OFFICE SET UP

Sr. No.

Branch Work dealt with

1 P&C Branch a) Policy Matter:- i) Peace Est Dte/Gp/Unit ii) Organisation/Planning/Location of NCC Units iii) New Raising/withdrawal/expansion of NCC Units iv) Enrolment of cadets including vacancy allocation v ) NCC evaluation in consultation with JD/DD Trg and feed back vi) Confidential reports on NCC Units vii) Terms and condition of service

b) VIP Visit c) Matters concerning officers and PI Staff

2. MS(D) Branch a) Matters pertaining to ANOs & GCI i) Confidential Reports ii) Honorary Commission iii) Command and Control iv) Documentation v) Dresses vi) Honours and Awards vii) Promotion, Seniority, Retirement viii) Discipline ix) Complaints x) Selection and Commission of ANOs

b) Publicity/Press Release c) News Bulletins/ Magazines d) Public Relation e) Legal Matters of

3. DV Branch a) Legal Matters i) Discipline cases of all service personnel, all

civil employees ii) Complaints iii) Court of Inquiry iv) Court Cases v) Accidents vi) All compensation claims

4. Training Branch a) Preparation of Dte Trg Directive

b) All Camps and courses c) Certificate Examination d) Competitions e) Social Service f) Training publication g) Training aids, Maps and Charts h) Prizes, Shields, Trophies j) Youth Exchange Programme k) Adventure Activities l) DG’s Scholarship m) Governor’s Gold Medal & Chief Minister Scholarship.

5. Adminstrative Branch

a) Accommodation of Directorate b) Accommodation of Offrs/JCOs/NCOs c) Liaise with MES for NCC Land/Construction d) Fire Fighting e) Tentage f) Canteen g) Arms and Ammunition h) Losses of stores and ammunition i) Peace Establishment Table j) Condemnation/Survey Boards k) Repair/Refitting/Washing Uniforms l) Store Holding and Distribution Cell m) Clothing & Equipments n) Inspection of Arms/ammunition

6. Establishment Branch

a) Matters pertaining to civilians posted to Dte i) Establishment/Recruitment ii) Resignation/Discharge iii) Posting/Transfers iv) Group Fund v) Yearly Increment of Pay and allowance vi) Medical LTC, Leave, Welfare vii) Seniority,Promotioin/confirmation viii) Temporary Duty move civilian ix) Discipline x) Group Insurance xi) Maintnancef Telephone bill/records xii) Office timing/Holiday xiii) Office Contigent Grant xiv) Stationery stores xv) Typewriter/Duplicator/Computer xvi) Postage& Furniture of Dte

7. B&F

Branch(Budget & Fiannce)

a) All accounts matter both centre and state budget b) Audit, Inspection accoaunts c) Liasion and release aof funds from DHE when

necessary d) Allotment of Funds/Budget(Central Govt) e) TA./DA claims f) Camp expenditure central/Public schools

8. B&F(Accounts) Branch

a) Pay and allces of civilian staff b) All calims pertaining to Civilians of Dte c) Telephine Bills Dte d) Office Contingent Grang e) Advances f) GPF Funds

Particulars of Appellate Authority

Director NCC Directorate Orissa Lewis Road, Bhubaneswar-751002 Telephone No. –0674-2432651 Fax No. – 0674-2432651/2432051 Particulars of Group Information Officer Cuttack Group Trg Offr NCC Gp Headquarter Cuttack Telephone No.0671-2339032 Berhampur Group Trg Offr NC Group Headquarter Berhampur Telephone No.0680-2204941 Sambalpur Group Trg Offr NCC Group Headquarter Sambalpaur Telephone NO.0663-2412776

HOW TO APPLY A person can apply by making a request for information under RTI Act

in writing or through electronic means in English or Hindi or in the official

language of the area with the prescribed fee to the Central Public Information

Officer or the Assistant Public Information Officer, as the case may be.

WHAT IS THE TIME PERIOD The Central Public Information Officer, on receipt of a request, shall as

expeditiously as possible, shall within thirty days of the receipt of the request

either provide the information or reject the request for any reasons specified in

Section 8 and 9.

EXEMPTION FROM DISCLOSURE OF INFORMATION UNDER SECTION 8 AND 9 There shall be no obligation/binding to give any citizen –

(a) Information, disclosure of which should affect the sovereignty

and integrity if India, the security, strategic, scientific or economic interest

of the state relation with foreign state or lead to incitement of an offence.

(b) Information which has been expressly forbidden to be published by

any Court of Law or Tribunal or the disclosure of which may constitute

Contempt of Court.

(c) Information, the disclosure of which causes breach of privilege of

Parliament or the State Legislature.

(d) Information including commercial confidence, trade secrets or

intellectual properly. The disclosure of which harm the competitive

position of a third party, unless the Competent Authority is satisfied that

Layer Public interest warrants the disclosure of such information.

