move beyond spreadsheets for lease accounting - moving... · for the contract, maintain a new...
TRANSCRIPT
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PUBLIC
Thomas Anderson, SAP
May 9, 2019
Move Beyond Spreadsheets for Lease Accounting(ASUG 84509)
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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3PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
New Common Regulations for Contract and Lease Management The Leasing Event of a Generation – Driving Significant Change
▪ New standard on leasing released
by FASB and IASB
▪ Every IFRS/ US-GAAP reporting
company renting real estate or
leasing equipment will be impacted
▪ Large companies with big property
portfolio are affected most and
need to react quickly to prepare
▪ Besides affected accounting,
new standards will transform
corporate business processes
in many areas
▪ Lease Administrators and
Accountants must coordinate
efforts and operate without
business silos
▪ Need to capitalize most
operating leases and record these
lease obligations on the balance
sheet as assets and liabilities
▪ US GAAP requires classification of
leases of operating or finance lease
with different accounting treatments
▪ Short term and low value leases are
excluded from capitalization but must
be disclosed
IFRS
US-GAAP FUTURE
Accounting
Real Estate
Purchasing
PAST
OPERATING
LEASE
FINANCE
LEASE
Extensive Impact Capitalization of Leases Transformation of Processes
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4PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
The Lease Accounting Adoption Journey
Comply
Transform
Optimize
To meet the needs of today’s Compliance Standards
To improve ROI and position for tomorrow
To drive innovation and agility to survive the
future
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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6PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
ComplyCompleting the tasks required for compliance
Comply
• Standardization
• Do what is needed to achieve/meet/demonstrate the guidance of the
regulations/GAAP
• Limited change to existing business processes and/or core technology systems
- minor adaptation where required
• Automation where convenient, not a focus (priority)
• Some to significant manual intervention anticipated to achieve/meet/demonstrate
• Limited integration due to time constraint and desire to minimize complexity
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7PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Spreadsheets are the most common compliance toolSimplicity lends itself to errors
Plimpton 322 Tablet - even the Babylonian’s made
copy/paste errors
But will that protect your organization today?
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8PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Lease accounting is more than just one time compliance
Update in
Valuations
Start Contract
Management
Payment
Adjustments
Term
Modifications
Compliance (Day 1)
• Calculate valuations for lease
• Create Right of Use Assets and Liabilities
• Post depreciation, interest and repayment of
liability
• Generate disclosure reports
Record to Report (Post Adoption)
• Manage lease modifications ensuring reassessments
are accurately reflected
• Manage lease renewals and early terminations,
eliminating potential for “evergreen” leases
• Manage CPI adjustments
• Support SOX compliance
• Multi-currency valuations
• Reclassification of short-term and long-term liabilities
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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10PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Optimize
• Review existing processes/technologies and seek to improve using lessons learned
from implementation
• Little to some manual intervention - a focus on reducing manual workarounds and
interventions
• Increased automation with key external systems
• Use of data to look retrospectively and improve and optimize processes going forward to
include execution, visibility, transparency, controls, and role responsibilities
OptimizeReducing manual intervention using technology
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11PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Contract and Lease ManagementNatively Integrated Leasing Solution with SAP S/4HANA Finance
Lease Portfolio
Lease
AdministrationReporting
Payment
Generation
Asset
Valuation
Lease Review
Asset
ClassificationReporting
SAP Contract and Lease Management
Contract
Management
Asset
Accounting
SAP S/4HANA Finance
Coordination between the Lease Administrator and Asset Account is critical for proper classification and
valuation. Sharing a common platform eliminates operational silos between these critical players.
