mis user manual teqip [phase iii] technical education ... · institution annual report .....64 4.5....

MIS User Manual

TEQIP [PHASE III]

Technical Education Quality Improvement

Programme

Author name: RailTel Project Team.

Creation Date: March 4, 2019.

Last Updated: N/A.

Document Ref: N/A.

Version: 1.0.

Contents 1. Login Navigation ....................................................................................................................................................................... 5

1.1. Login steps: ....................................................................................................................................................................... 6

1.2. Forgot Your Password: ...................................................................................................................................................... 6

1.3. Academic Year Selection ................................................................................................................................................... 6

2. Application module details ...................................................................................................................................................... 7

3. Master ....................................................................................................................................................................................... 9

3.1. Global Master.................................................................................................................................................................. 10

3.1.1. Degree Level ............................................................................................................................................................ 10

3.1.2. Degree Type ............................................................................................................................................................ 14

3.1.3. Stream ..................................................................................................................................................................... 16

3.1.4. Academic Year ......................................................................................................................................................... 17

3.1.5. Qualification ............................................................................................................................................................ 19

3.1.6. Training Category .................................................................................................................................................... 21

3.1.7. Designation ............................................................................................................................................................. 22

3.2. Location Master .............................................................................................................................................................. 25

3.2.1. Institution Baseline: ................................................................................................................................................ 25

3.2.2. SPIU ......................................................................................................................................................................... 27

3.2.3. Institution Type ....................................................................................................................................................... 29

4. Institution: .............................................................................................................................................................................. 31

4.1. Institution Details ............................................................................................................................................................ 32

4.1.1. Institution Profile .................................................................................................................................................... 32

4.1.2. Department ............................................................................................................................................................. 34

4.1.3. Degree ..................................................................................................................................................................... 36

4.1.4. Programme ............................................................................................................................................................. 37

4.1.5. Autonomous Details................................................................................................................................................ 39

4.1.6. Accreditation Details ............................................................................................................................................... 42

4.2. Faculty Details ............................................................................................................................................................ 44

4.2.1. Faculty Details ..................................................................................................................................................... 44

4.2.2. Faculty Training ....................................................................................................................................................... 48

4.2.3. Sanctioned Positions ............................................................................................................................................... 51

4.3. Student Details ................................................................................................................................................................ 53

4.3.1. Students (Nos.) ........................................................................................................................................................ 53

4.3.2. Transition rate of Students ..................................................................................................................................... 55

4.3.3. Campus Placement ................................................................................................................................................. 57

4.4. Institutional Reforms ..................................................................................................................................................... 59

4.4.1. BOG Meeting ....................................................................................................................................................... 59

4.4.2. Internal Revenue Generation: ............................................................................................................................ 61

4.4.3. Four funds ............................................................................................................................................................... 63

4.4.4. Institution Annual Report ....................................................................................................................................... 64

4.5. AICTE Mandate ............................................................................................................................................................... 66

4.5.1. Exit Examination GATE: ........................................................................................................................................... 66

4.5.2. Exit Examination AMCAT: ................................................................................................................................... 68

4.5.3. Internship ................................................................................................................................................................ 70

4.5.4. Swayam/NPTEL/MOOCs: ........................................................................................................................................ 72

4.5.5. SWAYAM Prabha ..................................................................................................................................................... 74

4.5.6. Induction Programme for Students .................................................................................................................... 76

4.5.7. Innovation and Start up .......................................................................................................................................... 77

4.5.8. Employability Skill Training ..................................................................................................................................... 79

4.6. ATU Special (for affiliating institutes) ............................................................................................................................ 80

4.6.1. Affiliated Institutes (Only in Engineering/Technology) ....................................................................................... 80

4.6.2. Research Hub/Centre .............................................................................................................................................. 82

4.6.3. Academic Calendar and Declarations of results ..................................................................................................... 84

4.6.4. Students Admitted in ATU .................................................................................................................................. 87

4.6.5. ERP MIS System ....................................................................................................................................................... 88

5. Academic Output .................................................................................................................................................................... 91

5.1. Research Publications ..................................................................................................................................................... 91

5.2. Patents ............................................................................................................................................................................ 94

5.3. Conferences .................................................................................................................................................................... 97

5.4. R&D Support Promotion ................................................................................................................................................. 99

6. User Management: ............................................................................................................................................................... 101

6.1. Add User ........................................................................................................................................................................ 101

6.2. Add Role ........................................................................................................................................................................ 103

6.3. Assign Role .................................................................................................................................................................... 104

6.4. Change Password ...................................................................................................................................................... 104

7. Helpdesk ............................................................................................................................................................................... 106

8. Reports.................................................................................................................................................................................. 109

8.1. Project Monitoring Report ............................................................................................................................................ 109

8.2. Data Entry Status .......................................................................................................................................................... 112

8.3. Institution Sub-reports ............................................................................................................................................. 112

8.3.1. Autonomous...................................................................................................................................................... 112

8.3.2. Accreditation ..................................................................................................................................................... 113

8.4. Faculty Sub-reports ...................................................................................................................................................... 113

8.4.1. Faculty Training ..................................................................................................................................................... 113

8.4.2. Sanctioned Position .............................................................................................................................................. 113

8.4.3. Faculty in-placed (Nos.)......................................................................................................................................... 114

8.4.4. Faculty trained category-wise ............................................................................................................................... 114

8.4.5. Sanctioned vs Filled ................................................................................................................................... 114

8.5. Students sub-reports ................................................................................................................................... 115

8.5.1. Student Strength: ...................................................................................................................................... 115

8.5.2. Transition Rate ............................................................................................................................................ 115

8.5.3. Campus Placement .................................................................................................................................... 115

8.6. Institutional Reform Sub-reports ......................................................................................................... 116

8.6.1. BOG Meeting ................................................................................................................................................ 116

