MINUTES OF THE SALT LAKE CITY COUNCIL WORK of the salt lake city council work session meeting tuesday, february 21 ... kenya rene, emergency ... minutes of the salt lake city council work session ...

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  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 1

    The City Council met in Work Session on Tuesday, February 21, 2017,

    at 2:19 p.m. in Room 326, Committee Room, City County Building,

    451 South State Street.

    In Attendance: Council Members James Rogers, Andrew Johnston, Erin

    Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa

    Adams.

    Staff in Attendance: Cindy Gust-Jenson, Executive Council

    Director; Jennifer Bruno, Executive Council Deputy Director;

    Patrick Leary, Mayors Chief of Staff; David Litvack, Mayors

    Deputy Chief of Staff; Margaret Plane, City Attorney; Lynn Pace,

    Mayors Senior Advisor; Greg Daly, Information Management Services

    Director/Chief Information Officer; Nick Tarbet, Council Senior

    Public Policy Analyst; Ben Luedtke, Council Public Policy Analyst;

    Jeff Snelling, City Engineer; Nick Norris, Planning Director;

    Wayne Mills, Senior Planner; Cory Lyman, Emergency Management

    Director; John Flynt, Community Preparedness Coordinator; Kenya

    Rene, Emergency Management Multi-language Media Outreach

    Coordinator; Susan Collier, Fix-the-Bricks Program Administrative

    Assistant; and Cindi Mansell, City Recorder.

    Others Present: Neil Lindberg, Council Legal Advisor; John

    Crandall, Executive Vice President/George K. Baum Municipal

    Finance Company; and Elizabeth Reed, First Vice President/George

    K. Baum Company.

    Councilmember Penfold presided at and conducted the meeting.

    The meeting was called to order at 2:19 p.m.

    AGENDA ITEMS

    #1. 2:19:30 PM BRIEFING ON AN ANNUAL REPORT SUMMARIZING THE

    CITY'S EMERGENCY MANAGEMENT PROGRAMS AND CURRENT EFFORTS. View

    Attachments

    Cory Lyman, John Flynt, Susan Collier, and Kenya Rene briefed

    the Council with attachments. Mr. Lyman reviewed the annual program

    accomplishments, including major efforts such as: citywide

    organization and preparedness, training and exercises, Citizen

    Emergency Response Team (CERT) training, Crossroads Amateur Radio,

    implementation of SAFE neighborhoods county-wide, critical

    infrastructure coordination, Fix the Bricks housing infrastructure

    project (and receipt of FEMA pre-disaster mitigation grant), and

    tre://ftr/?label="WorkSessionRoom"?datetime="20170221141949"?Data="e8ce328f"ftp://ftrftp.slcgov.com/attachments/02.21.17.WS.A1 - City's Emergency Management 2017 Update.pdfftp://ftrftp.slcgov.com/attachments/02.21.17.WS.A1 - City's Emergency Management 2017 Update.pdf

  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 2

    purchase and assembly of Just-in-Time (JIT) kits for all grade

    schools in the county. He said the JIT program was being recognized

    throughout the country as innovative and sustainable. He said Mr.

    Flynt, who marshalled the program through all its stages, received

    the Emergency Management Association 2017 Community Impact Award

    for his commitment and leadership advancing Utahs level of

    preparedness.

    Mr. Lyman said the span of diversity in volunteers was

    impressive. Ms. Collier explained there were 707 inner-City

    volunteer applicants and 189 outside of the City (as far away as

    Brigham City). Ms. Rene discussed interaction or connectivity with

    volunteers outside of social media. She said she needed assistance

    to know the community leaders who could connect with those groups.

    Mr. Flynt explained staff tried to encourage people who were

    bilingual to get involved and facilitate the connectivity bridge.

    Councilmember Rogers inquired as to the program alignment

    with Salt Lake City Schools. Mr. Flynt explained the group worked

    directly with the School District and were assisting in the rewrite

    of their response plan. Councilmember Rogers asked if there was a

    particular geographical area within the City that needed attention

    or community volunteers. Mr. Flynt said all districts needed

    attention but in different ways. He said the entire west side of

    Interstate 15 (I-15) primarily needed help relative to education

    and volunteers.

    Discussion followed regarding the different information

    sources collected for emergency management, with Mr. Lyman stating

    there were 96 different Geographic Information System (GIS) layers

    (some internal only/some external). Councilmember Rogers

    encouraged the group to return with a funding request if they had

    an idea to target and disperse emergency preparedness education.