SAP Contract and Lease Management
Solution is part of SAP Finance –
enabling the transformation of your
leasing processes:
▪ Unified platform for lease
administrators and asset accountants
▪ Standardized leasing processes
▪ Real-time valuation of finance leases
▪ Elimination of financial interfaces
GENERAL LEDGER (MULTI-GAAP ACCOUNTING)
ACCOUNT PAYABLE/RECEIVEABLE
CONTROLLING & PROFIT CENTER ACCOUNTING
REPORTING
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12PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ Classification and valuation rules
▪ Calculate and report on net present value, depreciation, repayment and interest rate
▪ Lease Modification, Re-Assessments
▪ Statistical Valuation for non SAP Company Codes
▪ Support transition scenarios
▪ Create / Link to fixed assets
Valuation and Classification
▪ Different lease types for lease in and lease out
▪ Leasing partners
▪ Subject of agreement like cost center, property, WBS Elements, equipment, internal Orders, etc…
▪ Terms and conditions for notice and renewal options (validity)
▪ Lease payment cash flow with full integration
▪ Critical dates and reminders
▪ Document management
Contract Management
▪ Multi-GAAP enabling (IFRS, US GAAP, HGB)
▪ Manage right-of-use assets and liabilities
▪ Customer / Vender accounting
▪ Post depreciation and repayments
▪ Lease payments
▪ Controlling / Profit center accounting
Multi-GAAP Posting
SAP Contract and Lease ManagementLeveraging a Proven Solution Used by Customers Globally
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13PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Lease Accounting TimelineSolution built on a proven platform
2016 20172004
June 28th, 2016
GA Leasing Solution
2004
GA SAP Lease Accounting with
generic contract management
October 30th, 2013
Advance correction for IFRS16
Simulations (note 1933458)
July 9th, 2018
ISAE Certification
Developed with four Innovation Customers in different
regions and with cooperation with global SAP Partners
2018
January & February
2016
Leasing standards
released
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14PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Change Events Impact Valuation Process
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15PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Payment change impact on valuation
Update in
Valuations
Start Contract
Management
Payment
Adjustments
Term
Modifications
Prior to modification
After modification
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16PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Automatic update of all financial calculations and postings
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17PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Term change impact on valuation
Update in
Valuations
Start Contract
Management
Payment
Adjustments
Term
Modifications
Addition of Probable End Date
After modification
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18PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Automatic update of all financial calculations and postings
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19PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Disclosure Slide
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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21PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Transform
• Prioritize organizational needs – capabilities matrix/maturity profile/strategic
focus
• Greater use of standardized processes aligned to desired performance
• Understand and actively utilize “Compliance Lens” through repeatable use of
dashboards and analytics to improve insights and drive actions
• Maximum/Optimal integration among systems and processes
• Continuous management and improvement of data quality and management
as an enterprise asset
• Continuous close and constant insight into compliance
TransformStrategic focus on optimizing leasing processes
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22PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Portfolio Overview
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23PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Critical Dates Management
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24PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Analysis of Lease Valuations
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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26PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Contract and Lease Management
Get ready for the new Standards
TRANSITION AND BUILD
Multi-GAAP
Posting
RUNPLAN
Start Contract Management
Initial
Valuate
Contracts
Perform
Abstracting
Implement
Change Management
ANALYSIS
PHASE
Contract
Management
Valuation and
Classification
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27PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
For special transition cases – Please refer to OSS Note 2544232. Within this note, the following
scenarios are defined:
▪ Transferring Financial Leases that Existed Prior to Date of Application
▪ Retrospective Approach with Transfer of External Values
▪ Retrospective Approach Fully within SAP Real Estate Management
▪ Start of Date of Actual Application with Actual RoU Specification
▪ Implementation of RE-FX following first application of IFRS 16/US-GAAP 842
▪ Proforma Restatement
Special Transition Cases
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28PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Implementation of RE-FX following first application of IFRS 16/US-GAAP 842
Background
Use the asset transfer transaction to move the previous assets to a new Right of Use asset. Make sure
that the new assets have the correct depreciation key (SAP Note 2297363).
System Set Up
On the contract, do not use the "First Posting" function. Set the relevant date of application as the start of
valuation.
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29PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Implementation of RE-FX following first application of IFRS 16/US-GAAP 842
System Set Up
For the contract, maintain a new "Net Worth Val. Spec. Leg. Data" condition (see SAP Note 2536673) with
the net book value of the old right of use asset.
Manually assign the new Right of Use asset from step 1 to the valuation rule.
Manually write off the old leasing liability (for example, against asset clearing).
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30PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Contract and Lease Management
How to get started
Information Materials
Training Materials
Implementation Support
• SAP.com
• Overview note 2255555
• SAP help
• Partner JAM page
• SAP Training RE050
• Classroom
• Virtual Training
• SAP Press: Leasing with SAP RE-FX
• SAP Demo Cloud
• Demo 15341 - SAP S/4HANA Cloud REFX Equipment
Leasing IFRS16
• Demo 13721 - S/4HANA: Lease Valuation for New
Accounting Standards
• Delivered example customizing:
• 2403881 - BC set delivery customizing
• Consulting notes:
• 2580277 - Account determination
• 2544232 - Handling transition
scenarios
• 2568784 - Integration with FI-AA
• 2555105 - Explanation of calculations
• 2662137 – Frequently Asked Questions
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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32PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
2H 2018 - Planned innovations 2H 2019 - Planned innovations1H 2019 - Planned innovations 2020 – Product vision
This is the current state of planning and may be changed by SAP at any time without notice.
