metro vancouver regional district electoral area …

September 28, 2021

METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE

REGULAR MEETING

October 7, 2021 9:00 AM

28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia

R E V I S E D A G E N D A1

1. ADOPTION OF THE AGENDA

1.1 October 7, 2021 Regular Meeting AgendaThat the Electoral Area Committee adopt the agenda for its regular meeting scheduled for October 7, 2021, as circulated.

2. ADOPTION OF THE MINUTES

2.1 June 3, 2021 Regular Meeting MinutesThat the Electoral Area Committee adopt the minutes of its regular meeting held June 3, 2021, as circulated.

3. DELEGATIONS

4. INVITED PRESENTATIONS

4.1 Fiona Beaty, Project Director, Howe Sound / Átl’ḵa7tsemSubject: Howe Sound/Átl’ḵa7tsem Marine Reference Guide

5. REPORTS FROM COMMITTEE OR STAFF

5.1 2022 – 2026 Financial Plan OverviewVerbal Update Designated Speakers: Jerry W. Dobrovolny, Chief Administrative Officer and Dean Rear, General Manager of Financial Services/Chief Financial Officer

1 Note: Recommendation is shown under each item, where applicable.

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Regional Planning Committee Regular Agenda October 7, 2021

Agenda of 2

5.3 Manager’s Report – Electoral Area That the Electoral Area Committee receive for information the report dated September 17, 2021, titled “Manager’s Report – Electoral Area”.

5 INFORMATION ITEMS

6 OTHER BUSINESS

7 BUSINESS ARISING FROM DELEGATIONS

8 RESOLUTION TO CLOSE MEETING Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below.

That the Electoral Area Committee close its regular meeting scheduled for October 7, 2021, pursuant to the Community Charter provisions, Section 90 (1) (a) as follows:

“90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being

considered for a position as an officer, employee or agent of the regionaldistrict or another position appointed by the regional district.”

9 ADJOURNMENT/CONCLUSION That the Electoral Area Committee adjourn/conclude its regular meeting of October 7, 2021.

Membership: McCutcheon, Jen (C) - Electoral Area A Hocking, David (VC) - Bowen Island Clark, Carolina - Belcarra

De Genova, Melissa - Vancouver Long, Bob - Langley Township Mandewo, Trish - Coquitlam

McLaughlin, Ron - Lions Bay Puchmayr, Chuck - New Westminster Wang, James - Burnaby

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REVISED 5.2 2022 – 2026 Financial Plan – Electoral Area Services That the Electoral Area Committee endorse the 2022 - 2026 Financial Plan for the Electoral Area Service as presented in the report dated September 30, 2021, titled “2022 - 2026 Financial Plan – Electoral Area Service”, and forward it to the Board Budget Workshop on October 20, 2021 for consideration.

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Minutes of the Regular Meeting of the MVRD Electoral Area Committee held on Thursday, June 3, 2021 Page 1 of 4

METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Electoral Area Committee held at 9:00 a.m. on Thursday, June 3, 2021 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Chair, Director Jen McCutcheon, Electoral Area A Vice Chair, Councillor David Hocking*, Bowen Island Councillor Carolina Clark*, Belcarra Councillor Melissa De Genova*, Vancouver (arrived at 9:14 a.m.) Councillor Bob Long*, Langley Township Councillor Trish Mandewo*, Coquitlam Mayor Ron McLaughlin*, Lions Bay Councillor Chuck Puchmayr*, New Westminster

MEMBERS ABSENT: Councillor James Wang, Burnaby

STAFF PRESENT: Sean Galloway, Director, Regional Planning and Electoral Area Services Amelia White, Legislative Services Coordinator, Board and Information Services

1. ADOPTION OF THE AGENDA

1.1 June 3, 2021 Regular Meeting Agenda

It was MOVED and SECONDED That the Electoral Area Committee adopt the agenda for its regular meeting scheduled for June 3, 2021 as circulated.

