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MILLVILLE CITY COUNCIL MEETING City Hall – 510 East 300 South – Millville, Utah

February 8, 2018 PRESENT: David Hair, Clay Wilker, Daniel Grange, Michael Callahan, Cindy

Cummings, Mark Williams, Tara Hobbs, Harry Meadows, Gary Larsen, Corey Twedt, Zan Murray, Tom Loveless, Lincoln Loveless, Evan Anderson, Mic Bowen, Scott Robison, Leslie Robison, Trevor Woffinden, Jason Low, Sheriff Chad Jensen, Chad Kendrick

Call to Order/Roll Call Mayor David Hair called the City Council Meeting to order for February 8, 2018 at 7 p.m. The roll call indicated Mayor Hair and Councilmembers Cindy Cummings, Michael Callahan, Mark Williams, Clay Wilker and Daniel Grange were in attendance. Also Treasurer Tara Hobbs and Recorder Corey Twedt were present. Opening Remarks/Pledge of Allegiance Councilmember Wilker welcomed everyone to the Council Meeting and led all present in the pledge of allegiance. Approval of agenda and time allocations The agenda for the City Council Meeting of February 8, 2018 was reviewed. Councilmember Williams moved to approve the agenda for February 8, 2018. Councilmember Grange seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. (A copy of the agenda is included as Attachment “A”.) Approval of minutes of the previous meeting The Council reviewed the minutes of the City Council Meeting for January 25, 2018. Councilmember Cummings moved to approve the minutes for January 25, 2018. Councilmember Callahan seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. (A copy of the minutes is included as Attachment “B”.) Report on P & Z Meetings held February 1, 2018 Development Coordinator Harry Meadows reviewed with the Council the Planning Commission’s draft minutes for the meeting held February 1, 2018. Councilmember Grange said that there had been some discussion and questions regarding the City Council’s request for Planning and Zoning to review the different zones and consider the addition of a new residential zone.

Millville City Council Meeting Minutes, February 8, 2018 of 11

There was also some discussion on the annexation process and it was explained that the City Council had not approved the annexations themselves. At this point, only the petitions had been accepted and the annexations would now move forward for further review. (A copy of the draft minutes is included as Attachment “C”.) Request for a Business License for Mountain Peak Volleyball at 725 W. 1940 S. Dixie Loveless has submitted a request for a business license for Mountain Peak Volleyball. Tom Loveless was at the City Council Meeting. Mountain Peak Volleyball is located in a new Zollinger building across from Renegade Sports. Mountain Peak Volleyball is a volleyball club for Cache Valley. They have club teams from ages 12-18 for both girls and boys. They have summer camps and weekend tournaments as well as adult volleyball leagues and tournaments. Councilmember Cummings moved to approve the business license for Mountain Peak Volleyball. Councilmember Williams seconded. Councilmember Wilker asked about the parking situation. He said that he has driven on the 800 West Road and seen cars parked on both sides of the street and asked the rest of the Council if this should be a concern. Tom said that currently, people are parking on this road when there are tournaments which are only on Saturdays. In the future, the Zollingers will be building another building next to where Mountain Peak Volleyball is located. For the time being, this area has been graded so that it can be used for parking. They will be using this area for parking starting on Saturday, at the next tournament. Tom also said that they were working with Renegade for overflow parking options. Development Coordinator Harry Meadows commented that Logan City would be taking over 800 West from the County and will be making road improvements. He also said that Logan would be asking Millville to participate in the maintenance costs of that road. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes on accepting the business license application. (A copy of the application is included with the minutes as Attachment “D”.) Request for a Business License for Splash N’ Dash Mobile Detailing at 190 W. 265 S. Evan Anderson has submitted a request for a business license for Splash N’ Dash Mobile Detailing. He was present at the City Council Meeting. Evan said that this originated as a marketing project at school and he thought it was a great idea and was going to give a try as a business. He will keep all of his equipment in his truck and go to the customer locations and wash their vehicles. Councilmember Williams moved to approve the business license for Splash N’ Dash Mobile Detailing. Councilmember Callahan seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. (A copy of the license application is included with the minutes as Attachment “E”.) Cemetery Update Mayor David Hair reported that the Cemetery Board along with the City have signed the agreement and payment has been received for the property. He said that the Cemetery


District is interested in an exchange of water shares. Potentially exchanging their Garr Spring Water Shares for City rights to the Skinner/Mathews Spring. Public Works Director Larsen is looking into this to determine if it will work. Mayor Hair explained that both the City and the other shareholder get a portion of the water from that Spring. There is a divider in the pipe that separates the water so that no matter how much water is there, each gets their allotted percentage of the total. Animal Ordinance Regarding Cats Development Coordinator Meadows handed out section 6.08.020 of the Millville City Code regarding the number of animals permitted in a residence. (A copy of this code is included in the minutes as Attachment “F”.) Harry reported that Animal Control Officer Powell recently contacted him about Millville’s regulations regarding cats. The code currently allows for up to 6 dogs or 6 cats or a combined total of 9. There is currently an exemption in the code if the City Council has approved a residence as an animal foster care provider. The area of concern for this discussion is Four Paws Rescue which has a location in a home in Millville City. It was discussed that no foster care approval had been given to anyone in Millville City. Four Paws does not currently hold a business license in Millville. Coordinator Meadows reported that Lisa is the President of Four Paws and lives in Millville. The Vice President lives in Providence. There had been some complaints in Providence regarding the number of animals in the home of the Vice President, so Officer Powell stopped at the home. He was not allowed access to her house. Officer Powell contacted Coordinator Meadows and said that it was possible that they were trying to move all of these animals to Lisa’s house in Millville. The Director of the Humane Society set up a meeting that was attended by the Humane Society, Coordinator Meadows, the Mayor of Providence and some different representatives from Four Paws. There was concern expressed that Lisa may have up to 40 dogs and 80 cats in her house. Coordinator Meadows said he was looking for direction on limitations of animals for a designated animal foster care provider. The Humane Society expressed concern about one person being able to care for so many animals. They believe the limit should be set at 20 animals. Eventually, access was granted to the Providence home, but all of the cats had been moved. Pictures were provided that indicated cat feces on the walls and so much urine on the floors that the floor boards had been rotting away. Coordinator Meadows suggested that if Lisa’s home is permitted as a foster care center, a limitation should be set on the number of animals and that all foster centers should be required to allow unannounced reviews to ensure that the limitations are being met. Councilmember Wilker commented that this ordinance should be handled by law enforcement just like any other ordinance violation. He questioned why this issue was being dealt with by the City Council or City Employees.


