meeting #114 welcome to the minnesota sharepoint user group june 11 th, 2014 what you need to know...

Meeting #114http://sharepointmn.com

Welcome to the Minnesota SharePoint

User Group

June 11th, 2014

What You Need To Know About Office 365

Kameron Berget, Brian Caauwe, Donald Donais, and Lucas Struck

Donald Donais


Agenda

• MNSPUG Information

• Base Feature Set and Licensing

• Connecting with Office 365

• Break

• Office 365 Environment

• More Improvements to Come


User Group Goal / Objectives

Develop and support a local community focused on Microsoft SharePoint Technologies

• Educate user group members about SharePoint Technologies• Transfer knowledge within the community• Communicate best practices• Introduce new products / solutions


MNSPUG Sponsors

Wrox Press (www.wrox.com)

O’Reilly (www.oreilly.com)

Dedicated Sponsors

Avtex (www.avtex.com)

Microsoft (www.microsoft.com)

Annual Sponsor

Currently Looking for Sponsorships!

SharePoint User Group Support Media Sponsor

http://www.wrox.com/

http://www.oreilly.com/

http://www.avtex.com/

http://www.microsoft.com/


MN SharePoint Users Group Website

• SharePoint Resource Documents• SharePoint Resource links• RSS Feeds • Meeting Schedule• Past User Group Presentations• Past User Group Recordings• Sponsorship Information

• http://sharepointmn.com• Email: [email protected]

mailto:[email protected]

mailto:[email protected]


Social Networking

• Linked In group – The most interactive… includes job postings… Post Job Posting on the Jobs Discussion page

http://www.linkedin.com/groups?gid=1878792

• Twitter tags - @MNSPUG and #MNSPUG

• Yammer – Minnesota SharePoint Users Group https://www.yammer.com/mnspug/

http://www.linkedin.com/groups?gid=1878792

https://www.yammer.com/mnspug/

https://www.yammer.com/mnspug/


Upcoming Schedule

• Next Meeting July 9th, Using Promise Patterns with JavaScript, jQuery, and the SharePoint 2013 App

Model – Doug Hemminger Microsoft Technology Center Check www.SharePointMN.com for updates!

• Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft Technical Center - Edina

http://www.sharepointmn.com/


Local and Online EventsMN SharePoint Legal Users Group – June 19th 12 – 1:30 p.m. TBDhttp://sharepointmnlegal.com/SitePages/Home.aspx

Twin Cities PowerShell User Group – July 8th 4:30 – 7:00 pm Center for Pro Dev @ ITT Tech (Benchmark Learning)http://www.tcposhug.com/

AIIM Minnesota Chapter Thirsty Thursday – July 17th 3 – 5 p.m. Poor Richards in Bloomington (Need to be AIIM member to attend)http://aiimmn.org/

SharePointalooza– Sept 12th & 13th in Branson, Missourihttp://www.sharepointalooza.org/

SharePoint Saturday Twin Cities – November 22nd, Normandale Community Collegehttp://sharepointmnlegal.com/SitePages/Home.aspx

Anything Else?

http://sharepointmnlegal.com/SitePages/Home.aspx

http://www.tcposhug.com/

http://www.tcposhug.com/

http://aiimmn.org/

http://www.sharepointalooza.org/

http://www.sharepointalooza.org/

http://sharepointmnlegal.com/SitePages/Home.aspx


Evaluations & Giveaways!


MNSPUG Extras


SharePoint News

• Women In SharePoint MN Chapter First Meeting Held at Avtex Sent Out Survey and Went Over Results Some Members Presented “How Do I Get That Job”

• TechEd 2014 Many Office 365 Sessions OneDrive Encrypted Capabilities Azure Rights Management Features Available Enterprise Mobility Suite Capabilities Azure AD Premium Offering


Presenters


Kameron Berget• Involved in fostering and rehoming of

dogs in MN/ND• Twitter: @kameronberget• Blog: http://spphile.wordpress.com


Brian Caauwe• Twitter: @bcaauwe• LinkedIn:

http://www.linkedin.com/in/briancaauwe/

• Email: [email protected]

• Blog: http://blog.avtex.com/author/bcaauwe


Donald Donais• Twitter: @dondonais• LinkedIn:

http://www.linkedin.com/in/ddonais/

• Email: [email protected]

• Blog: http://talesfromitside.wordpress.com


Lucas Struck• Just welcomed twins into my family,

rounding out the total ratio of women to men at my house to 1/4

• Email: [email protected]• Blog:

http://sharepoint-community.net/profile/LucasStruck


Why Office 365?


