new university separation process
DESCRIPTION
New University Separation Process. UTSA Department of Human Resources. Previous Separation Process. Separating employee clears out on the last day of employment Problems associated with the old process include: no advance notice for key departments Not all departments aware of separation - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/1.jpg)
UTSA Department of Human Resources
![Page 2: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/2.jpg)
Separating employee clears out on the last day of employment
Problems associated with the old process include:◦ no advance notice for key departments◦ Not all departments aware of separation◦ No verification of signatures on out-processing checklist◦ Inadequate key control process◦ No mechanism to recover outstanding fees or university
property◦ Inconsistent termination of all accounts◦ Outdated separation forms
![Page 3: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/3.jpg)
Separating employee required to walk a form to 5 locations to obtain signatures
At least 3 more departments wanted to be added
![Page 4: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/4.jpg)
Launched on Friday, January 30, 2009
Improve method of collecting University property, securing network accounts, and resolving any financial obligations
Notify all key stakeholders (SNG) – 15 depts.
![Page 5: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/5.jpg)
Use of internet & email – mass distribution
Updated forms (PDF)
![Page 6: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/6.jpg)
Accept the resignation in writing (Template)
http://www.utsa.edu/hr/Separation/empsepprocess.cfm
![Page 7: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/7.jpg)
![Page 8: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/8.jpg)
Access the Separation Notification Form from the HR website
![Page 9: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/9.jpg)
![Page 10: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/10.jpg)
![Page 11: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/11.jpg)
Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link:
http://www.utsa.edu/hr/Separation/SNG-NotificationForm.cfm
![Page 12: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/12.jpg)
![Page 13: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/13.jpg)
HR website – Forms http://www.utsa.edu/hr/forms.cfm#10
SNG will respond by email (clear or not)
Using the Separation Processing Checklist - indicate if cleared or N/A.
If outstanding issues - notify employee
![Page 14: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/14.jpg)
![Page 15: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/15.jpg)
Once cleared, forward checklist & the separation form to HR
Unless there are any outstanding obligations, employee goes to one place – HR
![Page 16: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/16.jpg)
Enhancements
Your feedback is important
Questions?
![Page 17: New University Separation Process](https://reader036.vdocuments.net/reader036/viewer/2022081520/56815b62550346895dc94a51/html5/thumbnails/17.jpg)
David DiazEmployee Relations
458-7891 or 458-5771