Mayor and City Council Meeting - 04.06.2010

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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    CITY COUNCIL

    Eva Galambos, Mayor

    John Paulson District 1

    Dianne Fries District 2

    Chip Collins District 3

    Ashley Jenkins District 4

    Tibby DeJulio District 5

    Karen Meinzen McEnerny District 6

    Tuesday, April 6, 2010 Regular Meeting 6:00 PM

    A) INVOCATION Pastor Henry Bush, Sharon Community UMC

    B) CALL TO ORDER Mayor Eva Galambos

    C) ROLL CALL AND GENERAL ANNOUNCEMENTS

    D) PLEDGE OF ALLEGIANCE Mayor Eva Galambos

    (Agenda Item No. 10-070)E) APPROVAL OF MEETING AGENDA (add or remove items from agenda)

    F) CONSENT AGENDA

    (Agenda Item No. 10-071)1. Meeting Minutes:

    a. March 16, 2010 Regular Meetingb. March 16, 2010 Work Sessionc. September 28, 2009 Special Called Meetingd. October 16, 2009 7:30 am Special Called Meetinge. October 16, 2009 6:00 pm Special Called Meeting(Michael Casey, City Clerk)

    (Agenda Item No. 10-072)2. Extension of the Land Disturbance Permit for the Atlanta Grand Bohemian Hotel Project

    (LDP2007-00031)(Nancy Leathers, Director of Community Development)

    (Agenda Item No. 10-073)3. Sidewalk Policy Revision

    (Tom Black, Director of Public Works)

    G) PRESENTATIONS

    1. Proclamation for Georgia Cities Week

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    SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    H) PUBLIC HEARINGS

    Alcoholic Beverage License

    (Agenda Item No. 10-074)1. 11351 - Approval of Alcoholic Beverage License Application for Foxys Sports Bar & Chop

    House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350. Applicant is Jennifer

    Benefield for Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-075)2. 11471- Approval of Alcoholic Beverage License Application for Johns Sports Bar & Grill at

    7285 Roswell Rd, Sandy Springs, GA 30328. Applicant is Jalal Noorani for Consumption on

    Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-076)3. 11536- Approval of Alcoholic Beverage License Application for Three Sheets, LLC at 6017

    Sandy Springs Circle, Sandy Springs, GA 30328. Applicant is Jonathan Akly for

    Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-077)4. 11613- Approval of Alcoholic Beverage License Application for Tower News and Market at

    795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328. Applicant is Bruce McIntosh for

    Retail Package Wine and Malt Beverage.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    Economic Development

    (Agenda Item No. 10-078)5. Application for Department of Community Affairs Opportunity Zone Program

    (Presented by Community Development Block Grant Manager, Vann McNeill)

    (Invitation for Public Comment)

    I) UNFINISHED BUSINESS (none at this time)

    J) NEW BUSINESS

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    SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    (Agenda Item No. 10-079)1. An Ordinance to Amend Chapter 2, Article I, Section 2-2 of the Code of the City of Sandy

    Springs to allow Approval of Variances for Capital Improvement Projects (CIP) undertaken

    by the City or its Designee by the Sandy Springs City Council(Presented by Director of Community Development, Nancy Leathers)

    (Agenda Item No. 10-080)

    2. A Resolution Recognizing the Creation of the Sandy Springs Police Benevolent Fund, Inc.(Presented by City Attorney, Wendell Willard)

    (Agenda Item No. 10-081)3. Consideration of Approval of the 2010 Capital Paving Phase II Contract

    (Presented by Director of Public Works, Tom Black)

    (Agenda Item No. 10-082)4. Consideration of Approval of a Contract to Construct the Sandy Springs Circle and

    Hammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006), Subject to Validation

    and Approval by the Legal and Finance Departments(Presented by Director of Public Works, Tom Black)

    (Agenda Item No. 10-083)5. Authorization to Reallocate General Fund Dollars to Supplement 9-1-1 Fee Revenue

    (Presented by Assistant City Manager, Noah Reiter)