(e) Information available to a person in his fiduciary relationship unless

the Competent Authority is satisfied that the Layer Public interest warrants

the disclosure of such information.

(f) Information received in confidence from foreign Govt.

(g) Information, the disclosure which would endanger the life of physical

safely of any person or identity the source of information or assistance

given in Confidence for law enforcement or security purpose.

(h) Information which would impede the process of investigation or

apprehension and other officers.

(i) Cabinet papers including records of deliberation of the Council of

Ministries, Secretaries and other officers.

(j) Information relates to personal information, the disclosure of which

has no relationship to any public activity or interest, or which would cause

unwarranted invasion of the privacy of he individual unless Central/State

Information Officer or State Public Information officer or the appellate

Authority is satisfied that larger public interest justifies the disclosure of

such information.

Accordingly to Section 9 Central/State Public Information officer may

reject request for information where such request involves infringement of copy

right subsisting in a person other than state.

COST OF PROCESSING THE INFORMATION

1. A request for obtaining information under sub-section (1) of Section

6 should be accompanied by an application fee of Rs. 10/- by way of cash

against proper receipt or by Demand Draft or Bankers Cheque payable to

the Accounts Officer of the Public Authority.

2. For providing information the fee shall be charged by way of cash

against proper receipt by Demand Draft or Bankers Cheque payable to the

Accounts Officer of the Public Authority at the following rates.

(a) Rupees two for each page (in A4 or A3 size paper) created or

copied.

(b) Actual charge or cost price of a copy in larger size paper

(c) Actual cost or price for samples or models and (d) For inspection of records, no fee for the first hour; and a fee of

Rs. 5/- for each subsequent hour (Or fraction thereof)

(e) For information provided in diskette or floppy Rs. 50/- per

diskette or floppy

(f) For information provided in printed form at the price fixed for

such publication or Rs. 2/- per page of photocopy for extracts from

publication.

The applicant who are denied information sought or he is not satisfied with

the information can go for appeal to the NCC Directorate Orissa, Lewis Road,

Bhubaneswar-751002

SOP FOR HANDLING OF RTI APPLICATIONS AT NCC DTE ODISHA

INTRODUCTION

Right To Information Act, 2005

1. The Right to Information Act, 2005 was enacted with the approval of Parliament

and published in the Gazette of India by Ministry of Law and Justice(legislative

Department, New Delhi) on 21 Jun 2005.It is an Act to provide for setting out the

practical regime of right to information for citizens to secure access to information under

the control of public authorities, in order to promote transparency and accountability in

the working of every public authority, the constitution of a Central Information

Commission and State Information Commissions for matters connected therewith or

incidental thereto.

2. The RTI replies need to be time bound in order to avoid penalty for delays. It is

therefore, essential that the RTI cases are monitored at appropriate levels. Besides, to

ensure correct information, it is necessary that the same are vetted at appropriate

levels. The orders in the succeeding paragraphs lay down the organization of RTI Cell

at NCC Dte Orissa and procedure for handling RTI applications.

Salient Features

3. The salient features of the RTI are as follows:-

(a) One can seek information from any department of the central or state

government, from Panchayatraj institutions and from other organizations and

institutions(including NGOs) that are established, constituted, owned, controlled

or subsequently financed, directly or indirectly, by the State or Central

Government [section 2(a) & h)].

(b) Information sought from Public Information Officer (CPIO) has ordinarily to

be provided or refused within 30 days. Information regarding the life or liberty of

an individual has to be provided within 48 hours[7(1)]. That sought information

from an APIO has ordinarily to be provided or refused within 35 days[5(2)].

(c) In case a person fails to get a response from the CPIO within the

prescribed period or is aggrieved by the response received, he/she may file an

appeal within 30 days with an officer superior in rank to the CPIO [19(1)].

(d) In case the appeal is allowed, the information shall be supplied. If it is not,

then the applicant has the right to appeal within 30 days to the Central or State

Information Commission for information regarding the central or state

government, institutions respectively[19(3)].

(e) If a CPIO fails to furnish the information asked for under the Act or fails to

communicate the rejection order, within the time specified, the CPIO shall be

liable to pay a penalty of Rs. 250/- per day for each day of delay, subject to a

maximum of Rs. 25,000[ 20(1)].

(f) There is however, a clause in the RTI that extension of up to 30 days is

permissible, whenever it involves a large number of records or searching through

a large number of records and meeting the 30 day limit would unreasonably

interfere with operations; extra-departmental consultations are required that

cannot be reasonably completed within the 30 days; or third party notifications is

required.

ORGANISATION AT NCC DTE ODISHA

4. Appellate Authority & RTI Cell at NCC Dte Orissa The following officers have

been nominated as Appellate Authority, CPIO and APIO at NCC Dte Odisha :-

(a) Deputy Director General NCC: Appellate Authority

(b) Director : Chief Public Information Officer(CPIO)

(c) AD(P&C) : APIO

5. Appellate Authority & RTI Cell at Gp HQ level

(a) Gp Cdrs(for respective Gps) : Chief Public Information Officer(CPIO)

(b) Any nominated one Offr : APIO

Duties

6. Whenever an RTI is received, AD(P&C)(APIO) will process & put up within 2

working days receipt of RTI to CPIO who will process within 2 working days & reply aftr

perusal of DDG(AA) to complainant.