CARRIED

2. ADOPTION OF THE MINUTES

2.1 February 3, 2021 Regular Meeting Minutes

It was MOVED and SECONDED That the Electoral Area Committee adopt the minutes of its regular meeting held on February 3, 2021 as circulated.

CARRIED

*denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw

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3. DELEGATIONS No items presented.

4. INVITED PRESENTATIONS

4.1 Dave Mitchell and Ian MacDonald, Dave Mitchell and Associates Ltd.

Dave Mitchell and Ian MacDonald, Dave Mitchell and Associates Ltd. spoke to members regarding the Howe Sound Fire Protection Services Feasibility Study highlighting the feasibility study review process, the fire service issues, the fire protection implementation, the service establishment and bylaws and the implementation model.

Presentation material titled “Howe Sound Fire Protection Services Feasibility Study” is retained with the June 3, 2021 Electoral Area Committee agenda.

9:14 a.m. Councillor De Genova arrived at the meeting.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Howe Sound Fire Protection Services Feasibility Study Report dated May 11, 2021, from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Regional Planning and Housing Services providing the Electoral Area Committee with the Howe Sound Fire Protection Feasibility Study.

It was MOVED and SECONDED That the MVRD Board receive for information the report dated May 11, 2021, titled “Howe Sound Fire Protection Services Feasibility Study”.

CARRIED

5.2 Barnston Island Flood Construction Level Study – Engagement Update Report dated May 11, 2021, from Tom Pearce, Planner, Regional Planning and Housing Services providing the Electoral Area Committee with an update on engagement regarding the Barnston Island Flood Construction Level Study.

It was MOVED and SECONDED That the MVRD Board receive for information the report dated May 11, 2021, titled “Barnston Island Flood Construction Level Study – Engagement Update”.

CARRIED

5.3 Community Works Fund – Barnston Island Report dated May 11, 2021, from Tom Pearce, Planner, Regional Planning and Housing Services providing the Electoral Area Committee with the opportunity to approve funding for Barnston Island pump house and flood box gate improvements through the Community Works Fund.

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It was MOVED and SECONDED That the MVRD Board approve funding from the Electoral Area A Community Works Fund up to $12,100 for Barnston Island pump house and flood box gate improvements, as described in the report dated May 11, 2021, titled “Community Works Fund – Barnston Island”.

CARRIED

5.4 Manager’s Report Report dated May 17, 2021, from Sean Galloway, Director, Regional Planning and Electoral Area Services, Regional Planning and Housing Services providing an update on the Electoral Area Committee 2021 Work Plan, the Virtual Town Hall Meetings for University Neighbourhoods/UBC and University Endowment Lands Residents, and the Howe Sound Community Forum. It was MOVED and SECONDED That the Electoral Area Committee receive for information the report dated May 17, 2021, titled “Manager’s Report”.

CARRIED

6. INFORMATION ITEMS No items presented.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS

No items presented. 9. RESOLUTION TO CLOSE MEETING It was MOVED and SECONDED

That the Electoral Area Committee close its regular meeting scheduled for June 3, 2021 pursuant to the Community Charter provisions, Section 90 (1) (g) and 90 (2) (b) as follows:

“90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (g) litigation or potential litigation affecting the regional district; and,

90 (2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following: (b) the consideration of information received and held in confidence

relating to negotiations between the regional district and a provincial government or the federal government or both and a third party.”

CARRIED

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10. ADJOURNMENT/CONCLUSION It was MOVED and SECONDED That the Electoral Area Committee adjourn its regular meeting of June 3, 2021.

CARRIED (Time: 9:54 a.m.)

____________________________ ____________________________ Amelia White, Jen McCutcheon, Chair Legislative Services Coordinator 45896798 FINAL

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To: Electoral Area Committee

From: Heather McNell, General Manager, Regional Planning and Housing Services

Date: September 30, 2021 Meeting Date: October 7, 2021

Subject: 2022 - 2026 Financial Plan – Electoral Area Service

RECOMMENDATION That the Electoral Area Committee endorse the 2022 - 2026 Financial Plan for the Electoral Area Service as presented in the report dated September 30, 2021, titled “2022 - 2026 Financial Plan – Electoral Area Service”, and forward it to the Board Budget Workshop on October 20, 2021 for consideration.