Trends Impacting the Way We Work

Devices

1 billionsmartphones, 4 years ahead of predictions

Cloud

50%of enterprise customers are “on the road” to cloud

People

For the first time in modern history, workplace demographics now span4 generations


Are organizations prepared?

75% 49%

10K 40%75% allow personal mobile devices for business use

~49% of work requires network contribution

10K new federal & industry regulations created in last 5 years

80% of employees are ineffective at collaboration!

only 24% have a BYOD policy in place

93% of employees admit to violating compliance policies

40% growth in global data generated / year

62% can’t use info for effective decision-making!

¥ Computing Technology Industry Association's (CompTIA) 2nd annual Trends in Enterprise Mobility study from February 2013.*The Future of Corporate IT 2013-2017** CEB Survey of 165,000 employees†2012 Survey on Self-Service BI and Analytics, Unisphere Research

http://www.executiveboard.com/exbd/information-technology/future-of-it/index.page?cid=70180000000at3S


Mobile First, Cloud First: Office For iPad

• Familiar Office Experience Designed for iPad

• Touch Experience Built from the Ground Up for iPad

• Edit, Create, and Collaborate Documents

• Anywhere Access to Your Documents in SharePoint and OneDrive for Business


Office Apps On Any Device

• Same Experience Across All Devices

• Capabilities Across Devices and Web

• Part of Office 365 is Office 2013 ProPlus

• Stream Office 2013 with Office On-Demand

• Full Client, Work Offline As Needed


Touch, ink and voice

• Work Naturally with Touch on Mobile Devices

• Touch Experience Includes: Touch-First or Keyboard/Mouse with Touch

• Annotate or Draw As If Using Paper

• Real-time Co-Authoring from Web, Desktop, Tablet/iPad or Other Mobile Device


What Does This All Mean?

• On IT Side Less Time Devoted with Maintaining and Monitoring More Time to be Strategic With Services Supports “BYOD” Business Mentality Multiple Solutions Under One Administrative Umbrella

• On Business Side Services Available Across Multiple Devices/Platforms Supports One-Demand Business Needs Works on an iPad!


Base Feature Set and Licensing


Different Technologies Under One Roof

• Broken Down Into Multiple Categories User Productivity Applications Organization Productivity Services

Organizational Productivityservices YammerLyncExchange SharePoint

User Productivity applications Office Project & Visio Office Mobile Office Online

www


Behind the Scenes

• Other Components Are In the Background Shared Platform Services Streamlined Management Services

Shared Platform Services

Provisioning and update automation

Identity management and access control System Monitoring Commerce Platform

StreamlinedManagementServices Engineers on Call Service Operations Consolidated Reporting

Auditing & Compliance policies


Add-On Capabilities

• Power BI• Project Online• Azure Rights Management• Or Ale Carte Features Added to Existing Office 365 Plan

Exchange SharePoint Lync Office Pro Plus Yammer OneDrive for Business CRM Dynamics


Options for Licensing Office 365– Home & Business PlansFeatures Office 365 Home Office 365

PersonalOffice 365 University

Office Hone & Student 2013

Office Home & Business 2013

Office Pro 2013

Office 2013 Client 5 PCs or Macs 1 PC or Mac 2 PC’s, Macs, or Tablets

1 PC 1 PC 1 PC

Tablet Install Office 2013

5 Tablets 1 Tablet 2 PC’s, Macs, or Tablets

No No No

Offline/Online Storage

20 GB for 5 users 20 GB for 1 user 20 GB for 1 user Yes Yes Yes

Skype 60 world minutes/month 1

user

20 world minutes/month 1

user

20 world minutes/month 1

user

No No No

Technical Support Yes Yes No No No

http://office.microsoft.com/en-us/buy/compare-microsoft-office-products-FX102898564.aspx