    Councilmember Mendenhall suggested encouraging the youth to

    participate in the Crossroads Amateur (HAM) Radio Training by

    reaching out to different segments of the population who were not

    on social media (perhaps in partnership with local churches).

    #2. 2:48:50 PM BRIEFING FROM THE CITYS FINANCIAL ADVISOR ON

    FINANCING TOOLS AND DEBT MANAGEMENT. View Attachments & PowerPoint

    John Crandall and Elizabeth Reed briefed the Council with

    attachments and a PowerPoint. Mr. Crandall said this firm had been

    the Citys Financial Advisor since the fall of 2015. He briefed

    the Council on the Fundamentals of Municipal Bonds, including

    tre://ftr/?label="WorkSessionRoom"?datetime="20170221144921"?Data="1d0a3239"ftp://ftrftp.slcgov.com/attachments/02.21.17.WS.A2 - City's Financial Advisors, Financing Tools - Feb 21, 2017.pdf

  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 3

    information on issuing debt, security for bonds & financing

    participants, Salt Lake City outstanding debt, comparison to

    similar cities, credit perspective/bond ratings, investors, bond

    pricing, how municipal bonds were structured, and how interest

    rates were determined.

    Discussion followed regarding bond refunding provisions,

    thresholds, amounts, whether they were tied to construction costs

    or demand for construction, and other economic indicators that

    affected interest rates. Mr. Crandall said there were various

    economic indicators that affected interest rates but the future

    Federal Fund rate was a good indication of the market and whether

    it would increase. He said economy, construction, and unemployment

    would be additional factors.

    The Council discussed adjusting the Capital Improvement

    Project (CIP) rate for future capital projects, bonding similar to

    what Denver or Seattle had done, various bond types, outstanding

    debt payment sources, debt per capita, and divested funding or

    investments. Ms. Bruno discussed the City budget and funds, along

    with various subsets of funding and how they were used (i.e. such

    as for debt service or road projects).

    Ms. Reed said typically, bonding would not be used for items

    with a short useful life. She said depending on method, bonding

    for recreational projects could be difficult. She said they would

    be happy to review the Seattle bond provisions to determine whether

    that could be an option. Mr. Crandall said they could further look

    into diversification options. Councilmember Penfold said many

    communities were pursuing these types of conversations (specific

    type of industry divesting/not allowing future investment or green

    bonds conservation funds) and he was curious what mechanisms

    existed.

    #3. 3:39:23 PM BRIEFING REGARDING THE EAST BENCH MASTER PLAN,

    WHICH INCLUDES THE PARLEY'S WAY CORRIDOR PLAN. The plans will

    establish goals and policies related to the future growth and

    development of the East Bench Community. View Attachments

    Nick Tarbet, Nick Norris, and Wayne Mills briefed the Council

    with attachments.

    Councilmember Adams expressed concern regarding the inclusion

    of Accessory Dwelling Units (ADUs) and how to ensure too many were

    not allowed (possible pilot for a specific number per District).

    tre://ftr/?label="WorkSessionRoom"?datetime="20170221153944"?Data="85f47600"ftp://ftrftp.slcgov.com/attachments/02.21.17.WS.A3 - East Bench Master Plan.pdf

  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 4

    She inquired if there were options to make the plan more about

    helping aging-in-place/mother-in-law solutions rather than snow

    bird solutions. She said she hoped for a way to find balance within

    the Plan.

    Councilmember Penfold said there was an ADU conversation

    taking place regarding an ordinance change along with this ADU

    component included in the master plan. He said he was concerned

    that including this type of zoning overlay when ADU ordinance

    discussions were still ongoing at a citywide level.

    Councilmember Luke said he felt there were valid specificity

    questions to be addressed. He said the Airbnb Legislation being

    considered would have a huge impact to take into consideration

    when adopting this Master Plan (or could potentially change it).

    Mr. Norris said some Council Members expressed support for

    the ADU language as written while others preferred removing it. He

    said it was not unusual to reference types of housing (ADU) within

    a master plan in effort to help achieve citywide housing policies

    that had been adopted.

    A 4-3 Straw Poll was taken in support of retaining the

    specific reference to ADUs in the East Bench Master Plan (as is/no

    additional language or removals), Council Members Rogers,

    Mendenhall, Johnston, and Kitchen were in favor; Council Members

    Penfold, Adams, and Luke were opposed.

    Discussion followed regarding the community recommended

    language change to the East Bench Master Plan relative to pursuing

    acquisition of land located between Sunnyside Park and the Steiner

    Recreation Center. Mr. Tarbet said Planning had recommended a few

    changes and Staff needed to know which option was preferred.