EXECUTIVE SUMMARY The 2022 - 2026 Metro Vancouver Financial Plan has been prepared following direction received at the April 8, 2021 Metro Vancouver Board Budget Workshop. This has resulted in a plan that maintains the goals and objectives of Metro Vancouver while using key financial tools to minimize the impact on the ratepayers of the region for 2022.

The Electoral Area Service provides local government administration, planning, building inspection and emergency services to residents of Electoral Area A. The 2022 Work Plan focuses on completion of ongoing initiatives such as the zoning bylaw review and bringing forward recommendations from 2021 studies.

The 2022 - 2026 Financial Plan for the Electoral Area continues to reduce long-term reliance on reserve funds to smooth the tax requisition rate and reflects the local government election costs in 2022 and 2026. Over the next five years, operating programs are increasing by $128,614, or an average of 4.2% per year. Excluding local government election expenditures, operating programs are increasing by $3,938, or an average of 0.1% per year.

PURPOSE To present the 2022 - 2026 Financial Plan for the Electoral Area Service for consideration by the Committee.

BACKGROUND Metro Vancouver’s annual budget process includes the development of detailed annual budgets and the updating of five-year financial plans for each of the four Metro Vancouver legal entities (Metro Vancouver Regional District, Metro Vancouver Housing Corporation, Greater Vancouver Water District and Greater Vancouver Sewerage and Drainage District).

On April 8, 2021 a Metro Vancouver Board Budget Workshop was held with the objective to seek direction for the preparation of the 2022 - 2026 Financial Plan. The workshop outlined the principles that guide the work of Metro Vancouver as an organization, and a proposed approach for the 2022 - 2026 Financial Plan.

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2022 - 2026 Financial Plan – Electoral Area Service Electoral Area Committee Regular Meeting Date: October 7, 2021

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This report focuses on the Electoral Area Service and presents the 2022 annual budget and the updated five-year plan for the years 2022 to 2026 for committee consideration. ELECTORAL AREA SERVICE The Electoral Area Service comprises Electoral Area A, the unincorporated area within Metro Vancouver, and provides local government planning, building inspection and emergency services to residents of Electoral Area A. The Electoral Area A Service initiatives planned over the next five years are guided by direction provided in the Board Strategic Plan, specifically:

• Support the efforts of members in developing complete, livable and healthy communities. • Enhance relationships between Metro Vancouver and other orders of government, First

Nations, adjacent regional districts, and key stakeholders. • Build resilience in communities to prepare for and adapt to changing physical and

environmental conditions. WORK PLAN PERFORMANCE INDICATORS High level performance indicators have been developed across the organization to evaluate trends, determine key actions for the coming year, and to assist in long-term planning. The 2022 Work Plan for Electoral Area Service is presented in this report. Within the Electoral Area Work Plan, two performance indicators have been developed and are being tracked. These include:

• Number of public meetings and engagement events; and • Number of visits to the Electoral Area website.

The trend in these performance measures suggests the number of public meetings and engagement events are higher in years when new planning initiatives requiring public consultation are undertaken (e.g. official community plan, zoning bylaw review). Since 2015, Electoral Area website visits have remained above 10,000 hits per year and are expected to remain steady in coming years. CONTINUOUS IMPROVEMENT Improvement initiatives include:

• Barge Cleanup Events (2022/2024/2026): Assist water access residents in recycling large, hard to manage items (appliances, furniture, Styrofoam, mattresses, batteries, etc.) and reduce the risk of contamination of the natural environment from improper disposal of waste (i.e. dumping or burning). Based on the ongoing need and strong resident support for repeating these cleanup events in Pitt Lake, Howe Sound, and Indian Arm, they have been included as future events in the five-year work plan

• Community Works Fund Projects (2022-2026): Engage with Electoral Area A communities to identify and implement projects to benefit local residents

• Bylaw and policy updates and legal reviews (2022-2026): Results in updated and improved clarity of regulations and policies, and better alignment between fees and service costs.

