microsoft office 2010 for medical professionals - illustrated excel 2010 unit b: working with...
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Microsoft Office 2010 for Medical Professionals - Illustrated
Excel 2010 Unit B: Working with Formulas
and Functions
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Objectives
• Create a complex formula• Insert a function• Type a function• Copy and move cell entries• Understand relative and absolute cell
references
Microsoft Office 2010 for Medical Professionals-Illustrated
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Objectives
• Copy formulas with relative cell references
• Copy formulas with absolute cell references
• Round a value with a function
Microsoft Office 2010 for Medical Professionals-Illustrated
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Creating a Complex Formula
• A complex formula is an equation that uses more than one type of arithmetic operator• Example: formula that uses both
addition and multiplication• Arithmetic operations are performed
according to the order of precedence
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Creating a Complex Formula
Microsoft Office 2010 for Medical Professionals-Illustrated
Complex formula
Formula containing multiple arithmetic operators
Mode indicator
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Creating a Complex Formula
• Order of precedence in Excel formulas• Operations inside parentheses are
calculated first• Exponents are calculated next• Multiplication and division are
calculated next (from left to right)• Addition and subtraction are calculated
next (from left to right)
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Inserting a Function
• A function is a predefined worksheet formula that makes it easy to perform a complex calculation• Can be used by itself or within a
formula• If used alone, begins with the formula
prefix (=)
Microsoft Office 2010 for Medical Professionals-Illustrated
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Inserting a Function
Microsoft Office 2010 for Medical Professionals-Illustrated
Function
Argument
Insert Function button
Description and
argument format
Expanded Function Arguments dialog box
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Typing a Function
• A function can be typed manually into a cell• You must know the name and initial
characters of the function• Can be faster than using the Insert
Function dialog box• Experienced Excel users often prefer
this method
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Typing a Function
• While manually typing a function, it is necessary to begin with the equal sign (=)
• Once you type an equal sign, each letter you type activates the AutoComplete feature
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Typing a Function
Microsoft Office 2010 for Medical Professionals-Illustrated
MAX function in progress
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Copying and Moving Cell Entries• You can copy or move data within a
worksheet or between worksheets using: • Cut, Copy, and Paste buttons• Fill handle in the lower-right corner of
the active cell• Drag-and-drop feature
• Office Clipboard temporarily stores information that you copy or cut
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Copying and Moving Cell Entries
• Pasting an item from the Clipboard• Only need to specify the upper-left cell
of the range where you want to paste the selection
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Copying and Moving Cell Entries
Microsoft Office 2010 for Medical Professionals-Illustrated
Paste button
Copied data in Office Clipboard
Copy button
Clipboard launcher
Item in Clipboard
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Understanding Relative and Absolute Cell References
• Use a relative cell reference when you want to preserve the relationship to the formula location• Calculations are performed based on
cell relationship• When a formula is copied, the cell
reference changes to preserve the relationship of the formula to the referenced cells
• The Excel default
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Understanding Relative and Absolute Cell References
Microsoft Office 2010 for Medical Professionals-Illustrated
Formulas containing relative references
Formula containing relative
references
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Understanding Relative and Absolute Cell References
• Use an absolute cell reference when you want to preserve the exact cell address in a formula• Reference does not change even if the
formula is copied to another location• Created by placing a dollar sign ($)
before both the column letter and the row number for the cell’s address
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Understanding Relative and Absolute Cell References
Microsoft Office 2010 for Medical Professionals-Illustrated
Cell referenced in absolute formulas
Relative references
Absolute references
Formulas containing absolute and relative references
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Understanding Relative and Absolute Cell References
• Using a mixed reference• A mixed cell reference combines both
relative and absolute cell referencing• Example: When you copy a formula, you
may want to change the row reference but keep the column reference
• Created using the [F4] function key
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Copying Formulas with Relative Cell References
• Reuse formulas you have created• Use Copy and Paste commands or
the fill handle to copy formulas• Copying a formula to a new cell
• Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged
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Copying Formulas with Relative Cell References
Microsoft Office 2010 for Medical Professionals-Illustrated
Formula pasted in a range
Paste Options button
Paste button list
arrow
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Copying Formulas with Relative Cell References
• Auto Fill feature can be used for filling cells with sequential text or values• Months of the year; days of the week;
or text plus a number (Quarter 1, Quarter 2, etc.)
• Drag the fill handle to extend an existing sequence
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Copying Formulas with Absolute Cell References• Apply absolute cell reference before
copying a formula if you want one or more cell references to remain unchanged in relation to the formula
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Copying Formulas with Absolute Cell References
Microsoft Office 2010 for Medical Professionals-Illustrated
Absolute reference created in formula
Absolute cell reference in
formulaIncorrect
values from relative
referencing in copied
formulas
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Rounding a Value with a Function• Cells containing financial data are
often easier to read if they contain fewer decimals
• Use the ROUND function to round down your results
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Rounding a Value with a Function
Microsoft Office 2010 for Medical Professionals-Illustrated
ROUND function and
opening parenthesis inserted in
formula ScreenTip indicates what information is
needed
ROUND function added to an existing formula
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Summary
• Create a complex formula• Insert a function• Type a function• Copy and move cell entries• Understand relative and absolute cell
references
Microsoft Office 2010 for Medical Professionals-Illustrated
![Page 28: Microsoft Office 2010 for Medical Professionals - Illustrated Excel 2010 Unit B: Working with Formulas and Functions](https://reader030.vdocuments.net/reader030/viewer/2022032722/56649f495503460f94c6b68e/html5/thumbnails/28.jpg)
Summary
• Copy formulas with relative cell references
• Copy formulas with absolute cell references
• Round a value with a function
Microsoft Office 2010 for Medical Professionals-Illustrated