Tecumseh Chamber of Commerce Board MeetingAgenda

March 9th, 2011– 12:00 P.M.1. Call to Order

Time:__ 12:02____

2. Roll Call, Declaration of a Quorum Being PresentBoard of Directors Fran Topping James Johnson Sharon Pattillo

Denoda Martin Kim Rawls Don HensonMelissa LeClaire Angie Mabry Cherie Trousdale Kathleen Fugate Aaron O'Rorke, E.D.

Ex-Officio Members Gloria Trotter Jim Thompson Rep. Shane JettJohn Collier Tom Wilsie

3. Consent AgendaA) Minutes ApprovalB) Treasurer’s Report ApprovalC) Membership ReportMrs. Mabry made a motion to accept the consent agenda. Mrs. Pattillo seconded, all approved.

4. Review and discussion regarding auction financials.Mr. O’Rorke went over the financial report regarding the auction and noted a few items were still unaccounted for, but should affect the total very little. Mrs. Topping made a note that we should perhaps send a Thank You note to buyers who spent more than $500.

5. Discussion and action on renewal of worker’s comp insurance policy.Mrs. Rawls made a motion to approve the worker’s compensation renewal policy. Mr. Johnson seconded, all approved.

6. Discussion and action regarding Chamber events no longer held, such as Christmas Parade, Easter Eggstravaganza, and Hometown Independence Day Celebration.: Ms. Topping noted that she had a special request from the Mayor to look into reinstating the Christmas Parade. Mrs. Mabry noted the last year she participated the weather was horrible and attendance was low. Mr. O’Rorke noted that it was hard to compete with the scale of Shawnee’s Parade, although it was in limbo as to whether or not it would continue with the disbanding of Downtown Shawnee. It was decided to get some more information regarding previous parades and Shawnee’s parade and discuss at a later date.

: Mr. O’Rorke made a note that the Easter Eggstravaganza was cancelled due to other competing organizations putting on egg hunts of their own, although the event had been successful in the past. After discussion, it was decided to forgo the event for this year and try and get a count of how many other local egg hunts are held, so we can reevaluate at a later date.

: Mr. O’Rorke brought up the fact that the HIDC was a very successful event, except the last year due to rain and poor date choice. It was discussed as to whether we would be able to put on a successful event with the new date of Frontier Days so close in August. It was suggested that we perhaps host another event another time of year, perhaps spring, as a celebration to the town. The new park dedication was suggested as a good time for such an event. It was decided to gather further information and reevaluate later.

7. Discussion and action regarding Leadership Tecumseh.Mr. O’Rorke brought before the board two options: Begin LT in the Spring as we had in the past or wait until later in the year to alleviate the gap between the class ending and graduation. He also noted he had names of several potential candidates who expressed interest last time the class was offered. Mr. Johnson made note that perhaps we should target people who are not already high profile and community involved, as the class is not only for those in power positions. Everyone agreed this was a good idea and perhaps a marketing strategy should be developed on how to reach this audience. After all discussion, Mr. Johnson made a motion to hold the Leadership Tecumseh class this fall. Mrs. Martin seconded, all approved.

8. Discussion and action regarding surveying of Chamber members regarding membership benefits and perks. After looking over the survey and discussing how there would be no cost to do a web based survey, Mrs. Fugate made a motion to proceed with the survey. Mr. Johnson seconded, all approved.

9. New Business: Ms. Topping brought before the board information obtained at the March Tecumseh City Council Meeting. They are working on a comprehensive plan for the city and would like Chamber involvement. Everyone liked the idea.

: Ms. Topping made mention of Project Boomerang, a group focused on bringing Oklahoma graduates back to the states and mentioned it might be an interesting subject to speak on at one of our quarterly luncheons.

: Ms. Topping noted that with having given gifts to several people regarding the auction, our entire yearly “Flowers and Gifts” budget had been spent and perhaps we should increase it. After discussion, it was decided since three of the gifts had been auction related, they should be expensed to the auction instead of the “Flowers and Gifts” account. Mrs. Trousdale made a motion; Mrs. Martin seconded, all approved.

Mrs. Martin made mention of previous conversations held with Mr. O’Rorke, Mr. Bob Stewart, Mr. Jim Thompson and Mr. Walter Rose regarding having a multi organization meeting with Dierdre Ebrey, Director of Marketing and Economic Development for City of Moore.

10. Adjournment -Mrs. Mabry made a motion to adjourn, Mrs. Martin seconded