Module 3.OpenOffice Writer

Introduction

A word processor similar in look and feel to Microsoft Word and offering a comparable range of functions and tools.

Has the ability to export Portable Document Format (PDF) files with no additional software

Can read old Microsoft Word documents

Can save work in Microsoft Word format

A word processor similar in look and feel to Microsoft Word and offering a comparable range of functions and tools. It also includes the ability to export Portable Document Format (PDF) files with no additional software, and can also function as a WYSIWYG (What You See IS What You Get) editor for creating and editing web pages. One important difference between Writer and Microsoft Word is that in Writer, many functions and number formats from Calc (below) are available in Writers tables.

It has everything you would expect from a modern, fully equipped word processor or desktop publisher. It's simple enough for a quick memo, powerful enough to create complete books with contents, diagrams, indexes, etc. You're free to concentrate on your message - while WRITER makes it look great.

WRITER can of course read all your old Microsoft Word documents, or save your work in Microsoft Word format for sending to people who are still locked into Microsoft products.

Comparison of Selected Word Processor

A. General Information This table provides general information about selected word processors.

Comparison of Selected Word Processor

B. CharacteristicThis table gives characteristics of each word processor.

Comparison of Selected Word Processor

C. Operating System CompatibilityThis table gives a comparison of what operating systems are compatible with each word processor.

Module 3
OpenOffice Writer

Lesson 1. Introduction to Writer

Lesson 2. Editing Text Document

Lesson 3. Formatting Paragraph

Lesson 4. Working with Graphics

Lesson 5. Working with Tables

Lesson 6. Other Tools in Writer

Lesson 7. Formatting a Page

Lesson 8. Printing

Lesson 1.

Introduction to Writer

After completing this lesson, you will be able to:

Open a Writer

Understand Writer

Close and open a document

Open an existing file

Save a document

Save document automatically

Opening Writer

To Open Writer

On the System Menu click Application

Point to Office and click OpenOffice Word Processor

Glossary

Application a program or group of programs designed for end user

Click to left the mouse button once

Word Processor/Writer the word processing component of the OpenOffice. Org suite. Is a tool for writing, editing, formatting and printing of documents.

System menu allows you to set your preferences for the GNOME Desktop.

Parts of Writer

1. Title Bar

2. Menu Bar

Title Bar - shows the name of the current document and the version of OOo in use (UntitledX: default filename)

Menu bar appears on the 2nd line of the main Writer screen. Once clicked, it displays a list of commands (can also be accessed by pressing Alt + underlined letter)

File - contains commands that apply to the entire document such as Open, Save, and Export as PDF.

Edit - contains commands for editing the document such as Undo and Find & Replace.

View - contains commands for controlling the display of the document such as Zoom and Web Layout.

Insert - contains commands for inserting elements into your document such as headers, footers, and pictures.

Format - contains commands for formatting the layout of your document, such as Styles and Formatting, and Bullets and Numbering.

Table - shows all commands to insert and edit a table in a text document.

Tools - contains functions such as Spellcheck, Customize, and Options.

Window - contains commands for the display window.

Help - contains links to the Help file, Whats This, and information about the program; contains an index of items in OpenOffice.org and its functions (VERY USEFUL!)

Parts of Writer

3. Toolbars

Toolbars a list of buttons representing commands, like Open, Save, Print, etc. When you point (not click) to a tool, a tool tip appears describing its function.

Writer has several types of toolbars: docked, floating, and tear-off.

Docked toolbars can be moved to different locations or made to float, and floating toolbars can be docked. The top docked toolbar (default position) is called the Standard toolbar. The Standard toolbar is consistent across the OOo applications.

Floating toolbars are context-sensitive toolbars, which by default appear as floating toolbars in response to the cursor's current position or selection. For example, when the cursor is in a table, a floating Table toolbar appears, and when the cursor is in a numbered or bullet list, the Bullets and Numbering toolbar appears. You can dock these toolbars to the top, bottom, or side of the window if you wish.

Long-click buttons and tear-off toolbars consists of buttons with a small triangle to the right will display sub-menus, tear-off toolbars, and other ways of selecting things with a long click, depending on the button. The tear-off toolbars are always floating and cannot be docked on any edge. To move a tearoff toolbar, drag it by the title bar.