8.6.2. Internal Revenue ........................................................................................................................................ 116

8.6.3. Four Funds .................................................................................................................................................... 116

8.7. AICTE Sub-reports ......................................................................................................................................... 117

8.7.1. GATE Score ................................................................................................................................................... 117

8.7.2. GATE/AMCAT ................................................................................................................................................ 117

8.7.3. Internship ...................................................................................................................................................... 117

8.7.4. Swayam/NPTEL/MOOCs ........................................................................................................................... 118

8.7.5. Swayam Prabha .......................................................................................................................................... 118

8.7.6. Induction Programme ............................................................................................................................... 118

8.7.7. Startup............................................................................................................................................................ 118

8.7.8. Faculty enrolled in SWAYAM courses .................................................................................................. 119

8.7.9. Assistance to Faculty for SWAYAM Prabha ....................................................................................... 119

8.7.10. Employability Skill Trainings .................................................................................................................. 119

8.8. R&D Output sub-reports ............................................................................................................................ 119

8.8.1. Publication ..................................................................................................................................................... 119

8.8.2. Patents ............................................................................................................................................................ 120

8.8.3. Conferences .................................................................................................................................................. 120

8.8.4. R&D Support Promotion ........................................................................................................................... 120

8.9. ATU Sub-reports: ............................................................................................................................................ 121

8.9.1. Academic Calendar .................................................................................................................................... 121

8.9.2. Research Hub/Centre ................................................................................................................................ 121

8.9.3. Affiliated Institutes (Only in Engineering/Technology) ................................................................ 121

8.9.4. Filled Faculty Posts .................................................................................................................................... 122

8.9.5. Student Admitted in ATU ......................................................................................................................... 122

8.9.6. ERP MIS System: ....................................................................................................................................... 122

1. Login Navigation Use the following URL to access the MIS system.

Url: https://www.teqip-pms.gov.in/login

This will display the Home Page.

https://www.teqip-pms.gov.in/login

1.1. Login steps: Select MIS Radio Button.

Enter your Username and Password Click Sign In Button to login into the system.

1.2. Forgot Your Password: To change the password, click on ‘Forgot Your Password?’ link on the home page. A pop up message

will come with “Please get the password reset approval from Principal/Director and send a copy of

approval to Help Desk.”

1.3. Academic Year Selection After successfully application login academic year selection page will appear, from the drop down list you can

select the academic year and click on continue button to process.

After successfully process, you will redirect on the landing page. All the menus icons will appear based on the

user roles and there access.

Note: Modules will be displayed as role wise. In case of Institute, only above four modules will be displayed.

2. Application module details There are following modules with sub-modules and forms.

SL No. Module

Sub-Module Forms

Main menu icons

Show/Hide Panel

User Profile

Direct Page Navigation

1. Master

Global Master

Degree Level

Degree Type

Stream

Academic Year

Qualification

Training Category

Designation

Location Master

Institution Baseline

SPIU

Institution Type

2. User management

Users

Add User

Add Role

Assign Role

Change Password

3. Institution

Institution Details

Institution Details

Department

Degree

Programme

Autonomous Details

Accreditation Details

Faculty Details

Faculty Details

Faculty Training

Sanctioned Positions

Student Details

Students (Nos.)

Transition Rate of Students

Campus Placement

Institutional Reforms

BOG Meeting

Internal Revenue Generation

Four Funds

Institution Annual Report

AICTE Mandate

Exit Examination GATE

Exit Examination AMCAT

Internship

Swayam/NPTEL/MOOCs

SWAYAM Prabha

Induction Programme for Students

Innovation and Start up

Employability Skill Training

ATU Special (for affiliated institutes)

Affiliated Institutes (Only in

Engineering/Technology).

Research Hub/Centre

Academic Calendar and Declaration of Results

Filled Faculty Posts

Students Admitted in ATU

ERP MIS System.

4. Academic Output R&D Outputs

Research Publication

Patents

Conferences

R&D Support Promotion

5. Reports

Reports Project Monitoring Report

Data Entry Status Data Entry Status

Institution Sub-reports Autonomous

Accreditation

Faculty Sub-reports

Faculty Training

Sanctioned Position

Faculty in Place (Nos.)

Faculty trained category wise (Nos.)

Sanctioned vs Filled

Student Sub-reports

Student Strength

Transition Rate

Campus Placement

Institutional Reforms Sub-

reports

BOG Meeting


Four Funds

AICTE Sub-reports

GATE Score

GATE/AMCAT

Internship

Swayam/NPTEL/MOOCs

Swayam Prabha

Induction Programme

Start up

Faculty enrolled in SWAYAM courses

Assistance to Faculty for SWAYAM Prabha

Employability Skill Trainings

R&D Outputs Sub-reports

Publication

Patents

Conferences

R&D Support Promotion

ATU Sub-reports

Academic Calendar

Research Hub/Centre

Affiliated Institutes (Only in

Engineering/Technology)


Student Admitted in ATU

ERP MIS System

3. Master In this module, all repeatedly usable data exist. This is divided into two sub-modules such as

Global Master and Location Master.

1. Global Master

2. Location Master

For accessing Master Module, click on Master Module.

3.1. Global Master Data of this sub-module will be used globally (in drop down) by institute level. Example Degree

Level, Degree Type, Stream etc.

This sub-module contains following forms.

1. Degree Level

2. Degree Type

3. Stream

4. Academic Calendar

5. Qualification

6. Training category

7. Designation

3.1.1. Degree Level

Click on Global Master, then on Degree Level. For adding new degree level, click on Add Degree

Level button on index page.

A popup opens with certain fields.

Note: Fields marked with asterisk (*) are mandatory.

Fields details:

S.No. Fields name Descriptions

1 Degree Level Name Fill Degree Level name.

2 Duration Fill Duration (how many years contains degree

level).

