Misty Jo WiseCentral City Community

OutreachVolunteer Coordinator

23 April 2009

To meet TMC/AmeriCorps

Requirements

Replicable Project

What is It?An organised collection of binders and spreadsheets for saving data and other

info These are simply laid out and easily

accessible via physical paperwork and in our network.

Tools for new & current staff members Easily used and provide a place to put new

information (especially in regard to volunteers and groups).

A new way to stay organisedIt will enable future staff to learn about CCCO, and aid in gaining familiarity with our

program,

Purpose/Where this came from… “When I first started…” “When new people come…” “When other staff leave and most of the

information was all in their head…” Things can be really CONFUSING!!! (& many of

us had a lot of questions that there were no concrete answers for)

. . . & then I realised . . .

WE NEED A NEW WAY TO SHARE INFO! This project is to facilitate the ever

changing nature of our staff and volunteers and help provide new ways of keeping information readily available for all.

Some Slightly Specific Specs Binders - 4* New Forms - 4*

*these numbers are subject to change. Please recognise that the project has not been finished yet, but will be by 22 May*

:)

A little about the Binders: There are 4

Central City Community Outreach General Info

Current Volunteers Groups Volunteer Applications

CCCO General Info

The first portion of this will include job descriptions of each staff position, as well as intern and individual and group volunteer positions.

ABC’s of Volunteering: To Do List of a good volunteer in alphabet form

Active listening rather than Apathy Behavior modification rather than Belittlement

Etc… Suggestions welcome!

Vocabulary we use often that may sound strange to a newbie

Tour Notes & a History of Central City Community Church/Outreach

Volunteer/Mentor Checklist

CCCO General Continued Projects - ongoing and future project ideas

MAPS and more! Maps of the facility and the area

Drives Toys/Incentives, Hygiene Items, food/snack, dinners, gift cards, etc…

Current VolunteersCompleted Volunteer Application separated by day, and name, etc…

Past Attendance Sheets Extra Applications

Binders cont…

Binders cont…

GROUPS Group Info Sheets needing to be processed Potential Group Spreadsheet – allows for

information of groups to be added – and contact information to be recorded

Contact Info - Alphabetised contact information of the various groups and organisations that we work with and how we are affiliated w/ them/how they have worked w/ us in the past

Project Lists Past Projects (that may or may not need to be

done again, but likely may be replicated and beneficial for the center)

Processed Group Info Sheets Extra Blank Info Sheets

Binders end (So EXCITING!) Volunteer Applications

Older Applications, non-current applications, to be kept on file - organised alphabetically by last name.

This is the end of this portion of the presentation.

NEXT Up, FORMS!!

New & Updated forms which will be saved in both paper and digital form for the betterment of the whole:

Volunteer Application Group Info Sheet Potential Group & Volunteer Info/Contact Sheet

Attendance Spreadsheets

What next?

All of these forms and a detailed outline of these materials will be available for the use of other organisations and TechMission members. The forms & spreadsheets are easily adapted per individual sites needs.

. . .

This Concludes My Presentation.

Thank you!