MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

17 - 1

The City Council met in Work Session on Tuesday, February 21, 2017,

at 2:19 p.m. in Room 326, Committee Room, City County Building,

451 South State Street.

In Attendance: Council Members James Rogers, Andrew Johnston, Erin

Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa

Adams.

Staff in Attendance: Cindy Gust-Jenson, Executive Council

Director; Jennifer Bruno, Executive Council Deputy Director;

Patrick Leary, Mayor’s Chief of Staff; David Litvack, Mayor’s

Deputy Chief of Staff; Margaret Plane, City Attorney; Lynn Pace,

Mayor’s Senior Advisor; Greg Daly, Information Management Services

Director/Chief Information Officer; Nick Tarbet, Council Senior

Public Policy Analyst; Ben Luedtke, Council Public Policy Analyst;

Jeff Snelling, City Engineer; Nick Norris, Planning Director;

Wayne Mills, Senior Planner; Cory Lyman, Emergency Management

Director; John Flynt, Community Preparedness Coordinator; Kenya

Rene, Emergency Management Multi-language Media Outreach

Coordinator; Susan Collier, Fix-the-Bricks Program Administrative

Assistant; and Cindi Mansell, City Recorder.

Others Present: Neil Lindberg, Council Legal Advisor; John

Crandall, Executive Vice President/George K. Baum Municipal

Finance Company; and Elizabeth Reed, First Vice President/George

K. Baum Company.

Councilmember Penfold presided at and conducted the meeting.

The meeting was called to order at 2:19 p.m.

AGENDA ITEMS

#1. 2:19:30 PM BRIEFING ON AN ANNUAL REPORT SUMMARIZING THE

CITY'S EMERGENCY MANAGEMENT PROGRAMS AND CURRENT EFFORTS. View

Attachments

Cory Lyman, John Flynt, Susan Collier, and Kenya Rene briefed

the Council with attachments. Mr. Lyman reviewed the annual program

accomplishments, including major efforts such as: citywide

organization and preparedness, training and exercises, Citizen

Emergency Response Team (CERT) training, Crossroads Amateur Radio,

implementation of SAFE neighborhoods county-wide, critical

infrastructure coordination, Fix the Bricks housing infrastructure

project (and receipt of FEMA pre-disaster mitigation grant), and

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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purchase and assembly of Just-in-Time (JIT) kits for all grade

schools in the county. He said the JIT program was being recognized

throughout the country as innovative and sustainable. He said Mr.

Flynt, who marshalled the program through all its stages, received

the Emergency Management Association 2017 Community Impact Award

for his commitment and leadership advancing Utah’s level of

preparedness.

Mr. Lyman said the span of diversity in volunteers was

impressive. Ms. Collier explained there were 707 inner-City

volunteer applicants and 189 outside of the City (as far away as

Brigham City). Ms. Rene discussed interaction or connectivity with

volunteers outside of social media. She said she needed assistance

to know the community leaders who could connect with those groups.

Mr. Flynt explained staff tried to encourage people who were

bilingual to get involved and facilitate the connectivity bridge.

Councilmember Rogers inquired as to the program alignment

with Salt Lake City Schools. Mr. Flynt explained the group worked

directly with the School District and were assisting in the rewrite

of their response plan. Councilmember Rogers asked if there was a

particular geographical area within the City that needed attention

or community volunteers. Mr. Flynt said all districts needed

attention but in different ways. He said the entire west side of

Interstate 15 (I-15) primarily needed help relative to education

and volunteers.

Discussion followed regarding the different information

sources collected for emergency management, with Mr. Lyman stating

there were 96 different Geographic Information System (GIS) layers

(some internal only/some external). Councilmember Rogers

encouraged the group to return with a funding request if they had

an idea to target and disperse emergency preparedness education.

Councilmember Mendenhall suggested encouraging the youth to

participate in the Crossroads Amateur (HAM) Radio Training by

reaching out to different segments of the population who were not

on social media (perhaps in partnership with local churches).

#2. 2:48:50 PM BRIEFING FROM THE CITY’S FINANCIAL ADVISOR ON

FINANCING TOOLS AND DEBT MANAGEMENT. View Attachments & PowerPoint

John Crandall and Elizabeth Reed briefed the Council with

attachments and a PowerPoint. Mr. Crandall said this firm had been

the City’s Financial Advisor since the fall of 2015. He briefed

the Council on the Fundamentals of Municipal Bonds, including

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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information on issuing debt, security for bonds & financing

participants, Salt Lake City outstanding debt, comparison to

similar cities, credit perspective/bond ratings, investors, bond

pricing, how municipal bonds were structured, and how interest

rates were determined.