Options for Licensing Office 365 – Small to Enterprise PlansFeatures Office 365 Small

BusinessOffice 365 Small

Bus PremiumOffice 365

Midsize BusOffice 365

Enterprise E1Office 365

Enterprise E3Office 365

Enterprise E4

# of Users 25 25 300 Unlimited Unlimited UnlimitedOffice Applications Yes – No InfoPath Yes YesEmail Yes Yes Yes Yes Yes YesLync Yes Yes Yes Yes Yes YesOneDrive for Business Yes Yes Yes Yes Yes YesPublic Website Yes Yes Yes Yes Yes YesIntranet Yes Yes Yes Yes Yes YesOffice Online Yes Yes Yes Yes Yes YesSite Mailboxes Yes Yes Yes Yes YesAD Integration Yes Yes Yes YesMobile Apps Yes Yes Yes YesYammer Yes Yes YesSelf-Service BI Yes Yes YesEnterprise Voice Yes

http://office.microsoft.com/en-us/business/compare-all-office-365-for-business-plans-FX104051403.aspx





Options for Licensing Office 365 – Other Plans• Educational Plans

Primarily for Students and Faculty http://

office.microsoft.com/en-us/academic/compare-office-365-education-plans-FX103045755.aspx

• Government Plans Similar to Enterprise Options – Reduction in cost http://

office.microsoft.com/en-us/government/compare-office-365-government-plans-FX103046199.aspx

• Nonprofit Plans Various levels from Small Business to E1 and E3 Cost Typically Donation or Greatly Reduced http://

office.microsoft.com/en-US/compare-office-365-for-nonprofits-plans-FX104081605.aspx#bkPlans

http://office.microsoft.com/en-us/academic/compare-office-365-education-plans-FX103045755.aspx



http://office.microsoft.com/en-us/government/compare-office-365-government-plans-FX103046199.aspx



http://office.microsoft.com/en-US/compare-office-365-for-nonprofits-plans-FX104081605.aspx#bkPlans




Final Thing About Licensing

• Depends Upon the Type of MS Agreement• Licenses Can Also Come with On-Premise Versions• Talk With Your Licensing Guru/Vendor!

IT DEPENDS!


Office 365 - Authentication


Authentication Basics

• Username and Password used to Verify Identity• Leverages a centrally located directory of user information• Results in some kind file that allows computers to remember who

you are• Only good for a certain amount of time• Allows for access control to resources ranging from printers, to file

shares to the front door of your office• Generally limited in a corporate environment to those assets that

exist within the network that your company maintains


Office 365 Complications

• Doesn’t exist within your corporate network

• Can’t access your Corporate Active Directory

• Requires a login of some sort in nearly all situations


Authentication Option 1 – Azure Active Directory

Similar to the Directory used at your company, but stored in Azure

Leverages an existing directory structure to manage your list of usernames and passwords.

Comes preconfigured with Office 365


Authentication Option 1 – Azure Active Directory

Pros• Easy to configure• Works well in small

environments

Cons• Doesn’t scale well• Added administrative overhead• Users are required to maintain

two sets of credentials


Authentication Option 2 – Active Directory Federation Services

Requires• DirSync Server• ADFS Server• ADFS Proxy/WAP Server• OS Licensing• Certificates• Someone that is good at following

directions


Navigate to Office 365 & Enter Username


Redirected to ADFS Server page


Logged into Site


Authentication Option 2 – Active Directory Federation Services Pros

• Allows users to log in with a single set of credentials

• Minimizes directory maintenance• Scales well

Cons• Complicated to set up and maintain• Increases licensing and hardware costs• Requires new skill set


Authentication Option 3 – DirSync with Password Sync Pros

• Relatively easy to set up• Scales well• Reduces administrative overhead• Users maintain one set of credentials

