Special Council MinutesApril 29, 2016Page 1 of 3

MINUTES of the Special Meeting of Council for The Corporation of the Township of NorthFrontenac, held April 29, 2016, at the Clar Mill Fire Hall, Upstairs Meeting Room, 6648Road 506, Plevna, Ontario.

PRESENT: Mayor Ron Higgins; Deputy Mayor Perry and Councillor Wayne Good - Ward1; Councillor Vernon Hermer and Councillor Gerry Martin – Ward 2; and Councillor JohnInglis and Councillor Denis Bedard – Ward 3.

ALSO PRESENT: Cheryl Robson, Chief Administrative Officer (CAO); Corey Klatt,Manager of Community Development/CAO Back-up (MCD); Tara Mieske, Clerk/PlanningManager; Jeremy Neven, Chief Building Official (CBO); Jim Phillips, Public Works Manager(PWM); and Kelly Watkins, Treasurer.

1. CALL TO ORDERThe Meeting was called to order by Mayor Higgins at 1:00 p.m.

2. APPROVAL OF AGENDAMoved by Councillor Hermer, Seconded by Councillor Bedard #232-16BE IT RESOLVED THAT Council approves the Agenda for the Special Meeting of Councilregarding the Municipal Office Proposed Addition/Renovation and the Director ofEmergency Services/Fire Chief’s Operational Review, as circulated.Carried

3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOFNone.

4. DELEGATIONSa) Jeremy Neven, Chief Building Official and Larry Gaines, Architect re: Concept Drawingsand Costing Estimate for the Proposed Renovations/Addition to Existing Municipal BuildingMoved by Councillor Good, Seconded by Deputy Mayor Perry #233-16BE IT RESOLVED THAT Council receives for information the presentation from JeremyNeven, Chief Building Official, and Larry Gaines, Architect regarding Concept Drawingsand Costing Estimate for the Proposed Renovations/Addition to Existing Municipal Buildingand thanks them for their time spent today;AND THAT Council authorizes Larry Gaines, Architect to develop the project ConstructionPlans and wording required to assist the Township Treasurer with preparing the Requestfor Tender (RFT) documents; and authorizes the CAO to issue the RFT;AND THAT to reduce the project costs, Council approves issuing the RFT as one completeproject; with all three phases to be completed in immediate succession;AND THAT Council instructs the CAO to provide Council with the results of the RFT forconsideration, prior to awarding the project;AND THAT Council receives the Treasurer’s 2016 estimates for the Municipal Complexproposed Addition/Renovation showing a total Construction estimate of $1,268,059.26; plus$103,000.00 additional items (Design Concept Drawings; Office Water System; DesignedSubstance Report; and Council Chambers furnishings & audio visual equipment); for anestimated total of $1,371,059.26;

Special Council MinutesApril 29, 2016Page 2 of 3

AND THAT Council instructs the Treasurer to contact Infrastructure Ontario to obtain thedetails for an estimated amount of $1,000,011.50 as a construction loan.Carried

RECORDED VOTEYES√ NAME OF MEMBER OF COUNCIL NO√

Councillor Bedard √√ Councillor Good

Councillor Hermer √√ Councillor Inglis√ Councillor Martin√ Deputy Mayor Perry√ Mayor Higgins

5 TOTALS 2

Carried by: Lost by:

Note: The CBO and PWM left the Meeting at this time. Eric Korhonen, Director ofEmergency Services/Fire Chief (DES/FC) arrived at this time.

b) Operational Review:i) Terry Gervais (Former Napanee Fire Chief) re: Mentoring Program provided to

the Director of Emergency Services/Fire Chief;ii) Eric Korhonen, Director of Emergency Services/Fire Chief re: Chief’s Operation

Review.Moved by Councillor Inglis, Seconded by Councillor Hermer #234-16BE IT RESOLVED THAT Council defers consideration of the Director of EmergencyServices/Fire Chief Fire Department Operational Review to the next Regular CouncilMeeting.Carried

Moved by Councillor Martin, Seconded by Councillor Good #235-16BE IT RESOLVED THAT Council suspends the rules of procedure to allow furtherdiscussion on the Operational review at this meeting while Terry Gervais is present.Carried

5. PUBLIC FORUM (If the Council Meeting is completed in less than three (3) consecutivehours, the Mayor shall invite questions from the gallery, provided question is pertinent totoday’s agenda items only.)None.

6. CONFIRMING BY-LAWa) #41-16 – Confirming By-law for the April 29, 2016 Special Meeting of CouncilMoved by Councillor Good, Seconded by Councillor Martin #236-16BE IT RESOLVED THAT By-law #41-16, being a by-law to confirm all actions andproceedings of Council for its Special Meeting held April 29, 2016 be read a first andsecond time.Carried

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Moved by Councillor Hermer, Seconded by Councillor Bedard #237-16BE IT RESOLVED THAT By-law #41-16 be read a third time and finally passed.Carried

7. ADJOURNMENTMoved by Councillor Bedard, Seconded by Councillor Hermer #238-16BE IT RESOLVED THAT Council adjourns the meeting at 2:50 p.m. until May 20, 2016 orat the call of the Chair.Carried

______________________ _____________________________MAYOR CLERK