47971586.8 2/29/12

OF BONDS BY MORE THAN 12% FROM THE AMOUNT BID UPON. THE

SUCCESSFUL BIDDER MAY NOT WITHDRAW ITS BID OR CHANGE THE INTEREST

RATES BID AS A RESULT OF ANY CHANGES MADE TO THE REVISED AMOUNTS

WITHIN THESE LIMITS. The Final Amounts of the Bonds will be communicated to the

successful bidder by 5:00 P.M., local Ocean City, Maryland time on the date of sale. The

dollar amount of the discount or premium, if any, specified in the bid of the successful bidder will be adjusted proportionately to reflect any reduction or increase in the aggregate principal

amount of the Bonds. The successful bidder shall pay the aggregate Final Amount of the

Bonds less the discount or plus the premium (as the amount of such discount or premium may

be adjusted as described above), if any, set forth in its electronic bid[, plus accrued interest to

the date of delivery]. The interest rates specified by the successful bidder for each maturity of

the Bonds in its electronic bid will not change. ALL BIDS REMAIN FIRM UNTIL 5:00 P.M.,

LOCAL OCEAN CITY, MARYLAND TIME ON THE DATE OF SALE. An award of the

Bonds pursuant to this Notice of Sale, if made, will be made by the City within such period of

time.

It is noted that the City has the right to award the Bonds by private negotiation at anytime and may determine to exercise such right either before bids are submitted in response to

this Notice of Sale or in the event that all bids are rejected. The City may so negotiate with,

and make such award to, any person, including bidders hereunder.

All Bonds herein described will constitute an irrevocable pledge of the full faith and

credit and unlimited taxing power of the City.

The Bonds will be issued and sold subject to (i) approval as to legality by DLA Piper

LLP (US), Bond Counsel, and (ii) examination by _The Arbitrage Group of the arithmetical

accuracy of certain computations related to escrow deposits, arbitrage yield compliance and

satisfaction of savings requirements. Copies of the legal opinion, substantially in the formincluded in the Preliminary Official Statement will be delivered, upon request, to the purchaser

or purchasers of the Bonds, without charge.

In order to assist bidders in complying with SEC Rule 15c2-12(b)(5), the City will

execute and deliver a continuing disclosure agreement on or before the date of issuance of the

Bonds pursuant to which it will undertake to provide certain information annually and notices

of certain events. A description of this agreement is set forth in the Preliminary Official

Statement and will also be set forth in the Official Statement.

When delivered, the Bonds shall be duly executed and authenticated and registered in

the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds.

It is anticipated that CUSIP identification numbers will be printed on the Bonds, but

neither the failure to print such number on any Bond nor any error with respect thereto shall

constitute cause for failure or refusal by the successful bidder to accept delivery of and pay for

the Bonds in accordance with the terms of this Notice of Sale.



- 7 -EAST\47971586.8 2/29/12

Not later than seven (7) business days after the award of the Bonds to the successful

bidder on the day of sale, the City will authorize an Official Statement, which is expected to be

substantially in the form of the Preliminary Official Statement referred to below. If so

requested by the purchaser or purchasers at or before the close of business on the date of the

sale, the City will include in the Official Statement such pricing and other information with

respect to the terms of the reoffering of the Bonds by the successful bidder (“ReofferingInformation”), if any, as may be specified and furnished in writing by such bidder. If no

Reoffering Information is specified and furnished by the successful bidder, the Official

Statement will include the interest rates on the Bonds resulting from the bid of the successful

bidder and the other statements with respect to reoffering contained in the Preliminary Official

Statement. The successful bidder shall be responsible to the City and its officials for the

Reoffering Information, and for all decisions made by such bidder with respect to the use or

omission of the Reoffering Information in any reoffering of the Bonds, including the

presentation or exclusion of any Reoffering Information in any documents, including the

Official Statement. The successful bidder will also be furnished, without cost, with up to 100

copies of the Official Statement (and any amendments or supplements thereto).

Delivery of the Bonds, without expense, will be made by the City to the purchaser or

purchasers on or about May 17, 2012, or as soon as practicable thereafter, in New York, New

York or at such other location as shall be mutually acceptable to the City and the purchasers,

and, thereupon, said purchaser or purchasers will be required to accept delivery of the Bonds

purchased and pay, in Federal funds, the balance of the purchase price due. The Bonds will be

accompanied by the customary closing documents, including a no-litigation certificate,

effective as of the date of delivery, stating that there is no litigation pending affecting the

validity of any of the Bonds. It shall be a condition to the obligation of said purchaser or

purchasers to accept delivery of and pay for the Bonds that, simultaneously with or before

delivery and payment for the Bonds, said purchaser or purchasers shall be furnished a

certificate or certificates of the Mayor of the City or the Finance Administrator of the City tothe effect that, to the best of their knowledge and belief, the Official Statement (and any

amendment or supplement thereto) (except for the Reoffering Information provided by the

purchaser and information regarding DTC and DTC’s book-entry system provided by DTC, as

to which no view will be expressed) as of the date of sale and as of the date of delivery of the

Bonds does not contain any untrue statement of a material fact and does not omit to state a

material fact necessary to make the statements therein, in the light of the circumstances under

which they were made, not misleading and that between the date of sale and the date of

delivery of the Bonds there has been no material adverse change in the financial position or

revenues of the City, except as reflected or contemplated in the Official Statement (and any

amendment or supplement thereto).