3 No. of Semester Fill no. of semesters.

4 Sort Order Fill order, this is for ordering of degree level.

5 Is Accreditation Applicable If yes, then click as checked else unchecked

6 Is Fellowship Applicable If yes, then click as checked else unchecked

7 Is Transition Rate Applicable If yes, then click as checked else unchecked

8 Is Campus Placement Applicable If yes, then click as checked else unchecked

9 Is Academic Support Applicable If yes, then click as checked else unchecked

10 Is High Intensity Training Applicable If yes, then click as checked else unchecked

11 Is Curricular Revision Applicable If yes, then click as checked else unchecked

12 Is Student Attachment Applicable If yes, then click as checked else unchecked

13 Is Functionality Applicable If yes, then click as checked else unchecked

14 Is Student Admission Applicable If yes, then click as checked else unchecked

15 Is Choice of Elective Applicable If yes, then click as checked else unchecked

16 Is Course Restructure Applicable If yes, then click as checked else unchecked

17 Is Student Performance If yes, then click as checked else unchecked

18 Faculty Upgradation If yes, then click as checked else unchecked

19 Status Active means it will be usable wherever is

required data and inactive means it is deleted and

can’t be access.

After that click on Submit button, data has been added successfully. It will display on index page.

Index page:

Edit data: Click on edit button with respect to data which is given on index page.

A popup opens, and fill data as want to edit and click on submit button. Data has been updated successfully.

3.1.2. Degree Type

This form contains the type of degree, means full time, part time, distance etc.

Add Degree Type

Click on Add Degree Type button and a popup opens as below.

Following is the fields detail.

Sno. Fields Description

1. Degree Type Name Fill the degree type name.

2. Accreditation Allow Check if this degree allows accreditation else uncheck.

3. Status If Active, it is accessible every where and if Inactive, it is deleted but

shows on index page.

Index Page:

For deleting or editing data, click on delete and edit button respectively. In case of edit button, click on Submit

button after filling data.

3.1.3. Stream For adding new stream, click on Add Stream button.


In Stream Name field, enter the name of stream and make it as active via Status radio button. If it becomes

active, it will be usable in every form. And if Inactive, it is supposed as deleted from application.

During Edit/Delete data, click on edit and delete button respectively from index page.

3.1.4. Academic Year Every academic year starts from 1st July to 30th June. For adding new academic year, click on Add

Academic.

Here also opens a popup with certain fields.

Field details are given below in a table.


1. Start Date Select from date via calendar (Starting date)

2. End Date Select from date via calendar (Ending date)

3. Is Current Year If it checked as Yes, it assumes that this is current academic year.

4. Is Allow Back Data Entry If it is Yes, it considers allowing back academic year data entry else not

allowed previous year data entry.

5. Status Choose status as active or inactive.

For editing or deleting records, click edit or delete button from index page. And submit after making changes

during edit.

3.1.5. Qualification For adding new Qualification, click on Add Qualification button from index page.


In Qualification field, fill the qualification name and make active or inactive via status radio button.

For editing/deleting records, click on edit or delete button respectively form index page.

Then click on Submit button after making changes due to edit data.

3.1.6. Training Category This is the types of training. To add new category of training, click on Add Training Category button from index

page.

A popup will be displayed with some fields given as below.

Fill the data in corresponding fields and then click on Submit button. For editing or deleting data, click on edit and delete button

respectively from index page.

3.1.7. Designation Designation form is used basically for creating user role. Means user is either Admin or State or Institute. So, for adding

new user role, click on Add Designation button from index page.

A popup opens with some fields given as below.

Field details are given below in a table.


1. Designation Name Fill designation name

2. Stake Holder Select stake holder

3. Is FMR Check if this designation is FMR, else uncheck

4. Status If make active, check as active else inactive

For editing/deleting data, click on edit/delete button respectively form index page.

3.2. Location Master This master contains only institution related. This contains following forms which is given bellow.

1. Institution Baseline.

2. SPIU.

3. Institution Type.

3.2.1. Institution Baseline:

This form creates a new institute with brief entry. For creating new institute, click on Add Institution Baseline

from index page.

A popup will be display with certain fields which is given below.

Fields detail are given below in a table.


1. Institution name Fill name of institute

2. State Select the belonging state of that institute

3. Component Select component

4. Autonomous If institute is autonomous then checkbox will be checked else

uncheck

5. Status Check status as active/inactive.

Then click on Submit button. Added data will be displayed on index page at the top of row. For editing/deleting

data, click on edit/delete button respectively which is given on index page. Snapshot is given below.

3.2.2. SPIU In this form, only state level entry exists. To add new spiu, click on Add SPIU button on index page.

As soon as, click on that button, a popup opens with few form fields given below with snapshot.

Following are the field descriptions.

First, items indicated with red (*) are mandatory.

Enter the name of state in State name field.

Enter the state code in Code field.

Choose the status of this record. If choose Active, it is usable in each form place wherever its required.

And if Inactive, it is considered as deleted from application.

Then click on Submit button.

Now data is showing in index page. For editing or deleting that record, click on edit and delete button

respectively which is mentioned on index page, screenshot given below.

3.2.3. Institution Type This form contains institution’s type. Means institution is either ATUs or Institution of National Importance/NITs

etc. Add new type, click on Add Institution Type button which is given on index page.

After clicking on that button, a popup opens with certain fields, screenshot is given below.

Field description is below.

Enter the type of institution in Institution type field.

Choose status Active/Inactive. Active means it is usable in every where and Inactive means it is

deleted from application.

Choose Autonomous, means if this institution type is autonomous the choose as Yes otherwise No.

Then click on Submit button and data has been successfully added.

For editing/deleting that record, click on edit/delete button respectively from index page. Screenshot is given

below.

In case of edit data, as soon as click on edit button, a popup opens and fill the data as want to change and then

click on Update button.

