Module 14

Returning to the Office

Objectives

Adhere to carrier clearance procedures

Record time and vehicle mileage information

Deposit mail and equipment

Perform afternoon office duties

2

Return From Route

Follow LOT on PS Form 1564-A• Obtain hamper to load

undeliverable, collected mail, and empty equipment

Safely handle empty equipment and mail• Return all equipment to designated areas • Remove all tags from sacks, trays, and tubs

Remove all mail and equipment from vehicle

Secure vehicle for the evening• Properly park vehicle in designated location• Secure windows and doors

3

Recording Time and Vehicle Mileage

Scan the Return to Office MSP barcode

Clock over to office function

Use IMD to record ending mileage• PS Form 4570, Vehicle Time Record, if required

Check for additional instructions from supervisor

Place scanner in cradle, deposit vehicle keys

Complete PS Form 3996, Carrier-Auxiliary Control

4

Deposit Mail and Equipment

Process Collected Mail Deposit collected

outgoing Mail in designated location• Local instructions

dictate required separations

• Properly mark and isolate Anonymous Mail and Hazmat

5

Clear Accountable Items

Accountable items include:• Arrow keys, building keys/cards, etc.• Certified Mail• Registered Mail• Express Mail• CODs• Return Receipt For Merchandise• Postage Due• Numbered Insured• Customs Duty Mail

6

Carrier Clearance

PS Form 3867, Accountable Mail Matter Received for Delivery

PS Form 3821, Clearance Receipt• Verify total number of COD parcels received

• Return both copiesof form and deliveryemployee’s coupons

• Retain PS Form 3821copy for 3 months

7

Carrier Clearance – PS Form 2944

Verify mail entry number and number of articles received

Retain for three months

8

Perform PM Duties

Process all undeliverable mail, to include:• 3M mail• Endorse other undeliverable mail and place in

throwback case Undeliverable mail includes mail endorsed

by customer as:• Refused, misdelivered, deceased, and no longer

at this address Expedited Preferential Mail (EPM) casing

system• Complete PS Form 1571, Undelivered Mail

Report

9

PM Administrative Duties

PS Form 3996, Carrier-Auxiliary Control

PS Form 1571, Undelivered Mail Report

PS Form 4565, Vehicle Repair Tag

Check schedule

Clock out

10

Review

1. What should the carrier retrieve from the vehicle once returned to the post office?

2. How should you record vehicle mileage?

3. What do you do with undelivered Package Services mail?

4. What is PS Form 3996, Carrier-Auxiliary Control used for when returning to the office?

5. What is the last thing the carrier does before leaving for home?

11

All mail and equipment

The IMD scanner

Put in parcel rack or turn over to clerk for handling

This is to record the actual time used to perform the assigned duties

Clock out

Summary12

In this lesson, we discussed:

Returning from the route

Recording Time and Vehicle Mileage Information

Mail and Equipment

Afternoon Office Duties