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2022 BUDGET AND 2022 - 2026 FINANCIAL PLAN The five-year financial plans for this cycle have been updated to address five central themes identified by the Metro Vancouver Board in its Strategic Plan to guide the development of plans and budgets. The five themes are as follows:

• Financial Sustainability • Environmental Sustainability • System Stewardship • Regulatory and Legislative Environment • Regional Growth

Each Metro Vancouver function has an Annual Work Plan that includes strategic directions, performance indicators and key actions to guide the work for the coming year. Each function also has a “What’s Happening” summary that highlights the program highlights for the next five years. The 2022 - 2026 Electoral Area Service Financial Plan is included as Attachment 1. The 2022 Annual Work Plan for the Electoral Area Service presented in this report is included in Attachment 2 and the “What’s Happening” highlights for the years 2022 - 2026 are included in Attachment 3. Operating Budget Highlights The Electoral Area Service 2022 operating budget is proposed to increase by $118,750 for a total budget of $797,641 (Attachment 1). This increase is largely attributable to election-related costs for the 2022 local government election. The 2022 operating budget includes the following key actions:

• Administer the local government election in Electoral Area A • Undertake and report on the barge clean-up event for Bowyer and Passage Islands • Receive and consider next steps related to the geotechnical study of the rural and remote

portions of Electoral Area A • Consider Community Works Fund projects identified by UBC/UNA and UEL communities • Continue to administer the building, zoning, official community plan, and unsightly premise

and nuisance bylaws • Communicate with Electoral Area residents through the Electoral Area Bulletin and Electoral

Area Director's Update • Engage the UBC/UEL communities on liquor license and retail cannabis referrals • Continue to offer staff support to Electoral Area Board Director • Facilitate emergency management education for residents

Over the next five years, operating programs are increasing by $128,614, or an average of 4.2% per year. Excluding local government election expenditures, operating programs are increasing by $3,938, or an average of 0.1% per year.

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Reserve Funds Electoral Area receives two annual grants from the Province. These amounts, $136,668 from the Community Works Fund and a Regional District grant of $50,000 are received and contributed to a reserve pending plans for future use. In non-election years, $30,000 is contributed annually to an election reserve. Every four years, this election reserve is to be used to fund the Electoral Area local government election. The financial plan for Electoral Area has utilized transfers from the Electoral Area General Reserve to offset and smooth some of the changes in expenditures over the five-year plan as well as utilizing reserves to annually fund one-time initiatives. This is consistent with the Operating, Statutory and Discretionary Reserves Policy. The 2022 - 2026 Projected Reserves for Electoral Area is included in Attachment 4. APPROVAL PROCESS The proposed 2022 - 2026 Financial Plan and Annual Work Plan is presented for consideration and endorsement before being forwarded to the Board for consideration. The next steps of the process are:

• The 2022 - 2026 Financial Plan and Annual Work Plan will be presented for consideration at the Metro Vancouver Board Budget Workshop on October 20, 2021.

• The Board will consider adoption of the 2022 Budget and endorsement of the 2022 - 2026 Financial Plan on October 29, 2021.

ALTERNATIVES 1. That the Electoral Area Committee endorse the 2022 - 2026 Financial Plan for the Electoral Area

Service as presented in the report dated September 30, 2021, titled “2022 - 2026 Financial Plan – Electoral Area Service”, and forward it to the Metro Vancouver Board Budget Workshop on October 20, 2021 for consideration.

2. That the Electoral Area Committee make recommendations and endorse an amended 2022 - 2026 Financial Plan for the Electoral Area Service and forward the amended Financial Plan to the Finance and Intergovernment Committee on October 13, 2021 and to the Metro Vancouver Board Budget Workshop on October 20, 2021 for consideration.