Mayor Hair clarified that Lisa had not been given foster care clearance and that the City may not want to deal with an animal foster care center. Development Coordinator Meadows asked how he should proceed. Mayor Hair said that he would call Lisa to discuss the issue and see where it needed to go from there. Councilmember Wilker asked if there had been any complaints in Millville City about Four Paws. Coordinator Meadows said that he had not heard of any complaints. Councilmember Callahan suggested the City seek a search warrant. Mayor Hair said he would prefer talk to her first. Councilmember Grange agreed that a phone call first would be better. Mayor Hair said that he would report back at a future meeting. Bills to be paid The bills were presented. They are as follows: RockyMountainPower $2,865.29J-U-B $4,657.86LoganCity $12,479.80ThomasElectricSalesInc. $84.81Lee'sMarketplaceCoupons $1,001.71WatkinsPrinting $199.52RiversideCarwash $11.89UtahAssociationofPublicTreasurers $150.00AT&T $56.27PetersonPlumbingSupply $48.01DavidA.Dickey $112.50CacheCountyCorporation $2,386.70McGinnisLaw $150.00PublicTreasurersInvestmentFund $7,667.00RuralWaterConference-ClayWilker $375.00Caselle $193.00SalaryRegister $10,878.97

Councilmember Cummings moved to pay the bills. Councilmember Williams seconded. There was a brief discussion on the bill for Logan City, which is for sanitation and emergency phone services. The Lee’s Marketplace bill is for the turkeys and hams the City gives to it’s employees, volunteers and others during the Holiday Season. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. Councilmember Callahan motioned to defer the law enforcement review portion of the meeting to later in the agenda after Sheriff Jensen arrived. Councilmember Cummings seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes.


City Reports ROADS: Director of Public Works Gary Larsen reported that three loads of oil for chip and seal had been ordered for the upcoming year. The roads around Ridgeline High School would require almost an entire load. The School would then need new striping and crosswalks painted. This would occur in the next fiscal year. Bids are currently out for seal coating. This might be this fiscal year or may roll over into next fiscal year. Copies of the drawings for the Safe Routes to School sidewalk project has been provided to Mayor Hair and Councilmember Grange. The final review for this project would happen next week in preparation for the bidding. Councilmember Grange asked what would happen if the bids all come in too high. The options were discussed. The City could then make up the difference, scrap the project and pay whatever expenses had occurred up to that point or the project scope could decrease to fit within the budget. It was discussed that the two projects had been combined to be more appealing to contractors and that more funds had been provided for the project. Engineer Zan Murray said that he was confident the project would be completed within budget. Councilmember Grange asked if the smaller contractors could bid on the project. Director Larsen said that because the project was using UDOT funds, there were a lot of specific requirements and hoops that needed to be jumped through that small contractors often can’t handle. Zan said that smaller companies often sub contract under the big contractors for this type of project. UDOT will send out the bid through their system. Director Larsen discussed the road mapping that is currently taking place. Class “C” money is calculated based on a combination of road mileage, population and gas tax amounts collected by the State. A few years ago, by updating the City maps and submitting the new roadways, there was an increase in Class “C” revenue for Millville of about $20,000 per year. Since then, there are some additional new roads in the Copper Leaf Subdivision, Mond-Aire Subdivision, the 200 East Road and others. These roads have now been mapped and measured and an updated application has been submitted to UDOT. Gary reported that the City should start seeing the increased Class “C” revenue in the next quarter. Now that the distance measurements are complete and the City has new roadway maps, they were working with Gateway Mapping to provide complete dimensions on all roads so that the information is accessible for road maintenance in the future. All of this information collection will help to reduce labor costs on future maintenance projects.


Additionally, Gary said that he had chip/seal projects quoted with private contractors in the past, but they haven’t been able to come close to the numbers from the County because of the quantity purchased by the County. PARKS: Director of Public Works Larsen reported that because it was so warm, construction work on the North Park parking lot was moving forward and that they were pouring curbing and the drain line. The splash pad restroom is well underway and the block work is now complete. WATER: Director Larsen said that every year the State requires a water use data sheet that is reviewed by all of the State water agencies and is available to the public. The State has had issues in the past getting correct data and have made a push to improve accuracy. The report now has to be prepared by a certified water operator or professional engineer. The State now wants everything submitted digitally. Director Larsen has provided all of the information and Recorder Twedt has submitted it electronically. This is now complete. Director Larsen said that Public Works is in the process of updating the City water maps. The last time this was done was in 2010. On this map and the associated documentation, all of the City water valves and hook-ups are tracked and recorded as a quick reference of where everything is located and instructions on how to operate each valve. There has been lots of new infrastructure since 2010 that is being added to the water map. Director Larsen said that he is working with David Dickey on the map and Recorder Twedt has updated the documentation to a usable format and added the information for the new infrastructure. This process is nearly complete. Councilmember Wilker expressed his appreciation for all this work to document everything. He said that he had seen issues where people retire and take the knowledge with them making it very difficult to pick up where they left off. He said that the knowledge transfer is very important. Director Larsen said that he wanted to make sure everything was documented and available. Recorder Twedt complimented Director Larsen for his detailed notes. The Council thanked Gary for working to ensure the information was available and documented. Councilmember Reports (A copy of the Councilmember Assignments List is included with the minutes as Attachment “G”.)


Councilmember Wilker said that in his position with the Providence Blacksmith Fork Irrigation Company, he keeps track of the updates to laws regarding water. There are four or five water laws that will be going before the legislature this year. One of these indicates that the State Water Board is going to issue certain notifications. If you don’t respond in a timely manner, they will start taking away water rights. Wilker discussed the importance in staying informed on the legislation to ensure the City stays in compliance. It was discussed that the Utah League of Cities and Towns is a great resource for information on legislation updates. Recorder Twedt said that he planned to attend the mid-year ULCT Conference to understand the new legislation and how it would affect Millville. The ULCT website also provides important legislative information. Mayor Hair said that he receives regular email updates on the legislation progress as well. Councilmember Wilker said that there had been warnings that Southern Utah and the South Salt Lake City area would likely be coming after water from Cache Valley. The City would need to continue to show beneficial use. Recorder Twedt reported that he had submitted the final COG reimbursement request and that this project would be closed out soon. Also, the first RAPZ restroom reimbursement request has been submitted to the County. Councilmember Cummings asked for a status update on Phase 3 of the Mond-Aire Subdivision. Director Larsen reported that Rocky Mountain Power was currently installing power and that this would likely take a couple of weeks and would include the remaining street lights. He said that the gas line work would be done when power was complete. After the electrical and gas work were done, he said he believed building permits could be issued. Development Coordinator Meadows said that the only other thing on the list was the payment to the Majestic Heights Developers for the Mond-Aire portion of the road. It is believed that this is now resolved and completed. Law Enforcement Report Sheriff Chad Jensen addressed the Council and apologized for being later than planned. He said that he would be sending out contracts for the upcoming year within the next couple of months and didn’t anticipate any changes on their end regarding the rates. The City could decide if they wanted to keep the same number of hours or make a change. Thus far this fiscal year through January, approximately 798 hours have been used in Millville for law enforcement and 68 hours for animal control. Recorder Twedt asked about the monthly incident report. There are items on that report that are allocated to Millville City that have an address for Ridgeline High School. Since the Cache County School District has their own law enforcement contract, Twedt wanted to ensure that the hours were being billed to the correct entity. Sheriff Jensen said he would look into these items.