SAP Contract and Lease Management
Road map overview – in Detail
Valuation
▪ Support of valuation scenarios that
exclude depreciation
▪ Evaluation of new Standard
Comment Letters and customer
feedback
Valuation
▪ Lease Questionnaire
▪ Mass cancelation for valuation
process (status flag)
▪ Evaluation of new Standard
Comment Letters and customer
feedback
Valuation
▪ Improvements in handling multiple
foreign currencies within a single
contract
▪ Improvements in handling lease
impairments
▪ Reclassification for foreign
currencies and short/long term
liabilities as automated postings
Valuation
▪ Improvements in handling
subleases (Handling of Head Lease
adjustments)
▪ Functional improvements when
including non-deductible taxes
▪ Evaluation of new Standard
Comment Letters and customer
feedback
Reporting
▪ Balance report with periods
Reporting
▪ Weighted average interest rate and
term report
▪ Predefined leasing content for SAP
BW4 and SAC
Reporting
▪ Reconciliation report for clearing
accounts
▪ Additional functionalities for foreign
currency valuation
Reporting
▪ Summary Reporting Cockpit
User Experience
▪ Visual harmonization for classical
transactions
User Experience
▪ Additional apps/enhancements for
contract management and lease
valuation
User Experience
▪ Create and maintain functionality
within the Contract Management
App
User Experience
▪ Support of custom fields in the
Contract Management App
▪ Further improvements on the Lease
Valuation App
Note 2704567
Note 2685799
Note 2660070 & 2727558
Note 2617307
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Agenda1. The new lease accounting standards
2. Compliance – A great milestone
3. Optimize – Leveraging technology to continue compliance
4. Transform – Supporting on-going success
5. Transition options to SAP Contract and Lease Management
6. SAP Contract and Lease Management Road map
7. Summary
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34PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Contract and Lease Management
Enabling the transformation of lease accounting
▪ Automated Lease Processing
▪ Simplified Lease Modifications
▪ Ability to update and do Lease Buy Decisions
▪ Multi-jurisdictional capability to improve filings
▪ Ability to Balance Views Across Real Estate and Movables
▪ Integration to Sourcing Networks
▪ Integrated to SAP S/4
▪ Advanced Analytics via SAP Analytics Cloud
▪ Dashboards to Provide Real-time Insights for proactive management
▪ Allows for real-time What If analysis for Lease/Buy Decisions
▪ Integration With Treasury to Manage Capital Structure
Comply TransformOptimize
▪ ASC842/IFRS16 Compliance
▪ Built-In Basic Disclosures Sync’d with FASB
▪ Basic Support of PTP
▪ Integrated with ECC and S/4
▪ Integrated to ECC to provide strong audit trail to support ICFR
▪ SOX Compliance
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35PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Virtual Finance Summit (external)
Superior Steering with Intelligent Accounting and Financial Close
(Virtual Summit Christoph Ernst 13 min)
Automating Closing and Consolidation (Virtual Summit Elizabeth
Milne 14 min)
Start your Finance Transformation with Central Finance (Virtual
Summit David Ormerod 15 min)
Machine Learning in Finance (Virtual Summit Sebastian Schroetel 17
min)
Predictive Accounting (Virtual Summit Michel Haesendonckx 10 min)
Margin Analysis (Virtual Summit Michel Haesendonckx 19 min)
… and far more (customer testimonials, panels,
whitepapers,…)
Finance topics on YouTube and on the Virtual Finance Summit platform
Videos SAP Finance playlist on YouTube:
https://www.youtube.com/playlist?list=PL3ZRUb1AKkpTQscw2i-DjiEv0C-PTQINd
SAP Offering for Record-to-Report and FP&A in SAP S/4HANA
Why move to SAP S/4HANA for Accounting and FP&A: An extensive process view
Finance 1809 Overview:
https://youtu.be/CzPhDejuft8
Margin Analysis:
https://youtu.be/TfbthMsYcrc
Predictive Accounting:
https://youtu.be/yH-HJWeDyXA
Embedded Analytics:
https://youtu.be/wpakxWVEQv8
Accruals Management:
https://youtu.be/wEru-hqfj1w
Goods and Invoice Receipt Reconciliation:
https://youtu.be/jJXqWF1wJkw
Group Reporting:
https://youtu.be/mwn3O1rxd0I
Tax Service:
https://youtu.be/EEhIAJfQjXM
Treasury:
https://www.youtube.com/watch?v=cGQuSpdaBS8
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Contact information:
Thomas Anderson
Director Real Estate Management
3410 Hillview Avenue, Palo Alto CA 94304
T: +1.650.461.1683
M: +1.801.425.6570
Thank you.