Displaying or hiding Toolbars

To display of hide toolbars,

On the View > Toolbar. AN active toolbar show checkmark beside its name.

Moving a Toolbar

To move a toolbar

Place the mouse pointer over the toolbar handle,

Hold down the left mouse button

Drag the toolbar to the new location.

To dock the toolbar in another area,

Place the mouse pointer over the toolbar handle

Hold down the left mouse button and

Drag the toolbar to the new location, then release the mouse button. The toolbar willdock in the new location.

Parts of Writer

6. Minimize, Maximixe, Close Buttons

8. Status Bar

4. Ruler Bars

7. Scroll Bars

5. Document Window

Ruler Bars serve as guides when formatting the page (shows document margins) and the document paragraphs where tabs and indents can be assigned; to be discussed further in the section on Formatting Paragraphs

Document Window where the actual text and graphics can be entered/ keyed in, edited, and formatted

Minimize, Maximize/ Restore, and Close buttons

Scroll Bars to view other parts of the document

Status Bar shows the current page number, style, view %, and typing modes used

Context/Shortcut Menu context-sensitive shortcut commands displayed when the right (non-dominant) mouse button is clicked

Closing and Opening a Document

To close a document

On the File menu, click Close.

To Open a Text Document

On the Standard Toolbar, click the New button.

Glossary

Document a self contained piece of work created by using a program.

Screen tip a feature that briefly explains what an element is. Screen tips appear when the mouse pinter is positioned over a button or screen elements for a few seconds

Standard toolbar a toolbar that contains buttons for editing function. The standard toolbar is located below the menu bar.

Opening an existing File

To open a file

On the Standard Toolbar, click the Open button.

Navigate to the folder where the file is stored.

Click the files name.

Click the Open button.

Glossary

Button a square or rectangular element with picture or abbreviated label on it. A button instructs a program to perform a particular action when a button is clicked.

Folder a storage area for files and others folder

File a collection of related data or information that is assigned a specific file name and stored on disk.

Saving a Document

To save a document for the first time

On the Standard Toolbar, click the Save button. OR Press Ctrl+S

Type the file name in the File Name box.

Click the Save In down arrow, and select a location for the file.

Click the Save button.

Saving Document Automatically

To save document automatically

Select Tools > Options. The Options window appears.

Select Load/Save > General.

Click on AutoSave every . This enables the box to set the interval. The default value is 15 minutes. Enter the value you want by typing it or by pressing the up or down arrow keys.

Glossary

Arrow keys Keys on the keyboard that are use in the event that the working copy becomes damaged or lost.

Mouse pointer an icon that moves to reflect the position of the mouse

Lesson 2.

Editing Text Documet

After completing this lesson you will be able to

Enter text

Insert special character

Select text

Format text

Align text in a document

Delete and restore text in document

After completing this lesson you will be able to

Cut and paste text

Find specific text

Use Go To

Replace specific text

Entering Text

To enter text

Click to position the insertion point where you want to insert text.

Type the text.

Glossary

Insertion point a blinking vertical bar resembling a capital I that indicates the location at which the next character typed or item will appear. The insertion point can be moved anywhere within the document window by clicking any visible location or by pressing various keys.

Text words, sentences, paragraphs.

Inserting Special Character

To insert special characters

Place the insertion point in your document where where you want the character to appear.

Click Insert > Special Character to open the Special Characters window.

Select the characters you wish to insert, in order, then click OK. The selected characters are shown in the lower left of the dialog. As you select a character, it is shown on the lower right, along with the numerical code for that character.

Glossary

Special character a character that is not a letter, number, symbol, or punctuation mark. Control characters, for example, are special characters, as are special formatting characters such as paragraph marks.

Selecting Text

To select text

Drag the mouse pointer over the text.

Glossary

Drag to point to an object on the screen, hold down the left mouse button, and then move the mouse toward you, away from you, left or right.

Formatting Text

To apply a bold attribute

Select the text.

On the Formatting Toolbar, click the Bold button.

OR

Press Ctrl+B.

