Contact Information

webmaster.payroll@ttu.edu | Doak Hall: 806-742-3211 | HSC Office: 806-743-2998

May / June 2020 Newsletter | Volume 7, Issue III

PAY R O L L & TA X

SERVICES

Insurance Benefits | Payroll Withholding | Payroll Payments | Friendly Reminders | Holiday Schedule | Payroll Calendar

Insurance Benefits

DEPARTMENTS

Reminder that an ENJOB ePAF does not terminate employment or insurance benefits. If an

employee is not expected to return to work, a TERMI (termination) ePAF should be submitted.

If an ENJOB ePAF is submitted in error, and the insurance remains active for the employee,

departments are solely responsible for ALL insurance premiums due (both employee and

employer portions), for all months insurance coverages remain active.

EMPLOYEES

Employees enrolled in insurance who are not working in the summer, as well as 9 month

employees who did not have summer premiums pre-deducted, will be billed for "out of pocket"

premiums due. If premiums are not paid by the due date:

For full-time employees: All dependents will be dropped from health coverage and all

optional coverages will be canceled

For part-time employees: Health coverage and all optional coverages will be canceled

Employees can only re-enroll in cancelled coverages during open enrollment unless a qualifying

life event has occurred. If you have any questions, please email webmaster.payroll@ttu.edu.

Payroll Withholding

Now that tax season is over, you may want to update your withholding. The IRS encourages

everyone to use the Withholding Calculator to perform a quick “paycheck checkup.”

https://apps.irs.gov/app/withholdingcalculator/

The calculator helps you identify your tax withholding to make sure you have the right amount of

tax withheld from your paycheck at work. There are several reasons to check your withholdings.

Checking your withholding can help protect against having too little tax withheld and facing an

unexpected tax bill or penalty at tax time next year. Please use the link below if you decide to use

the Withholding Calculator and determine that you need to submit a new Form W-4.

https://www.irs.gov/pub/irs-pdf/fw4.pdf

Once the form is complete, it can be submitted to your designated HR office in person or emailed

to the HR Webmaster.

COVID-19 Related EOPS Payments

To aid in tracking any special payments related to COVID-19, please use the following information when completing Employee Special One-Time Payments, EOPS, for payment to employees.

COVID-19 should be the first line in the Detailed Explanation of Payment section. Include as much information as possible in the Detailed Explanation of Payment section. Any LSP payments to nonexempt staff should include a worksheet of hours worked and an over-

time calculation, as appropriate.

EOPS deadlines can be found here. Working remotely limits the ability to pull EOPS payments from the regular on-cycle payroll process. Please ensure the EOPS is completed correctly and submitted timely to ensure processing on the appropriate payroll cycle.

Payroll Payments In lieu of the COVID-19 pandemic, the Payroll & Tax office is currently closed to employees and all payroll payments will be paid through direct deposit, if you have a current direct deposit set up. We encourage everyone to enroll if you have not in direct deposit. For those employees who do not have direct deposit set up, their payroll payments will be sent to the permanent address listed on file for them. To view or make changes to your direct deposit or permanent address, please do so in the Payroll & Tax tab located in Raiderlink.

Vacation Leave

Regular full-time employees, other than regular faculty employees with appointments of less

than 12 months, will earn vacation entitlement in accordance with the following schedule:

The net balance of unused accumulated vacation leave, not to exceed the maximum cited

above, will be carried forward from one fiscal year to the next fiscal year. The maximum carry-

over for a regular part-time employee will be proportional to the percent of time worked. All

hours of unused accumulated vacation that are in excess of the maximum cited above will be

credited to the employee's sick leave balance as of the first day of the next fiscal year if not

used.

TOTAL STATE EMPLOYMENT OF HOURS ACCRUED PER

MONTH

MAXIMUM HOURS TO CARRY

FORWARD TO NEXT FY

0 BY LESS THAN 2 YEARS 8 180

AT LEAST 2 BUT LESS THAN 5 YEARS 9 244

AT LEAST 5 BUT LESS THAN 10 YEARS 10 268

AT LEAST 10 BUT LESS THAN 15 YEARS 11 292

AT LEAST 15 BUT LESS THAN 20 YEARS 13 340

AT LEAST 20 BUT LESS THAN 25 YEARS 15 388

AT LEAST 25 BUT LESS THAN 30 YEARS 17 436

AT LEAST 30 BUT LESS THAN 35 YEARS 19 484

AT LEAST 35 YEARS OR MORE 21 532

Payroll ID and Number Payroll Dates Pay Period Total Hours PAYDAY

SM 10 May 1st-15

th 88 Hours May 22, 2020

SM 11 May 16th-31

st 80 Hours June 10, 2020

MN 6 May 1st-31

st June 1, 2020

SM 12 June 1st-15

th 88 Hours June 25, 2020

SM 13 June 16th– 30

th 88 Hours July 10, 2020

MN 7 June 1st– 30

th July 1, 2020

May 25, 2020 is a scheduled holiday for Texas Tech employees. For those

benefits eligible employees, please report the correct HOL hours on your Web

Time Entry or TimeClock Plus Timesheet. Refer to TTU OP 70.42, Holidays

or TTUHSC OP 70.06, Employee Working Hours and Holidays, for more

information regarding state agency holidays.

Payroll Calendar For May & June

All cutoff dates and deadlines can be found on the Department End User Calendars.