7. Processing & filing will be done by P&C Branch

HANDLING OF RTI APPLICATIONS AT NCC DTE ORISSA

Procedure

8. On receipt of an RTI application, CPIO is to forward it to the concerned Branch at

the Dte, who in turn is to prepare a suitable reply, get it approved from Nominated

Authority(from Branch Officers) and forward to Appellate Authority (DDG) for approval.

CPIO is to send the approved reply to the applicant.

9. All concerned are to keep in mind the need to adhere to the stipulated time limits

and in case, some information is required to be obtained from Gp HQs/Units, the same

is to be done expeditiously.

Detailed Modalities

10. On receipt of an application, CPIO is to forward it to the concerned Branch within

three working days. He is to specify the time limit for submitting the reply, keeping the

modalities of the case in mind.

11. (a) The concerned Branch is to prepare the reply and obtain the approval of

the CPIO.

(b) The reply should invariably cover all points/queries raised in the RTI

application, ensuring that neither any vague or additional info is provided.

12. The approved reply received from the concerned Branch will be forwarded by

CPIO to the applicant.

13. It is the responsibility of the concerned Branch at Dte to monitor and

expeditiously obtain the reply/inputs from Gps/Units, if required, keeping stipulated time

limits in mind. The info so received is to be analysed by the concerned Branch at Dte for

correctness in terms of existing rules and endorsed accordingly while recommending

approval.

14. In case of a likely delay, an interim reply is to be forward every week by the

concerned Branch till the final reply is submitted.

15. In case any application requires inputs from more than one Branch then:-

(a) CPIO is to nominate a Branch having maximum relevance with the

subject application to prepare the over all reply. Other Branches are to send their

portion of the information to the concerned Branch.

(b) In case more than one Branches are required to reply to the major

portions of the application, CPIO is to collate and finalise the reply before putting

up for approval of Appellate Authority.

(c) Irrespective of the type of case, the Branches are to individually obtain the

approval of Director before submitting the reply.

16. Concerned Branch officers will put up the replies to the Appellate

Authority(DDG), for final approval thereof. Draft replies will be put up to Dy DG at the

discretion of CPIO.

17. CPIO is to send the approved replies to the applicant under a covering letter.

185. At all levels of processing within NCC Dte of Odisha, an unambiguous record of

receipt and dispatch is to be maintained by all concerned.

Delay & Extension

19. There is however, a clause in the RTI that an extension of up to 30 days is

permissible (Para 3(f) above refers). In all such cases, the concerned Branch is to

obtain the approval of CPIO giving detailed reasons for delays and intimate the same to

the applicant after approval of CPIO.

20. In case of delays beyond 30 days extension(total 60 days), the Chief Information

Commissioner(CIC) is to be intimated. In which case also, the procedure at para 17

above is to be followed.

DUTIES/ RESPONSIBILITIES – RTI CELL

21. The members of RTI Cell nominated by the Dte are to keep themselves abreast

of all ongoing cases pertaining to their respective Branches.

22. The RTI Cell is to meet CPIO as per his direction and depends upon the volume

of RTI cases.

23. Each Branch is to maintain a separate record of Progress on the RTI applications

and submit a monthly report as on 01st of every month as per format below to Director

for information of Dy DG.

STATE OF RTI APPLICATION

Disposed off During the Month

Sl No Letter ref/date of RTI application Letter ref of reply

submitted to Director

Pending Cases

Sl No Letter ref/date of RTI application Progress

ONUS & RESPONSIBILITIES

24. The following is reiterated :-

(a) In case the appeal is allowed, the information shall be supplied. If it is not,

then the applicant has the right to appeal within 30 days to the Central or State

Information Commission for information regarding the central or state

government institutions respectively [ 19(3)].

(b) If a CPIO fails to furnish the information asked for under the ACT or fails to

communicate the rejection order, within the time specified, the CPIO shall be

liable to pay a penalty of Rs. 250/- per day for each day delay, subject to a

maximum of Rs. 25,000/- [20(1) ]

(c) All replies to RTI applicant will be forwarded by concerned Branch Officers

and any liability of payment of penalty etc on account of default will rest with the

defaulting Branch/Officer.

(d) In case of any default and if there is a summon for attending a hearing in

the Central Information Commission, then the dealing officer from the concerned

Branch/Nodal Branch will be nominated to attend the same on behalf of NCC Dte

Odisha.

CONCLUSION

25. These guidelines are to be brought into with immediate effect and are to be

strictly adhered to, so as to avoid any default in replying to the RTI application.