Glossary

Attribute a characteristics that is applied to text in a Writer document, such as the font, font size, bold underline or italics

Character any single letter, number, or symbol that can be entered in a document. Tabs, Page breaks, spaces, paragraph marks, and other formatting symbols are also considered characters

Formatting toolbar a toolbar that contains buttons for quick access to formatting functions

Style a named set of formatting instructions. You use a style to apply multiple formatting characteristics to text in a single step.

Formatting Text

To apply Italics attribute

Select the text.

On the Formatting Toolbar, click the Italic button.

OR

Press Ctrl+I.

Formatting Text

To apply a underline attribute

Select the text.

On the Formatting Toolbar, click the Underline button

OR

Press Ctrl+U.

Formatting Text

To format text

Select the text.

On the Formatting Toolbar, click the Style down arrow.

OR

Click the Font Name down arrow. Or Click the Font Size down arrow.

Formatting Text

To format text using the Font dialog box

Select the text.

On the Format menu, click Character

Make selections as desired.

Aligning Text in a Document

To align text

Click the paragraph that you want to align. Or select all or part of the multiple paragraphs that you want to align.

On the Formatting Toolbar, click the appropriate alignment button.

Glossary

Alignment the arrangement of text in fixed or predetermined positions. If the paragraph is left align, all the text in the paragraph will begin on the left side of the document.

Align left a formatting attribute in which each line of a block of text is positioned with the left margin. By default, each paragraph that you type is left aligned unless you change the alignment setting

Align Right a formatting attribute in which each line of a block of text is positioned with the left margin.

Center an attribute that aligns each line of a block of text and equal distance form the left and right margins

Justify an attribute that aligns a block of text flush with both the left and right margins.

Paragraph any amount of text that ends with a hard return. Even blank line is considered to be a paragraph because it ends with a hard return.

Spaces between words are enlarge proportionally so that each line fills the space between the margins.

Deleting and Restoring Text in a Document

To undo an action

On the Standard Toolbar, click the Undo button.

To restore an action

On the Standard Toolbar, click the Redo button.

Glossary

Undo an operation that allows the last action undone to be reserved or undone.

Redo an operation that allows the last action undone to be reserved or redone.

Cutting and Pasting Text

To cut or copy text

Select the text that you want to move or copy.

On the Standard Toolbar, click the Cut or Copy button.

Click the insertion point in the location in which the text is to appear or be duplicated.

On the Standard Toolbar, click the Paste button.

Finding Specific Text

To perform a Find operation

On the Edit menu, click Find/Replace.

In the Search for box, type find search string.

Click the Find Next button until youre finished searching, or there are no more occurrences.

Click the Cancel button to return to the document window.

Replacing Specific Text

To perform a Replace operation

On the Edit menu, click Find/Replace.

Type the search word in the Find What box.

Type the replacement word in the Replace What box.

Click the Replace button to make the replacement; click the replace All button to make all replacements throughout the document without confirmation.

Click Find.

Lesson 3.

Formatting Paragraph

After completing this lesson you will be able to

Format paragraph

Set the measurement unit

Change tab settings

Create columns

Apply style to text

After completing this you will be able to

Create an automatic bulleted list

Create an automatic numbered list

Modify an automatic list

Formatting a Paragraph

To apply paragraph formatting

Select the appropriate paragraph(s).

On the Format menu, click Paragraph.

Change the settings as necessary.

Click OK.

Glossary

Paragraph any amount of text that ends with a hard return. Even a blank lines is considered to be a paragraph because it ends with a hard return.

Setting the Measurement Unit

To set the measurement unit

Go to Tools menu

Click Options

Click the OpenOffice.org Writer

Click General, change your desired setting

Changing Tab Settings

To set one tab stop

On the Format menu, click Paragraph.

Type the new tab stop in the Position box.

If desired, in the Alignment or Filler Character, select the desired option.

Click OK.

Glossary

Tab (tab stopped) a measured space that places and aligns text at a specific horizontal page location. Also hidden formatting character that is inserted into text whenever the Tab key is pressed.

Creating Columns

To create columns

Select the text that is to be formatted into columns. (Skip this step if you want the entire document formatted into columns.)

On the Format Menu, Click Columns.

Click the number of columns that you want, or drag the Columns menu to the right to create more than four columns.

Click OK.

Glossary

Columns vertical blocks of text that are separated by a blank space, similar to the columns you see in a newspaper, in which text can fills one column before following to the top of the next column

Applying Style to Text

To apply a style to text

Select the text to be formatted.