Discussion followed regarding bond refunding provisions,

thresholds, amounts, whether they were tied to construction costs

or demand for construction, and other economic indicators that

affected interest rates. Mr. Crandall said there were various

economic indicators that affected interest rates but the future

Federal Fund rate was a good indication of the market and whether

it would increase. He said economy, construction, and unemployment

would be additional factors.

The Council discussed adjusting the Capital Improvement

Project (CIP) rate for future capital projects, bonding similar to

what Denver or Seattle had done, various bond types, outstanding

debt payment sources, debt per capita, and divested funding or

investments. Ms. Bruno discussed the City budget and funds, along

with various subsets of funding and how they were used (i.e. such

as for debt service or road projects).

Ms. Reed said typically, bonding would not be used for items

with a short useful life. She said depending on method, bonding

for recreational projects could be difficult. She said they would

be happy to review the Seattle bond provisions to determine whether

that could be an option. Mr. Crandall said they could further look

into diversification options. Councilmember Penfold said many

communities were pursuing these types of conversations (specific

type of industry divesting/not allowing future investment or green

bonds conservation funds) and he was curious what mechanisms

existed.

#3. 3:39:23 PM BRIEFING REGARDING THE EAST BENCH MASTER PLAN,

WHICH INCLUDES THE PARLEY'S WAY CORRIDOR PLAN. The plans will

establish goals and policies related to the future growth and

development of the East Bench Community. View Attachments

Nick Tarbet, Nick Norris, and Wayne Mills briefed the Council

with attachments.

Councilmember Adams expressed concern regarding the inclusion

of Accessory Dwelling Units (ADUs) and how to ensure too many were

not allowed (possible pilot for a specific number per District).

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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She inquired if there were options to make the plan more about

helping aging-in-place/mother-in-law solutions rather than snow

bird solutions. She said she hoped for a way to find balance within

the Plan.

Councilmember Penfold said there was an ADU conversation

taking place regarding an ordinance change along with this ADU

component included in the master plan. He said he was concerned

that including this type of zoning overlay when ADU ordinance

discussions were still ongoing at a citywide level.

Councilmember Luke said he felt there were valid specificity

questions to be addressed. He said the Airbnb Legislation being

considered would have a huge impact to take into consideration

when adopting this Master Plan (or could potentially change it).

Mr. Norris said some Council Members expressed support for

the ADU language as written while others preferred removing it. He

said it was not unusual to reference types of housing (ADU) within

a master plan in effort to help achieve citywide housing policies

that had been adopted.

A 4-3 Straw Poll was taken in support of retaining the

specific reference to ADU’s in the East Bench Master Plan (as is/no

additional language or removals), Council Members Rogers,

Mendenhall, Johnston, and Kitchen were in favor; Council Members

Penfold, Adams, and Luke were opposed.

Discussion followed regarding the community recommended

language change to the East Bench Master Plan relative to pursuing

acquisition of land located between Sunnyside Park and the Steiner

Recreation Center. Mr. Tarbet said Planning had recommended a few

changes and Staff needed to know which option was preferred.

A unanimous Straw Poll was taken in support of the Community

recommended language change.

Mr. Tarbet discussed ways the City could assist with

wayfinding and branding in the East Bench Master Plan area. He

inquired if the implementation steps as outlined adequately

addressed questions regarding wayfinding or whether the Council

wanted to consider wayfinding as a potential kick starter project

for the master plan.

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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The Council discussed funding mechanisms. Councilmember Luke

said there could be Foothill Cultural District branding

opportunities and Staff should consider looking at ways to partner

with that or other groups to help fulfill that piece of the plan.

A unanimous Straw Poll was taken in support of the language

as identified within the Plan.

Mr. Tarbet referenced the question relative to how the City

could add continuity to the Bonneville Shoreline Trail and whether

the plan statements were adequate. Councilmember Adams expressed

concern with implementation, details of how to make expansion a

reality, and property ownership or jurisdiction. Mr. Norris said

part of the issue was associated with where the City boundary

ended. He said if opportunity for expansion came up in the future,

the Plan would include the Council’s intent in this regard.

A unanimous Straw Poll was taken in support of the language

as identified within the Plan.

Mr. Tarbet addressed the final issue associated with

implementation steps and inquired if the Council wished to schedule

a follow-up briefing to discuss potential funding and

implementation steps. Councilmember Mendenhall said she wanted

discussion scheduled, particularly in relation/association with

the West Side Master Plan. She said a lot of effort went into doing

something from the beginning on that plan and she wanted an update

or briefing on the projects, to learn if they were the catalyst as

hoped, and by which measures they were tracked. She said an overlay

of that plan activity could then potentially be utilized or

considered for this plan.

