mtac update mailing industry area focus group meeting march 2015
TRANSCRIPT
MTAC UpdateMTAC Update
Mailing Industry Area Focus Group MeetingMarch 2015
Slide 2
Postmaster General’sMailers Technical Advisory Committee
An association of associations Representatives of the industry – not companies Currently Over 50 Associations have an MTAC membership
• One Association Executive and up to Three Association Representatives per Association• Approximately175 Association Executives and Representatives
Focused on sharing information between the USPS and Mailing The Postmaster General’s Mailers’ Technical Advisory Committee (MTAC) is a venue for the United States Postal
Service (“Postal Service”) to share technical information with mailers, and to receive their advice and recommendations on matters concerning mail-related products and services, in order to enhance customer value and expand the use of these products and services for the mutual benefit of Mailing Industry stakeholders and the Postal Service.
2015 Focus Areas – defined by PMG
First-Class Mail Periodicals Standard Mail Package Services
Preparation and Entry Visibility/Service Performance and Address Quality Mail Piece Design and Product Development Payment and Acceptance
Slide 3
MTAC Executive Committee Members – Updated
Industry U. S. Postal Service
Christopher G. Lien -- Industry Chair (2014-2015)BCC Software585-341-3306Cell: [email protected]
Jim Nemec -- Postal ChairVice President, Consumer & Industry Affairs475 L'Enfant Plaza RM 4016Washington DC [email protected]
Erv Drewek-- Industry Vice Chair & Treasurer (2014-2015)Manager of Postal Affairs Graphic Communications, a Veritiv company5700 Darrow Road, Suite 110Hudson, OH, [email protected]
Judy de Torok -- Postal Co-Vice ChairManager, Industry Engagement & OutreachConsumer & Industry Affairs475 L'Enfant Plaza SW RM 4437Washington DC [email protected]
Phil Thompson -- Immediate Past Industry Chair (2012-2013)Manager of Postal OperationsQuad/Graphics IncN61 W23044 Harry's WaySussex WI [email protected]
Dale Kennedy -- Postal Co-Vice ChairManager, Business Customer Support & Service475 L'Enfant Plaza SW RM 4541Washington DC [email protected]
May Frantz -- Program ManagerManager, Industry Engagement StrategyConsumer & Industry Affairs475 L'Enfant Plaza SWWashington DC [email protected]
Slide 4
MTAC Meetings: Policy
Meetings are quarterly and generally held at USPS Headquarters MTAC members are required to attend. Substitutes are not allowed.
Approved Industry experts can attend as guests Each association is permitted a maximum of three guests per year The Association Executive must formerly sponsor the guest The MTAC Executive Committee must approve all guests MTAC Leadership (Focus Area leaders, Executive Committee, and Ex
Officios) may sponsor a guest. However:• The guest should be an industry expert representing a part of the industry that is not
currently being represented by an existing MTAC Association
Becoming an MTAC Member: Check the MTAC Roster posted on ribbs.usps.gov Contact the Association Executive of an association to which your
employer belongs and find out how the association selects their representative for MTAC
Slide 5
MTAC Meetings: Typical Format
Tuesday Morning – MTAC Committee Meetings Face-to-face meetings at USPS Headquarters for some committees
Tuesday Afternoon MTAC General Session – Open General overview of USPS finances, operations, and other areas A 5 to 10 minute update on open workgroups, user groups, and task
teams. An evening reception typically follows the Tuesday meeting
Wednesday All Day Focus Group Meetings – Closed MTAC General Assembly (announcements; recognize new members) 75 minute discussions per Focus Group, led by USPS and industry
Focus Area Leaders MTAC Business Meeting for current MTAC industry members only
Thursday Morning – Workgroup Sessions & Meetings Face-to-face meetings at USPS Headquarters MTAC Leadership and Executive Committee meetings
Slide 6
Meeting Schedule for 2015: Election Year
February 17 – 19 PMG Megan Brennan Tuesday afternoon
May 20 Meeting held at the National Postal Forum in Anaheim, CA Special MTAC recognition and reception Compressed schedule with all classes meeting together for each one-
hour focus meeting (2:00 to 5:00) Vice-Chair candidates announced
August 11 – 13 MTAC 50th Anniversary Celebration Vice-chair (2016 – 2017) elections at the MTAC Business Meeting Nominations for MTAC Leadership (2016 – 2017) are opened
November 17 – 19 MTAC Leadership (2016 – 2017) elections at the MTAC Business
Meeting
Slide 7
Types of CommitteesGroup Type
Intended Function
Primary Sponsor / Oversight
Group Participants
Approval of Participants
Timeframe
User Group
Ongoing forum for USPS & users of a particular postal product or process.
MTAC Focus Area Leader (postal and/or industry)
Subject Matter Experts (both USPS and industry)
User Group Leaders
Open - No specific end date. Annual review of issue statement in August by the MTAC EC.
Work Group
Address defined issues, and provide recommendations
MTAC Focus Area Leader (postal and/or industry)
Primarily MTAC Members and industry experts
MTAC Focus Area Leader
Concludes when recommendations are submitted for consideration (per the issue statement)
Task Team
Quickly address very specific issue to achieve results in a strict, often urgent period of time.