    K) REPORTS AND PRESENTATIONS

    a) Mayor and Council Reports

    b) Staff Reports

    L) PUBLIC COMMENT

    M) EXECUTIVE SESSION (none at this time)

    (Agenda Item No. 10-084)

    N) ADJOURNMENT

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    TO: John McDonough, City Manager

    FROM: Thomas Black, Public Works Director

    DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City CouncilMeeting

    ITEM: Sidewalk Policy Revision

    Public Works Departments Recommendation:

    Staff recommends that the Mayor and City Council consider revising the Sidewalk MasterPolicy, originally adopted February 12, 2008. The revision is to include the NeighborhoodAccess Program.Background:

    Based on discussions from the March 2, 2010 City Council meeting regarding the proposal for asidewalk to serve the Riverside Neighborhood, staff has developed a proposed policy revision.In the March 2 discussions, City Council identified a desire for a program that allows quickresponse to pedestrian access issues from residential neighborhoods to pedestriandestinations. Sidewalk segments of this type may take an unacceptably long time to prioritizewithin the Sidewalk Program due to their short length and disconnected nature. The proposedNeighborhood Access Program provides a separately funded annual budget allotment to bespent for small scale sidewalk projects on a first-come first-served basisDiscussion:

    The Neighborhood Access Program addition to the Master Sidewalk Policy would allow anannual budget allotment for small scale sidewalk projects that serve direct neighborhood accessto various pedestrian destinations. These may be small, disconnected segments that wouldnormally score within the prioritization of the overall Sidewalk Program. Projects would have tomeet the following criteria to be eligible for funding under this program:

    Projects have a maximum total cost of $50,000. Projects must be located on streets with a functional classification of collector or higher. Projects must connect a neighborhood to clear pedestrian destination, such as parks,

    schools, playgrounds, community centers/pools, activity centers, retail development,sports facilities, transit facilities, libraries, etc. No compensation will be given for right of way or easements of any kind. All required

    right of way and easements must be donated for a project to be eligible to use thesefunds.

    The proposed sidewalk project must form a contiguous segment from either anintersection or the end of existing sidewalk facility to another intersection, end of asidewalk facility, or pedestrian destination. No parcels may be omitted from contiguoussegments. Any omissions will make the project ineligible for funding.

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    Projects will be initiated by written request from the community to the Director of PublicWorks. Priority will be given on a first-come first-serve basis with the date of letterreceived arbitrating.

    Once the Director of Public Works deems that a proposed project meets all required criteria forthe program, the project request will be sent to the City Manager for final approval and funding

    allotment.

    Alternatives:

    The Council can decide not to take action on this matter at this time and continue to address allrequested sidewalk projects within the FY 11 Sidewalk Program.

    Financial Impact:

    The proposed initial allotment for the Neighborhood Access Program is $100,000 and would bebudgeted to FY 10. This amount would come from the capital contingency fund.

    Attachments:

    1. Sidewalk Master Policy

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    Sidewalk Master PolicyOriginally Adopted - February 12, 2008Amended April 6, 2010

    Sidewalks provide serve a number of functions including: encouraging people to

    make more use of the most basic form of transportation walking; providing non-vehicular mobility options; recreation space for walking and jogging; and informalmeeting places for neighbors. They also improve pedestrian safety throughoutthe City.

    The sidewalk policy has three major components: a comprehensive sidewalkplan as part of the capital improvement program (CIP), developer requirements,and a neighborhood sidewalk program. Sidewalks constructed as part of the CIPfollow the Sidewalk Master Plan and focus on overall mobility needs. Developersinstall sidewalks or provide funding as required by the Citys developmentregulations and impact fee ordinance. The neighborhood sidewalk program is a

    way to partner with the neighborhoods to provide primarily recreational andamenity features to local residential streets.