Councilmember Luke said the process made sense for all master

plans but he wanted to move forward and adopt this plan and not

cause delays. He said new or updated plans needed to be more

dynamic than previously and this plan allowed for more dynamic

implementation. Councilmember Mendenhall said she wanted to also

see an implementation matrix for that discussion.

Councilmember Adams requested a list of areas that would need

to be rezoned within the plan area.

Mr. Norris provided a summary of the West Side Master Plan

process in that the document was reviewed by the Planning

Commission and the City Council before even starting to put

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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together the implementation appendix. He said those were really a

list of items identified in the Plan in table form as well as

realities or timeframe for accomplishment. He said the intent was

to create a matrix that balanced out funding, time, level of staff

and community resources required, and as determined by all

departments that had a role in the plan implementation.

Councilmember Adams discussed Parley’s Way corridor and plan

options for this huge intersection and inquired if there were

associated cost numbers. Mr. Norris said following plan adoption,

Staff could return with implementation priorities and strategy.

Councilmember Penfold said that it would be important for the

Council to prioritize resources at that time.

A unanimous Straw Poll was taken in support of the language

as identified within the Plan.

#4. 4:16:24 PM BRIEFING FROM INFORMATION MANAGEMENT SERVICES

DEPARTMENT REGARDING LEGISLATIVE INTENT. As part of last year’s

budget discussions, the Council formally requested briefings with

each of the City’s new or interim department directors. These

meetings have been scheduled throughout the coming months. Each

director has been asked to comment on new events or

accomplishments, unexpected issues affecting their department’s

budget, changes in service delivery or new initiatives, and how

they might use a significant new budget allocation, if one were

available. View Attachment

Greg Daly briefed the Council with attachments. He explained

he had tied his update with the critical issues discussed at the

time of hiring and subsequent actions taken. He said Public Safety

was a top priority area and Staff was about to begin a thorough

technology/process review of all Public Safety functions. He

further discussed staffing, financial oversight, reorganization

and responsibilities.

Inquiry was raised as to whether the Council could expect a

significant increase in budget funding based on these changes. Mr.

Daly said he preferred to avoid predicting the budget prior to

review and would return to the Council with budget information in

the near future. Further discussion followed regarding focus on

security, outsourcing of the new website development, and

technology management changes such as the equipment replacement

program. Mr. Daly said he wanted to accelerate Geographical

Information Systems (GIS) at an enterprise level as they provide

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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opportunity for excellent data driven decision-making along with

bringing creativity to other citywide initiatives and quality of

life.

Councilmember Kitchen said one thing lacking for the City was

relative to constituent management technology; specifically, the

ability for City business loan recipients to make on-line loan

payments.

Councilmember Rogers said he had always praised the Salt Lake

City Mobile Application but had noted it had not worked

consistently in the past four months. Mr. Daly said integration

and consistent management of a Constituent Relationship Management

(CRM) system was missing from the application footprint. He

clarified the work processes and back-end systems were not

positioned to effectively communicate back and forth.

Ms. Gust-Jenson encouraged Mr. Daly to relay not only the

cost of technology, but also the staff time savings associated

with having to perform said services manually. She said often the

focus was only on purchase price and not savings of time or citizen

response benefits. Councilmember Penfold agreed there was interest

in hearing how to free up resources, reconfigure solutions, or

what would be needed going forward.

#5. 4:51:10 PM BRIEFING REGARDING THE FUNCTION AND USES OF

DEVELOPMENT AGREEMENTS. A development agreement is a binding

arrangement between the City and a property developer that details

the land uses that may be allowed for a particular project. View

Attachments & PowerPoint

Neil Lindberg and Nick Tarbet briefed the Council with

attachments and a PowerPoint. Mr. Lindberg defined a development

agreement, why they started, when they were authorized, what they

could and could not be used for, potential problem areas, and

associated case law.

Discussion followed regarding the different aspects of

development agreements such as timing, enforcement, restrictions,

previous challenges, management or tracking of development

agreements, and whether or not they were indicators of need for

zoning changes. Mr. Lindberg discussed the need to keep the City

Code up-to-date and said a key policy question would be “when” to

rezone a property and to put the rules in place prior to

development.

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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#6. 5:28:22 PM 2017 COUNCIL PRIORITY – STABLE STREET FUNDING.