4. Institution:

This module contains all institution related form data. There are transaction data forms as well as master

data forms. It contains certain sub-modules within itself. Following are the sub-modules.

Institution Details Institution Profile

Department

Degree

Programme

Autonomous Details

Accreditation Details

Faculty Details

Faculty Details

Faculty Training

Sanctioned Positions

Student Details

Students (Nos.)

Transition Rate of Students

Campus Placement

Institutional Reforms

BOG Meeting


Four Funds

Institution Annual Reports

AICTE Mandate

Exit Examination GATE

Exit Examination AMCAT

Internship

Swayam/NPTEL/MOOCs

SWAYAM Prabha

Induction Programme for Students

Innovation and Start up.

Employability Skill Training

ATU Special (for affiliated institutes)

Affiliated Institutes (Only in Engineering/Technology)

Research Hub/Centre

Academic Calendar and Declaration of Results


Students Admitted in ATU

ERP MIS System

4.1. Institution Details This is also part of master data related to institutes. Institutes can add data for self.

4.1.1. Institution Profile Here user can manage his profile by clicking on edit button which is given on index page.

After clicking on edit button, a popup will open with pre-added fields by admin. Snapshot is given below.

Following are the fields description given below.

Institute name field is non-editable because it is added by admin. If user want edit name, then

contact to admin.

Type of institution is explaining that institute is either Central Funded or State Funded.

Postal address enters the address of institute.

In State field, select the appropriate state.

In City field, enter the city name.

In District field, enter the district name.

Enter the Pin code.

Enter Phone (Principle/Director).

Enter Fax (Principle/Director).

Enter the Email id.

Enter the Website.

Enter the establishment year in Year of establishment.

Select Category.

Select Affiliating university (if applicable).

Select Date on which first approval was accorded by AICTE/UGC from given calendar.

Fill year in Year of commencement of first batch.

Choose logo from computer in Institute logo field.

Finally, click on Update button. Data has been updated successfully.

4.1.2. Department For adding new department, click on Add Department button which is given on index page.

A popup opens with certain fields which is given in snapshot.

Field description are given below.

Select stream from Stream drop down.

Enter department name in Department name field. Here department name must be entering in proper

not abbreviation.

Choose status from Status radio button.

Finally, click on Submit button. Data has been added successfully added.

For editing or deleting data, click on edit button which is given below in screenshot.

If want to delete record, click on edit button change status as inactive. And inactive data will show in red font

on index.

4.1.3. Degree

To add new degree, click on Add Degree button which is given below in snapshot.

And popup will open with some form fields.

Field description are given below.

Select department name from Department field.

Select Degree Level.

Enter Degree Name. But name should be in given format in red font within bracket.

Choose Status.

Finally, click on Submit button and data has been added successfully added.

For edit data, click on edit button and fill up data and click on Update button.

After clicking button, popup opens.

4.1.4. Programme

Field description is given below.

Select department name from Department field.

Select Degree Level.

Select Degree Name.

Enter the programme name with given format in Programme name field.

Select Programme type. Programme type is basically like Full Time.

Enter the Year of programme commencement. Means, starting year of programme should be

entered.

Choose Two batches passed out of this programme. If that programme has already two pass out

batch then check as Yes, otherwise No.

Enter Students intake in current login academic year.

If there is any Supernumerary seat then enter.

Choose status as Active/Inactive.

Finally, click on Submit button. And data has been successfully added.

For editing or deleting, click on edit button which is given on index page. During delete record, record should

be inactive from Status radio button. And for editing when click then a popup opens and make changes then

click on Update button. Data has been updated successfully.

Rows with red font are considered as deleted (status is inactive).

4.1.5. Autonomous Details This entry will be only one time for an institute after that according to the requirement, it will only

update. If any institute is not autonomous then click on Add Autonomous Detail button from index page.

After clicking, a popup will open.

In this form, there are five main captions and these captions have multiple fields itself. Fields description are

given below.

Presently academic autonomous (concurred by UGC/MHRD), this asks only that institute is

already in autonomous or not. Click on checkbox, it following conditions exist.

o There are two radio buttons one is Yes and next is No. Yes, means institute is already

autonomous. If click on Yes,

It asks validity period with From Date and To Date and a file selection field. If have any

attachment, then can choose from here.

If click on No,

It asks Parent university issued NOC for applying for UGC autonomy with two radio

buttons i.e. Yes/No.

If Yes,

Select Date of NOC.

Upload copy of NOC if any.

If No, there will not be show any field related to this.

Application sent to UGC along with parent university's NOC

o If Yes,

Select Dispatch date.

Upload copy of letter sent, if any.

o If No,

There will not be show any field related to this.

Date for visit agreed by UGC

o Select Date.

o Upload confirmation screenshot, if any.

Date of UGC visit completion

o Select from and to date.

Autonomy granted

o If Yes,

Select from and to date.

Upload UGC letter, if any.

Click on Submit button.

For edit/delete record, click on edit/delete button respectively from index page.

If expiry date of autonomous remains less than 180 days,

4.1.6. Accreditation Details To add new record click on Add Accreditation Details button from index page.

Popup opens.

Field details are given below.

Choose Programme level.

Select Eligible programme. Here only those programmes will be populated which have two pass out

batch.

Presently accredited.

o If Yes,

Select From date, To date and Upload NBA letter, if any.

o If No,

Applied for accreditation

If Yes,

o Enter Application no.

o Select Date of application.

o Upload NBA Letter/Mail, if any.

If No,

o Nothing will display below of this.

Pre-qualifiers approved (only for autonomous institutes)

o This will show for those institutes which is accredited.

o If Yes,

o Select Date of PQs approval

o Upload NBA letter/mail, if any.

Self-assessment report (SAR) uploaded

o If Yes,

o Select Date of upload.

o Upload NBA confirmation, if any.

Date for visit agreed by NBA

o Select Date.

o Upload confirmation, if any.

