on-boarding guide...muaythai management system ifma community platform on-boarding guide ifma work...

THE GLOBAL SPORTS NETWORK

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ON-BOARDING GUIDE

MUAYTHAI MANAGEMENT SYSTEMIFMA Community Platform

ON-BOARDING GUIDEIFMA



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ON-BOARDING GUIDE

Dear Muaythai Family,

As IFMA continues on its mission to develop the sport of muaythai, now as an IOC rec-ognised sport and federation, we must strive to be progressive whilst protecting our most important assets, our young athletes. Our athletes are always at the centre of our efforts and events, as we continue to groom them, instilling in them the precepts of Olympism through the five pillars of our sport; respect, honour, tradition, excellence and fair play.

The IOC mission statement for recognised International Federations says: “The International Sports Federations (IFs) are responsible for the integrity of their sport on the international level…. The IFs have the responsibility and duty to manage and to monitor the everyday running of the world’s various sports disciplines, including for those on the programme, the practical organisation of events during the Games. The IFs must also su-pervise the development of athletes practising these sports at every level. Each IF governs its sport at world level and ensures its promotion and development. They monitor the every-day administration of their sports and guarantee the regular organisation of competitions as well as respect for the rules of fair play.”

I am excited to be seeing our latest developmental marker of having an operational and centralised membership and event management platform come to fruition. Through our partnership with Rsportz, we have collaborated over the last 3 years to develop a platform specifically catered for the IFMA. Together with Rsportz’ President Vlad Marinescu with whom we have a long standing relationship and friendship, we now have an important tool for all our member federations and athletes which will help us to build and develop the fed-eration towards our next strategic goals as we evolve and progress along the onward jour-ney towards inclusion in top level Games under the five rings.

Stephan FoxGeneral SecretaryIFMA

WELCOME MESSAGE


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ON-BOARDING GUIDEWELCOME HOME

Welcome to your START screen. Main modules of the platform are listed here.Access by clicking the Start button(highlights):


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ON-BOARDING GUIDESETUP CHECKLIST

Below is the checklist of Items to setupSee next following pages for details on step.

Step Item YOUR TASKS AND RESULT Check Off

1 LOGO Upload to the platform and email RSportz your logo. This will update the logo on your homepage, ID Cards, etc.

1B PAYMENTS Enter your organization banking information to setup payments which lets you charge your members (Stripe supported territories).

2 ORG SETTINGS Customize the system to include your information. Upload Waivers, Lo-cations, Age groups, Skill levels, etc.

3 ID CARD Submit ID Card background or request RSportz to propose one.

4 CLUB CERTIFICATE Submit or request background. Submit who will be signing the certificate, send digital signatures and any additional logos to be included.

5 MEMBERSHIPS Submit membership types, questions to ask, price, short description.

6 YOUR WEBSITE Submit Welcome text, link to social media, images to be added to main page.

7 CLUBS WEBSITE Submit content that should be given to all clubs automatically. Welcome Text, logos, etc.

8 COMPETITIONS Submit calendar of first events. For each the title, location, date, poster/logo, divisions to be inside any additional questions to be asked.

9 HELP DESK / VIDEOS Click the question mark button when on your home screen to see the help desk and all help videos.


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ON-BOARDING GUIDELogo

Step 1

Step 2

Please upload your logo to the system and email a vector version to us.

Recommend:• 1:1 Ratio (600x600 pixels)• Transparent background• File-type: PNG 24

Upload Logo• Go to your admin panel. http://shortname/admin• Click Organization Setup from Start Screen• Under Logo click Browse• Select your file• At the bottom of the page, click Green Save Button

Email us your logo• Send to [email protected]• Vector version of your logo• File-types: .ai, .eps, .pdf


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ON-BOARDING GUIDEPayments

This step is for Stripe supported territories listed be-low. NON stripe territory, please send email to [email protected] and we will setup your account.

Countries

Payment Setup• Go to your admin panel. http://shortname/admin• Click Account from left menu bar.• Click green button ‘Start Collecting Payments’• Choose your country from the drop-down• Fill in your company and bank details• Check Agree to Terms• Click green ‘Submit Payment Setup’

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ON-BOARDING GUIDEEdit Your Organization

Majority of customizations to your system are done from the Organizations menu Icon. Below is the summary of each item.

Upload logo, organization name, short name, show member directory.

Manage/add administrators and scorekeepers.

Set location, date, time.

Customize terminology in system (athlete, player, match, bout).

Manage/add memberships for youth, adults and clubs (forms, ID cards).

Manage/add items you are selling on-line.

Manage/add venues and rings.

Manage/add age groups and age limits.

Manage/add skill groups.

Manage/add waivers for members/registrants to sign.

Manage/add custom global questions to use on registration forms.

Send out mails to your members.

Manage/add groups your clubs (regions).

Manage/Add groups your competitions in levels (club, region, national).


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ON-BOARDING GUIDEID CARD

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Details on ID Card0) Name of Membership1) Background Image2) Khan Given3) Bar Code for Athlete ID4) Your Organization Logo5) Your Organization Name6) QR Code linking to Member Profile

Contains elements automatically generated and listed be-low. You can send to [email protected] your desired back-ground images (Front / Back) or we can propose one.