SIMULTANEOUS WITH OR BEFORE DELIVERY OF THE BONDS, THE

SUCCESSFUL BIDDER SHALL FURNISH TO THE CITY A CERTIFICATE

ACCEPTABLE TO BOND COUNSEL TO THE EFFECT THAT (i) SUCH SUCCESSFUL

BIDDER HAS MADE A BONA FIDE PUBLIC OFFERING OF EACH MATURITY OF THE



- 8 -EAST\47971586.8 2/29/12

BONDS AT THE INITIAL REOFFERING PRICES; AND (ii) A SUBSTANTIAL AMOUNT

OF EACH MATURITY OF THE BONDS WAS SOLD TO THE PUBLIC (EXCLUDING

BOND HOUSES, BROKERS AND OTHER INTERMEDIARIES) AT SUCH INITIAL

REOFFERING PRICES.

Bond Counsel advises that (i) such certificate must be made on the best knowledge,information and belief of the successful bidder; (ii) the sale to the public of 10% or more in par

amount of the Bonds of each maturity at the Initial Reoffering Prices would be sufficient to

certify as to the sale of a substantial amount of the Bonds; and (iii) reliance on other facts as a

basis for such certification would require evaluation by Bond Counsel to assure compliance

with the statutory requirement to avoid the establishment of an artificial price for the Bonds.

NOTE: The City may revise this Notice of Sale by written notice available to

prospective bidders at the place of sale at the time for submission of bids or by publishing

notice of any revisions on TM3 at or before the time for submission of bids. Any bid submitted

shall be in accordance with, and incorporate by reference, this Notice of Sale including any

revisions made pursuant to this paragraph.

The City reserves the right to postpone, from time to time, the date established for the

receipt of bids. Any such postponement will be announced by TM3 by notice given not later

than 1:00 p.m., local Ocean City, Maryland time, on the last business day prior to any

announced date for receipt of bids. If any date fixed for the receipt of bids and the sale of the

Bonds is postponed, any Alternative Sale Date will be announced via TM3 at least 48 hours

prior to such Alternative Sale Date. In addition, the City reserves the right, on the date

established for the receipt of bids, to reject all bids and establish a subsequent Alternative Sale

Date. If all bids are rejected and an Alternative Sale Date for receipt of bids established, notice

of the Alternative Sale Date will be announced via TM3 e not less than 48 hours prior to such

Alternative Sale Date. On any such Alternative Sale Date, any bidder may submit a bid for the purchase of the Bonds in conformity in all respects with the provisions of this Notice of Sale

except for the date of sale and except for the changes announced by TM3 at the time the sale

date and time are announced.

In the event that all or any part of the Bonds are initially reoffered with bond insurance

secured by the successful bidder, the successful bidder shall be required to notify promptly the

Finance Administrator at the time of sale and shall provide the Finance Administrator with any

information he reasonably requests regarding such bond insurance including the amounts paid

for such insurance. The City will, at the request and expense of the successful bidder, include

customary language in the Official Statement and the form of bond regarding the insurance

policy upon receipt of such opinions or certificates as the City reasonably may requestregarding the accuracy of any information to be included in the Official Statement and the

binding nature of the obligations contained in the insurance policy with respect to the Bonds.

The City shall have no obligation to provide the successful bidder or the bond insurance

company with any other documents or opinions relating to the Bonds.



- 9 -EAST\47971586.8 2/29/12

The Preliminary Official Statement, together with this Notice of Sale, may be obtained

from the Finance Administrator of the City, City Hall, 3rd Street and Baltimore Avenue, Ocean

City, Maryland 21842, (410) 289-8941 or from the City’s Financial Advisor, A. Samuel

Ketterman, at Davenport & Company LLC, Suite 324, 8600 LaSalle Road, Towson, Maryland

21286, 410-296-9426. Such Preliminary Official Statement is deemed final by the City as of

its date for purposes of SEC Rule 15c2-12 but is subject to revision, amendment andcompletion in the Official Statement referred to above.