Date of visit completion by NBA

o Select From.

o Select To.

Accreditation granted

o If Yes,

o Select From date and to date. Upload NBA letter if any.



If expiry date of accredited programmes remain less than 180 days,

4.2. Faculty Details

This module contains three sub-modules given below. Here faculty related data will be managed.

1. Faculty Details

2. Faculty Training

3. Sanctioned Positions.

4.2.1. Faculty Details

Here new faculty will be added. For adding new faculty click on Add Faculty Details button from

index page.

A popup opens with certain fields given as in screenshot below.

Fields description are given below.

Items indicated with asterisk (*) are mandatory.

Select Stream.

According to Stream, department will be populated. Select Department.

Enter Faculty name.

Enter Unique Id (PAN No.). PAN no will be in proper format.

Choose Date of joining from given calendar. This date can’t be in future.

Select Current faculty designation.

Select qualification from Highest Qualification drop down.

Select Employee Category.

Choose Gender.

Select Social Category.

Choose Enrolled for PhD programme. If any faculty is already enrolled in PhD (Highest

qualification) then this option will be hide.

If any faculty has Areas of research interest, then there are two fields i.e. Major and Minor, can fill

up.

If he has discontinued from the service, then click Is service discontinued? And fill the discontinue

date.

Finally, click on Submit button. Data has been successfully added.

For edit/delete data, click on edit and delete button from index.

For adding bulk data, there is import option.

After download sheet, fill it and upload it.

4.2.2. Faculty Training In this form, faculty training data will be handled. For adding new training data, click on Add Faculty

Training button from index.

A popup opens with few fields.


Select Training Category.

Select Training Mode.

Enter Title of Training.

Enter the brief description about training in Broad area of training.

Select training From Date and To Date. After that in duration, no. of days will be populated.

Choose Held at, it means that location of training. If chosen as External, then enter the Training

agency name.

From Add faculty members, you can choose faculty.

o

javaceript:void(0);

Finally, click on Submit button. Data has been successfully added. If want to delete or edit data then click on

delete and edit button respectively button index page.

4.2.3. Sanctioned Positions Here only faculty sanctioned vacancy posts will be considered with post wise and department also. For

adding new post, click on Add Sanctioned Faculty Positions form index.

A popup will be open with some fields as given below.

Fields description is given below.

Select Department.

Select Rank, this is posts like professor, associate professor and assistant professor.

Enter no. of sanctioned sheet in No. of sanctioned teaching posts.

Finally, click on Submit button. Data has been added successfully.

For editing or deleting data, click on edit and delete button respectively from index page.

During edit, fill modified data and click on Update button.

During delete,

4.3. Student Details In this sub-module, only student related data will be considered like no. of students admitted and

transited or placed. Following are given forms included by this sub-module.

1. Students (Nos.)

2. Transition Rate of Students.

3. Campus Placement.

4.3.1. Students (Nos.) In this form, only no. of students admitted will be considered with degree level and programme wise.

There are two parts of data, one is odd semester, and another is even semester. Entry of odd semester will be

enabled from 1st July to 31th December then entry of even semester will be disabled. And even entry will be

enabled from 1st January to 30th June then odd entry will be disabled.


Select Programme Level i.e. degree level.

Select Programme name.

Select Year

Now start entry from odd semester and in even semester, entry of odd semester will be automatically

populated first time. And after added even entry, it will come from database.

Click on Submit button. Data has been added successfully.

Editing or Deleting data, click on edit and delete button respectively from index page.

For import bulk data click on Import Data button from index.

Popup opens like below.

First download excel sheet format then fill it with proper data and enter file name and choose your excel sheet

and click on submit button. Data has been successfully imported.

4.3.2. Transition rate of Students

In this, only those students will be considered who have been completed second semester and going

to move in 3rd semester of all bachelor. Add new data, click on Add Transition Rate. This entry will be once

in an academic year and institute.

Students of 2nd semester will be populated from Students Strength form. In below part, entry will be done.

Number of students transited to 3rd semester cannot be greater than total of 2nd semester. Category wise no’s

also validated.


For adding bulk data with together, click on Import Data button.

After downloading excel sheet, fill it with proper data and click on Submit button. Data is imported

successfully.

4.3.3. Campus Placement In this form, only placement is considered of masters and bachelor’s degree level. Click on Add

Campus Placement button from index page.


Select Programme Level.

Select Programme.

In No. of students, if you select Bachelor as Programmes Level then it will show the nos of all

students of 8th semester with programme wise. If you select Master as Programmes Level, then it will

show the nos of all students of 4th semester with programme wise. This field is editable.

There are two parts of form.

o Breakup of Eligible Students

All Students who are eligible for the placement criteria.

o Breakup of Campus-Placed Students

All Students who are placed.

In “In core branch”, enter the total students of core branch who have been placed and in In non-

core branch, total students of other branches.

Total of placed students can not be greater than total of eligible students. And total of eligible

students also can’t greater than total students in 8th / 4th sem.


To edit or delete data, click on edit and delete button respectively from index page.

In index display report, there is two kinds of percentage value. One, percentage of placed students with respect

to eligible and second is with respect to total students in 8th / 4th sem.

4.4. Institutional Reforms This contains following certain forms given below.

1. BOG Meeting

2. Internal Revenue Generation

3. Four-funds

4. Institution Annual Report

4.4.1. BOG Meeting

To better connect with all the campuses within the State University System, the Board of Governors

will rotate the location of its meetings. To add new BOG Meeting, click on Add BOG Meeting button from index

page.

Fields detail are given below.

Enter BOG Meeting No in mentioned format.

Select Type of Meeting.

Choose Date of BOG Meeting from calendar.

Enter the Weblink for BOG Meeting Minutes.


For delete or edit data, click on delete and edit button respectively.