    A unanimous Straw Poll was taken in support of the Community

    recommended language change.

    Mr. Tarbet discussed ways the City could assist with

    wayfinding and branding in the East Bench Master Plan area. He

    inquired if the implementation steps as outlined adequately

    addressed questions regarding wayfinding or whether the Council

    wanted to consider wayfinding as a potential kick starter project

    for the master plan.

  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 5

    The Council discussed funding mechanisms. Councilmember Luke

    said there could be Foothill Cultural District branding

    opportunities and Staff should consider looking at ways to partner

    with that or other groups to help fulfill that piece of the plan.

    A unanimous Straw Poll was taken in support of the language

    as identified within the Plan.

    Mr. Tarbet referenced the question relative to how the City

    could add continuity to the Bonneville Shoreline Trail and whether

    the plan statements were adequate. Councilmember Adams expressed

    concern with implementation, details of how to make expansion a

    reality, and property ownership or jurisdiction. Mr. Norris said

    part of the issue was associated with where the City boundary

    ended. He said if opportunity for expansion came up in the future,

    the Plan would include the Councils intent in this regard.

    A unanimous Straw Poll was taken in support of the language

    as identified within the Plan.

    Mr. Tarbet addressed the final issue associated with

    implementation steps and inquired if the Council wished to schedule

    a follow-up briefing to discuss potential funding and

    implementation steps. Councilmember Mendenhall said she wanted

    discussion scheduled, particularly in relation/association with

    the West Side Master Plan. She said a lot of effort went into doing

    something from the beginning on that plan and she wanted an update

    or briefing on the projects, to learn if they were the catalyst as

    hoped, and by which measures they were tracked. She said an overlay

    of that plan activity could then potentially be utilized or

    considered for this plan.

    Councilmember Luke said the process made sense for all master

    plans but he wanted to move forward and adopt this plan and not

    cause delays. He said new or updated plans needed to be more

    dynamic than previously and this plan allowed for more dynamic

    implementation. Councilmember Mendenhall said she wanted to also

    see an implementation matrix for that discussion.

    Councilmember Adams requested a list of areas that would need

    to be rezoned within the plan area.

    Mr. Norris provided a summary of the West Side Master Plan

    process in that the document was reviewed by the Planning

    Commission and the City Council before even starting to put

  • MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING

    TUESDAY, FEBRUARY 21, 2017

    17 - 6

    together the implementation appendix. He said those were really a

    list of items identified in the Plan in table form as well as

    realities or timeframe for accomplishment. He said the intent was

    to create a matrix that balanced out funding, time, level of staff

    and community resources required, and as determined by all

    departments that had a role in the plan implementation.

    Councilmember Adams discussed Parleys Way corridor and plan

    options for this huge intersection and inquired if there were

    associated cost numbers. Mr. Norris said following plan adoption,

    Staff could return with implementation priorities and strategy.

    Councilmember Penfold said that it would be important for the

    Council to prioritize resources at that time.

    A unanimous Straw Poll was taken in support of the language

    as identified within the Plan.

    #4. 4:16:24 PM BRIEFING FROM INFORMATION MANAGEMENT SERVICES

    DEPARTMENT REGARDING LEGISLATIVE INTENT. As part of last years

    budget discussions, the Council formally requested briefings with

    each of the Citys new or interim department directors. These

    meetings have been scheduled throughout the coming months. Each

    director has been asked to comment on new events or

    accomplishments, unexpected issues affecting their departments

    budget, changes in service delivery or new initiatives, and how

    they might use a significant new budget allocation, if one were

    available. View Attachment

    Greg Daly briefed the Council with attachments. He explained

    he had tied his update with the critical issues discussed at the

    time of hiring and subsequent actions taken. He said Public Safety

    was a top priority area and Staff was about to begin a thorough

    technology/process review of all Public Safety functions. He

    further discussed staffing, financial oversight, reorganization

    and responsibilities.

    Inquiry was raised as to whether the Council could expect a

    significant increase in budget funding based on these changes. Mr.

    Daly said he preferred to avoid predicting the budget prior to

    review and would return to the Council with budget information in

    the near future. Further discussion followed regarding focus on

    security, outsourcing of the new website development, and

    technology management changes such as the equipment replacement

    program. Mr. Daly said he wanted to accelerate Geographical

    Information Systems (GIS) at an enterprise level as they provide

    tre://ftr/?label="WorkSessionRoom"?datetime="20170221161645"?Data="97030104"ft...

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