14 – ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY SOLICITOR

B. Second Reading – Ordinance 2012-10 to Amend

FY 2012 Budget



ORDINANCE 2011-

TOWN OF OCEAN CITY

OPERATING BUDGET

FISCAL YEAR 2012

ADOPTED AMENDMENT # 1 AMENDMENT # 1

SOURCE FY-2012 FIRST READING SECOND READING

Section I, General Fund:

A. Anticipated Revenue:

Property Taxes $ 42,606,715 $ 42,491,715 $ 42,491,715

Other Taxes 14,202,029 14,259,813 14,259,813

Licenses and Permits 3,724,560 3,856,303 3,856,303

Revenue From Other Agencies 4,257,121 4,648,742 4,648,742

Charges For Services 7,936,879 7,896,879 7,896,879

Fines and Forfeitures 672,900 748,377 748,377

Other Revenue 438,750 1,309,327 1,309,327

Prior Year Reserves 0 1,590,908 1,590,908

Total Revenue $ 73,838,954 $ 76,802,064 $ 76,802,064

B. Anticipated Expenditures:

General Government $ 3,321,689 $ 3,313,103 $ 3,313,103

Public Safety 32,322,680 33,609,268 33,609,268

Public Works/Beach Maintenance 5,100,437 5,141,014 5,141,014

Sanitation and Waste Removal 5,571,220 5,968,505 5,968,505

Highways and Streets 5,263,779 5,336,757 5,336,757

Economic Development -Tourism 6,331,717 7,090,734 7,090,734Culture and Recreation 7,525,458 7,940,709 7,940,709

Debt Service 4,576,232 4,576,232 4,576,232

Sub Total $ 70,013,212 $ 72,976,322 $ 72,976,322

To Transportation Fund 1,477,171 1,477,171 1,477,171

To Airport Fund 292,964 292,964 292,964

To Convention Center Fund 1,516,177 1,516,177 1,516,177

To Capital Projects 539,430 539,430 539,430

Total Expenditures $ 73,838,954 $ 76,802,064 $ 76,802,064





Section II, Water Fund:


Water Sales $ 3,373,378 $ 3,290,378 $ 3,290,378

Water Fixture Charge 3,487,042 3,487,042 3,487,042

Service Charges 244,358 234,358 234,358

Capacity/Impact Fees 27,720 27,720 27,720

Prior Year Reserves 0 218,384 218,384

Total Revenue $ 7,132,498 $ 7,257,882 $ 7,257,882


Personal Services $ 1,930,324 $ 1,930,324 $ 1,930,324

Non-Personal Services 3,033,213 3,158,597 3,158,597

Debt Service 1,385,980 1,385,980 1,385,980

Capital Outlay 782,981 782,981 782,981


Section III, Transportation Fund:


Bus Revenue $ 3,151,119 $ 2,990,119 $ 2,990,119

Train Revenue 1,028,400 1,028,400 1,028,400Federal and State Grants 2,972,282 1,796,672 1,796,672

Transfer-In From General Fund 1,477,171 1,477,171 1,477,171


Total Revenue $ 8,628,972 $ 7,311,958 $ 7,311,958




Capital Outlay 1,885,000 450,173 450,173






Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 10,706,360 $ 10,606,360 $ 10,606,360

Service Charges 940,577 934,261 934,261

Capacity/Impact Fees 48,400 48,400 48,400


Total Revenue $ 11,695,337 $ 12,462,912 $ 12,462,912




Debt Service 3,119,747 3,119,747 3,119,747

Capital Outlay 955,095 1,796,184 1,796,184


Section V, Airport Fund:


Fuel Sales $ 549,600 $ 614,600 $ 614,600

Rents and Other Revenue 340,572 340,572 340,572

State and Federal Grants 438,750 438,750 438,750

Service Charges 84,850 94,850 94,850Transfer-In From General Fund 292,964 292,964 292,964


Total Revenue $ 1,706,736 $ 1,874,205 $ 1,874,205


Personal Services $ 298,086 $ 329,486 $ 329,486

Non-Personal Services 812,621 948,690 948,690

Debt Service 146,029 146,029 146,029

Capital Outlay 450,000 450,000 450,000






Section VI, Municipal Golf Course Fund:


Service Charges $ 1,571,193 $ 1,571,193 $ 1,571,193

Sales and Concessions 415,000 415,000 415,000

Other Revenue 56,728 56,728 56,728


Total Revenue $ 2,042,921 $ 2,047,332 $ 2,047,332




Debt Service 0 0 0

Capital Outlay 0 0 0


Section VII, Convention Center Fund:


Service Charges $ 1,808,500 $ 1,808,500 $ 1,808,500

State and County Grants 1,551,645 1,551,645 1,551,645

Food & Beverage Tax 1,085,000 1,085,000 1,085,000

Transfer-In From General Fund 1,516,177 1,516,177 1,516,177

Prior Year Reserves 1,084,735 1,110,190 1,110,190

Contributed Equity 0 650,000 650,000

Total Revenue $ 7,046,057 $ 7,721,512 $ 7,721,512




Debt Service 2,304,265 2,304,265 2,304,265

Transfer to Debt Service Reserves 100,000 100,000 100,000

Capital Outlay 32,000 682,000 682,000






Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,849,043 $ 1,849,043 $ 1,849,043


Total Revenue $ 1,849,043 $ 1,870,489 $ 1,870,489






Section IX, Service Center Fund:




Total Revenue $ 5,320,569 $ 5,381,567 $ 5,381,567




Debt Service 0 0 0







Section X, Vehicle & Equipment Trust Fund:



State and Federal Grants 2,320,200 2,444,751 2,444,751

Sale of Assets 110,443 110,443 110,443


Total Revenue $ 4,641,736 $ 5,360,338 $ 5,360,338


Non-Personal Services $ 802,165 $ 802,165 $ 802,165

Debt Service 0 0 0

Transfers Out 0 0 0

Capital Outlay 3,839,571 4,558,173 4,558,173


Section XI, Risk Management Fund:



Interest Earned 77,669 77,669 77,669


Total Revenue $ 2,180,668 $ 2,188,550 $ 2,188,550



Non-Personal Services/Claims 1,956,811 1,964,693 1,964,693







Section XII, Pension Trust Funds:


Employer Contributions $ 5,052,287 $ 5,052,287 $ 5,052,287

Employee Contributions 1,850,000 1,850,000 1,850,000

Investment Earnings 3,700,000 3,700,000 3,700,000

Total Revenue $ 10,602,287 $ 10,602,287 $ 10,602,287


Benefit Payments $ 3,675,000 $ 3,675,000 $ 3,675,000


Reserve for Employee's Retirement 6,402,287 6,402,287 6,402,287


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,675,007 $ 3,675,007 $ 3,675,007

Employee Contributions 140,000 140,000 140,000

Investment Earnings 180,000 180,000 180,000

Total Revenue $ 3,995,007 $ 3,995,007 $ 3,995,007


Benefit Payments $ 625,000 $ 625,000 $ 625,000


Reserve for Retiree Health 3,320,007 3,320,007 3,320,007






Section XIV, General Capital Projects Fund:


General Fund Contribution 539,430 539,430 539,430

Bond Proceeds 0 0 0

Inlet Lot Parking Revenue 300,000 300,000 300,000

Total Revenue $ 839,430 $ 839,430 $ 839,430


Street Paving 539,430 539,430 539,430

Reserve for Future Capital Projects 300,000 300,000 300,000

Total Expenditures $ 839,430 $ 839,430 $ 839,430

Section XIV, All Funds Expenditure Summary:

General Fund $ 73,838,954 $ 76,802,064 $ 76,802,064

Water Fund 7,132,498 7,257,882 7,257,882

Transportation Fund 8,628,972 7,311,958 7,311,958

Wastewater Fund 11,695,337 12,462,912 12,462,912

Airport Fund 1,706,736 1,874,205 1,874,205

Municipal Golf Course Fund 2,042,921 2,047,332 2,047,332

Convention Center Fund 7,046,057 7,721,512 7,721,512

Management Information Services Fund 1,849,043 1,870,489 1,870,489

Service Center Fund 5,320,569 5,381,567 5,381,567Vehicle & Equipment Trust Fund 4,641,736 5,360,338 5,360,338

Risk Management Fund 2,180,668 2,188,550 2,188,550

Pension Trust Funds 10,602,287 10,602,287 10,602,287

Sub Total $ 136,685,778 $ 140,881,096 $ 140,881,096

LESS: Interfund Transfers (23,497,310) (23,598,110) (23,598,110)


Capital Projects Fund - General 839,430 839,430 839,430

Grand Total $ 114,027,898 $ 118,122,416 $ 118,122,416



Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 21, 2012.

ADOPTED AND PASSED, by the required vote of the elected membership of the City Council

and approved by the Mayor at its meeting held on March 5, 2012.

RICHARD W. MEEHAN, MAYOR

KELLY ALLMOND, CITY CLERK JAMES S. HALL, PRESIDENT

LLOYD MARTIN, SECRETARY

ADOPTED:

Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:







C. First Reading – Ordinance to Amend Chapter 102

Entitled Vehicles for Hire (to allow the taxi indicatorroof light to be an ad carrier)



Andy's Top Lites & AccessoriesRoof Lights and Accessories for Fleet Cars & Vans

HOME PAGE

Taxi Meters

Centrodyne

Pulsar

Cygnus

Roof Lights & Signs

Taxi Top Lights

Ad Carriers

Bus Signs

Delivery Signs

Gov't Signs

Safety Signs

Dispatch Systems

Fleet Car Accessories

Backup Sensors

Decals

Taxicab Partitions

Vinyl Lettering

Customer Service

Contact Us

Email Us

How to Order

Terms of Sale

Shipping Options

Links

Roof-Top, Trunk and Inside Styles Available

Let your Signs identify your vehicles ANDmake money for you. Restaurants, pizzaparlors, nightclubs and other businesses thatregularly attract patrons by taxi love to havetheir message displayed on top of the car thatpicks up potential customers, and they'll pay you handsomely to carry that message forthem. Put your signs to work for you. See the styles available below.

Also Available

ACL Top Lites--Quality top lights for taxis, limos, shuttle busses,government cars and security vehicles.