4.4.2. Internal Revenue Generation: Revenue generation is the nucleus and the path to modern development. Thus, this study assessed the

effect of internal revenue generation on infrastructural development. To add IRG, click on Add Internal

Revenue button from index page.

In IRG form, entry always to be done of previous year in current login year (Academic year). Field details are

given below. This is one-time entry for single year.

Furnish figure for financial year is showing the data entry year.

Choose Fees (from students) retained, if it is selected as Yes then Fees from students will be

editable else will be disabled.

Enter amount in Externally funded R&D projects

Enter amount in Consultancy/Testing etc.

Enter amount in Infrastructure and Human Resources

Enter amount in Financial (Interest earned from bank accounts etc.).

Enter amount in All others


To edit or delete data, click on edit and delete button from index page respectively.

4.4.3. Four funds Add new four fund detail, click on Add Four Funds button from index page.


If Whether Four Funds established? is Yes.

o Financial figures belong to shows previous year.

o Internal Revenue earned in shows previous year IRG amount.

o Enter the amount in all fields but not mandatory any field.

If Whether Four Funds established? is No.


4.4.4. Institution Annual Report To add new data, click on Add Institution Annual Report.


Choose Institute prepares its annual report? Choose When published previous year’s annual report? Choose Institute publishes the annual report at website?

o If Yes, enter the URL

Select checkboxes according to requirement.


From index page you can edit or delete data.

4.5. AICTE Mandate AICTE has made it mandatory for teachers to go through refresher course once every year. It contains

Following forms.

1. Exit Examination GATE

2. Exit Examination AMCAT

3. Internship

4. Swayam/NPTEL/MOOCs

5. SWAYAM Prabha

6. Induction Programme for Students

7. Innovation and Start up

8. Employability Skill Training

4.5.1. Exit Examination GATE: To add new data, click on Add Exit Exam GATE button from index page.


Select Programme only UG.

Select Semester, this will be start from 6th.

Enter name of student.

Enter the email id of students.

Enter the Mobile no.

Enter the land-line no, if any.

Enter the Enrolment no.

Choose Training/Training material provided by institute.

Choose Training/Training material provided by external agency (hired by institute). o If Yes,

Duration (Total hours) field will be mandatory.

Choose Appeared in GATE exam

o If Yes,

Enter Year

Enter Score in GATE

Choose Qualified GATE

If Yes,

o Enter Rank


For edit/delete record, click on respective buttons.

For importing bulk data, click on Import Data button.

Popup opens.

After downloading sheet, fill it and choose in file option then click on Submit button.

4.5.2. Exit Examination AMCAT: To add new data, click on Add Exit Exam AMCAT button from index page.









Choose Training/Training material provided by institute. Choose Training/Training material provided by external agency (hired by institute).

o If Yes,

Duration (Total hours) field will be mandatory.

Choose Appeared in AMCAT exam

o If Yes,

Enter Year

Enter Score in AMCAT


For edit/delete record, click on respective buttons.

For importing bulk data, click on Import Data button.

Popup opens.

After downloading sheet, fill it and choose in file option then click on Submit button.

4.5.3. Internship This form is eligible for students from 2nd semester of UG. Add new record, click on Add Internship UG

Programme button from index page.

Popup opens.


Select UG Programme.

Select Semester.

Enter Name of student.

Enter Enrolment no.

Enter Name of institute/organization with location. Choose From date and To Date. No. of days will be automatic calculated.



For importing bulk data, click on Import Data button from index.

First download the excel sheet and fill up data, enter the file name, choose file and click on Submit button.

4.5.4. Swayam/NPTEL/MOOCs: SWAYAM is an instrument for self-actualisation providing opportunities for a life-long learning. Here

learner can choose from hundreds of courses. Add new record click on Add Swayam/NPTEL/MOOCs button

from index page.

Popup opens.


Furnish information for current academic year shows current academic year.

Select faculty with the help of given buttons i.e. Add Faculty List and Add More Row. Click on Submit button.


https://swayam.gov.in/courses/public

javaceript:void(0);

javaceript:void(0);


Popup opens.


4.5.5. SWAYAM Prabha The SWAYAM PRABHA is a group of 32 DTH channels devoted to telecasting of high-quality educational

programmes on 24X7 basis using the GSAT-15 satellite. Add new record click on Add SWAYAM Prabha button

from index page.

Popup opens.



Select faculty with the help of given buttons i.e. Add Faculty List and Add More Row. Click on Submit button.


javaceript:void(0);

javaceript:void(0);


Popup opens.


4.5.6. Induction Programme for Students

The Induction Program is designed to make the newly joined students feel comfortable, sensitize them

towards exploring their academic interests and activities, reducing competition and making them work for

excellence, promote bonding within them, build relations between teachers and students. Add new record click

on Add Induction Programme for Students button from index page.

Popup opens.



Choose Conducted induction programme? If Yes.

o Choose From date and To Date then Duration automatic calculates.

o Enter Total no. of faculty involved.

o Enter Total no. of 1st year students attended

o Enter Total no. of hours dedicated for human value students

o Enter Total no. of hours dedicated for subject proficiency module

o Enter Total no. of hours dedicated for communication skills

o Enter Total no. of hours dedicated for extra curriculum activities

If No.

o Click on Submit button.


4.5.7. Innovation and Start up Add new record click on Add Swayam/NPTEL/MOOCs button from index page.

Popup opens.


Choose Institute has start-up Cell

Enter No. of workshops/seminars/sessions held on start-up

Enter Title of Project

Enter Name of students.

Enter Name of project.



4.5.8. Employability Skill Training It helps young people become job ready by providing intensive pre-employment training. EST gives

young people the opportunity to enhance their work readiness through two different blocks of targeted training. Add new record click on Add Employability Skill Training button from index page.

Popup opens.









Choose Training material provided.