Customize CardsEach membership has its ID Card• Go to your admin panel. http://short-

name/admin• Mouse-over Organization on left menu• Click Memberships• Enter a membership• Customize card for that membership


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ON-BOARDING GUIDEClub Certificate

These are automatically generated for your Clubs that register. Dynamically the Club name and Expiration date are added. Clubs can print these on their own.

Info Needed• Who will sign the certificate• Signers digital signatures• What logos would you like included• What watermark background would

you like? (Middle image can be your logo or a national symbol)

Email these details to [email protected]


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ON-BOARDING GUIDEMemberships

Create and manage the membership you offer. Allow people to click and become members in your organization.

Membership Settings Questions Members Should Answer

Manage Memberships • Go to your admin panel. http://shortname/admin• Mouse over Organization from left menu bar.• Click ‘Memberships’• List of Current Memberships is Displayed• Edit a Existing by Pressing the Blue Pen• Add a New Membership by Clicking the Green Plus• Choose type of Membership and Name it

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Edit or Create Membership1) Edit Settings, ID, Price, etc.2) Click Registration for Form3) Click Customize Form4) Check Saved Questions to add, drag saved questions or add waiv-ers from other.5) Click Update to add.6) Add any questions you need7) Save


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ON-BOARDING GUIDEMemberships

We can help to create memberships. Please fill in the Below form and email to [email protected].

Title of Membership Description Listed on Site?

Type of Membership Yearly Price Additional Questions When Registering

Adult Athlete

$20 Dollars a year! You get listed in our Members List, an ID Card,

Athlete Profile and right to partici-pate in all National Events.

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Choose Adult orChild or

Club

$20.00All Standard Questions, Bout Wins/Losses, Height, Weight, Shirt Size, Pant Size, Club

name and adult waiver to sign.


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ON-BOARDING GUIDEYour Website

Your publicly facing website will auto generate content and update it regarding members, competitions registra-tion, live results, social media, etc.

Manage Website • Go to your admin panel. http://shortname/admin• 1) Mouse over Website from left menu bar.• Click ‘Pages’• 2) Edit Homepage by clicking edit page on the top

page• Add widgets make edits and when ready at the bot-

tom click Publish Changes• 3) Add new pages with the Add button. These can

be news or regular pages.

Email [email protected] items for your siteContent to Send • Any images you would like on the top of page• Welcome Text• Social Media Links (Facebook, Twitter)• Sponsor Logos / Icons• Color preference if any• Links to your current site

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ON-BOARDING GUIDEClub Website

Majority of customizations to your system are done from the Organizations menu Icon. Below is the summary of each item.

When clubs register on-line, they automatically get a website created. This website can have content load-ed to it.Items that can post on their site• Welcome Text • Member of: Your logo / ifma logo /

continent logos • Your Header Images• Your news• Your calendar of events• Your Social Media

Please send us an email to [email protected] with the content you would like on Club Pages.


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ON-BOARDING GUIDECompetitions (Step 1)

Create your Competition.

Items you will need ready• Waiver entered in Organization > Waiver• Venue entered into Organization > Bout Locations• Age Groups filled in Organization > Age Groups• Skill levels filled in Organization > Skill Levels• Have an Event Poster ready (600x300 Pixels)• Have an Event Icon Ready (300 x 300 Pixels)

Step 1 - Create Event1) Go to your admin panel. http://shortname/admin2) Click Competitions on left navigation panel3) Click Green + Competition at top of Screen4) Choose League or Tournament5) Competition Name: Event is Title -6) Tournament Name is i.e. 2018 Nationals Huston7) Fill in Additional Details8) Press Save.

Poster Icon

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Add template Divisions.Adult and Youth must be separate.

Step 1 - Create Divisions1) Go to your admin panel. http://shortname/admin2) Click Competitions on left navigation panel3) On the Event Menu Icon, Click the Add Division Button.4) Choose to copy or make new and your or adult. 5) There are 4 Steps to fill out, 6)On step 4, click Setup7) Set numbers / price / model (if payments are configured)8) Click Registration form and add your questions9) Go back to form details 10) Click Save 11) Open registration or wait till we duplicate your template for all categories/ages/skill.

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Submit to us the Division List you would like replicated from your template divisions. We will open the event for registration.

Once you are happy with template divisions, email [email protected] with the list of Division you would like it replicated into.Please send us an excel or CSV file specifying• Division Name• Age group• Skill Level• Gender

You can see your event be displayed in Calendar and people can directly register into their division

You can view how many people are registered anytime by going to your administration panel:Clicking Competitions, Selecting your Competition Clicking search and export.

Here you can also download all Registration PDF or the data in CSV.


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ON-BOARDING GUIDEHelp Desk and Videos

Visit the your siteClick the question mark toreach helpdesk.

RSportz Help DeskHelp desk is the knowledge base that give details on all operations of the platform. Here you can check documen-tation on features, the community forums, send tickets with questions and issues or browse the video library to see demonstrations of how to use the system.

1) Go to your admin panel. http://shortname/admin2) Click yellow question mark to get to help desk3) File tickets or check tickets. This reaches our devel-opment team directly.4) Search the database of feature information5) Check or contribute to the community forum6) Watch Video Tutorials

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ON-BOARDING GUIDE

NEED HELP?


Eddy Rojas(California)

[email protected]+1 (858) 922-5095

Lauren Rankine(London)

[email protected]+44 7504 022985

GROW THE COMMUNITY!

on-boarding guide...muaythai management system ifma community platform on-boarding guide ifma work...

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