FINANCIAL IMPLICATIONS If the MVRD Board endorses the 2022 - 2026 Financial Plan for the Electoral Area Service, as presented under Alternative 1, in 2022 the Electoral Area requisition will increase by $11,572 (3.0%) for a total requisition of $400,973. The increase in the Electoral Area requisition represents a $2 increase in the cost to the average Electoral Area household to $61. Over the term of the five-year plan, the annual Electoral Area requisition is projected to increase by an average of $11,604 per year (2.8%) to provide the required revenue to offset projected expenditures. It is anticipated that the cost to the average Electoral Area household over the next

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five years for electoral area services will rise from $59 in 2021 to $68 in 2026 representing an average annual increase of $2 (2.8%). Under Alternative 2, the Committee may wish to consider recommending amendments to the 2021 Budget and Five-year Financial Plan for consideration at the Metro Vancouver Board Budget Workshop. Any changes to the plan may have an impact on the MVRD Financial Plan. SUMMARY / CONCLUSION The Electoral Area Service 2022 Budget and Five-year Financial Plan has been prepared following direction received at the April 8, 2021 Metro Vancouver Board Budget Workshop and to respond to direction provided in the Board Strategic Plan. It is presented to Committee and Board members to provide overview information on activities and financial impacts for the years 2022 to 2026 for Electoral Area Services. The presentation of this year’s five-year financial plan for Electoral Area provides the opportunity for Metro Vancouver to share with its member jurisdictions the proposed service related initiatives over the next five years. It is intended to be used as a guiding document for member jurisdictions in the development of their five-year financial plans and includes projections on household impact to demonstrate how the plan will remain affordable for residents while keeping pace with our critical requirements. Staff recommends endorsing the 2022 - 2026 Financial Plan and Annual Work Plan for Electoral Area A Service as presented under alternative one. Attachments (48005122) 1. 2022 - 2026 Financial Plan 2. 2022 Work Plan 3. 2022 - 2026 “What’s Happening” 4. 2022 - 2026 Projected Reserves – Electoral Area Service

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2021 2022 % 2023 % 2024 % 2025 % 2026 %BUDGET BUDGET CHANGE FORECAST CHANGE FORECAST CHANGE FORECAST CHANGE FORECAST CHANGE

REVENUES

Electoral Area Requisition 389,401$ 400,973$ 3.0% 416,018$ 3.8% 420,991$ 1.2% 438,926$ 4.3% 447,422$ 1.9%User Fees 10,000 11,000 11,000 12,000 12,000 12,000Other External Revenues 180,490 186,668 186,668 193,083 193,083 193,083Transfer from Reserves 99,000 199,000 74,000 77,000 50,000 155,000

TOTAL REVENUES 678,891$ 797,641$ 17.5% 687,686$ (13.8%) 703,074$ 2.2% 694,009$ (1.3%) 807,505$ 16.4%

EXPENDITURES

Operating Programs:Community Planning 399,907$ 410,791$ 381,596$ 404,621$ 396,870$ 419,214$ Building Inspections 16,341 18,049 18,411 18,854 19,307 19,770Local Government Election ‐ 122,566 ‐ ‐ ‐ 124,676Fraser Valley Library Services 2,067 2,067 2,067 2,067 2,067 2,067Emergency Planning 18,000 18,000 20,000 20,000 20,000 20,000

436,315 571,473 31.0% 422,074 (26.1%) 445,542 5.6% 438,244 (1.6%) 585,727 33.7%

Contribution to Election Reserve 30,000 ‐ 30,000 30,000 30,000 ‐Contribution to Reserve 180,490 186,668 3.4% 186,668 0.0% 193,083 3.4% 193,083 0.0% 193,083 0.0%

210,490 186,668 (11.3%) 216,668 16.1% 223,083 3.0% 223,083 0.0% 193,083 (13.4%)

