Migrating Lotus to Migrating Lotus to MicrosoftMicrosoft

Learned lessonsLearned lessons

The reasons voor migrationThe reasons voor migration

Reasons for migrating Lotus 2 Microsoft:Reasons for migrating Lotus 2 Microsoft: ICT cost reductionICT cost reduction

Licence costLicence cost ConsolidationConsolidation Maintenance costMaintenance cost PolicyPolicy There a more sharepoint then lotus apps availableThere a more sharepoint then lotus apps available

User RequestUser Request Users wants Microsoft toolsUsers wants Microsoft tools Users want WEB2.0 functionalityUsers want WEB2.0 functionality

Or not really?Or not really?

Licence costsLicence costs

IBM | LotusIBM | Lotus Lotus Collaboration: Lotus Collaboration:

112,=112,= Lotus Mail: 81,14 euroLotus Mail: 81,14 euro Spreadsheet, Spreadsheet,

Documents, Documents, Presentations: Free (0 Presentations: Free (0 euro)euro)

MicrosoftMicrosoft Office Standard 2007Office Standard 2007 (Word,excel,Powerpoint, (Word,excel,Powerpoint,

Outlook) 499,= euroOutlook) 499,= euro Outlook 169,= euroOutlook 169,= euro Infopath 249,=euroInfopath 249,=euro Sharepoint 75,= euroSharepoint 75,= euro

This is only a indication of licence cost for one end-user• Comparing mail only functionality (81,14 169,=):

•IBM saves you 87,86 euro• Comparing total desktop environment (office + collaboration) (112,= 499,=+249,=+ 75,=)

•IBM saves you more then 700 euro per user.

Hmm, Migrating Microsoft to Lotus save you a lot of money

Maintenance costsMaintenance costs

IBM | LotusIBM | Lotus Many report say the TCO Many report say the TCO

of Lotus is lower when of Lotus is lower when compared to Microsoftcompared to Microsoft

MicrosoftMicrosoft Many report say the TCO Many report say the TCO

of Microsoft is lower when of Microsoft is lower when compared to Lotus.compared to Lotus.

• Which one to believe? Each report takes different views on the same truth.• What do you think? Is it cheaper to maintain: exchange, infopath server

(+forms), Sharepoint (+apps) + .Net custom apps + IIS server + off-the-shelve products or is it cheaper to maintain a Domino server (+apps)

• Domino delivers HTTP, forms, collaboration, custom apps, off-the-shelve apps, etc.

Advice: Use your own common sense on IT Maintenance costs within your organisation

Policy Policy

Some companies have strong policies:Some companies have strong policies: ‘‘We have a SAP unless policy’We have a SAP unless policy’ ‘‘We have a Microsoft unless policy’We have a Microsoft unless policy’Policies are important for managementPolicies are important for management

However, every company has the policy:However, every company has the policy: (direct) IT Cost savings(direct) IT Cost savings Improve productivity of work forceImprove productivity of work force

With IBM | Lotus you save direct on licence cost and probably on IT With IBM | Lotus you save direct on licence cost and probably on IT maintenance costmaintenance cost

Oeps,Oeps, we forgot to have a IBM unless policywe forgot to have a IBM unless policy

User requestsUser requests

Users wants Microsoft toolsUsers wants Microsoft tools

Users want WEB2.0 functionalityUsers want WEB2.0 functionality

Users want Microsoft!Users want Microsoft!

IBM | LotusIBM | Lotus Users sometimes dislike Users sometimes dislike

Notes; this is usually based on Notes; this is usually based on old Notes clients which are not old Notes clients which are not upgraded with current releasesupgraded with current releases

Notes offer a web interface for Notes offer a web interface for both mail and apps (which can both mail and apps (which can be based on web2.0 technics)be based on web2.0 technics)

MicrosoftMicrosoft More and more users are More and more users are

using multiple (web) mail using multiple (web) mail accounts like gmail, hotmail, accounts like gmail, hotmail, etc. Users are familiar with etc. Users are familiar with other mail appsother mail apps

Many users don’t want Many users don’t want Microsoft (ie Explorer) and are Microsoft (ie Explorer) and are turning to other tooling (like turning to other tooling (like firefox)firefox)

• So users are using a lot of non-microsoft tooling. Also on home PC’s open office, and even linux have a climbing usage number

Users don’t ‘want’ Microsoft. Users want to work efficiently with tooling which integrate in other applications

Users want WEB2.0 functionalityUsers want WEB2.0 functionality

IBM | LotusIBM | Lotus Lotus Connections outstands Lotus Connections outstands

Microsoft Sharepoint by far on the Microsoft Sharepoint by far on the social business aspect. Both social business aspect. Both Microsoft and markt analytics Microsoft and markt analytics agree on this.agree on this.