Sheriff Jensen said that Millville had been very consistent from year to year in the number of service calls. The County as a whole had been up approximately 1,100 calls in 2017, but had been down in 2016. Over the past five years, the number of calls throughout the County had averaged out to be fairly stable. He said that from his perspective, everything was going well and asked if the City would like to see anything different. Councilmember Callahan said that he still had concerns about speeding on the 100 N. Road and also was concerned with the juvenile mischief and vandalism that had occurred throughout the City over the last summer. Regarding the speeding on 100 North, Sheriff Jensen reported that deputies had spent a lot of hours patrolling this road and had only found a few people speeding. Having a marked car in the area sometimes defeats the purpose of what you are trying to accomplish. The Sheriff’s Department has now purchased a sensor box that collects data on the number of cars, speed traveled and other metrics. From the data collected, the Sheriff’s Department would know the times where speeding is most problematic so that they know when to patrol. Councilmember Cummings asked Sheriff Jensen if there were any criminal trends happening in the County right now. He reported that there wasn’t anything specific to Millville, but that drug related crimes were currently the biggest issue throughout the County. He said that he supported the Justice Reinvestment Initiative (JRI), but that the State had not invested in the rehabilitation side of the equation and that he felt there was not much of a consequence for bad actions any more. His deputies are now just issuing misdemeanor citations for heroin possession. It is no longer a felony. The rate of drug arrests are increasing and property crimes are seeing slight increases as well. Public Works Director Gary Larsen asked about the various traffic control devices that had been discussed over the past several years by the City Council. They have discussed speed bumps, painted lines and other options. Gary asked if the money spent on these items might be better spent for additional law enforcement patrol time. Sheriff Jensen said that more patrol hours were an option, but he didn’t feel the City was getting a lot of value for that money. He suggested that a better use might be investing in a traffic control sign that would provide information on the scope of the issues and how to better tackle the problem. He said that the Sheriff’s Department would pilot test the new sign in Millville City to see how well it worked. Mayor Hair commented on some new legislature he is following that would allow cities to put a tax of $0.10 per ton for gravel being moved throughout a City to help pay for the extra wear and tear on the road systems. Although a sensor like this would not calculate the weight of the different loads, it might help in determining the count of loads passing through the City. Sheriff Jensen discussed another bill that was currently being considered concerning the courts. If this bill were to pass, it would require all courts to offer community service in


place of fines. This would be very problematic in that there was no infrastructure or resources set up to manage all of the community service that would be required. The Sheriff’s Office currently has a six-month backlog of people that are waiting to work off community service. Sheriff Jensen said that he would send the bill to the City Council so that they could follow it and be aware of how it might affect Millville City. Councilmember Williams asked the Sheriff to pencil in June 16th for the City Night Out Against Crime Event. Sheriff Jensen invited the Mayor and Council to call any time with problems when they were small so that solutions could be found before the problems became large. The Council thanked Sheriff Jensen for his report and for his service throughout the County. Other items for Future Agendas Councilmember Callahan asked if the Council thought the animal control ordinance needed to be changed. The consensus was that no changes were needed at this time. Mayor Hair suggested that the Council consider reviewing the billing rates for all of the professional services being used by the City. This would include, engineering, audit services/ accounting and legal. Councilmember Wilker asked that the billing rates for all of these services be gathered for review. Mayor Hair also expressed concern for the time between when services occur and when they are billed to the City. It is difficult to remember what was done two or three months after the work has occurred. He asked Recorder Twedt to push for a change on this immediately to require invoices and billing the month after the work is performed. Councilmember Wilker asked if bids are required prior to engineering work taking place. Public Works Director Larsen said that J-U-B acts as the City Engineering Firm. All plans from a subdivision need review from the City Engineer. Sometimes this requires a little bit of engineering work and sometimes a lot of engineering work is required. The subdivision work is paid by the City and much of it is billed back to the developer. Some of the charges to the various professional services are from staff or elected officials calling the engineer or attorney for information. These calls come with a cost. Over the years, the City has relied heavily on outside engineering services. The staff is not qualified to review and make decisions on the engineering designs. Additionally, some of the projects require a large amount of design and engineering oversight to comply with government requirements. Councilmember Wilker suggested that there be a wrap up summary at the end of a project on what was budgeted and what was paid on each project including subdivisions.


Development Coordinator Meadows gave the example of Mond-Aire Phase 3. When the developer says they are done with electrical and gas, the engineer will go with Public Works to inspect and ensure that everything was done to print. The engineer will then tell the City Council and the City Council will tell Planning and Zoning that they can begin issuing building permits. This engineering is paid for by the subdivision developers. Councilmember Cummings commented that the developers have expressed concern about how expensive the engineering costs are. Councilmember Williams said that if the money isn’t spent up front on good engineering, it will cost more on the backend with change orders, additional maintenance and repair. Councilmember Grange said that on his subdivision, J-U-B costs were four times what they would have cost in the open market. Councilmember Cummings said that J-U-B costs were discussed by the Council last year and it was decided that for big projects, the City could take bids to find a competitive cost. She said she would prefer to continue to work with Zan and J-U-B if the costs were acceptable, because they know the City, City Code and have been really good to work with in the past. Mayor Hair said that it would be good to speak to other engineering firms to understand the costs and that all new big projects should go out for bid. Councilmember Cummings said that she believes that the City gets a great value from J-U-B and they know the City ordinances very well, but that it is expensive to developers. Councilmember Grange agreed and said that he had heard from developers that were not happy with J-U-B costs. Development Coordinator Meadows commented that the engineering knowledge of Millville Code is very useful. Developers are sent directly to the engineers for approval of the work they are doing. Changes take place and problems are resolved between the developer and engineer and the developer pays those costs. After engineering approval, Planning and Zoning gets involved. Mayor Hair said that the concern is that they get too comfortable and start to take advantage of the City. This happened with big engineering firms that the City worked with before J-U-B. He gave the engineering costs for the splash pad restroom as an example. Councilmember Wilker commented that as a government, engineering work should be going out for bids. Councilmember Callahan said that they come in with an estimate, but nothing holds them to the cost. It is not a fixed-price contract. They can go over without repercussions. He suggested that the billing be kept within a percentage of the estimate. For example, the City should not pay more than 110% of the estimated amount. Public Works Director Larsen said that this works well with a defined project, but does not work for undefined things. Councilmember Cummings suggested that J-U-B could remain as the City Engineer for all of the day-to-day things and then the bigger projects could go out for bid. Councilmember Callahan said that he liked the idea of bidding out engineering work, but that the Council would need to weigh as part of their decision the knowledge of City Code.