Allocation of Centralized Support 32,086 39,500 23.1% 48,944 23.9% 34,449 (29.6%) 32,682 (5.1%) 28,695 (12.2%)

TOTAL EXPENDITURES 678,891$ 797,641$ 17.5% 687,686$ (13.8%) 703,074$ 2.2% 694,009$ (1.3%) 807,505$ 16.4%

METRO VANCOUVER REGIONAL DISTRICTELECTORAL AREA SERVICE2022 BUDGET REVIEW

2022‐2026 FINANCIAL PLAN

5.2 ATTACHMENT 1

48005122

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2022 WORK PLAN

ELECTORAL AREA SERVICES Description of services Electoral Area Services of the Metro Vancouver Regional District (MVRD) provides local government services to Electoral Area A including emergency planning and response services for the entire area of Electoral Area A, including Point Grey. Building inspection and land use planning are provided to the noncontiguous unincorporated areas of the MVRD, excluding Point Grey. Electoral Area A is an unincorporated area comprising 818 km2 of land area, stretching from Point Grey and Howe Sound in the west, to Pitt Lake in the east, and includes Barnston Island and the northern part of Indian Arm. The local government services provided to Electoral Area A includes emergency planning and response services for the entire area of Electoral Area A, including Point Grey. Building inspection and land use planning are provided to the mainland areas outside of Point Grey only. Strategic directions and high level goals supported 2019-2022 Board Strategic Plan

• Support the efforts of members in developing complete, livable and healthy communities. • Enhance relationships between Metro Vancouver and other orders of government, First

Nations, • adjacent regional districts, and key stakeholders. • Build resilience in communities to prepare for and adapt to changing physical and

environmental conditions. Performance indicators

Indicator Historical and/or industry benchmark

Current performance

2022 performance objective

Number of public meetings and engagement events

2018: 8 2019: 9 2020: 9

Projected 2021: 10 8

Number of visits to the Electoral Area A Website

2018: 16,092 2019: 14,596 2020: 12,606

Projected 2021: 14,000

14,000

5.2 ATTACHMENT 2

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2022 key actions

• Administer the local government election in Electoral Area A • Undertake and report on the barge clean-up event for Bowyer and Passage Islands • Receive and consider next steps related to the geotechnical study of the rural and remote

portions of Electoral Area A • Consider Community Works Fund projects identified by UBC/UNA and UEL communities • Continue to administer the building, zoning, official community plan, and unsightly premise

and nuisance bylaws • Communicate with Electoral Area residents through the Electoral Area A Bulletin and

Electoral Area A Director's Update • Engage the UBC/UEL communities on liquor license and retail cannabis referrals • Continue to offer staff support to Electoral Area Board Director • Facilitate emergency management education for residents

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48004289

Electoral Area Services

2022 to 2026 – WHAT’S HAPPENING

Below is a summary of the significant initiatives to be undertaken by Electoral Area Services over the next 5 years.

Initiative Description Theme 2022 Local Government Election

Administer local government election in Electoral Area A

System Stewardship

Howe Sound Fire Service Study

Work with adjacent municipalities and Howe Sound communities to consider next steps regarding a fire service area.

Regional Growth System Stewardship

Geotechnical Study Tailor building permit-related requirements based on geotechnical hazards of local area and type of proposed development

Regulatory and Legislative Environment

Bylaw Reviews Complete Zoning & Building Bylaw reviews Regulatory and Legislative Environment

Community Works Fund Consider priority projects in UBC/UEL for funding through the Community Works Fund

