OfficeCentral AccountingTraining Manual

Accounting Process

Chart of Account

Insert Accounting Transaction

s

Approve Transaction

s

Generate Accounting

Reports

Chart of Account

Setup Chart of Account We have pre-built standard 3 levels of

Chart of Account for you. Level 1 and Level 2 have been pre-built You can define accounts at the third

level.

First level

Second Level

Add new account*User can only add third level accounts

Delete selected account*User can only delete third level accounts that do not contain any transactions.

Let’s try adding accounts! 1st step: Click on Creditors

(Account Code: 3-01/0000) 2nd step: Click Add

3rd Step: Fill in the Account information

Account Name (Will be shown insideChart of Account and used throughout thesystem.

The Opening Balance of the Account Created

Sample Account For Creditors Creditor’s Information

Company Name: Authentic Venture Sdn Bhd

Opening Balance Debit: 0 Opening Balance Credit: 0

Add more accounts Current Asset

Bank Account Maybank Berhad CIMB Berhad

Debtors Universiti Putra Malaysia

Inventory Cakes Cookies

Deposits Shop Rental

Add more accounts Fixed Asset

Vehicles Transport Van

Computers Desktops

Add More Accounts Current Liability

Creditors MamaIvan Enterprise

Credit Card Asnah Credit Card

Wages Payable Store Staff

Employment Expenses Payable EPF SOCSO PSMB PCB

Accruals Staff Claims

Amount Due to Directors Nur Asnah bt Ashaari

Hire Purchase Payables Transport Van

Add More Accounts Revenue Accounts

Sales Revenue Cakes Cookies

Add More Accounts Overhead

Rent Expense Office Rental

Office Expense Photocopy

Utilities Expense Electricity Water

Marketing Brochures Printing

Insert Accounting

Transactions

Transaction Date Transaction date This date is used to

create the accounting reports

Issue Invoice Use this Transaction method if you issue

invoice to another entity The system will automatically filter out

the accounts that is related to “Issue Invoice” activity.

Issue Invoice

Choose Debtors

Choose Sales RevenueAccount

Receive Invoice Use this Transaction method if you

receive an invoice from another entity The system will automatically filter out

the accounts that is related to “Receive Invoice” activity.

Receive Invoice

Issue Payment Use this Transaction method if you issue

payment to another entity The system will automatically filter out

the accounts that is related to “Issue Payment” activity.

Issue Payment Can choose invoice that has been keyed into the system via “Receive Invoice”

Receive Payment Use this Transaction method if you

receive payment from another entity The system will automatically filter out

the accounts that is related to “Receive Payment” activity.

Receive Payment Can choose invoice that has been keyed into the system using “Issue Invoice”

Need to do other types of transactions? Select Transactions Others All accounts are available for

transactions Please use this type of transaction only

if you know which accounts to debit and credit to ensure the accounting reports generated are correct.

Import Transactions

Import Payroll Transactions Only finalized payroll data can be

imported into Accounting system

Select salary month

Select appropriate accounts

Calculate total value

Click submit to import transactions

Import Claims Transactions Only approved (approved at all

levels) claims can be imported into accounting.

Import Claims Transactions

Import multiple claims data

Import PV Transactions Only “Approved for Payment” PV can

be imported into Accounting.

Import PV TransactionsClick this button to import into accounting

Click this button to remove the PV from the list (irreversible!)

Next Click “Import This” to extract the information

Select the appropriate accounts for debit/credit

Automatically get data from the PV information

Approve Transactions

Approve Transactions

Click to approve

Click to reject

Accounting Reports Accounting reports are

automatically generated once the transactions are approved.