Cons• Requires users to enter a password when

they don’t have a valid cookie


Cookies

• Used to temporarily store information about you• Expire after a certain amount of time• Expiration can be extended• Not having the right kind is probably why Excel is prompting you for

a username and password


Office 365 Authentication Configuration Options

Option 1 – Azure Active Directory• Easy to configure, doesn’t scale well, requires two sets of

credentials

Option 2 – Active Directory Federation Services• Costly to configure and maintain, offers best experience for user

Option 3 – DirSync with Password Sync• Easy to configure, easy to maintain, may cause user to have to

enter credentials more frequently


External User Authentication – Partner Access Licenses• Free to use• Allows people outside your organization to authenticate• Uses directories stored in Outlook.com, Hotmail.com, or Live.com• The addition of many users from the same organization at the same

time may require IP whitelisting https://support.live.com/eform.aspx?productKey=wlidipexc&ct=eformts&scrx=1.

https://support.live.com/eform.aspx?productKey=wlidipexc&ct=eformts&scrx=1

https://support.live.com/eform.aspx?productKey=wlidipexc&ct=eformts&scrx=1


Break Time


Connecting with Office 365


Hybrid Model• Share workloads between SharePoint Server 2013 on-premises and

SharePoint Online

• TopologiesOne-Way Inbound

– SharePoint Online consumes information from SharePoint 2013 on-premises

– Requires Internet accessible web application– Requires reverse proxy

One-Way Outbound– SharePoint 2013 on-premises consumes information from

SharePoint OnlineTwo-Way Hybrid

– Share information between SharePoint 2013 and SharePoint Online

– Same requirements as One-Way Inbound


Hybrid Model – Workloads

• Search Federated search results in SharePoint 2013 from SharePoint Online Federated search results in SharePoint Online from SharePoint 2013

• Business Connectivity Services Consume data from OData endpoints on SharePoint 2013 in

SharePoint Online• Duet (SAP)

Perform Read / Write operations against on-premises SAP systemOne-Way Inbound One-Way Outbound Two-Way Hybrid

Search

BCS

Duet


Hybrid Model – Other Workloads

• PowerBI Data Management Gateway Provide data connectivity to SQL data sources over secure

connection • OneDrive for Business

Requires SharePoint 2013 SP1 Configure Redirect of OneDrive and Sites Link to SharePoint Online


Hybrid Model – Prerequisites

• Active Directory Forest Functional Level Windows Server 2008 Windows Server 2008 R2 Windows Server 2012 Windows Server 2012 R2

• Internet Domain Public addressable domain (e.g. company.com, .org, etc) Ability to modify external DNS

• Office 365 Subscription E1 (One-Way outbound ONLY) E3 E4

• SharePoint Server 2013 Enterprise Edition


Hybrid Model – Topology Setup

One-Way Outbound• Service Applications

User Profile Service (Successful sync with UPN’s and/or Work Email)

Subscription Service App Management

• Web Application Authentication Provider: Windows Claims & NTLM

TechNet: http://technet.microsoft.com/en-us/library/dn607305(v=office.15).aspx

http://technet.microsoft.com/en-us/library/dn607305(v=office.15).aspx




Hybrid Model – Topology SetupOne-Way Inbound• SharePoint 2013 on-premises

Service Applications• User Profile Service (Successful sync with UPN’s and/or Work Email)• Subscription Service• App Management

Web Application• Split DNS (Optional – only if you used host named site collections or path based sites

without AAM’s)• Authentication Provider: Windows Claims & NTLM

Install online service management tools Security Token Service

• Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm) Server-to-Server Trust

• Set Authentication Realm• Add on-premises proxy for Azure AD



One-Way Inbound• Reverse Proxy• SharePoint Online / Office 365

Create Service Principal Credential and upload STS certificate Add SPN to Windows Azure AD Register App Principal based on new SPN Secure Store

• Create Target Application and upload secure channel SSL certificate





Hybrid Model – Topology SetupTwo-Way Hybrid• SharePoint 2013 on-premises

Service Applications• User Profile Service (Successful sync with UPN’s and/or Work Email)• Subscription Service• App Management