    The main goals of this policy are to improve: Safety Pedestrian mobility School connectivity Recreation and park connectivity Transit access Multiple land use connectivity

    CIP Sidewalk Program

    Sidewalks installed with the Citys capital improvement funds follow a prioritizedmaster plan that is part of the overall Comprehensive Transportation Plan (CTP).The master plan outlines a desired future network of sidewalks and pedestrianconnections that improve safety and mobility throughout the City. The masterplan network includes roadways of a functional classification of collector andhigher, all City and PCID zoning overlay districts, and areas within a walkableradius of pedestrian destinations such as transit, schools, and parks.

    The master plan network is prioritized on the basis of how many different criteria

    a particular road meets. For example, a road that was a collector in the proximityof a school, park, and transit station would take priority over a local road only inproximity to a park. The master plan network map and the various criteria mapsused in its development can be found in the CTP document.

    Construction of master plan network sidewalks will be handled as normal CIPprojects, to be programmed and managed in the Citys CIP work program. Theprimary funding sources for these projects are City CIP funds and impact fees.

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    Individual projects may qualify for match funding from such sources as LCI funds,federal TE funds, State programs, and CDBG funds. Any matching funding willhave specific criteria and restrictions that must be met for eligibility.

    Developer Requirements

    All developers are required to install sidewalk along all roadway frontages of theirproperties as part of any land disturbance or building permit. Building permits thatare issued for renovation or accessory structures are excluded from thisrequirement. Any building permit issued for renovation in the Citys zoningoverlay district that meets the threshold amount specified in the zoning ordinancewill be required to install sidewalk along all property frontages.

    Development projects with roadway frontages that are not on the master plannetwork can pay in lieu of installing the required sidewalk on those frontages.The payment will be based on a per linear foot amount that is determined by the

    Director of Public Works. This amount will be evaluated on an annual basis toreflect current construction costs. In cases of hardship, where it would not besafe or advisable to construct sidewalk, the Director of Public Works can approvepayment in lieu for any development project. All funds collected as payment inlieu will be deposited in a unique account to be used solely to fund CIP sidewalkprojects.

    Sidewalks and streetscapes are project improvements for individualdevelopments along their property frontages. This includes curb, gutter, andpedestrian signalization upgrades. As project improvements, work along theproperty frontage does not qualify for any impact fee credits. Additional work on

    off-site improvements may qualify and will be approved on a case-by-case basisby the Directors of Public Works and Community Development. Standards andconstruction specifications for all work done in the right of way can be found inthe Citys development regulations.

    Pedestrian Access Program

    The City Council identified a need for a program that allows quick response topedestrian access issues from residential neighborhoods to pedestriandestinations. Sidewalk segments of this type may take an unacceptably long timeto prioritize within the capital sidewalk construction program funding mechanism

    due to their short length and disconnected nature. Therefore, the NeighborhoodAccess Program provides a separately funded annual budget allotment to bespent for small scale sidewalk projects on a first-come first-served basis. Projectsmust meet the following criteria to qualify for this program:

    Projects have a maximum total cost of $50,000. Projects must be located on streets with a functional classification of

    collector or higher.

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    Projects must connect a neighborhood to clear pedestrian destination,

    such as parks, schools, playgrounds, community centers/pools, activitycenters, retail development, sports facilities, transit facilities, libraries, etc.

    No compensation will be given for right of way or easements of any kind.All required right of way and easements must be donated for a project to

    be eligible to use these funds. The proposed sidewalk project must form a contiguous segment from

    either an intersection or the end of existing sidewalk facility to anotherintersection, end of a sidewalk facility, or pedestrian destination. Noparcels may be omitted from contiguous segments. Any omissions willmake the project ineligible for funding.

    Projects will be initiated by written request from the community to theDirector of Public Works. Priority will be given on a first-come first-servebasis with the date of letter received arbitrating.

    Once Director of Public Works deems that a proposed project meets all required

    criteria for the program, the project request will be sent to the City Manager forfinal approval and funding allotment.

    Neighborhood Sidewalk Program

    The most immediate and significant mobility and safety concerns are addressedin the sidewalk master plan as part of the Citys CTP. The planned network doesnot, however, address a...

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