Councilmember Wilker expressed concern regarding City Code that gave the engineer power to allow variance in a zoning issue. He said that this should only be permitted by elected officials. Some of the Councilmembers commented that they weren’t aware of any ordinance that gave this power to the City Engineer. This will be reviewed in a future meeting. Adjournment Councilmember Callahan moved to adjourn the meeting. Councilmember Cummings seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. The meeting adjourned at 8:52 p.m.

NOTICE AND AGENDA

Notice is hereby given that the Millville City Council will hold their regularly scheduled council meeting on Thursday, February 8, 2018, at the Millville City Office, 510 East 300 South in Millville, Utah, which meeting shall begin promptly at 7 p.m. (Please note that all times listed are approximate.)

1. Call to Order / Roll Call – Mayor David Hair. 2. Opening Remarks / Pledge of Allegiance – Councilmember Clay Wilker. 3. Approval of agenda and time allocation. 4. Approval of minutes of the previous meeting – January 25, 2018. 5. Agenda Items—

A. Report on P&Z Meeting held February 1, 2018 – Dev. Coordinator Harry Meadows – 7:03 p.m. B. Request for Business License for Mountain Peak Volleyball at 725 W. 1940 S. – Dixie Loveless –

7:07 p.m. C. Request for Business License for Splash N’ Dash Mobile Detailing at 190 W. 265 S. – Evan

Anderson – 7:11 p.m. D. Cemetery Update – Mayor David Hair – 7:15 p.m. E. Animal Ordinance Regarding Cats – Development Coordinator Harry Meadows – 7:25 p.m. F. Bills to be Paid – 7:40 p.m. G. Law Enforcement Report – Sheriff Chad Jensen – 7:45 p.m. H. City Reports: Roads, Parks, Water – Public Works Director Gary Larsen – 7:55 p.m. I. Councilmember Reports – 8:05 p.m. J. Other items for Future Agendas – 8:15 p.m.

6. Adjournment. In compliance with the American with Disabilities Act, individuals needing special accommodations

(including auxiliary communicative aids and services) during public meetings should notify Corey Twedt at (435) 881-2669 at least three working days prior to the meeting.

Notice was posted on February 5, 2018, a date not less than 24 hours prior to the date and time of the

meeting and remained so posted until after said meeting. A copy of the agenda was sent electronically to the Utah Public Meeting Notices website (http://www.utah.gov/pmn/index.html) on February 5, 2018.

_____________________________ Corey Twedt, Recorder

Corey Twedt

Attachment “A”�

MILLVILLE CITY COUNCIL MEETING City Hall – 510 East 300 South – Millville, Utah

January 25, 2018 PRESENT: David Hair, Clay Wilker, Daniel Grange, Michael Callahan, Cindy

Cummings, Mark Williams, Tara Hobbs, Harry Meadows, Gary Larsen, Chad Kendrick, Corey Twedt, Misty D. Karasek, Logan Johnson, Peter Johnson, MacKay Moore

Call to Order/Roll Call Mayor David Hair called the City Council Meeting to order for January 25, 2018 at 7 p.m. The roll call indicated Mayor Hair and Councilmembers Cindy Cummings, Mark Williams, Clay Wilker and Daniel Grange were in attendance with Councilmember Callahan absent. Also Treasurer Tara Hobbs and Recorder Corey Twedt were present. Opening Remarks/Pledge of Allegiance Councilmember Grange welcomed everyone to the Council Meeting and led all present in the pledge of allegiance. Approval of agenda and time allocations The agenda for the City Council Meeting of January 25, 2018 was reviewed. Councilmember Williams moved to approve the agenda for January 25, 2018. Councilmember Grange seconded. Councilmembers Cummings, Grange, Wilker and Williams voted yes with Councilmember Callahan absent. (A copy of the agenda is included as Attachment “A”.) Approval of minutes of the previous meeting The Council reviewed the minutes of the City Council Meeting for January 11, 2018. Councilmember Williams moved to approve the minutes for January 11, 2018. Councilmember Cummings seconded. Councilmember Wilker requested a change. The draft minutes indicated that Councilmember Wilker had not wanted to impose any fee or water share transfer for the Moore Subdivision. Wilker said that this was not the case, but that he didn’t think the City should take all three water shares owned by MacKay Moore. Recorder Twedt made this modification in the minutes. Councilmembers Cummings, Grange, Wilker and Williams voted yes with Councilmember Callahan absent. (A copy of the minutes is included as Attachment “B”.) Councilmember Callahan arrived at this time.

Corey Twedt

Attachment “B”�

Millville City Council Meeting Minutes, January 25, 2018 Page 2 of 13

Misty Kerasek Roadway Concern Misty Kerasek addressed the Council to discuss conditions of the 300 North Road. She lives on the south side of the street near where the road ends as it borders Ridgeline High School going west. The road is not paved and gets a lot of traffic because of the High School. People often go down the road before realizing it dead ends or park there for sporting events. The issue is the dust and dirt that is stirred up from the traffic. Misty asked that the Council consider paving the road or making modifications so that it is not just dirt. She also said that the canal company uses the road frequently as an access point to the canal. Mayor Hair said that the road had been mud in the past, but the City had added a road base which had been a big improvement. Misty commented that there wasn’t much rock left. MacKay Moore said that the road had really deteriorated during the Ridgeline construction. Councilmember Grange suggested that if parking was an issue, the City could put up signs and begin towing. MacKay said that he had been told that as part of the school construction, plastic slats were going to be inserted into the chain link fence to stop people from watching the games from the end of the street. Mayor Hair said that dead end or no parking signs could be considered. Misty said that the big concern was the condition of the road and the dust. Councilmember Cummings said that the City had not budgeted to repair this road this year. Councilmember Wilker suggested that a dust treatment could be applied to the road. Councilmember Grange suggested a new road base could be used and that it would not be very expensive and would not require a dust treatment. Councilmember Williams said that if they were to do something like this, they would need to get a quote so that the Council could make an informed decision. Development Coordinator Meadows suggested that the road could be blocked near the end of Misty’s property to stop people from going down there. It was discussed that the canal company would need access and if blocked, they could be provided with a key. Councilmember Callahan said that the canal company could find another access point without much difficulty. Mayor Hair and Councilmember Wilker said that this was the easiest access point and the canal company should not be blocked from accessing the canal from this street. Councilmember Grange said that he could donate slag road base, but that they would need to find someone to pack it down. No decision was made at this time and Councilmember Grange said that he would discuss the issue with Public Works Director Gary Larsen and would report back on this at a future meeting.