MTAC Executive Committee (may also be delegated to Focus Area Leader if subject is specific to an Area)
Specifically selected by MTAC Leadership and Executive Committee
MTAC Executive Committee
Concludes when task or problem resolution is completed (per the issue statement)
Slide 8
Current User Groups
User Group 1 - PostalOne!, SASP, Intelligent Mail Weekly meetings
User Group 2 - eVS/Product Tracking System Monthly meetings
User Group 3 - FAST User Group Biweekly meetings
User Group 4 – Visibility (CONFIRM) Biweekly meetings
User Group 5 – Addressing Biweekly meetings
User Group 7 – MTEOR Quarterly, with the next meeting scheduled for April 14, 2015
User Group 8 – USPS Promotions Monthly meetings
User Group 9 – Labeling Lists and Data Distribution Biweekly meetings
Slide 9
Current Workgroups
New MTAC Workgroups Workgroup 167 – Solutions for Pieces Excluded from Service Measurement Workgroup 168 – FSS Multi-scheme Pallets Workgroup 169 – Refining Machinability Standards (Parcels, Flats, Letters)
• Two years of study for each mail piece type starting with parcels, then flats, and finally letters
Workgroups Concluded in February 138 – eInduction 162 – Multiple Periodicals in a Wrapper (Polywrap) 163 – Third Party Reporting and Invoicing 164 – Informed Visibility Data Provisioning Improvements 165 – Improve MDA Support Process
Workgroups scheduled to conclude by May 2015 meeting 143 – Seamless Acceptance 159 – Evaluation/Recommendation entering product at Hubs
• Pilot in progress; expected to conclude April 2015• Concluding April 2015
151 – Streamlined Weight and Ad Capture Process 166 – IMpb Compliance for Shipping Services File Timeliness
Slide 10
Current Task Teams
Task Team 22 – MTAC 50th Anniversary Event Planning (2015) Immediately after MTAC meetings or as needed
Task Team 23 – Readiness for Trend Based Verification Reports directly to the MTAC Executive Committee Launched January 23, 2015 Focus will be on four key industry concerns related to essential areas
such as seamless acceptance, eInduction, Move Update, and Full Service Intelligent Mail barcodes
• Validate Data Quality across Key Reports and Invoices• Validate stability of systems via published metrics • Validate data attribution methodology• Transparency of thresholds used to determine compliance
Four USPS and four industry experts representing all classes of mail across the entire mail supply chain
Schedule concluding date of March 31, 2015 will be extended
Slide 11
Topics Discussed at the February 2015 Meeting
FSS sortation changes and proposed pricing impact Unintended consequences of pricing proposal for FSS mail for HD
and HD+ are prompting an immediate review by MTAC Leadership
Lack of visibility that mail entered at the Hub would get DSCF discounts Mailers need something documented that clearly shows the DSCF
eligibility for mail entered at Hubs, such as updating the DMM
New mailing standards for lithium batteries Final notice posted with a March 2, 2015 required date
Adhesive Tray Labels to Improve Container Scans Considering using adhesive labels versus tag stock Could enable automated label application and reduce costs
Mail Preparation and Entry
Slide 12
Topics Discussed at the February 2015 Meeting
86% of all mail is Full Service IMb Compliant
Mail Entry Roadmap updated on RIBBS Many proposed dates have been moved out including Full Service
electronic verification and Seamless now proposed for July 2015
New Move Update compliance extended Won’t occur until the next price change Less than 0.5% of the 5,805 eDoc submitters (75% FS IMb) are
below the 0.8% threshold proposed for census-based Move Update
Container Scans are Missing USPS believes the Original Container Indicator (OCI) reported in
eDoc is not getting scanned with physical containers likely due to container “jackpotting”
• Copalletization of smaller pallets resulting in missed OCI scans
Payment and Acceptance
Slide 13
Topics Discussed at the February 2015 Meeting
Service Performance Service delays since January 5, 2015 are being addressed and
industry should see improvements soon
Visibility Looking into bundle scans using IMb as well as facing slips
Addressing Simplification of the carrier provided UAA Reason Codes
• MTAC Workgroup is being prepared and should be announced soon
Manual Address Correction – Considering Optional Looking into possibly making Periodical manual address corrections
optional and may make this an MTAC Workgroup
Addressing and Service Performance & Measurement
Slide 14
Topics Discussed at the February 2015 Meeting
Reviewed Results of the 2014 Promotions
Reviewed Business Rules for 2015 Promotions
All stamps to be Pressure Sensitive Stamps Water activated formats to be discontinued due to overseas
procurement of the paper
Certificate of Mailing Proposal Proposal to transition away from a round-dated mailing receipt to an
IMpb approach that leverages scanned data• Federal Register Notice posted 2/5/2015 has an April 26, 2015 effective date.
However, USPS stated an implementation date of July 26, 2015 at MTAC.
Industry (especially First-Class financial and insurance mailers) expressed significant concerns regarding this aggressive timeline
An MTAC Workgroup is being formed to quickly identify the concerns and present a proposed phased approach
Product Development
Questions?Questions?
Interim MTAC Update 2015 status and inquiries should be directed to:
Consumer & Industry Affairs / Industry Engagement & Outreach
Email: [email protected].