Regional Growth Financial Sustainability

Clean-up event Barge cleanup event in Howe Sound

Environmental Sustainability

2023 Emergency preparedness Support resident-preparedness for fires &

earthquake (hands-on training, equipment) Regional Growth System Stewardship

2024 Clean-up event Barge cleanup event in Indian Arm


2025 Emergency preparedness Support resident-preparedness for fires &

earthquake (hands-on training, equipment) Regional Growth System Stewardship

2026 Local Government Election

Administer local government election in Electoral Area A

System Stewardship

Clean-up event Barge cleanup event in Pitt lake


5.2 ATTACHMENT 3

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OPERATING RESERVES

2021 2022 2022 2023 2024 2025 2026ENDING BALANCE OPENING BALANCE CONTRIBUTION WITHDRAWALS INTEREST ENDING BALANCE ENDING BALANCE ENDING BALANCE ENDING BALANCE ENDING BALANCE

Electoral Area Service 20,848$ 20,848$ -$ -$ 417$ 21,264$ 21,690$ 22,124$ 22,566$ 23,017$

DISCRETIONARY RESERVES


Electoral Area General Reserve 1,587,376$ 1,587,376$ 50,000$ (139,000)$ 30,858$ 1,529,234$ 1,535,579$ 1,539,020$ 1,569,801$ 1,586,047$

STATUTORY RESERVES


Electoral Area ServiceCommunity Works Reserve 713,988$ 713,988$ 136,668$ -$ 15,646$ 866,302$ 1,021,663$ 1,186,610$ 1,354,856$ 1,526,467$ Electoral Area Election Reserve 60,900 60,900 - (60,000) 618 1,518 31,848 62,785 94,341 5,328

Total 774,888$ 774,888$ 136,668$ (60,000)$ 16,264$ 867,820$ 1,053,511$ 1,249,395$ 1,449,197$ 1,531,795$

METRO VANCOUVER DISTRICTS2022-2026 PROJECTED RESERVES - ELECTORAL AREA

5.2 ATTACHMENT 4 OT

To: Electoral Area Committee

From: Sean Galloway, Director, Regional Planning and Electoral Area Services, Regional Planning and Housing Services

Date: September 17, 2021 Meeting Date: October 7, 2021

Subject: Manager’s Report – Electoral Area

RECOMMENDATION That the Electoral Area Committee receive for information the report dated September 17, 2021, titled “Manager’s Report – Electoral Area”.

ELECTORAL AREA COMMITTEE 2021 WORK PLAN The Electoral Area Committee’s Work Plan for 2021 is attached to this report (Attachment). The status of work program elements is indicated as pending, in progress, ongoing or complete. The listing is updated as needed to include new issues that arise, items requested by the Committee, and changes to the schedule.

FIRE PROTECTION SERVICES FEASIBILITY STUDY FOR HOWE SOUND – COMMUNITY MEETING The Howe Sound Fire Protection Feasibility Study examines potential fire service delivery options for the Electoral Area A Howe Sound mainland communities of Montizambert Wynd, Strachan Point, and Ocean Point. The study, completed by Dave Mitchell & Associates, was presented to the Electoral Area Committee at its June 2021 meeting.

On July 15, the Electoral Area A Director, staff from Metro Vancouver and the Village of Lions Bay, and Dave Mitchell & Associates participated in a virtual community meeting for Howe Sound residents to present the plan and answer questions. Approximately 15 residents attended and asked questions ranging from infrastructure requirements in their respective communities to per-household cost-calculations. Metro Vancouver staff continue to liaise with the Village of Lions Bay staff to support their service cost analysis related to the potential provision of fire protection services, as the Village would be the main provider of any services. Any future proposed actions, such as consideration of one or more service areas, will be brought to the Electoral Area Committee and MVRD Board for discussion and direction.