Peter Johnson Easement for Mond-Aire Home Access from the 550 E. Road Peter Johnson addressed the Council. The Johnson Family bought lot 35 (parcel 03-194-0035) in the Mond-Aire Subdivision. They are currently waiting for the building permit to begin construction on their home. They would like to start working on the lot now to smooth it out and prepare for construction. The subdivision plans show access to this lot from the west side. On the west side, there is a steep slope and Peter said they would prefer access their home with a driveway coming at an angle off of the 550 East Road from the east. He said that the access would be easier and less expensive from this side. (The map reviewed by the City Council with an arrow pointing to the requested access point is included in the minutes as Attachment “C”.) Councilmember Grange said that this would put the driveway over much of the right-of-way. This is 16’ wide and would not work in that it wasn’t big enough for emergency vehicles to be able to turn around. Public Works Director Larsen said that he had been under the impression that Peter wanted access going directly east of his lot and not a diagonal line that passed behind another lot as well and covered much of the prescriptive use parcel. He said that he believed the City should get legal clarification on ownership of this parcel before proceeding. Councilmember Grange said that the subdivision had gone through approval with the lot access from the west and that this would be a major change. He expressed again his concern for emergency service vehicle access. Peter said that he was planning to provide enough space in his driveway for the service vehicles and that this would not be an issue. Grange said that this might work for his property, but the neighbor’s plat may have issues or not want to create the space on their lot. Mr. Johnson said that the issue being discussed tonight was a temporary easement to build a driveway to his parcel and didn’t have anything to do with the neighbor. Councilmember Callahan asked who would be maintaining this private lane. Peter Johnson said that this would be his responsibility. The power pole near this location was briefly discussed and was determined that it likely would not be an issue. Peter Johnson said that he had met with County Recorder Michael Glead to review the property and deeds. From what they found, it appears that this area was transferred as a right of way in the 1970s to Celco. Peter also spoke with a representative of Celco who said that if the City signed the easement, but then it was determined that the City did not have rights to the property; the easement would not carry any weight. Peter said this shouldn’t be a concern for the City. They should sign the easement and it will only matter if the property is indeed theirs. Director Larsen said that his concern was that this would be granting private access to a prescriptive-use piece of property (550 East Road) that is not owned by Millville City. This would be above and beyond what was intended with the prescriptive use. Councilmember


Grange said that that Council could not grant access to this portion of the road, because the City doesn’t own it. Mayor Hair agreed that the City did not own this portion of road and that they didn’t even know if the City owned the 16’ right of way. Councilmember Grange said that he wouldn’t feel comfortable granting access to a road that the City doesn’t own. Peter said that what he was requesting was a quitclaim deed that would grant access if the City owned the property. If the City owned nothing, it would grant nothing, because you cannot quitclaim property you don’t own. Councilmember Williams said that it was likely that this would require some legal direction and that the legal fees would need to be paid for by Mr. Johnson. Councilmember Wilker expressed concern that allowing access from 550 East would be setting precedence and all of the homebuilders in the area may want to have similar access for their properties. This may result in the roads inside the subdivision being delayed if all of the homes had access from outside the subdivision. Councilmember Callahan said that P&Z would not issue any building permits before the subdivision roads and utilities were in place. Peter said that he has spoken with Celco and that they would grant access if Millville City granted access. He explained that the easement would be temporary in case it was decided to do something different with the road in this area in the future. Mayor Hair said that he was expecting the request to be for access going perpendicular from the 550 East Road. Councilmember Cummings and Councilmember Callahan asked if the driveway could go directly east off of the southeast corner of the lot to intersect with the 550 East Road. Peter Johnson said this was a potential option but he wasn’t sure it would work. Director Larsen said that if Celco dedicated the right-of-way, it would be much easier for Mr. Johnson. Mayor Hair said that the City was working through the right-of-way issue, but that it wouldn’t be resolved until March. Councilmember Cummings asked when the Johnson’s planned to start building their home. Peter said that he wanted to begin as soon as zoning clearance was granted and in preparation of that he wanted to clear the brush, smooth out some of the land and provide the roadway access. Councilmember Wilker asked if they would be accessing their home from the subdivision road. Peter said that if granted, they would only be using the access off of the 550 East Road. Wilker asked if the address would be an issue if access for the home came from the east instead of the west. Harry Meadows said that this would not be an issue. The address would be off of the 550 East Road. Councilmember Wilker commented that the 550 East Road was not an official road and therefore did not have an official address. Meadows said that this was a little strange at this point since the City calls the road 550 East and the County calls it 500 East on parts of their parcel map. Councilmember Callahan suggested the City defer action until the meeting with Celco happens in March and there is a better understanding of their plans. Peter Johnson again said that if the City didn’t own the property, the claim would not be valid, but that it


wouldn’t be an issue for the City. Councilmember Wilker said that if the City issued the quitclaim and then it was contested, they would have to pay attorneys to get everything resolved. Councilmember Callahan moved to defer a decision on the quitclaim until after meeting with Celco and seeking legal advice from the City attorney. Councilmember Wilker seconded. Peter Johnson commented that he wanted to get this resolved quickly so that they could start building as soon as zoning clearance is given. It was then discussed that it was likely that this part of Mond-Aire would not be granted building permits until mid-March at the earliest. Peter asked what difference the Celco conversation would make regarding the City granting access. Mayor Hair said that most importantly, the City would know if they owned the land or not. The City is requesting from Celco a 66’ easement. If it is granted, the City can make this decision. If not granted, the city won’t be making any decision. Councilmembers Callahan, Grange, Wilker and Williams voted yes and Councilmember Cummings voted no. Peter Johnson thanked the Council for their time and asked if there would be anything the City needed if Celco granted him access. Mayor Hair said that this would be considered a private driveway at that point and would not require any additional authorization from the City. MacKay Moore Subdivision Water Right or Fee Requirement MacKay Moore said that he understands that he will need to give up water as he subdivides and develops his property. He explained that when he first purchased his home on a quarter acre, there were no water shares and no water access. Later he purchased an adjacent lot that came with a share of water. He then purchased an additional water share for the property. Later he purchased an additional lot that came with an additional water share so that he then had a total of three shares. MacKay’s request was that with the subdivision, he is selling one of the lots and would give to the City a water share. If another house is later built on the other lot, an additional water share could be transferred to the City at that time. Councilmember Cummings said that this was very similar to the Peachy Acres Subdivision. Paul Goff had one water share that he was required to turn over to the City as required by City Ordinance. Mayor Hair said that the code may need to be revised, but as currently written, the requirements were clear. Development Coordinator Meadows said that the subdivision property was 1.99 acres and would therefore require a transfer of two water shares to the City or the fee in lieu of water shares. Councilmember Cummings again referred to the Paul Goff subdivision. He turned his water share over to the City and then leased it back from the City to water his property. Councilmember Callahan said that there were opportunities to lease from both the City and


