Notetaking Guide New ELPAC Coordinator - ELPAC (CA Dept of Education)

Notetaking Guide

ELPAC Session

California Department of Education • January 2020

Learning Goals

Educators will understand:

The role of a local educational agency (LEA) English Language Proficiency Assessments for California (ELPAC) coordinator.

The various assessments included in the ELPAC—the Initial and the Summative Assessments.

The systems that support ELPAC testing.

The guidelines around test administration and security for the various assessments.

Where to find more information about the role.

Success Criteria

Educators will be able to:

Speak about the assessments.

Network with other coordinators throughout the state.

Plan for a successful administration of the ELPAC.

Complete all necessary tasks.

Train other staff on the ELPAC.

Overview of the ELPACThe ELPAC Structure

The ELPAC is the required state test to measure English language proficiency for all English learners in kindergarten through grade twelve. The ELPAC consists of two separate assessments: the Initial and Summative.

Initial ELPAC:

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Given to any student new to a California public school who, based on the home language survey, has a home language other than English. 

The student must be tested and the assessment scored within ________ calendar days of a student’s first enrollment in a California public school.

Testing Window: July 1–____________

Summative ELPAC:

It is administered to students who are identified as ELs to gauge their level of proficiency.

It is administered and delivered online starting in February 2020.

This is not a screener but a full ____________ assessment.

Students designated as EL are required to take the Summative ELPAC annually, until they are reclassified.

Testing Window: February 1–____________

Acronyms:

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EL: ____________ ____________

IFEP: __________ _________ __________ __________

ELAS: _________ __________ __________ ________

CALPADS: _________ ________ ________ __________ ________ __________

ELPAC Domains

ELPAC is aligned with the 2012 California English Language Development Standards. It tests students in these four different domains:

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

LEA ELPAC Coordinator Responsibilities

What are some upcoming tasks that still need to be accomplished?

LEA ELPAC Coordinator Checklist:

https://bit.ly/ELPACcoordchecklist

What upcoming tasks do you have on your checklist?

What’s New for ELPAC.orgSummative ELPACTOMS at a Glance

Administering the ELPACKindergarten through Grade Two

Writing domain will remain ____________-based and can be administered in small groups for grade two.

Speaking, Listening, and Reading domains administered one-on-one, online.

Answer Book for Writing: ordered in the T_____ O_______ M________ S______ and shipped back to ETS for scoring.

Speaking domain is scored in the moment, audio responses captured and entered into the D_______ E______ I____________

One D________ F____ A____________ for all domains provided at each grade level

Pre-_________ labels automatically generated and provided at no cost

Grades Three through Twelve

Speaking, Listening, Reading, and Writing domains administered online

Speaking domain scored in the moment, audio responses captured, and entered into the Data Entry Interface (DEI)

Audio directions within T_______ D______________ S__________

S__________ Directions for Administration (DFAs) for each grade or grade span

L__________, Reading, and W__________ DFA for each grade or grade span

Scratch paper should be provided for the “P________ and Discuss” and the “Summarize an ____________ ______________” tasks

Grade

K

1

2

3–5

6–8

9–10

11–12

Icon

Speaking Domain

1:1

1:1

1:1

1:1

1:1

1:1

1:1

Listening Domain

1:1

1:1

1:1

Group

Group

Group

Group

Reading Domain

1:1

1:1

1:1

Group

Group

Group

Group

Writing Domain

1:1

1:1

Group

Group

Group

Group

Group

Stopping Markers

Directions for ending a test at the stopping marker: 

· K–1 Listening and Reading: Stop at the specified stopping point and select the “NR” option for the rest of the items until you reach the end and submit the test.

· Grade 2 Listening and Reading: Stop at the specified stopping point and select "No Response" from the Context Menu for the rest of the items until you reach the end and submit the test.

· Speaking at all grade levels: Stop at the specified stopping point and skip through the rest of the items until you reach the end and submit the test. 

Directions for Administration (DFAs)ELPAC Form Assignments

There are _______ different test forms for the 2019–20 Summative ELPAC administration: Form 1, Form 2, Form 3, Form 4, Form 5, and Form 6.

To prepare for testing, make sure to download the Directions for Administration (DFAs) corresponding to your form assignments.

What test form is your LEA assigned? Navigate to the Summative ELPAC Forms Assignment web page to use the lookup tool to view your LEA’s assigned test form.

· http://bit.ly/ELPACFormsAssign

Where are the secure DFAs that correspond to these form assignments available for download?

Summative Testing Times

Once you know your LEA’s form assignment, you can look at the estimated testing times for your form number:

For each domain of the test, allow an additional _______ to _______ minutes to log on to the test examiner device, the student testing device, and to read directions.

Summative ELPAC Writing Test MaterialsOrdering K–2 Summative ELPAC Supplemental Writing Test Materials

Type of Test Material Order

Ordering Window Opens

Ordering Window Closes

Estimated Material Arrival Date

Primary Test Material Order

November 1, 2019

December 20, 2019

January 6, 2020

Supplemental Test Material Order

January 15, 2020

_______ ____, 2020

10–14 business days after order has been placed

Note: ETS recommends that all LEAs order during the Primary Order Window so that materials received for each school site are already sorted and counted. Materials ordered during the Supplemental Order Window will be received by grade or grade span and not by school site.