On the Formatting Toolbar, click the Style down arrow.

Click the style that you want to apply.

Glossary

Bulleted list a series of paragraph with a bullet (a dot or other graphic) inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.

Creating an Automatic Bulleted List

To create an automatic bulleted list

Position the insertion point in the desired location.

Type * and press the Spacebar for a bulleted list.

Type the list data, pressing Enter after each new list item (except the last list item).

Press Enter twice after the last list item is entered.

Glossary

Numbered List a series of paragraph with a number inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.

Creating a Automatic Numbered List

To create an automatic numbered list

Position the insertion point in the desired location.

Type 1. And press the Spacebar for a numbered list.

Type the list data, pressing Enter after each new item (except the last list item).

Press Enter twice after the last list item is entered.

Modifying an Automatic List

To modify bulleted and numbered lists

Click the first item in a numbered list, or select all the items in a bulleted list.

On the Format menu, click Bullets and Numbering.

Click either the Bulleted tab or the Numbered tab on the Bullets and Numbering dialog box.

Click a bullet or number style.

Lesson 4.

Working with Graphics

After completing this lesson you will be able to

Insert a picture from File

Insert a picture from gallery

Resize picture

Position graphics within the text

Anchor graphics and drawing toolbar

Create drawing objects

Group drawing objects

Insert fontwork from gallery

Inserting Picture from a File

To insert a picture into a document:

If necessary, click the Online Layout View button on the status bar.

Click to position the insertion point where you want to insert the picture.

On the Insert menu, point to picture, and click From File.

In the Insert dialog box, click the Look In down arrow, and select the appropriate drive and folder

In the file list, click the file that you want to insert.

Click Insert.

Glossary

Picture Any image that has been created by a program other writer, or has been downloaded form camera, scanner or Web site and saved to disk.

Inserting a Picture from the Clip Gallery

To insert a Clip Art picture into a document

Click to position the insertion point where you want to insert the picture.

On the Tools Menu or Standard Toolbar, click Clip Gallery button.

Choose from the existing themes, and right-click on the picture that you want to insert.

Glossary

Clip Gallery program that you use to find, select and insert clip art pictures.

Clip Art pictures files that are available from the picture gallery and can be inserted into writer document

Resizing a Picture

To size a picture using the resizing handles

Select the picture.

Drag the left or right sizing handles to change the horizontal width of the picture. Or

Drag the top or bottom sizing handles to change the vertical height of the picture. Or

Drag a corner handle to simultaneously change both the horizontal and vertical dimensions.

Glossary

Sizing handles small squares located in the corners and sides of a picture or an object; used for diagonal, vertical or horizontal resizing.

Positioning Graphics within the Text

To arrange and align graphics

Click the picture.

On the format menu click the Alignment or Arrange

Select the desired alignment or arrangement and click anywhere outside the picture to deselect it.

Glossary

Arrangement refers to the placement of a graphic behind or in front of other graphics ot text.

Alignment refers to the vertical or horizontal placement of a graphic in relation to the page, frame, paragraph or character to which it is anchored.

Positioning Graphics within the Text

To change the text wrap style

On the Picture toolbar, click the Text Wrapping button.

Click to position the insertion point where you want to change the text wrap.

Select the desired style, and click anywhere outside the picture to deselect it.

Glossary

Text Wrapping a feature that flows text continuously from one line to the next each time the insertion point reaches the right margin.

The Wrap menu options provide several possibilities:

No Wrap - Alternate paragraphs and graphics, maintaining a separation between them.

Page Wrap or Optimal Page Wrap - Wrap text around the graphics.

Wrap Through - Put a semi-transparent graphic over the text.

In Background - Add a graphic in the background.

Anchoring Graphics

To change the anchor type

Click the picture.

On the Picture toolbar click the Anchor button.

Select the desired anchor, and click anywhere outside the picture to deselect it.

Glossary

Anchor allows you to position an object, graphic, or frame in a document. An anchored item remains in place, or moves when you modify the document.

Anchor Options

To Page: The graphic keeps the same position in relation to the page margins. It does not move as you add or delete text or other graphics. This method is useful when the graphic does not need to be visually associated with a particular piece of text. It is often used when producing newsletters or other documents that are very layout-intensive.