from other sources. As currently written, there was no wiggle room in the code. There is no established mechanism to require a water share when a house is being built instead of when the property is being subdivided. Councilmember Wilker discussed the Waiver Authority as referenced in the City Code. Development Coordinator Meadows explained that in the past, the City had sometimes allowed for the $2,000 per acre instead of requiring a water share, even if the landowner owned a share. These funds are then allocated for the City to purchase water in the future. Councilmember Wilker gave a personal example. If he were to subdivide seven acres of his property, he would have to give up seven water shares and would have no way to water the rest of his farmland. He could try to lease the shares back from the City, but at some point, the City may convert the shares to culinary water and would leave no water shares available lease to water his property. Councilmember Cummings commented that the responsibility of the Council was to look out for the benefit of the entire City and water needs of the City as it grows. Councilmember Cummings motioned that MacKay Moore transfer one water share to the City and that he be permitted to pay the fee in lieu of transferring one of his remaining two shares. Councilmember Callahan seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. (A copy of the code related to this topic is included with the minutes as Attachment “D”.) Annexation Zoning Discussion Councilmember Grange said that he wanted to consider a review of the current residential zoning lot sizes, especially with the annexations under consideration from the South Fields. The County has said that they could allow for a home on every two acres. Not that they would, but that a zoning change to allow this was a possibility. Councilmember Williams mentioned that if the annexation were completed, the property would be transferred into Millville under the agricultural zone that would only permit one home per 5 acres. Councilmember Grange said that he would still like to consider a zone requiring bigger lot size requirements so that it was in place if needed. This may be warranted for other parts of the City as well. Keeping some distance between septic tanks by requiring a minimum size of a half-acre for other new development might be a good thing to consider. Mayor Hair commented that the water share issue discussed along with the MacKay Moore Subdivision needed to be considered as well to decide when water shares should be taken from the developer. If the lot sizes are kept at 2-5 acres on land that was previously agriculture and they no longer have water shares, they won’t be able to water their property. Councilmember Grange said that his recommendation is not to make a decision now, but to begin a dialog and have Planning and Zoning start to consider a new zone option.


Development Coordinator Meadows said that new residential zones could be created with different requirements for lot sizes and then the zoning map would need to be modified as these new zones are designated to different areas of the City. Councilmember Callahan said that half-acre lots in the proposed annex area would not work and that he would not vote for a rezone to change them from an agricultural zone. Mayor Hair agreed that half-acre lots would not be good in this area, but that it might be good for new development in other parts of the City. Councilmember Callahan said that he agreed and that they could think about modifying the current R1 Zone to require half-acre lots going forward to help with elevated nitrate levels being found in the water supply. It was briefly discussed that nitrates can come from several sources, but there is some evidence that in Millville, septic tanks are likely a contributing factor. Councilmember Cummings said that she was not opposed to considering this, but that because of setback requirements, bigger homes would require bigger lots anyways. Councilmember Grange agreed, but said that as homes were getting larger on smaller lots, the yards were just decreasing in size. Mayor Hair said that he wanted the Council to focus on how they wanted Millville to look in ten years. Councilmember Cummings agreed and pointed out that a lot of time and money was recently spent on creating a Master Plan for this purpose. Mayor Hair replied that the annexation requests were new and may not have been considered. Councilmember Williams said that annexations in this part of the City were discussed and that is why it was designated to come into the City under the agricultural zone. Councilmember Wilker said that during the election, at the Meet the Candidates Night, many of the residents approached him expressing interest in increasing lot size requirements. Councilmember Grange said that he had heard similar things. Mayor Hair said that on simply a tax revenue consideration, big lots were not a good idea, but they still were likely the best option for the City right now. Councilmember Cummings commented that it has been good to see that not all of the new development coming in had third acre lots. There has been a mix of lot sizes. Councilmember Grange motioned to have Planning and Zoning review the different zones and consider making modifications for both the proposed annexation area and all residential lots going forward. Councilmember Callahan seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. (A copy of the related code is included in the minutes as Attachment “E”.) Financial Reports for the Second Quarter of Fiscal Year 2018 Treasurer Hobbs reviewed the revenue through quarter two of fiscal year 2018. Recorder Twedt then reviewed the expenses for this time period. Councilmember Wilker asked what things he should be looking for and be concerned about. Recorder Twedt said that he would raise flags for concerning areas as needed and that along with the new


Councilmember Assignments, everyone would be getting a much more detailed look into the areas they are responsible for and could watch them more carefully throughout the year. As the expenses throughout the year are planned and occur, the budget is watched closely by the recorder and the Director of Public Works to ensure that the City stays within budget and that expenses are approved by the Council. Recorder Twedt said that he was happy to review the budget with individual Councilmembers in detail at any time as well if they were interested (The report is included in the minutes as Attachment “F”.) Bills to be paid The bills were presented. They are as follows: HemmertElectric-ShopDoors,RndAboutLighting,NorthPark $2,433.75Jones,SimkinsP.C. $3,184.00WexBank(Maverik) $714.67IPACOInc. $31.28RuppTruckingEntInc.-100ERoad&Parking $25,399.00CurbAppealGarageDoors $7,485.00DominionEnergy $501.27Staker&ParsonCompanies-SaltforRoads $3,926.03WatkinsPrinting $48.10Olson&Hoggan,P.C. $260.19Staples $81.77ACNCommunicationServices,Inc. $13.65CenturyLink $188.96Maceys $233.85DonAslett'sCleaningCenter $174.90PublicEmployeesHealthProgram $1,298.12NibleyCity-SewerPayment(reconciliationforyear) $390.73Comcast $85.88SouthForkHardware-Logan $104.49RuralWaterConferenceRegistration-Hair,Grange,Hobbs $935.00ULCTConferenceHotel-Twedt $193.35Denny'sStationery $8.06CacheValleyPublishing $27.19CacheCountyRecorder-RecordMoore&LarenePlaceSubdivisions $65.00UtahLocalGovernmentsTrust $391.19UtahStateDivisionofFinance $13,800.00UtahStateDivisionofFinance $91,801.09GarrSpringWaterCo. $191.94Meterworks $755.00MillvilleIrrigationCompany $363.50BearRiverHealthDepartment $60.00SalaryRegister $11,597.92