Lotus Notes integrates (via Lotus Notes integrates (via widgets) with twitter, linkedIN, etc.widgets) with twitter, linkedIN, etc.

Chat client is free within NotesChat client is free within Notes

MicrosoftMicrosoft Support different browsers; Open Support different browsers; Open

standard support are difficulties on standard support are difficulties on the Microsoft side.the Microsoft side.

Outlook users don’t have a free Outlook users don’t have a free ability to use simple chat for quick ability to use simple chat for quick conversationsconversations

• WEB 2.0 functionality (wiki, blog, profile pages, social networks, etc.) is delivered by IBM, which outstand the Microsoft proposition on this.

• IBM supports open standard Microsoft tries to be a standard on its own• IBM products can be easily integrated with extended enterprise tooling like

linkedIN, Facebook, twitter, etc.

Lotus enables organisations to make use of new (WEB 2.0) productivity tools within the organisation

Rapid developmentRapid development

.Net, Java or J2EE ?.Net, Java or J2EE ?

Lotus Notes dev. is still fasterLotus Notes dev. is still faster

Development is Development is FFAASSTT!!

IBM | LotusIBM | Lotus Known for rapid application Known for rapid application

development, no other development, no other platform is that fast!platform is that fast!

Easy re-use and built in Easy re-use and built in standards for integration and standards for integration and built-in in depth securitybuilt-in in depth security

Versioning and template based Versioning and template based delivery.delivery.

Portalize applications for Portalize applications for integration ‘on the glass’.integration ‘on the glass’.

MicrosoftMicrosoft Yes , you have .NET and C# Yes , you have .NET and C#

to write your integration.to write your integration.

What else is built in ?What else is built in ?

Are your Microsoft application Are your Microsoft application backwards compatible since backwards compatible since the 80’s …will your current the 80’s …will your current apps be compatible in 2015?apps be compatible in 2015?

• Workflow, integration with other platforms, JAVA, Web services, webdevelopment, built in security…..WOW!!!

• All in just 1 single developer client.This can’t be for real, or is it ??

Out-of-the-box ApplicationsOut-of-the-box Applications

IBM | LotusIBM | Lotus Lotus delivers a few (~3) Lotus delivers a few (~3)

usables apps with Lotus usables apps with Lotus DominoDomino

There are more then 250 open There are more then 250 open source apps availablesource apps available

MicrosoftMicrosoft SharePoint delivers about 40 SharePoint delivers about 40

apps.apps. Open source apps are not Open source apps are not

found…found…

• Lotus don’t deliver many application with the product.• There is a strong user community which are willing to share applications. An

example is www.openNTF.org were a lot of open source apps for Lotus can be found.

Fact: There a many Lotus applications available, free of charge

Migrating your applications?Migrating your applications?

IBM | LotusIBM | Lotus Yes, the number of Lotus Yes, the number of Lotus

Notes applications grows Notes applications grows rapidly, but they are all secure rapidly, but they are all secure on the same server and will do on the same server and will do no harm at all, even not on no harm at all, even not on back-up.back-up.

MicrosoftMicrosoft Want to migrate all Want to migrate all

functionality to Microsoft, you functionality to Microsoft, you will need multiple tools and will need multiple tools and servers (Sharepoint, InfoPath, servers (Sharepoint, InfoPath, Office, SQL) and multiple of Office, SQL) and multiple of them!them!

• A customer with 200 Notes applications requested Microsoft to perform an migration analyses, they ended up with 8 SQL server 2 Sharepoint servers and a really large budget for re-creating functionality with Office, InfoPath and Sharepoint while still throwing 50 apps down the drain.

Fact: save your money or use it to make things even better

Mega Flex infrastructureMega Flex infrastructure

Cluster over a WAN or data centers….Cluster over a WAN or data centers….

Pain or Easy?Pain or Easy?

ConsolidationConsolidation

IBM | LotusIBM | Lotus MicrosoftMicrosoft

• Lotus Domino server can be installed on different OS & Hardware(iSeries, Linux, Intel) which enables companies to have multiple servers on to one server box.

• Lotus Notes client can be installed on different desktop OS (windows, mac, linux) which enables users to choose there OS of choice.

• Microsoft can be installed only on Microsoft WindowsFact: IBM delivers platform of choice,

which may save a lot of HW & energy costs

The server(s)The server(s)

IBM | LotusIBM | Lotus Easely cluster over WAN links or Easely cluster over WAN links or

over data centers because of over data centers because of flexible networking abilities.flexible networking abilities.