To Paragraph: The graphic is associated with a paragraph and moves with the paragraph. It may be placed in the margin or another location. This method is useful as an alternative to a table for placing icons beside paragraphs.

To Character: The graphic is associated with a character but is not in the text sequence. It moves with theparagraph but may be placed in the margin or another location. This method is similar to anchoring to a paragraph but cannot be used with drawing objects.

As Character: The graphic is placed in the document like any other character and therefore affects the height of the text line and the line break. The graphic moves with the paragraph as you add or delete text before the paragraph. This method is useful for keeping screenshots in sequence in a procedure, or for adding a small icon in sequence in a sentence.

To Frame: If the graphic has been placed in a frame, you can anchor the graphic in a fixed position inside the frame. The frame can then be anchored to the page, a paragraph, or a character, as required.

Creating Drawing Objects

To create drawing objects

Click in the document where you want the drawing to be anchored. You can change the anchor later, if necessary.

Select the tool from the Drawing toolbar. The mouse pointer changes to a drawing-functions pointer (crosshair + rectangle).

Glossary

Objects a graphical shape or design , that you can insert and modify in a Writer document

Creating Drawing Objects

To create drawing objects

Move the cross-hair pointer to the place in the document where you want the graphic to appear, and then click and drag to create the drawing object. Release the mouse button.

To cancel the selected drawing function, press the Esc key or click on the Select icon (the arrow) on the Drawing toolbar.

Grouping Drawing object

To group objects

Select one object

Then hold down the Shift key and select the others you want to include in the group.

The bounding box expands to include all the selected objects.

With the objects selected, hover the mouse pointer over one of the objects and click Format > Group > Group,

OR

Grouping Drawing object

To group objects

Right-click and then click Group > Group on the shortcut menu.

Inserting Fonwork from Gallery

To insert fontwork from the gallery

Click the Fontwork Gallery icon on the Drawing Toolbar

Choose a fontwork design from the gallery by double-clicking on it.

The graphic will automatically be positioned on the document

Glosssary

Fontwork a ready made designs that you use to create decorative and colorful text.

Inserting Fontwork from Gallery

To insert fontwork from the gallery

Double-click the fontwork to edit the text. Deselect it to apply the changes.

Use the Fontwork toolbar and the shortcut menu to change the settings for the text shape, alignment, spacing, 3D effects, fill, arrangement, etc.

Lesson 5.

Working with Tables

After completing this lesson you will be able to

Insert a new table

Move around and select cells in a table

Resize the Table

Merge and split cells

AutoFormat tables

Convertbetween table and Text

Inserting a New Table

To insert new table

Position the cursor where you want the table to go, then use any of the following methods to open the Insert Table dialog box:

From the main menu, select Table > Insert > Table.

Press Control+F12.

From the Standard toolbar, click the Table icon.

Glossary

Cell the intersection of a row and column in a table. The cell is displayed as a small rectangular box in which text or numbered can be typed. A table cell can also contain a graphic.

Column the vertical arrangement of text or number in a table.

Row The horizontal arrangement of text or numbers in a table

Table a data structure that is made up of rectangular boxes called cells, which are arranged in rows and columns

Moving Around and Selecting Cells in Table

To navigate within a table

Click the desired cell.

Type the cell information.

Press Tab to move to the next cell. Or Press a key combination to move to the desired location.

Moving Around and Selecting Cells in a Table

To select cells in a table

Press a key combination. Or

Click the selection area to the left of a row. OR

Click the top of a column. OR

Click the bottom left corner of the cell.

Resizing a Table

To resize an entire table

Position the insertion point over the table resize handle until a double-headed arrow appears.

Drag the handle in any direction to resize the table as desired.

Resizing a Table

To resize a column or row

Position the insertion point over a horizontal or vertical border anywhere in the table until a double-arrow resizing pointer appears.

Drag the resizing pointer in the desired direction.

Merging and Splitting Cells

To merge a group of cells into one cell

Select the cells to merge.

Right-click and select Cell > Merge on the pop-up menu, or select Tables > Merge Cells from the menu bar.

Merging and Splitting cells

To split a cell into multiple cells

Position the cursor inside the cell.