NLSC Top Lites--Economic top lights for taxis, limos, & shuttlebusses. Very popular throughout the North East

NTCS Top Lites--top lights for taxis, limos & shuttle busses. Popularon the West coast.

Delivery Vehicle Lights--perfect for pizza, floral, catering & otherdelivery vehicles.

Saleable Advertising SpaceIdentify your cars & MAKE MONEY! All Dimensions Are Approximate

AT-1 Ad Carrier $390.00

With Independent Lighting - $15.00 additional 57½"L x 18-1/2"W x 15"H

Lighted - 1 Sign - 4 Messages

Page 1 of 4Models of Advertising Carrier Signs Available from Andys Top Lites & Accessories

3/1/2012http://www.andystoplites.com/pages/advertising.html



2-Sided Ad Carrier With Independent Lighting - $15.00 additional

Tough Polycarbonate. Wind Tested @ 120 MPH.Lighted - 1 Sign - 2 Messages

2 Sizes Available

54" Model$375.00

54"L X 17"W x 16"HPoster Size: 14"H x 48"L

39" Model$365.00

39"L X 14"W x 15"HPoster Size: 14"H x 33"L

Triangle Ad Carrier $360.00

Messages on 3 sidesAvailable Back Lighting

2 Sizes Available

42" Model37.25"L X 42"W x 15.5"HPoster Size: 13"H x 39"L

36" Model31.25"L X 36"W x 14.25"HPoster Size: 12"H x 33"L

Trunk Ad Carrier $162.50

16-1/2"H x 35-3/4"L PosterMessage on 1 Side

Hinged Cover for Easy Change

Trunk-Mini $162.50

16-1/2"H x 35-3/4"L PosterMessage on 1 Side

Hinged Cover for Easy Change

Illuminated Interior Ad Carrier Easily mounts to the headliner of the taxicab interior.

Page 2 of 4Models of Advertising Carrier Signs Available from Andys Top Lites & Accessories

3/1/2012http://www.andystoplites.com/pages/advertising.html

VAN SIZE CAR SIZE







D. First Reading – Ordinance to Authorize the Sale of

Certain Municipal Real Property (MediterraneanDrive – street end)



January 3 2011

Regular Session1

Mayor and Counci l

Town of Ocean City

Council Member Richard WMeehan Council Member Margaret Pillas

Council President James S Hall Council Member Mary Knight

Council Secretary Lloyd Martin Council Member Doug Cymek

Council Member Joe Hall

Council Member Brent Ashley

Also in attendance City Manager Dennis Dare Acting City Sol ici tor Heather Stansbury Deputy City

Clerk Kelly Allmond Finance Administrator Martha Lucey City Engineer Terry McGean Members ofthe Press and Interested Parties

CALL TO ORDER

Council President J im Hall called this Regular Session to o rder at60pn the Counci l Chambers of

City Hall 301 Baltimore Avenue Ocean City Maryland 21842

PRAYER PLEDGE

Father Moyer of St Paulspiscopal Church led the prayer and Council Member Cymek led the Pledge

of Allegiance

PUBLIC HEARINGS

T O CON SIDE R T HE CONVEYANCE O F RE A L P RO PE RT Y OWNED BY THE MAYOR AND CITY COUNCIL NO

LONGER NEEDED FOR PUBLIC USE

No Citizen Comment Council Secretary Martin moved to close the Public Hearing seconded byCouncil Member Knight The vote was unanimous

Council Member Cymek moved to proceed with ordering and paving for the appraisal seconded by

Council Member Knight The vote was unanimous

NEW BUSINESS

A The request for a shared dumpster at F at Daddysas withdrawn

B Discussion of Placement of a Historical Marker presented by Ocean City Development

Corporation Director Glenn Irwin Director Irwin advised that t he Mary land Historical Trust in

cooperation with th e Maryland State Highway Admnistration is offering to post a street sign

highlight ing the historical establishment of Ocean City He suggested placement at theintersection of South Baltimore and South Division Streets Council Member Knight moved to

accept the offer seconded by Council Member Ashley The vote was unanimous

Isayor e e h a n t h a n k e d G l e n n I r w i n T o d d F e r r a n t e a n d a l l c o n t r i b u t i n g O C D C M e m b e r s f o r t h e i rfeatured presentations at the Mayorspen House



REGULARSESSIONMAYORANDCITYCOUNCIL

MONDAY JANUARY32011

7 PUBLICHEARING

To Cons ider the Conveyance ofReal Property Owned by

the Mayor and City Council No Longer Needed for Public

Use

V

Da

L1

a r 3

Q

vnah i m 0V2



NOTICEOF PUBLIC HEARING

Pursuant to SectionC1449o f the Charter of the Mayo r and Council of Ocean City a public hearing

will b e h e l d i n th e C i t y C o u n c il Chambers 1 s t floor C i t y Hall 3 0 1 Baltimore Ave O c e a n City

