new solutions in land cadastre and register: lithuanian experience kestutis sabaliauskas, director...
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NEW SOLUTIONS IN LAND CADASTRE AND REGISTER:
LITHUANIAN EXPERIENCE
Kestutis Sabaliauskas,Director General, State Enterprise Centre of Registers
E-mail: [email protected]
Mr. Romualdas KasperaviciusDeputy Director for Real Property Cadastre and Register, State Enterprise Centre of Registers, Lithuania
E-mail: [email protected]
UNECE WPLA Workshop “Efficient and Transparent Land Management in ECE Countries”, Baku, Azerbaijan, 4-5 March, 2010
NEW SOLUTIONS AT THE STATE ENTERPRISE CENTRE OF REGISTERS
• Public electronic service for real property transactions
• Digital certificates
• Electronic document archive
• GeoSurveyor (standardised software for surveyors)
PUBLIC ELECTRONIC SERVICE FOR REAL PROPERTY TRANSACTIONS
PUBLIC ELECTRONIC SERVICE FOR REAL PROPERTY TRANSACTIONS
•The main objectives of the project are as follows:
- To create and implement public electronic service for real property transactions;
- To design and implement information system for the service maintenance and provision;
- To develop IT infrastructure for the service maintenance and provision that would be integrated into the infrastructure of the Centre of Registers;
- To make information on project publicly available to the interested parties – citizens and legal entities.
•Project started in 2006.
•Project service launched in July 2009.
WHY A NEW E-SERVICE WAS NEEDED?
• Procedure for concluding real property transaction was complicated and time-consuming for parties to the transaction.
• To conclude a real property transaction, citizens were obliged to visit the Centre of Registers at least two or three times: when submitting application to issue a certificate for transaction; when taking the certificate for transaction; when applying for registration of the acquired property.
• Frequent use of modern electronic solutions and Internet possibilities, ongoing implementation of e-government, e-business and e-society concepts also emphasized the need for a new public electronic service for real property transactions.
IMPLEMENTED NEW SOLUTIONS
• One-stop-shop principle – parties to the transaction communicate only with the notary.
• Electronic documents – information is entered and examined only once, probability of errors is minimised.
• Integrated environment – all actions are performed within the
framework of one system.
IMPLEMENTATION PROCESS: SIMPLIFICATION OF PROCEDURES
REAL PROPERTY E-CONVEYANCE
Order for preparation of data and Certificate for
Transaction
Certificate for transaction
Parties of propertytransaction
Registers data
Central Data Bank
Digital archive
Digital transaction data with e-signature
Notification on registration
Ap
pli
cati
on
Co
ntr
act
Expertise of order for transaction
Preparation of Certificate for Transaction and data
Expertise of data for registration of legal fact and transaction
Registration of legal fact and transaction
CENTRE OF REGISTERS
INTERNET
Draft contract
Notaries
Preparation of transactions
Tit
le
do
cum
ent
Title
IMPLEMENTATION OF E-CONVEYANCE : ADVANTAGES (1)
• One-stop-shop principle – parties to the transaction communicate only with a notary.
• Public electronic service is a tool for concluding a real property transaction. A notary is the main user, who directly communicates with parties to the transaction, prepares documents and approves transactions.
• Integrated environment – all actions are performed within the framework of one system. A notary has access to the information about real property objects and parties to the transaction from the Real Property Register, Register of Legal Entities, Address Register, Population Register, Mortgage Register and other registers administered by (or data thereof are used by) the Centre of Registers.
• Documents on transaction signed with electronic signature in digital form are automatically transferred to the Centre of Registers.
• Developed audit system: alongside each document, the document preparation history is presented – who and when prepared, amended, approved the document, etc.
• Documents on the approved transactions are stored in one digital archive.
• Each notary has on-line access to digital documents archive. Archival documents are not edited, but may be used as templates for new transactions
IMPLEMENTATION OF E-CONVEYANCE : ADVANTAGES (2)
• An electronic system precludes from any illegal manipulations with real property and fraud of documents.
• Simplification of administrative procedures and bureaucracy: real property transactions are concluded in a shorter period.
• More possibilities to use electronic signature and documents.
• Lower labour costs and transparency of public services.
IMPLEMENTATION OF E-CONVEYANCE : ADVANTAGES (3)
HOW A NOTARY LOGS IN TO SYSTEM
A notary enters his/her authentication code
EXTRACT OF THE CONTRACT WITH NOTARY’S ELECTRONIC SIGNATURE
**********
**********
**********
********** **********
**********
USE OF PUBLIC ELECTRONIC SERVICE FOR PROPERTY TRANSACTIONS BY NOTARIES
Documents approved using the public electronic service according to the types of contracts
(by 29-01-2010)
25%
17%53%
2% 3%
Gift contracts
Inheritance certificates
Purchase-sale contracts
Transfer-acceptance acts
Title documents
DIGITAL CERTIFICATES
DIGITAL CERTIFICATES AT THE STATE ENTERPRISE CENTRE OF REGISTERS (DIGITAL CERTIFICATE CENTRE)
• Provision of information on real property without contracts;
• On-line signing of contracts on sale of information
• Service for the preparation of authorisations for the third parties to represent legal entity;
• Authentication in public electronic service for real property transactions and other information systems of the Centre of Registers;
• Verification of real property transaction agreements with qualified e-signature of a notary.
ELECTRONIC DOCUMENT ARCHIVE
ARCHIVING AND USE OF ELECTRONIC DOCUMENTS
Staff of the SECR
Public institutions
Registered users
Archiving of electronic
documents
Documents of clients or notaries
Scanning and indexing of paper
documents or storage electronic documents
Registration of real property and rights
Paper document archive of the SECR
Paper document archive of the SECR
UseArchiving
Return of documents Client
PUBLIC ELECTRONIC SERVICE FOR REAL PROPERTY TRANSACTIONS
ELECTRONIC ARCHIVE OF THE SECR (1)
ELECTRONIC ARCHIVE OF THE SECR (2)
ELECTRONIC ARCHIVE OF THE SECR (3)
GEOSURVEYOR
(STANDARDISED SOFTWARE FOR SURVEYORS)
GEO-SURVEYOR
ENTERING OF CADASTRAL DATA ON PARCELS
GEO SURVEYOR
WEB
SURVEYORS
SECR
STAFF
CADASTRAL FILES
Real Property Register
AddressRegister
GIS Database
Massvaluation
Register of Legal Entities
Population Register
APPLICATION FOR PROCESSING OF LAND CADASTRAL SURVEYS
GeoSurveyor enables to:
• Draw a land parcel plan;
• Generate the cadastral
forms;
• Upload a scanned act on
marking;
• Submit land parcel
plan for revision.
IMPORT OF DATA (CAD, SHP FILES) FROM USERS
PARCEL PLAN – DIGITAL DOCUMENT
This document can be signed with digital signature.
Digital signature will be used by surveyors, registrars, urban developers, land surveying departments and others, who check data of this document.
SELF-CONTROL OF PARCEL BOUNDARIES
• Self-control of the parcel boundary
checking can be made
USE OF E-SIGNATURE WHEN FORMING A REAL PROPERTY OBJECT
OWNEROWNER
SurveyorE-file duplicate or paper
copy
Electronic file (original)
Cadastre administrator
Forming of e-file documents Revision of e-file
Application for validation of real property
Application for registration of real
property
Preview of e-file documents
Validation act of real property
Order preliminary verification
Order surveying
Data repositories of the Centre of
Registers
INTERNET
INTERNET
Municipality
Thank you for your attention!
www.registrucentras.lt