Right-click and select Cell > Split on the pop-up menu, or select Tables > Split Cells from the menu bar.

Select how to split the cell. A cell can be split either horizontally (create more rows) or vertically (create more columns); you specify the number of new cells to create.

AutoFormatting Tables

To AutoFormat Tables

Create a table and manually format it as you wish, including borders, spacing of text from the top and bottom borders, fonts to be used in the table heading and data cells, and background colors.

Position the cursor anywhere in the table, and then click Format > AutoFormat.

On the AutoFormat dialog, click Add and give the table format a name.

Converting between table and text

To convert plain text data into a table

Select the data and then select Table > Convert > Text to table from the main menu bar.

The dialog box allows you to create a table.

You must select the field delimiter (tab, paragraph marker, comma, or other printing or non-printingcharacter) that Writer should use to divide data into different cells.

Converting between Table and Text

To convert from a table to plain text

Select the table and then select Table > Convert > Table to text.

The data in the table is converted to plain text with the field delimiter of your choice.

A space can function as a field delimiter.

Lesson 6.

Other Tools in Writer

After completing this lesson you will be able to

Use footnotes and endnote

Use Language tools

Use the thesaurus

Use AutoCorrect

Using Footnote and Endnotes

To insert a footnote

Put the cursor where you want the footnote marker to appear.

Then click Insert > Footnote, or

Click the Insert Footnote Directly icon on the Insert toolbar.

Using Footnote and Endnotes

To format the footnotes themselves

Click Tools > Footnotes.

On the Footnote Settings dialog, choose settings as required.

The Endnotes tab has similar choices.

Language Tools

To Auto Spellcheck

Checks each word as it is typed and displays a wavy red line under any misspelled words. Once the word is corrected, the red wavy line disappears.

Glossary

Spellcheck A feature that identifies incorrectly spelled words and locates occurrences of repeated words. All possible misspellings and repeated words are marked with a red wavy underline.

Language Tools

To perform a separate spellcheck on the document

Click the Spellcheck button (Tools > Spellcheck or F7).

This checks the document or selection and opens the Spellcheck dialog if any misspelled words are found.

Here are some more features of the spelling checker.

You can change the dictionary language (for example, to Spanish, French or German) on the Spellcheck dialog.

You can add a word to a dictionary. Click Add in the Spellcheck dialog and pick the dictionary to add it to.

The Options dialog of the Spellcheck tool has a number of different options such as whether to check uppercase words and words with numbers. It also allows you to manage custom dictionaries, that is, add or delete dictionaries, and add or delete words in a dictionary.

On the Font tab of the Paragraph Styles dialog, you can set paragraphs to spell-check in a specific language (different from the rest of the document).

Using the Thesaurus

To use the thesaurus

Highlight the word.

On the Tools menu choose Language and then click Thesaurus.

Click on the Replace box if you want to replace a certain word.

Click ok

Using AutoCorrect

To view AutoCorrect Entries

On the Tools menu, click AutoCorrect.

Click the AutoCorrect tab, if necessary.

Scroll through the list at the bottom of the dialog box.

Glossary

AutoCorrect a feature that automatically corrects errors and replaces words or characters as text is typed. Common misspellings or capitalization errors are replaced with a correction.

Using AutoCorrect

To add an exception to AutoCorrect

On the Tools menu, click AutoCorrect.

Click the AutoCorrect tab, if necessary.

Click the Exceptions button.

Click the desired tab, and type the exception.

Click the New button.

Click OK.

Lesson 7.

Formatting a Page

After completing this lesson you will be able to

Insert page breaks

Use page style dialog box

Insert page number

Custome headers and footers

Inseting Page Breaks

To insert a hard page break

Click to position the insertion point at the location where you want to add the break.

Press Ctrl+Enter.

Glossary

Spellcheck A feature that identifies incorrectly spelled words and locates occurrences of repeated words. All possible misspellings and repeated words are marked with a red wavy underline.

Page Style Dialog Box

To open page dialog box

Click Format Menu and then click Page

Page Dialog Box

Orientation: Portrait or Landscape

Landscape a page layout, in which text appears horizontally on a page that is turned on its side.

Portrait - a page layout, in which text appear horizontally on a vertical page.