Web Application• Split DNS (Optional – only if you used host named site collections or path based sites

without AAM’s)• Authentication Provider: Windows Claims & NTLM

Install online service management tools Security Token Service

• Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm) Server-to-Server Trust

• Set Authentication Realm• Add on-premises proxy for Azure AD



Two-Way Hybrid• Reverse Proxy• SharePoint Online / Office 365

Create Service Principal Credential and upload STS certificate Add SPN to Windows Azure AD Register App Principal based on new SPN Secure Store

• Create Target Application and upload secure channel SSL certificate






Hybrid Model – Finally

• Configure the Hybrid solution Search:


BCS: http://technet.microsoft.com/en-us/library/dn197239(v=office.15).aspx

Duet: http://technet.microsoft.com/en-us/library/dn197171(v=office.15).aspx











Office 365 Environment


Collaboration and Communication• Office and SharePoint 2013

OneNote 2013 Integration In SharePoint Sites

Accessing Version and Check-Out in Office Backstage

Outlook Integration with SharePoint Calendar, Tasks, Contacts and Documents

MS Project Integration with SharePoint Task Lists

Team Mailbox Integrating Exchange and SharePoint

Office Web App Found in SharePoint


Social Integration

• SharePoint and Yammer Associate Yammer Groups

with SharePoint Sites Yammer My Feed Part of

SharePoint My Site Newsfeed• SharePoint and Dynamics CRM

Associate Yammer Group with Dynamics CRM Online Instance

• Yammer and Office Web Apps Can Post to Yammer Within

OWA Can Post to Yammer from

SharePoint Open Menu


Business Intelligence

• Windows Azure & SharePoint Online Power BI – Windows Azure

Component Separate Subscription Use Native Excel 2013 Display within SharePoint

Online Data Management Gateway

• Features Include Power Query Power View Power Map


Phones and Tablets• Apps Available for Multiple Devices

Yammer SharePoint Newsfeed SkyDrive OneNote Office Mobile (Required O365 Sub) Outlook Web App Lync

• Devices Available For Different Devices Have Different

App Choices Phones: Windows, iPhone, Android Tablets: Surface, iPads, Android

Tablets


Office for iPad

• Retains Familiar Office Look Context of an iPad

• Apps Available at iTunes Word Excel PowerPoint

• Need O365 Subscription for Full Features

• Feature Rich Applications


Browser Compatibilities

• Modern Browser Capabilities• Capabilities of Using HTML 5 and CSS 3.0 Capable Browsers• Current List Includes:

Internet Explorer 9 – 11 Safari – Latest Version Firefox – Latest Version Chrome – Latest Version


Office On Demand

• Available on Windows 7 & 8 PCs• Office Launcher Add-In to

Browser• No Offline Version of Office• Products Include

Word Excel PowerPoint Publisher Access Project (Project Pro for Office

365) Visio (Visio Pro for Office 365)


Office Web App• Online Versions Of:

Word Excel PowerPoint OneNote

• Multiple Browser Support IE Firefox Chrome Safari

• Viewable Across All Device Types• Separate Server Installation• Support Co-Authoring All Products• Supports Touch and Mobile


OneDrive for Business• Create

Creating content directly within OneDrive Excel Surveys

• Store Moving content into OneDrive Advantages/Disadvantages

• Sync Syncing your content and working offline

• Share Site Collection Sharing Settings Sharing with co-workers and guests Co-Authoring


Azure Rights Management• Capability of Encrypting and

Assigning Usage Restrictions Define: Open, Modify, Print,

Forward, etc. Office 2010, Office 2013 ProPlus,

SharePoint Online and Exchange Online

Apps That Support: Outlook, Word, Excel, PowerPoint and PDF

• Safeguards Sensitive Information• Policies Are Persistent

Setup Into Azure Rights Management and Installation of App

Computers: Windows & Mac Mobile Devices: Windows, iPhone

and Android


More Improvements to Come!


Waves to Ripples

Past Releases - Waves 18 to 36 Months Release

New Product Then Have CU’s and SP’s To

Maintain

Future Releases – Ripples Continuous Update Sometimes Updates Are

Daily


Azure AD Password Sync.