The Council will hold a follow-up discussion to their Annual

Workshop which was held on January 24, 2017. The discussion will

focus on the Stable Streets Funding priority and may provide

additional direction on next steps for staff work in the coming

months. View Attachments Ben Luedtke, Jennifer Bruno, and Jeff Snelling briefed the

Council with attachments. Mr. Luedtke said the current situation

was not sustainable where ongoing needs for street funding were

not matched with ongoing revenues for that need. He said the causes

seemed to involve the accelerated rate of deterioration without

regular maintenance; the window of opportunity to do the

maintenance, once passed, reconstruction (most expensive) would be

the only option remaining. He said the Council had interest in all

funding mechanisms with the major components involving bonding,

tax increases, and creating a transportation utility fee. He said

Staff was anticipating information regarding cost and current

conditions for the street network to be provided by the pavement

condition survey. He suggested that outcome result in a financial

funding plan and model of what success would look like.

Mr. Snelling estimated the survey to be completed mid-summer.

He said results would be incorporated into the new Cartegraph

Database Management System. He said the survey results would

indicate the condition and determination as to rehabilitation,

overlay or treatment and provide a roadmap to go forward.

Councilmember Penfold said the Council was waiting for information

(to calculate the reality of the funding gap) to formulate a plan

for reduction.

Councilmember Rogers discussed matching 50/50 curb and gutter

programs and whether that would work for streets (Special

Assessment Area (SAA) for pavement management). Mr. Luedtke said

he could research to see if other cities had done something similar

or even reached out to Community Councils to determine interest.

Councilmember Penfold suggested special area considerations for

complete projects including streets and other enhancements.

Councilmember Rogers inquired about the curb and gutter match

program and how that could work with smaller non-profits. Mr.

Snelling said the ordinance defined the process for adjacent

property owners but the concept could be considered.

Inquiry was raised as to whether the survey results would be

public. Mr. Snelling said they would be public and incorporated

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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into the existing GIS system. Discussion followed regarding

bonding scenarios such as a Redevelopment Agency Bond and what

model the City should emulate. The Council said it would be helpful

to have a summary of the Zoo/Arts/Parks (ZAP) rolling bonding

process prior to the next discussion; while the amount of funding

had not been determined, it would be better sooner than later to

begin discussions with Administration for bonding approach

support.

Discussion followed regarding the $300,000 set aside for the

Recreation Bond and keeping it set aside for potential funding of

infrastructure. Further discussion followed regarding a

transportation utility fee. Councilmember Penfold said the utility

fees would not realistically begin to cover the gap but could be

identified and possibly part of the solution.

A unanimous Straw Poll was conducted indicating interest in

a cost justification study to produce potential fee ranges from

either Administration or consultants (external versus internal).

A unanimous Straw Poll was conducted indicating interest in

hearing from an expert regarding the transportation utility fee

concept.

Councilmember Mendenhall said she wanted a broad view

discussion about the need for Fleet to have the same type of

consideration and the potential for a Transit Master Plan Phase 1

implementation. She said these were all real bonding scenarios,

along with others such as housing. Councilmember Penfold said those

were an important part of revenue and bonding consideration

discussions. Councilmember Kitchen said there might be opportunity

to link the Transit Master Plan to infrastructure priority (and

ultimately bonding). Councilmember Johnston said he wanted to see

a sustainable plan in place prior to adding detailed discussions

relative to bonding, revenue, open space, parks, housing, etc.

The Council contemplated the concept of a tax increase, timing

of that process, public outreach, and how to determine interest

whether that be ballot initiative or public opinion poll. Ms. Bruno

said the type of financing would determine the requirement of

taxpayer support.

Councilmember Penfold said he wanted the Council to clearly

identify the policy direction/action and then track administrative

functions and response.

MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

TUESDAY, FEBRUARY 21, 2017

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#7. 5:57:51 PM BRIEFING FROM THE ADMINISTRATION REGARDING

ISSUES AFFECTING THE CITY THE STATE LEGISLATURE MAY ADDRESS DURING

ITS 2017 SESSION. View Attachment

David Litvack and Lynn Pace briefed the Council. Mr. Pace

said they had not yet seen key homeless or alcohol legislation.

He provided a summary of priorities and updates including:

Watershed protection, Utah Transit Authority (UTA) Board

restructuring and all transit considerations, alcohol licensing at

public event facilities (separate from the Zion Curtain

considerations), short-term residential rentals, Internet sales

tax, multiple Opioid abuse bills, and impact fees for public

safety.

#8. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF

COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS.

No discussion was held.

#9. REPORT OF THE CHAIR AND VICE CHAIR.

No discussion was held.

#10. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN

KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE.

Item not held.

The meeting adjourned at 6:14 p.m.

_______________________________

COUNCIL CHAIR

_______________________________

CITY RECORDER

This document is not intended to serve as a full transcript

as other items may have been discussed; please refer to the audio

or video for entire content.

This document along with the digital recording constitute the

official minutes of the City Council Work Session meeting held

February 21, 2017.

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