Councilmember Callahan moved to pay the bills. Councilmember Grange seconded. Councilmember Wilker asked for a brief review of the more expensive bills for this pay cycle, which Recorder Twedt provided. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. City Reports ROADS: Director of Public Works Gary Larsen reported that the new shop doors were installed and were working well. He explained that Class “C” funds received from the State are based on mileage of roads as well as population. A few years ago, by updating the City maps and submitting the new roadways, there was an increase in Class “C” revenue of about $20,000. Now, there are many new roads in the City and Director Larsen is working with Gateway Mapping to update the City roadway maps that can be submitted to UDOT. Additionally, the updated maps will provide measurements of each road so that the City can easily calculate road maintenance charges going forward. Now is the time to get together and plan out the road maintenance and roadwork budget for the upcoming year so that we can begin to schedule out the work with the County and the construction companies. The County is beginning to order oil from their suppliers now. The Public Works Department has inventoried all of the City roads that will need chip and seal or slurry this year. There are a lot of roads that were budgeted for slurry that may get a better value from a chip and seal treatment. The bottom line is that the City will need approximately $100,000 in chip and seal. This is more than would typically be budgeted, but some of the money that is typically budgeted for slurry will now be moved over to chip and seal. Also, all of the roads around the high school are in need of a preventative sealing treatment to help maintain them. These roads are wider than typical City streets and will cost more in maintenance. The plan is to order in three loads of oil from the County. Recorder Twedt reported that this money would be coming out of the Class “C” money that the City receives from the State. Director Larsen explained that chip sealed roads look much better than slurry treated roads after 6-7 years and that even after the chip is gone, the oil seal is still there. He said that chip and seal is less expensive than slurry as well. By request, Director Larsen also defined Class “C” Roads as any dedicated City Streets not including lanes or right-of-ways. The Council said they appreciate the good roads that we have in Millville and all of the hard work from the Public Works Department. Director Larsen explained that they have been able to maintain most of the roads using Class “C” money and not taking from the General Fund.


Councilmember Wilker asked for clarification on the oil loads. Director Larsen explained that it was most cost effective to order oil in 30-ton increments to optimize freight costs. The City typically orders one or two loads of oil per year, but this year it is likely that at least three will be needed. Gary also reported that power had been installed inside the roundabout. PARKS: Director of Public Works Larsen reported that power was now repaired for the perimeter of the North Park that had been temporarily removed with the work happening on the new parking lot area. He also said that there are people hanging out at the North Park and specifically in the men’s restroom late at night. He suggested that the Sheriff’s Department be called if you see anything suspicious. WATER: Director Larsen reminded the Council that the Rural Water Conference was coming up. The Water Hook-Up Map and descriptions are being updated right now to have the water system better documented. Dave Dickey is helping with the map. For Aquifer Storage and Recovery, Director Larsen and Recorder Twedt met with the Division of Water Rights earlier today to discuss their requirements for the permit process. They now better understand that there are two different permits. One of the permits is for injecting the water and one for recovery of the water from the well. The current plan for Millville would be to focus on the water storage permit, as the current goal is to store the water and lower the nitrate levels in the Glenridge Well. Later, when additional water is needed, the City could apply for the second permit to pull the injected water out of the well. At the time the permit is issued to begin extracting the injected water from the well, the State will determine how much water can be taken out. The benefit is that the City would be injecting winter water that is not being used anyway that can come out later in the dry summer months when the water is needed. Director Larsen said that he felt water shares are not as valuable as they once were. Even after converting to culinary water, the City will have to continue to pay the assessment on the water shares and cash may be more valuable than the actual water shares. What it comes down to is that the City will likely need to drill a new well at some point. Councilmember Wilker commented that assessment fees went up in Providence because the canal liner is failing. There are potentially major repairs coming up that will carry a


large cost. Mayor Hair said that water share value might go up dramatically if Ogden and Salt Lake City try to purchase shares out of Cache Valley in the future. Councilmember Grange said water shares were recently being sold for $4,000 or $5,000 each. Councilmember Reports (A copy of the Councilmember Assignments List is included with the minutes as Attachment “G”.) Councilmember Grange reported that the CMPO has permitted the sidewalk projects be combined and would allow extra funds for the 5’ wide sidewalks. Councilmember Cummings reported that a date had been set for April 21, 2018 for the Miss Millville Pageant. She also reported that a scholarship fund account was being set up to be able to classify the pageant as a scholarship program and to be able to distribute the funds at the correct time. Councilmember Wilker reported that he had met with bodily family concerning the back up alarms for snow clearing equipment at the high school. Clay said that he had done some research and planned to do some more as well as meeting with Ryan Zollinger to better understand everything. Councilmember Wilker also commented that the High School Final Plat issue needed to be resolved. Currently, the plat was in Nibley. Nibley has a signature block, but do not want to sign the plat. Recorder Twedt is communicating with Nibley and said he would help push this along. Councilmember Wilker will work with J-U-B on finalizing the punch list with the contractors at Ridgeline. Mayor Hair said that he met with the Millville Irrigation Water Board. He requested that the City send out a notice in the newsletter asking residents to maintain and care for the ditches in front of their homes. They also discussed the poplar trees on 200 South between Main and 100 East. These are on City property and cause issues with the irrigation canals. Mayor Hair said that they should probably be removed. Councilmember Cummings asked if the ditch could be relocated to keep the trees. Mayor Hair said they could look at it, but he didn’t think it would work. Director Larsen and Mayor Hair said that they would go take a look at the trees together and make a recommendation on what needed to be done. Mayor Hair said that they would also like to post that the Millville Irrigation Company is looking for a new Water Master and that anyone interested should contact Kermit Price.