Maryland 21842 on

Monday January 32011 at60PM

The purpose of the Public Hearing i s to consider the conveyance of real property owned by the Mayor

and City Council no longer needed fo r public use The parcel of land i s bounded on the E a s t by 115

Bering R o a d lots4546block A Ocean BayCity Plat on the West by 203 Bering R o a d Lots 12

block C O c e a n B a y City Plat on the South by a bulkhead o n a n unnamed lagoon and on the North by

Bering Rd Said property is proposed to be sold to th e adjacent property owners

Should you wish to b e heard on this proposed transaction you should b e present on the date and

time above stated Written statement should be received by Mayor and City Counci lcity

ManagerPox 15 8 Ocean City MD 21843 on or before January 3 2011

5



INTEROFFICE MEMORANDUM

TO DENNISDARE

FROM TERENCE7CGEANSUBJECT SALEOFMEDITERRANEAN DREXTENDED

DATE 1026010

CCIALADKINSR e g a r d i n g th e r e q u e s t f r o m th e a d ja ce n t p r o p e r t y o w n e r s to p u r c h a s e th e u n i m p r o v e d C i t y r i g h t

ofway a t th e s o u t h e n d of M e d i t e r r a n e a n Dr I offer t h e following

1 T h e b u lk h e a d a l o n g t h i s p r o p e r t y is f a i l i n g a n d r e p l a c e m e n t c o s t is e s t i m a t e d a t1500

2 T h e r e is a s t o r m d ra in p ip e a n d o u t f a l l t h a t c u r r e n t l y r u n s a b o u t 10 from th e W e s t e d g eof th e p r o p e r t y l i n e T h i s p i p e is f a i l i n g a n d m u s t b e r e p l a c e d a n d w e m u s t m a i n t a i n a no u t f a l l o n t h e property W e c a n r e lo c a te th e o u t f a l l t o th e c e n te r of th e p r o p e r t y a n d willr e q u i r e a 5 e a s e m e n t o n e a c h s i d e of th e p i p e T h e p ro p o se d e a s e m e n t will b e o u t s i d eth e b u i l d i n g s e t b a c k l i t r e s a n d t h e r e f o r e s h o u l d n o t h a v e a n e g a t i v e i m p a c t o n a n y f u t u r eadditions that the owners might want to place on the property

B a s e d o n th e a b o v e a ss um i n g th e s t o r m d r a i n e a s e m e n t is r e t a i n e d a s s h o w n o n th e a t ta c h e d

d r a w i n g s t a f f h a s n o o b j e c t i o n to th e s a l e of th e p r o p e r t y It w o u l d a d d a p r o p e r t y to th e ta x r o l l sa n d r e li e v e the City of the e x p e n s e of replacing t h e bulkhead

0



a

N 0

C

o

0L

C N

O

N

Z

N

Bering RoodN 75 35 W

Existing Storm Drain Easement

500

131 1 1 1 1 1 1 4446

Bik C

Scalc

o f BlkA

Bulkhead

New Storm Drain

Plat Reference Ocean Bay City Plot

OD C 1231948 G B Cropper PS

Notes

1 Property Lines of Mediteranean D r are based onPlot ODC 1 23

2 Property Lines of Bering Rood west of Lot 6 Block A

are based on deeds of lots abutting Bering Rd

TOWN OF OCEAN CITY MEDITERRANEAN DRIVE

ENGINEERING DEPARTMENTSOUTH OF BERING ROAD

DRAWN BY APPROVED BY

DATE DATE

SCALE DRAWING NO10MEDwg

7



TOWN OF OCEAN CITY

OCEAN CITYMARYLAND

POLICYAND PROCEDUREMANUAL

SECTION Property Management

PPM 7001 SUBJECT Sale of Real Property

I n accordance with the Ocean City CharterC14 Powers of Council Enumerated TheCouncil shall have in addition the power to pass ordinances not contrary to the lawsand Constitution of this State for the following purposes

49Property To acquire by conveyances purchase or gift r e a l or leasable property

for a n y p u b li c purposes t o e r e c t b u i ld i n g s a n d s t r u c tu r e s t h e r e o n for t h e b e n e f i t of th etown and its inhabitants and to convey any real or leasehold property when no longer

n e e d e d for public use a f t e r h a v i n g g i v e n a t l e a s t twenty 20 d a y s p u b l i c n o t i c e of t h ep r o p o s e d conveyance t o control p r o t e c t a n d m a in ta in p u b l i c buildings g r o u n d s a n dproperty of th e town

B a s e d u p o n th is charge t h e f o l lo w i n g p o l i c y i s h e r e b y a d o p t e d w i t h r e g a r d to d i s p o s a lofmunicipal property

1 When the Council decides that property no longer serves a public purpose i t shallcause a public hearing t o b e scheduled with a 2 0 day notification period I f a n

individual or other legal entity wishes to purchase public property that i sbelieved to no longer serve a public purpose they may appear before theCouncil fo r a determination on whether to proceed to a public hearing on the

specific property I f t h e request i s i n i t i a t e d f r o m a n i n d i v i d u a l o r other l e g a l entitythat individual or entity shall pay the cost of advertising for the public hearingnotice