Pre-Identification Labels

1. Only use the ETS-generated Pre-ID label on the Answer Book.

_____________ __________ along the edge of the Answer Book must remain visible.

Do not ____________ Answer Books as they are itemized and have a unique code.

Returning K–2 Writing Materials

Returning K–2 Answer Books early means S___________ and R___________ can start earlier for everyone.

Final pick up is on ____________.

At the end of the testing window, all nonscorable and unused test materials should be collected, and LEAs have the option to do one of the following:

________________________________________________

________________________________________________

Testing OnlineTechnology Requirements for the ELPAC

Test examiners will need the following:

Students will each need the following:

Test Administrator InterfaceData Entry Interface

Will your test examiners record student responses in the DEI in the moment or on the student score sheet?

Resources

Preparing for the Computer-based ELPAC Administration Technology Requirements:

https://bit.ly/ELPACCBATechReq

Secure Browser:

https://ca.browsers.airast.org/

Moodle:

https://moodle.elpac.org/

2019–20 CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing:

http://bit.ly/2019-20TechSpecs

ELPAC Field Test Data Entry Interface Score Entry Guide:

https://bit.ly/ELPAC-FT-DEI

Accessibility SupportsAlternate Assessment:

When a student with the most significant cognitive disabilities is not able to take the ELPAC (the entire test or any portion of it, for this year only), the I___________ E___________ P___________ team may determine that an alternate assessment is appropriate and necessary. 

Domain Exemptions

If the student cannot be assessed in a particular domain with the use of accessibility resources, the student could be exempted from that domain, if it is documented in the IEP or Section 504 plan.

For an overall score to be generated, only one domain from the O___________ Language score (Listening or Speaking) and one from the W___________ Language score (Reading or Writing) may be exempted.

Matrix Four

Technology Readiness Checker for Students (TRCS)

TRCS: https://trcs.ets.org/

How to Use the Technology Readiness Checker for Students (TRCS): https://bit.ly/UseTRCS

Test Navigation Assistant (TNA)Designated Interface Assistant (DIA)

Pause and Reflect

1. What are the new supports and accommodations for the ELPAC that you will need to address with your sites?

2. What is the process you are using to identify and assign students needed supports and accommodations?

3. How are you ensuring that test examiners are aware of supports or accommodations that students will be using?

Resources

Student Accessibility Resources web page

· https://www.elpac.org/test-administration/accessibility-resources/

2019–20 CAASPP and ELPAC Accessibility Guide for Online Testing

· https://www.elpac.org/s/pdf/CAASPP-ELPAC.accessibility-guide.2019-20.pdf

ELPAC Matrix Four Word document:

· https://bit.ly/ELPACMatrixFour

2019–20 California Student Assessment Accessibility for the ELPAC, Computer-Based

· http://bit.ly/ELPACCBAGraphic

2019–20 California Student Assessment Accessibility for the ELPAC, Paper-Pencil

· http://bit.ly/ELPACPPTGraphic

ELPAC Administration Student Accessibility Checklist

· https://bit.ly/ELPACAccessibleChecklist

ELPAC Administration Guidance and Governing Definitions for Student Accessibility Discussions

· http://bit.ly/ELPACAdminGuide

California Practitioners’ Guide for Educating English Learners with Disabilities:

· https://bit.ly/2DmhxfP

Initial ELPAC

The Initial ELPAC is used to determine the E_____________________ L_____________________ P_____________________ of students whose primary language is not English.

It is scored locally, and then raw student scores are entered in the L_____ S___________T ________, which produces the official scores. 

Access Student Initial ELPAC ScoresResources

Initial ELPAC Test Administration Manual:

· http://bit.ly/InitialELPACTAM1920

The Correction of Classification Process:

https://www.cde.ca.gov/ta/tg/ep/documents/qrginitialelpac.pdf

Initial ELPAC Student Score Report (SSR):

https://www.elpac.org/s/pdf/Initial-ELPAC-Grade-5-Sample-Student-Score-Report-English.2018-19.pdf

How to Use the Local Scoring Tool

https://www.cde.ca.gov/ta/tg/ca/documents/qrgelpachowtouselst.pdf

Initial ELPAC 2019–20 Export Student Score Data File Layout:

https://www.elpac.org/s/pdf/Initial-ELPAC.student-data-layout.2019-20.pdf

Preparing Students for the Online ELPAC

Practice and Training Test web page: https://www.elpac.org/resources/practicetests/

Alternate ELPAC

Questions and Resources

California Technical Assistance Center (CalTAC) Contact Information

Monday–Friday 7 a.m.–5 p.m. PT | 800-955-2954 | caltac@ets.org | Chat Now

ELPAC Website

The ELPAC website, https://www.elpac.org/, is a one-stop shop for all information about the ELPAC system.

Assessment Spotlight

Send a blank email to subscribe-caaspp@mlist.cde.ca.gov.

ELPAC CDE Website Resources

Assessment Fact Sheets:

https://www.cde.ca.gov/ta/tg/ca/assessmentfactsheets.asp

Available Resources Flyer:

https://www.cde.ca.gov/ta/tg/ca/catestingresources.asp

Quick Reference Guide:

https://www.cde.ca.gov/ta/tg/ca/caasppqrg.asp

Parent Guides to Understanding:

https://www.cde.ca.gov/ta/tg/ca/parentguidetounderstand.asp