Development Coordinator Meadows said that he would be working on the RAPZ Tax application for the upcoming year and asked for confirmation from the Council that they wanted to request funds for the South Park sprinkler system. The Council agreed with this plan and asked Harry to proceed. Coordinator Meadows said that P&Z had completed their review of the Form-Based Code and would now hold a public hearing after which it would come before the City Council for their review. Harry asked Recorder Twedt to post the edited version of the Form-Based Code on the City Website so that the public could review it. Coordinator Meadows said that he would like this area of town to be in a new zone called “Commercial Services TC (Town Center)”. Councilmember Cummings summarized that this would put in place specific requirements and a plan so that if businesses start developing in this 40-acre area, they will look good for the City. Coordinator Meadows reported that the County had concerns with the annexation and wanted an agreement with the City to resolve who would take control of the 100 East Road. Meadows suggested that if Dan Hunsaker wants to annex the new property into Millville, he should be required to develop the portion of that road that is part of his annex area as well as the portion that is part of his current development in the Cripple Creek Subdivision. Director Larsen said that historically, annexations have brought in property, but the County Roads have not been transferred along with the annexations. Now this is changing and the County wants to transfer roads as well. Recorder Twedt reported that the sale of property to the Cemetery was approaching the 1/31/18 deadline date and that they had final board approval and are now just waiting on the completion of the loan. Twedt also said that he needed to set dates with the County now for the budget public hearing and for a tax rate hearing if necessary. The dates selected are 4/26/18 for the budget public hearing and 8/9/18 for the tax hearing. Coordinator Meadows said that he felt the road striping on 450 North and the roundabout should be extended to reduce confusion at night. Meadows reported that the Copperleaf street lights were now installed. Treasurer Hobbs said that the City would not be holding a dog clinic or provide animal vaccinations this year.


Adjournment Councilmember Williams moved to adjourn the meeting. Councilmember Cummings seconded. Councilmembers Callahan, Cummings, Grange, Wilker and Williams voted yes. The meeting adjourned at 9:44 p.m.

MILLVILLE PLANNING COMMISSION MEETING

City Hall - 510 East 300 South - Millville, Utah

Feb 1, 2018

1. Roll Call: Chairman Garrett Greenhalgh, Commissioners Lynette Dickey, Bonnie Farmer, Larry Lewis, and

Natalie Smith (Alt.).

Others Present: Development Coordinator Harry Meadows, Councilman Daniel Grange, Mayor David Hair, and

Scott Robison. Secretary Adria Davis recorded the minutes.

2. Opening Remarks/Pledge of Allegiance

Chairman Greenhalgh opened the meeting at 8:03 p.m.

He led those present in the Pledge of Allegiance.

3. Review and Approval of agenda

The agenda for the Planning Commission meeting of Feb 1, 2018 was reviewed. A motion was

made by Commissioner Farmer to approve the agenda as outlined. Commissioner Dickey

seconded. Commissioners Greenhalgh, Dickey, Farmer, Lewis and Smith (Alt.) voted yes, with

Commissioner Thompson absent.

4. Review and Approval of the Minutes of the Planning Commission Meeting

The minutes for the meeting of Jan 4, 2018 were reviewed. A motion was made by

Commissioner Dickey to approve the minutes as outlined. Commissioner Farmer seconded.

Commissioners Greenhalgh, Dickey, Farmer, Lewis and Smith (Alt.) voted yes, with

Commissioner Thompson absent.

5.A. Set a Public Hearing for the Form Based Code.

Commissioner Lewis made a motion to set a Public Hearing for Thursday, February 15, 2018 at 8:05

pm. Commissioner Dickey seconded. Commissioners Greenhalgh, Dickey, Farmer, Lewis and Smith

(Alt.) voted yes, with Commissioner Thompson absent.

*After the meeting concluded it was determined that multiple commissioners, including the Chairman,

would be absent on the day proposed and not enough members would be available to hold the meeting.

The Public Hearing date was then moved to February 20, 2018 at 8:05 pm.

6.A. Creation of new residential zones Councilman Grange had suggested the development of new residential zones with larger lot sizes.

The current zones available in Millville are Agricultural, which allows for one home on a 5 acre lot, or

Residential, which allows for one home on a 1/3 acre lot.

The county will allow for 10, 5, or 2 acre lots.

A discussion was held regarding which lot sizes would be good for the future development including

½ acre, 1 acre, and 2 acre lots.

The 1/3 acre standard was required to accommodate septic tanks; however as the homes are getting

bigger and bigger they are no longer fitting on that size of lot with adequate space for a septic tank and

drainage field.

Corey Twedt

Attachment “C”�

Millville City Planning Commission Minutes, Feb 1, 2018, Continued

Page 2 of 2

A larger lot size would also slow the influx of homes and help curb the pollutants in our water supply

that ultimately result from the increase in septic tanks.

Limiting or restricting basements in the high water table areas was also discussed. If the homes are not

allowed to build a basement then they would need to spread out with a larger footprint to compensate.

6.B. City Council Report – review minutes from the Jan 11, and Jan 25, 2018 meetings

Chairman Greenhalgh was questioning why the City Council had voted to accept the annexation

against the recommendation of the Planning Commission?

Both the Mayor and Councilman Grange confirmed that the consensus was that it was better to bring

in the land to our City and therefore have control over what development occurred than to leave it

open to random development in the county or another city. If the area is within our city then we can

hold developers to our standards and requirements.

6.C. Agenda Items for Next Meeting

Public Hearing

Discussion on residential zones

6.D. Other

Scott Robison explained that during the development of the Millville Meadows Subdivision an area of

land relating to a nearby creek had been identified as a wetland preserve area. However this only

applied to the land within the developed area. This whole creek/waterway is important to him and he

would like to make sure that as future development occurs in this area that all of the wetlands are

preserved.

Commissioner Natalie Smith (Alt.) has moved to a residence in Providence. Harry Meadows will

clarify if she will still be able to serve on our Commission as the requirements for residence are

uncertain.

7. Calendaring of future Planning and Zoning Meeting

The next regularly scheduled meeting will be held Thursday, Feb 15, 2018.

8. Adjournment

Chairman Greenhalgh moved to adjourn the meeting at 9:08 p.m.

Corey Twedt

Attachment “D”�

Corey Twedt

Attachment “E”�

Corey Twedt

Attachment “F”�

Councilmember Assignments 2018

Councilmember Daniel Grange ● P&Z ● Roads ● Youth Council

Councilmember Clay Wilker

● High School Liaison ● Ordinance Enforcement ● Water

Councilmember Cindy Cummings

● First Responders ● City Events (Easter, Christmas) ● Miss and Mini Miss Millville ● Crossing Guard Supervisor

Councilmember Mark Williams

● Millville Days and Night Out Against Crime ● Museum ● Transit ● Website

Councilmember Michael Callahan

● Animal Control ● Cert Training ● Fair Booth ● Public Works

Corey Twedt

Attachment “G”�

millville city council meeting february 8, …millville city council meeting minutes, february 8,...

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