Choose Classroom Training provided

Enter Duration (Total hours)

Enter Duration (Total days)



4.6. ATU Special (for affiliating institutes) This is accessible only for ATUs. It contains following forms.

1. Affiliated Institutes (Only in Engineering/Technology).

2. Research Hub/Centre

3. Academic Calendar and Declaration of Results

4. Filled Faculty Posts

5. Students Admitted in ATU

6. ERP MIS System.

4.6.1. Affiliated Institutes (Only in Engineering/Technology) Add new record click on Add Swayam/NPTEL/MOOCs button from index page.

Popup opens.


With the help of Add Rows, can add multiple rows. Enter Institute name.

Enter Location.

Select Category.

Select Status.

Enter the no. of programmes offered with UG/PG/PhD wise.




Popup opens.


4.6.2. Research Hub/Centre Add new record click on Add Research Hub/Centre button from index page.

Popup opens.

This form is divided into tabs. There is total six tabs. Field details are given below.

TAB #1

o Enter Name of research hub/centre established under TEQIP. o Choose date of When research hub/centre became functional. o Select Name of department collaborating in research hub/centre

o Click on Submit button because before submitting previous tab, cannot move further tabs.

TAB #2

o Enter Facilities

o With the help of Add Rows, can add multiple rows. o Click on Submit button

TAB #3

o Select Affiliated institutes

o Enter Name of user.

o Select category.

o Select facilities.

o Choose from date and to date


TAB #4

o Enter Name of research students.

o Select name of institutes.

o Enter the Title of project.


TAB #5

o Enter the Name of faculty.

o Select name of institutes.

o With the help of Add Rows, can add multiple rows. o Enter the title of project.

o Click on Submit button

TAB #6

o Enter Name of collaborating faculty

o Enter Name of collaborating institutes.

o Enter title of project.


javaceript:void(0);

javaceript:void(0);

javaceript:void(0);

javaceript:void(0);

javaceript:void(0);


4.6.3. Academic Calendar and Declarations of results Purpose of this form is to declare the results of UG and PG. Add new record click on Add Academic

Calendar and Declarations of results button from index page.

Popup opens.


Select From date.

Select To date.

Attach attachment if any.

Click on Add Rows, add multiple rows. Select Programme level.

Select Result declaration date.

Attach attachment if any.



Filled faculty Posts:

Add new record click on Add Filled faculty Posts button from index page.

javaceript:void(0);

Popup opens.


Select Affiliated institutes.

Discipline/Department is default set via Engineering.

Enter the no. of faculty in Assistant, associate and professor with gender wise.

With the help of Add Rows, can add multiple rows. Click on Submit button.


4.6.4. Students Admitted in ATU

Add new record click on Add Students Admitted in ATU button from index page.

Popup opens.


Select Affiliated institutes.

Enter the data in programme level with category and gender wise.



4.6.5. ERP MIS System This is available for those colleges who have taken ERP System for MIS. Add new record click on Add

ERP MIS System button from index page.

Popup opens.

Field details are given below. Select Present status of ERP/MIS system

o If In-place Functional

Enter the module name

With the help of Add Rows, can add multiple rows.

o If Under development (firm hired)

Choose radio button, if Yes then fill No. of user affiliated institutes

o If Under planning (requirement approved)



5. Academic Output It contains following forms.

1. Research Publications

2. Patents

3. Conferences

4. R&D Support Promotion

5.1. Research Publications International Journal of Scientific and Research Publication (IJSRP) is a quality publication of peer

reviewed and refereed international journals from diverse fields in sciences, engineering and technologies that

emphasizes new research, development and their applications. Add new record click on Add Research

Publications button from index page.

Popup opens.

Field description is given below.

Choose Whether peer reviewed

Choose Whether as a national/International

Select Departments. It is multi-selectable.

Choose Whether as Journal/Proceeding/Book/Chapter

o If Journal,

Enter Title of paper/proceeding/book/chapter.

Enter Name of journal/proceeding/book.

Enter Volume & Issue no.

Enter Page nos. (from-to).

Select Publication month/year.

Choose Whether joint

o If Yes,

Select Joint nature.

Select Category of other Institution

Enter If Joint publication, Name of Other Institution

Enter Author name(s).

o If Proceeding,

Enter Proceeding name.

Enter Title of paper/proceeding/book/chapter.


Enter ISBN/ISSN/DOI no.

Select Publication month/year.


o If Yes,





o If Book/Chapter,

Enter Title of book.

Enter Name of journal/proceeding/book.


Enter Page nos. (from-to).

Enter ISBN/ISSN/DOI no.

Enter Publication month/year.


o If Yes,





Click on Submit button



Popup opens.


5.2. Patents A patent is a form of intellectual property. A patent gives its owner the right to exclude others from making,

using, selling, and importing an invention for a limited period, usually twenty years. Add new record click on Add

Patents button from index page.

Popup opens.


Select Department.

Choose Obtained/Filed.

o If Obtained,

Enter Patent application no./Patent no.

Select Patent grant month/year

Choose Commercialized.

If Yes,

o Enter Licence fee(amount)

Choose Technology transferred.

If Yes,

o Enter Organisation name.

o If Filled,

Enter Application date.

Enter Application no.

Enter Patent title.

Choose Patent type.




Popup opens.


5.3. Conferences An academic conference or scientific conference is an event for researchers to present and discuss their

work. Add new record click on Add Conferences button from index page.

Popup opens.


Choose Conducted by your institute.

Enter Title.

Select Department. It is multi-selectable.

Select from Date and To Date. Then duration will be automatically calculated.

Enter Broad area.

Enter No. of participants from your institute.

Enter No. of participants from other institutes (national).

Enter No. of international participants.



5.4. R&D Support Promotion In the fast-paced tech industry, staying ahead of your competitors is essential to survival. To do this,

you need a strong research and development team -- a group of driven, talented, innovative individuals who are

passionate about finding your company's next big thing. Add new record click on Add R&D Support Promotion

button from index page.