2 Once the public hearing i s completed the Mayor and Council will cause anappraisal t o b e d o n e of t h e property T h e cost of t h e appraisal w i l l b e borne b ythe Town if the proposed sale was initiated by the Town or by the proposedbuyer i f ini tiated by them

3 U p o n receipt of t h e appraisal t h e Mayor a n d C o u n c il w i l l review t h e appraisaland either negotiate the price terms and conditions with the proposed buyer orput the property ou t for public bid or public auction

Date 9402 Page 1 of 2

H



4 I f th e p r o p e r t y i s p u t o u t f o r b id o r a u c t i o n a n o ti c e s h a ll b e p l a c e d in th e p a p e r o fr e c o r d n o t i f y i n g i n t e r e s t e d p a r t i e s o f th e p r o p e r t y offer B id s s h a ll b e s u b m i t t e d ina sealed b id format to the City Managersffice by noon of the day due

5 T h e M a y o r a n d C i t y C o u n c i l s h a l l o p e n b i d s a t th e i r w o r k session T h e T o w n

reserves the right to reject any and all bids

6 I f a determination i s made t o accept the h i g h bid the Council shall direct the CitySolicitor to draft the appropriate ordinance allowing the conveyance of theproperty

7 Settlement shall occur n o later than 9 0 days after the passage of the ordinance

Date 94002 Page 2 of 2

0







E. First Reading – Ordinance to Authorize the Purchase

of Real Property (4th Street and Philadelphia Avenue)



PROPERTY IDENTIFICATION

4Street Philadelphia AvenueTax Map 110 Parcels 4058 4061

Ocean City Maryland 21842Census Tract 9901

The subject parcels are highlighted on the following Tax Map

CC5635 4Street Underlying Land Ocean City 11WRcCAiN

ASSOCIATES



REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, MARCH 5, 2012

14 – ITEMS REFERRED TO AND PRESENTATIONSFROM THE CITY SOLICITOR

F. Resolution Establishing Certain Maximum Taxicab

Rates for Municipal Taxicabs (authorizes a motor fuelsurcharge of $1.00 per fare if retail cost of regular testfuel equals or exceeds $4 per gallon based on AAAState of Maryland average)



January 14 2012

MRickMeehan

MayorInterim City Manager

Townof Ocean CityPox 158

Ocean City MD 21842

Re 1 Increase in Fare Reques ts

2 Request to Use Ad Carriers on Taxis

Dear MayorMeehan

Kevin Lyons

Trading as Community Cab Ocean City Medallion 15 4405RobinDrive 26

Ocean City MD 21842410 2890414 or 443 3736176

Due to increased costs of fuel insurancemaintenance repairs etc and th e fact that fuel is up over a

dollar a gallon from last year t h e O c e a n City Taxi merchants a n d I respectfully r e q u e s t t h e followingTo help offset t h e i n c r e a s e d expense we h e r e b y r e q u e s t t h a t t h e O c e a n City Council in c r e a se th e taxicab rate to a b a s e fare of30rom30e also request that the tenth of a mile rate b e increased

to 28 cents from 22 cents

In addition we request that if t h e price of fuel in O c e a n City e x c e e d s t h e AAA a v e r a g e of40er

gallon that t h e O c e a n City Council authorizes O c e a n City taxis t o a d d a10

u r c h a r g e p e r fareAccording to news reports fuel is anticipated to continue to r i s e up to t h e50er gallon r a n g e in t h enext year

And finally we a re r e q u e s tin g t h a t th e O c e a n City Council give th e taxi o w n e r s t h e option to c h a n g eth e taxi indicator l ight to a n a d carrier see a t t a c h e d example Adding this sign would potentiallyallow the taxi owners approximately100 in revenue for the year to help defray the rising c o s t s ofinsurance maintenance repairs and th e cost ofpurchasing newer vehic les

Attached is a petition by O c e a n City Taxi ownersdrivers requesting t h e above items b e p a s s e d by th eO c e a n City Council Failure to i n c r e a s e t h e s e r a t e s continues t o put a n additional burden o n th e taxiownersdrivers causing an increased risk ofbeing unable to continue to afford to operate the taxis

Respectful ly yours

Kevin J Lyons

Attachments2

1 Photos ofAd Carriers on Taxis

2Petitionswith Signatures



AAA OPIS Method FAQs Commentary State Prices AAA Maps Links En Español SelectAMarket

Prices updated as of 3/1/2012 3:03:12 AM

Data provided by Oil Price Information Service in cooperation with Wright ExpressMedia are encouraged to localize fuel price stories by contacting their local AAA club media representative.

