nmped title x homeless – cspr data submission 10/19/2012 title x part c – homeless education...
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
PART IISY 2011-2012 Federal Report
~ for NM Homeless Education Programs ~
Title X Part C – Homeless Education Program PED – School & Family Support Bureau
Presenters
Lora Church, Homeless Youth Education Coordinator [email protected] Tele. 505-827-1804
Jesse Kain, EDFacts Coordinator
[email protected] Tele. 505-827-7825
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
WebEx Etiquette• Your phones are not automatically muted. Everyone can hear
you and everything going on around you. So please, put your phones on mute.
• Please do not talk unless you are addressed by the presenter.
• To ask questions use Chat or Raise Hand. Once your hand is raised the presenter will ask you to state your question or observation.
• Please be respectful of other participants.
• Please do not talk over each other.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Goal
Have District Homeless Liaisons understand the new STARS Homeless Student reporting
processes for the Federal Report (aka, Consolidated State
Performance Report (CSPR).
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Objective
Have District Homeless Liaisons submit
the Federal Report to PED by
Friday, October 19, 2012.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What the Webinar Covers
1. What we did last year
2. What is different this year.
3. Why we are changing what we did last year.
4. How to run the Federal Report.
5. What to do with the Federal Report.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What we did last year
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DISTRICT HOMELESS EDUCATION
COLLECTION REPORT
EDUCATION FOR HOMELESS
CHILDREN AND YOUTHS PROGRAM
DISTRICT HOMELESS EDUCATION
COLLECTION REPORT
EDUCATION FOR HOMELESS
CHILDREN AND YOUTHS PROGRAM
•Last year PED sent you a document entitled “CSPR Federal Homeless Report. This Word formatted-document was an extract from the larger CSPR report that PED submits to ED.
•PED asked that you calculate the totals and send it back to PED – Homeless Ed. Program.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What is different this year
•This year PED asks that you run a STARS report. Download the report to Excel and either accept or change the student count data on the report.
• When completed, your Superintendent will sign the Assurance Page and either mail the signed report or email a signed PDF to PED – Homeless Education Program.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Why we are changing what we did last year
1. To improve data quality in the STARS snapshot Homeless data submitted by districts to PED.
2. To streamline the Federal Reporting Process.A. When reporting 2011-2012 you can change the data
extracted from STARS and shown on the Federal Report.
B. When reporting 2012-2013 you will not be able to change the data extracted from STARS and shown on the Federal Report.
C. Your Superintendent/Director will still have to sign the form.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Why we are changing what we did last year
PED hopes this new process for federal reporting will be easier and more efficient for the Homeless
Liaisons.
Please provide us with feedback regarding how the process is going.
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
How to run STARS reports
Click on the Homeless Federal Report
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
How to run the Federal ReportFill in the parameters and click the Apply button to run the report
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• Parameters (on right side of screen)
•School Year – Select the year for which the report is to be run
•District – If you have only one district, that district will be pre-selected.
•Click on the Apply button in the bottom right corner to run the report.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
How to run the Federal ReportExport the report to Excel
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On the top left corner of the screen click “Actions” then “Export” then “Excel”.
When prompted save to your desktop.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
How to run the Federal ReportReturn to the Homeless Menu
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•Click on the “Back Button” of your browser.
•There are so many different browsers and browser versions that I can’t tell you exactly how to do this.
•On the right is Internet Explorer 8.The blue circle in the top left corner is the back button. Clicking on this button will return you to the Homeless Menu.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
How to run the Federal ReportSign out of STARS
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In the right hand corner you will see your name. Click on your name and
then click on Sign Out.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Demonstration Demonstration
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How to run the Federal Report
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What to do with the Federal ReportOpen the Excel and follow the instructions on the
next slide
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What to do with the Federal ReportFollow these instructions
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1. Change the data to reflect the homeless population during 2011-2012. Though all fields need to be checked, there are 4 fields that need particular attention.a. Totals for Age Birth to 2, grades UG (ungraded)
and OOS (out of school) have zero counts. STARS does not collect these data. Please enter the count if children in these age / grades if they receive McKinney-Vento funding.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What to do with the Federal ReportFollow these instructions
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1.. b. The Nighttime primary residence of “Other” is
invalid. PED allowed the data to be entered in 2010-2011 however ED will not accept “Other”. Please distribute to one of the other nighttime residences. If you do not know where to distribute the “Other” count, please add it to “Sheltered”.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What to do with the Federal ReportFollow these instructions
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2. Print the Excel spreadsheet. Forward to your Superintendent / Director to sign the printed report.
3. Send the signed excel spreadsheet report to Lora Church, Homeless Youth Education Coordinator, PED-SFSB, 120 S. Federal Place, Room 206, Santa Fe, NM 87501.
This provides your District/State Chartered Charter School’s Assurance and will be filed with PED-SFSB.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
What to do with the Federal ReportFollow these instructions
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4. Email the same excel spreadsheet to Lora Church at [email protected]
This particular excel spreadsheet will be uploaded into the Federal Report electronic template.
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Demonstration Demonstration
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What to do with the Federal Report
NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Survey, Questions and CommentsSurvey
1. Do you feel you know enough to create and send the Federal Report to PED?
2. Was the presentation easy to follow.
3. Was the presentation understandable.
Questions and Comments
1. Do you have any questions or comments?
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NMPED Title X Homeless – CSPR data submission 10/19/2012
Title X Part C – Homeless Education
Thank You
Thank you for attending this webinar!
Please call Lora or Jesse if you need any assistance. We’ll do our very best to
assist you.
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Lora Church, Homeless Youth Education Coordinator [email protected] Tele. 505-827-1804/505-250-8946
Jesse Kain, EDFacts Coordinator
[email protected] Tele. 505-827-7825