Office Web Apps real-time co-authoring

The New Office Improved Sharing

Emails

Office 365 Adapter

Embedded Images

PDFs in Word Web Apps

Updated Lync mobile clients

OneNote for iPhone and Android phones

Q&A manager

Power Map for Excel

Directory Sync Max Objects Auto Increase

Windows Azure Active Authentication

DirSync Scoping and Filtering

Exchange Online Inactive Mailboxes

PDF support for SharePoint Online

Lync Online Integrated Reporting

Office Web Apps Update Windows Azure Active

Directory Sync Tool-update

Admin AddRetention policy and tag management

Office 365 SSO with SAML 2.0 Identity Providers

Exchange Online Address Book Policies

Excel Web App update

SharePoint Newsfeed App for Windows 8

Lync meeting scheduling from OWA

Exchange Online Archiving add-on

Rights Management Services

OneNote for iPad

SharePoint Online Platform Improvements

IM mute

EXO: 50 GB Mailboxes

Exchange group naming policy


Office on the Web

Yammer basic integration

Encrypted Data

Project codename “GeoFlow” preview for Excel


Office 365 Admin Mobile App

SkyDrive Pro Sync for Windows

Lync Online Remote PowerShell

Lync mobile clients

Office Mobile for iPhone & Android phones

Go Daddy Integration

OWA for iPhone & OWA for iPad

Lync and SharePoint Service Reporting

Connecting Skype & Lync

SkyDrive Pro apps for Windows 8 & iOS Message Center

Shared with Me

50 GB mailboxOffice 365 Switch Plans

SkyDrive Pro Storage increase

Lync Online Q&A manager

2013


Message Center Improvements

• Bell Notifications• Tenant Targeting of Info• Change and Awareness

Message Types• Message Categories• Future Improvements = API

& Admin App Integration


Office 365 Public Roadmap

• Coming Soon!• Public Location Where Get Info on Service Updates• Focuses on New and Updated Functionality• Looks 30-90 Days and Sometimes Longer-Term• Offers High-Level Details

Including Name, Description & Status


Resources


General Resources

• Office Blogs http://blogs.office.com/office365updates/

• All You Need to Know about Microsoft Power BI for Office 365 http://

channel9.msdn.com/events/TechEd/NorthAmerica/2014/dbi-b211 • Microsoft Office 365 and the Evolving Workforce

http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B236

• Microsoft OneDrive for Business: What’s New Overview http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OF

C-B236

• Microsoft Azure AD Premium http://windowsitpro.com/identity-management/overview-microsof

t-azure-active-directory-premium

http://blogs.office.com/office365updates/

http://blogs.office.com/office365updates/

http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/dbi-b211

http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/dbi-b211





http://windowsitpro.com/identity-management/overview-microsoft-azure-active-directory-premium

http://windowsitpro.com/identity-management/overview-microsoft-azure-active-directory-premium


Hybrid Model – References

• TechEd 2014 Hybrid Presentation http

://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B274• TechNet Reference

http://technet.microsoft.com/en-us/library/jj838715(v=office.15).aspx• SharePoint Hybrid worksheet

http://www.microsoft.com/en-us/download/details.aspx?id=41956• Supported Reverse Proxy Devices

http://technet.microsoft.com/en-us/library/dn607304(v=office.15).aspx#devices

• Configure a hybrid solution for SharePoint Server 2013 http://technet.microsoft.com/en-us/library/dn607314(v=office.15).aspx



http://technet.microsoft.com/en-us/library/jj838715(v=office.15).aspx




http://www.microsoft.com/en-us/download/details.aspx?id=41956










Last But Not Least

• Please Fill Out Evaluations• Drawings for Giveaways• Today’s Presenters:

• Kameron Berget• Brian Caauwe• Donald Donais• Lucas Struck

Thanks for coming!

meeting #114 welcome to the minnesota sharepoint user group june 11 th, 2014 what you need to know...

Documents

comauthorbcaauwe slide

mnspug extras slide

donald donais slide

jobs discussion page

user group members

sharepoint mn chapter

sharepoint news women

user group goal objectives