Maryland Average Prices

Regular Mid Premium Diesel

Current Avg. $3.699 $3.845 $3.971 $4.057

Yesterday Avg. $3.697 $3.842 $3.967 $4.051

Week Ago Avg. $3.637 $3.785 $3.912 $4.001

Month Ago Avg. $3.500 $3.650 $3.775 $3.906

Year Ago Avg. $3.357 $3.487 $3.602 $3.739

View Maryland Metro Areas

Highest Recorded Average Price:

Regular Unl. $4.053 6/17/2008

DSL. $4.861 7/17/2008

12 Month Average For Regular

For information on automotive fuel issues, including AAA's recommendations regarding fuel conservation, click here.

AAA's Daily Fuel Gauge Report is updated daily and is the most comprehensive

retail gasoline survey available. Every day over 100,000 self-serve stations are surveyed.

All content on this website is protected under the copyright law of the United States of America and other countries. Users may not reproduce, distribute, create derivative works,display, modify, archive or otherwise exploit any or all p ortions of this website or the content posted on this website. Any commercial use or exploitation of protected content isstrictly prohibited. Any unauthorized use of the content, except as otherwise permitted, may violate copyright and other laws of the United States of America or other countries, aswell as applicable U.S. state laws. Users are granted a limited license to retrieve or print a copy of content on this website for personal, non-commercial use only. The Useracknowledges that it has no claim to ownership of any materials on this website simply by reason of its use of or access to this website. Neither AAA nor OPIS grants any licenseor other authorization to any User for the use of the trade names, trademarks, or service marks of AAA or OPIS except for what is permitted herein.

© Copyright, Oil Price InformationService :: © 2009 AAA

Page 1 of 1AAA Fuel Gauge Report

3/1/2012http://fuelgaugereport.opisnet.com/MDavg.asp





15. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

A. Bid Award Recommendation for Eagle’s Landing

Clubhouse Carpeting and Flooring



MEMORANDUM

TO: Rick Meehan, City Manager

FROM: Tom Shuster, Recreation and Parks Director

DATE: February 29, 2012

RE: Eagle’s Landing Carpeting & Flooring Bid

The Council opened 2 bids for Eagle’s Landing Clubhouse carpeting and flooring onFebruary 21, 2012. The bids were remanded to staff for review.

Bob Croll and I have reviewed the bids and recommend that the contract beawarded to the low bidder, Donaway Furniture, for the bid price of $18,255.64.The bid compilation sheet is included.

Would you please schedule this for action at the Council Meeting of March 5, 2012?

Thanks.

cc: Bob Croll

P:Tom/Eagle’s Landing Golf Course/Eagle’s Landing Golf Course Carpeting and Flooring Bid to Meehan Feb 2012



BID SPREAD SHEET

EAGLES’S LANDING GOLF COURSE

CLUBHOUSE CARPETING & FLOORING

BID OPENING TUESDAY, FEBRUARY 21, 2012 @ 11:00 A.M.

VENDOR BID AMOUNT

*Donaway Furniture $18,255.64

Pro-Floor Systems $22,961.92

* Low Bid. Budget $18,000

RECADMIN\TOM\BIDS\ eagles landing carpet 2012





15. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

B. Bid Award Recommendation for Coastal Highway

Median Renovations



MEMORANDUM

TO: Rick Meehan, City Manager

FROM: Tom Shuster, Recreation and Parks Director

DATE: February 29, 2012

RE: Coastal Highway Medians Renovations Contract Award

We received and opened the bids for the Coastal Highway Medians renovation at the CouncilWork Session of February 28, 2012. The bids were remanded to staff for review.

We have reviewed the bids and determined that the low bid proposal from ChesapeakeLandscaping for $43,770 is in order and satisfactory to meet our needs.

Would you please schedule the award of the contract for the Council Meeting of Monday,March 5, 2012?

Thanks

cc: Calvin Ginnavan

P:Tom/Memorandums/Coastal Highway Medians Renovations Contract Award Feb 2012



BID SPREAD SHEET

COASTAL HIGHWAY MEDIAN RENOVATION 74th

– 85th

STREETS

BID OPENING FEBRUARY 28, 2012 @ 11:00 A.M.

VENDOR VENDOR RESPONSE

Chesapeake LandscapingAttn.: Danny Merrill

9965 Champ RoadPrincess Anne, MD 21853

$43,777.00

SVF EnterprisesAttn.: Scott VanFossen

304 West StreetBerlin, MD 21811

Email: [email protected]

Submitted no bid post card

Creative LandscapingAttn.: Steve Insley12217 Dixie Drive

Bishopville, MD 21813


JND Landscaping10770 Kemps Nursery RoadPrincess Anne, MD 21853

United Landscaping7261 Levin Dashiell Road

Hebron, MD 21830

Yard Designs

Attn.: Brian LeCompte1314 Woodland RoadSalisbury, MD 21801


Bee Green LandscapingAttn.: J.R. Ewing26060 Boit Road

Easton, MD 21601$60,458.88

Budget Amount $50,000.00