Clustered server crashed, just fire-Clustered server crashed, just fire-it-up and it syncs.it-up and it syncs.

In-place upgrade without any In-place upgrade without any dependencies but fix packs.dependencies but fix packs.

Low bandwith usage with Low bandwith usage with streaming replication and streaming replication and compression.compression.

MicrosoftMicrosoft Cluster over a WAN or multiple Cluster over a WAN or multiple

data center only in same subnet.data center only in same subnet. Upgrade path more or less a rip-Upgrade path more or less a rip-

and-replace project.and-replace project. Upgrade depends on multiple Upgrade depends on multiple

layers like AD, Sharepoint and layers like AD, Sharepoint and Office.Office.

Clustered server crashed…need Clustered server crashed…need full rebuilt.full rebuilt.

• Every business needs flexibility and minimum downtime, the work done must be business related and money making, not IT work and cost spending.

• Do not tie your collaboration environment to other tools and platforms, give yourself the opportunity to upgrade al least twice a year and let no other platform decide for you to slow down your projects.

Your Lotus Domino servers are enterprise class pieces of work and give you maximum flexibility, minimum downtime and in-place upgrades.

The Client(s)The Client(s)

IBM | LotusIBM | Lotus Lotus Notes can be used on Lotus Notes can be used on

Apple, Linux and Windows Apple, Linux and Windows workstations and is supported for workstations and is supported for Citrix.Citrix.

Using applications and even Using applications and even composite applicationscomposite applications

Integrate with MsOffice, Open Integrate with MsOffice, Open Office and Lotus Symphony.Office and Lotus Symphony.

Integration of widgets and google Integration of widgets and google gadgetsgadgets

MicrosoftMicrosoft Limited to Microsoft OS onlyLimited to Microsoft OS only Integrate with MsOfficeIntegrate with MsOffice Integrates with a lot of 3th party Integrates with a lot of 3th party

tools (agains extra costs).tools (agains extra costs). PST files all over the place, is that PST files all over the place, is that

what we call archiving?what we call archiving? Outlook 200x hipper than Lotus Outlook 200x hipper than Lotus

Notes, YES, bot even hipper than Notes, YES, bot even hipper than Lotus notes 8.5?? (haha)Lotus notes 8.5?? (haha)

• Control your Lotus Notes clients and lock configuration settings or leave it all up to your users…it’s your choice.

New and improved, your users will like the new Notes 8.5 client!

Free business toolsFree business tools

Mobile access, chat and Office for free!Mobile access, chat and Office for free!

Yes, it’s possible and all for 0,- EuroYes, it’s possible and all for 0,- Euro

Free business toolsFree business tools

IBM | LotusIBM | Lotus Free chat and awareness tools Free chat and awareness tools

with Sametime built into the Notes with Sametime built into the Notes client.client.

Free mobility support for several Free mobility support for several platforms with Lotus travelerplatforms with Lotus traveler

Free Office tools with Lotus Free Office tools with Lotus SymphonySymphony

MicrosoftMicrosoft Support different browsers; Open Support different browsers; Open

standard support are difficulties on standard support are difficulties on the Microsoft side.the Microsoft side.

Outlook users don’t have a free Outlook users don’t have a free ability to use simple chat for quick ability to use simple chat for quick conversationsconversations

• Integrate or access webtools like twitter, RSS feeds , Calendar feeds and hundreds of free available gadgets from your Lotus Notes client.

Free stuff is what everybody likes, for sure your financial manager!

The new way of workThe new way of work

‘‘Het nieuwe werken’Het nieuwe werken’

New way of workNew way of work

IBM | LotusIBM | Lotus Since the 80’s (Ray Ozzy)Since the 80’s (Ray Ozzy) Lotus NotesLotus Notes

Email, share and discuss about Email, share and discuss about documents, role based security documents, role based security and portalized workspaces…. and portalized workspaces….

Time and location independant Time and location independant way of working and publication….way of working and publication….

……..all nothing new in concept for ..all nothing new in concept for years and years. years and years.

MicrosoftMicrosoft Since 2008 (Ray Ozzy)Since 2008 (Ray Ozzy) > New way of work> New way of work

It’s great that other vendors finally It’s great that other vendors finally get the message that tools neet to get the message that tools neet to be integrated, published to be integrated, published to different client and can work different client and can work offline and online. This makes the offline and online. This makes the world a little better for knowledge world a little better for knowledge workers!workers!

$$Do you work the new way….or do some vendors let you think you work the new way but make sure you spend a lot of money on things you are

allready capable of?