Popup opens.

This form is divided into three categories.

1. Students research projects supported by the institute

2. Research Assistantships to students

3. Minor research grant to faculty


For Students research projects supported by the institute,

o With the help of Add Rows, can add multiple rows. o Enter Title of student project.

o Enter Student(s) involved (names separated by comma)

o Enter Aid amount in rupees.

For Research Assistantships to students,

o With the help of Add Rows, can add multiple rows. o Enter Name of PhD student

o Select Department.

o Enter Name of supervisor

o Select Start date of assistantship.

o Enter Monthly assistantship amount in rupees.

For Minor research grant to faculty,

o With the help of Add Rows, can add multiple rows.

o Enter Name of faculty

o Select Regular / Contract

o Select Department

o Select Start date

o Enter Minor research grant amount in rupees.



6. User Management: In this module, there will be manage new users. To create users, create roles for them assign roles. It

contains following forms which are given below. This module will be accessible only for NPIU users.

1. Add User.

2. Add Role.

3. Assign Role.

4. Change Password.

6.1. Add User Here users will be created for institutes. Add new record click on Add User button from index page.

Popup opens.


Select User category.

Select User category type.

Enter First name.

Enter Last name.

Enter Phone no.

Enter Mobile no.

Enter Fax no.

Enter Email-Id.

Enter Login user name.

Enter Password.

Enter Confirm password.

Choose Status.


For edit/delete record, click on edit from index page.

In case of delete data, just change status as inactive.

6.2. Add Role Add new role, click on Add Role button from index page.

Popup opens.


Enter Role name.

Choose Status.


For edit/delete record, click on edit from index page.

In case of delete data, just change status as inactive.

6.3. Assign Role Add new record click on Assign Role button from index page.


Select User category.

Select User.

Select User role.

Choose Status.


6.4. Change Password

Here admin can change password of anyone. To change password, click on Change Password link and

popup opens.


Select User category. Select User.

Enter New Password.

Enter Confirm new password.


7. Helpdesk

Well, basically, ticket management is an essential aspect of help desk management. Ticket management

software allows the help desk to maintain a database to hold and manage customers and their issues. It holds

crucial information about the customers, solutions to the problems, among others. Add create new ticket, click

on Create Ticket button from index page.


During ticket creation, in Location name field, location name will be automatically populated with

current login user location and non-editable.

Select Issue type. Means which kind of issue is facing.

Select Priority.

Enter Subject for ticket.

Enter Description.

In Name field, name will be automatically populated with current login user location and editable field.

In Mobile no. field, mobile no will be automatically populated with current login user location and

editable field.

In Email field, email id will be automatically populated with current login user location and editable field.

If there any attachment, kindly choose via Attachment field.



To view the ticket status, click View Ticket Status link on index page.

Once ticket has been created then user can only edit/delete ticket til it is new. Otherwise only can be view.

User can change status of ticket only when ticket has been closed.

8. Reports In this module, there is two kinds of reports. One is project monitoring, and another is sub-reports for all

transaction forms.

8.1. Project Monitoring Report This report is given into three levels i.e. National, State and Institution. This is based on indicators.

National Level

State Level:

Institution Level

8.2. Data Entry Status This contains entry status with form wise.

8.3. Institution Sub-reports

It contains following sub-reports.

1. Autonomous.

2. Accreditation.

8.3.1. Autonomous

8.3.2. Accreditation

8.4. Faculty Sub-reports


1. Faculty Training.

2. Sanctioned Position.

3. Faculty in-placed (Nos.)

4. Faculty trained category-wise.

5. Sanctioned vs Filled.

8.4.1. Faculty Training

8.4.2. Sanctioned Position

8.4.3. Faculty in-placed (Nos.)

8.4.4. Faculty trained category-wise

8.4.5. Sanctioned vs Filled

8.5. Students sub-reports


1. Student Strength.

2. Transition Rate.

3. Campus Placement.

8.5.1. Student Strength:

8.5.2. Transition Rate

8.5.3. Campus Placement

8.6. Institutional Reform Sub-reports


1. BOG Meeting.

2. Internal Revenue.

3. Four Funds.

8.6.1. BOG Meeting

8.6.2. Internal Revenue

8.6.3. Four Funds

8.7. AICTE Sub-reports


1. GATE Score.

2. GATE/AMCAT.

3. Internship.

4. Swayam/NPTEL/MOOCs.

5. Swayam Prabha.

6. Induction Programme.

7. Startup

8. Faculty enrolled in SWAYAM courses

9. Assistance to Faculty for SWAYAM Prabha

10. Employability Skill Trainings

8.7.1. GATE Score

8.7.2. GATE/AMCAT

8.7.3. Internship

8.7.4. Swayam/NPTEL/MOOCs

8.7.5. Swayam Prabha

8.7.6. Induction Programme

8.7.7. Startup

8.7.8. Faculty enrolled in SWAYAM courses

8.7.9. Assistance to Faculty for SWAYAM Prabha

8.7.10. Employability Skill Trainings

8.8. R&D Output sub-reports


1. Publication.

2. Patents.

3. Conferences.

4. R&D Support Promotion.

8.8.1. Publication

8.8.2. Patents

8.8.3. Conferences

8.8.4. R&D Support Promotion

8.9. ATU Sub-reports:


1. Academic Calendar.

2. Research Hub/Centre

3. Affiliated Institutes (Only in Engineering/Technology)

4. Filled Faculty Posts

5. Student Admitted in ATU

6. ERP MIS System

8.9.1. Academic Calendar

8.9.2. Research Hub/Centre

8.9.3. Affiliated Institutes (Only in Engineering/Technology)

8.9.4. Filled Faculty Posts

8.9.5. Student Admitted in ATU

8.9.6. ERP MIS System:

mis user manual teqip [phase iii] technical education ... · institution annual report .....64 4.5....

Documents