Page Format / Paper Size: Letter (8.5 x 11), Legal (8.5 x 14), (note: Philippine Legal is 8.5 x 13), A4 (8.27 x 11.69), and other sizes including set measurements for envelopes.

Margins: This can be done by either way:

Dragging (two-headed arrow) the shaded portions of the page rulersquick and easy, but does not have fine control.

Specify margins values in the Page Style dialog boxto twodecimal places.

Background: specify color or graphic

Borders: specify line style, colors, shadows, which sides, and spacing to content

Columns: specify number of columns, widths, and separator

Headers and Footers: can also be inserted using the Insert menu

Inserting a Page Number

To add page numbers

Select the desired position you want.

On the Insert menu, click Fields

Click the Page Number.

Customizing Headers and Footers

To edit a header or footer

On the Format menu, click Page.

On the Page Style, click either in Header or Footer.

On Header or Footer check box click to appear other options.

Type or edit the text as necessary inside the Header or Footer.

Glossary

Footer text that appears at the bottom of all or selected pages in a printed document

Header text that appears at the top of all or selected pages in a printed document

Lesson 8.

Printing a Document

After completing this lesson you will be able to

Preview a document

Print a document

Previewing a Document

To preview a document

On the File Menu, click the Page Preview

Printing a Document

To print a document

On the File Menu, click Print

Printing a Document

To print a document using special print settings

On the File menu, click Print.

In the Copies section, type the desired number of copies in the Number of Copies box.

In the Print Range section, click All to print all the pages; click Pages to print specific pages, and then type the desired page numbers in the Pages box.

Click OK.

Printing a Document

To print selected text

Select the text that you want to print.

On the File menu, click Print.

Click Ok.

Merging a Document

After completing this lesson, you will be able to

Merge Document

Creating a Starting Document

To create a Starting document

On the File menu, point to New and click the desired document

Merging a Document

To merge document

Create a starting document

Click the Tools Menu, then the Mail Merge Wizard

Follow the step by step instructions of the wizard and choose your preference per step.

GLOSSARY

Glossary

Align left. A formatting attribute in which each line of a block of text is positioned with the left margin. By default, each paragraph that you type is left aligned unless you change the alignment setting

Align right. A formatting attribute in which each line of a block of text is positioned with the right margin.

Alignment. Refers to the vertical or horizontal placement of a graphic in relation to the page, frame, paragraph or character to which it is anchored.

Glossary

Anchor. Allows you to position an object, graphic, or frame in a document. An anchored item remains in place, or moves when you modify the document.

Application. A program or group of programs designed for end user

Arrangement. Refers to the placement of a graphic behind or in front of other graphics ot text.

Arrow keys. Keys on the keyboard that are use in the event that the working copy becomes damaged or lost.

Glossary

Attribute. A characteristics that is applied to text in a Writer document, such as the font, font size, bold underline or italics

AutoCorrect. A feature that automatically corrects errors and replaces words or characters as text is typed. Common misspellings or capitalization errors are replaced with a correction.

Bulleted list. A series of paragraph with a bullet (a dot or other graphic) inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.

Glossary

Button. A square or rectangular element with picture or abbreviated label on it. A button instructs a program to perform a particular action when a button is clicked.

Cell. The intersection of a row and column in a table. The cell is displayed as a small rectangular box in which text or numbered can be typed. A table cell can also contain a graphic.

Center. An attribute that aligns each line of a block of text and equal distance form the left and right margins

Glossary

Character. Any single letter, number, or symbol that can be entered in a document. Tabs, Page breaks, spaces, paragraph marks, and other formatting symbols are also considered characters

Click. To tap the left mouse button once

Clip Art. Pictures files that are available from the picture gallery and can be inserted into writer document

Clip Gallery. Program that you use to find, select and insert clip art pictures.

Glossary

Column. The vertical arrangement of text or number in a table.

Columns. Vertical blocks of text that are separated by a blank space, similar to the columns you see in a newspaper, in which text can fills one column before following to the top of the next column.

Document. A self contained piece of work created by using a program.

Drag. To point to an object on the screen, hold down the left mouse button, and then move the mouse toward you, away from you, left or right.

Glossary

File. A collection of related data or information that is assigned a specific file name and stored on disk.

Folder. A storage area for files and others folder

Fontwork. A ready made designs that you use to create decorative and colorful text.