FIRESMART WORKSHOP FOR INDIAN ARM AND PITT LAKE RESIDENTS Metro Vancouver provides emergency planning and management services for Electoral Area A, and helping Electoral Area residents be prepared for emergencies is a key part of this service. To this end, Metro Vancouver, with assistance from District of North Vancouver Fire & Rescue Services staff, organized a hands-on workshop held on September 25 for Indian Arm and Pitt Lake residents. The workshop was designed for water access properties and covered:

• Basic firefighting tips, including personal preparedness, fire behaviour, and key contacts

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Manager’s Report – Electoral Area Electoral Area Committee Regular Meeting Date: October 7, 2021

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• Portable fire extinguisher training and a hands-on practice session • Orientation and hands-on practice with portable water pumps Approximately 25 residents participated in the event and learned how to fire smart their homes and practiced using fire extinguishers and water pumps. ÁTL’KA7TSEM/HOWE SOUND UNESCO BIOSPHERE REGION On September 15, the United Nations International Coordinating Council for the Man and Biosphere Programme announced that Alt’ka7tsem/Howe Sound became Canada’s 19th Biosphere Region. Biosphere regions are areas of terrestrial and coastal or marine ecosystems that are internationally recognized within the United Nations Educational, Scientific and Cultural Organization’s (UNESCO) Man and the Biosphere Program. There are 702 biospheres worldwide, including now 19 total in Canada, three of which are in B.C. (Átl’ka7tsem/Howe Sound and two on Vancouver Island). Located in the north-western sector of Metro Vancouver, Átl’ka7tsem (at-kat-sum), or Howe Sound, is a part of a network of fjords and islands that have been home to First Nations communities since time immemorial. After many decades of development, mining and industrial activity, environmental reforms and conservation efforts introduced since the 1980s have allowed for a significant ecological recovery including the return of marine species like orcas, salmon and dolphins. Today, the area is home to diverse ecosystems and many species of terrestrial, marine and avian wildlife. The UNESCO biosphere region designation is the result of a multi-year community-led effort. The designation was endorsed by the Metro Vancouver Board and member jurisdictions with lands in Howe Sound (Electoral Area A, Bowen Island, Village of Lions Bay, and the District of West Vancouver). The goals of the biosphere designation broadly align with Metro Vancouver’s environmental, climate change, and reconciliation goals. More information can be found at www.howesoundbri.org. COMMUNITY WORKS FUND – CONSULTATION ON POTENTIAL PROJECTS On June 21 and September 28 the Electoral Area A Director and Metro Vancouver staff met with representatives from the UNA Board and UEL CAC, along with staff from UNA, UEL, and UBC, to discuss what potential projects would benefit these communities using the Electoral Area A Community Works Fund. The Community Works Fund comes from federal gas tax money that is delivered through UBCM to all BC local governments through a direct annual allocation to support local priorities. Eligible projects categories are wide-ranging, from transit and road improvements, to infrastructure, to community plans. The amounts available are based on population, which equates to approximately $635K for UNA/UBC projects, and $150K for UEL projects. The first meeting focused on understanding eligibility, process and guiding principles. The second meeting focused on reporting back on discussions each organization had and describing any specific potential projects that were identified. Attachment Electoral Area Committee 2020 Work Plan 47473859

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http://www.howesoundbri.org/

Electoral Area Committee 2021 Work Plan Report Date: September 17, 2021

Priorities

1st Quarter Status 2020 Electoral Area A Committee Work Plan In Progress Complete Barnston Island Flood Construction Level Study Complete Liquor and retail cannabis licences, development variance permits, and rezoning applications, as applicable

Complete

2nd Quarter Fire Protection Services Feasibility Study for Howe Sound Complete Electoral Area A Zoning Bylaw Review – Status Update Complete Liquor and retail cannabis licences, development variance permits, and rezoning applications, as applicable

Complete

3rd Quarter Community Works Fund – Consider Project Priorities for UBC and UEL In Progress Electoral Area A Zoning Bylaw Review – Consideration of Bylaw Amendments Pending Liquor and retail cannabis licences, development variance permits, and rezoning applications, as applicable

Complete

4th Quarter 2022 Electoral Area A Annual Budget and Work Plan In Progress Geotechnical Study of the Rural & Remote Portions of Electoral Area A In Progress Liquor and retail cannabis licences, development variance permits, and rezoning applications, as applicable

Complete

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5.3 ATTACHMENT

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metro vancouver regional district electoral area …

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