Footer. Text that appears at the bottom of all or selected pages in a printed document

Formatting toolbar. A toolbar that contains buttons for quick access to formatting functions

Header. Text that appears at the top of all or selected pages in a printed document

Glossary

Insertion point. A blinking vertical bar resembling a capital I that indicates the location at which the next character typed or item will appear. The insertion point can be moved anywhere within the document window by clicking any visible location or by pressing various keys.

Justify. An attribute that aligns a block of text flush with both the left and right margins. Spaces between words are enlarge proportionally so that each line fills the space between the margins.

Mouse pointer. An icon that moves to reflect the position of the mouse.

Glossary

Numbered List. A series of paragraph with a number inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.

Objects. A graphical shape or design , that you can insert and modify in a Writer document

Page Breaks. The point at which one page ends and another begins.

Glossary

Picture. Any image that has been created by a program other writer, or has been downloaded form camera, scanner or Web site and saved to disk.

Redo. An operation that allows the last action undone to be reserved or redone.

Row. The horizontal arrangement of text or numbers in a table

Screen tip. A feature that briefly explains what an element is. Screen tips appear when the mouse pinter is positioned over a button or scrren elements for a few seconds

Glossary

Sizing handles. Small squares located in the corners and sides of a picture or an object; used for diagonal, vertical or horizontal resizing.

Special character. A character that is not a letter, number, symbol, or punctuation mark. Control characters, for example, are special characters, as are special formatting characters such as paragraph marks.

Spellcheck. A feature that identifies incorrectly spelled words and locates occurrences of repeated words. All possible misspellings and repeated words are marked with a red wavy underline.

Glossary

Standard toolbar. A toolbar that contains buttons for editing function. The standard toolbar is located below the menu bar.

Style. A named set of formatting instructions. You use a style to apply multiple formatting characteristics to text in a single step.

System menu. Allows you to set your preferences for the GNOME Desktop.

Tab (tab stopped). A measured space that places and aligns text at a specific horizontal page location. Also hidden formatting character that is inserted into text whenever the Tab key is pressed.

Glossary

Table. A data structure that is made up of rectangular boxes called cells, which are arranged in rows and columns

Text. Words, sentences, paragraphs.

Text wrapping. Refers to the relation of graphics to surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character

Glossary

Undo. An operation that allows the last action undone to be reserved or undone.

Word Processor/Writer. The word processing component of the OpenOffice. Org suite. Is a tool for writing, editing, formatting and printing of documents.

Click to edit the title text format

Click to edit the outline text format

Second Outline Level

Third Outline Level

Fourth Outline Level

Fifth Outline Level

Sixth Outline Level

Seventh Outline Level

Eighth Outline Level

Ninth Outline Level

Click to edit the notes format

Page

Word ProcessorCreatorLatest Stable VersionFirst ReleaseCost (USD)Open SourceLicense

Microsoft WordMicrosoft Corporation8.0 (replaced in later versions by Word)October 1987&49.95No Proprietary

OOo WriterSun Microsystems2.3.0 (September 2007)October 2000FreeYesLGPL

AbiWordSourceGear Corporation2.4.6 (November 2006)05/19/99FreeYesGPL

Word PerfectCorel CorporationX3/January 20061982$299.99NoProprietary

StarOffice WriterSun Microsystems81994~$70NoProprietary-LGPL Version released as OpenOffice

???Page ??? (???)10/14/2007, 13:22:17Page / Word ProcessorGrammar CheckGraphic EditingMail MergingSpell CheckSmartfont Typography

Microsoft WordYesNo

OOo WriterNoYesNo

AbiWordYesNo

Word PerfectYesNo

StarOfficeYesNo

???Page ??? (???)10/14/2007, 13:22:17Page / Word ProcessorWindowsMacOS/XGNU/LinuxBSDBeos/ZetaAmigaOS/Morph/OSOpen VMSReactosSkyOSUNIX

Microsoft WordYesNoYes(partially)No

OOo WriterYesNoYesNoYes

AbiWordYesYes(thru X11 engine)NoYes

Word PerfectYesNoYesNoYesNoYes

StarOfficeYesNoYesNo

???Page ??? (???)10/14/2007, 13:22:17Page /