on wednesday, september 30, 2020, the professional

On WEDNESDAY SEPTEMBER 30 2020 the PROFESSIONAL SERVICES COMMITTEE of the Greater Orlando Aviation Authority met in regular session virtually in accordance with theGreater Orlando Aviation Authorityrsquos established business distancing operational plan Chair Ruohomaki called the meeting to order at 800 am The meeting was posted in accordance with Florida Statutes and a quorum was present Office of the Governor Executive Order Number 20-69

Participating Committee Members Davin Ruohomaki Chairman Gary Hunt Director of Maintenance Mike Patterson Director of Construction Pam LrsquoHeureux Director of Finance Marquez Griffin Director of Airport Operations

Also participating Ed Philpot Legal Counsel (Nelson Mullins Broad amp Cassel) Robert Batchelder GOAA Public Affairs Kathy Anderson GOAA Grants and Contracts John Carlson GOAA Construction Scott Shedek GOAA Engineering and Construction Frank Browne GOAA Concessions Debbie McKeown GOAA Project Controls Jamie McGonagill Geotech Consultants International Inc Jorge Borrelli Borrelli amp Partners Inc Ed Warmoth McCree General Contractors amp Architects Sandeep Singh Avcon Inc Ernest Straughn Schenkel Shultz Inc Alexander Straughn Schenkel Shultz Inc Jennifer Ramski Ramski amp Company Mike Brozzo Collage Design and Construction Group Inc Michael Arrington Provisions Construction amp Development Inc Bryn Currie CampS Engineers Inc Tara Ciaglia Recording Secretary

CODE OF ETHICS AND BUSINESS CONDUCT DISCLOSURE Chairman Ruohomaki requested that the Professional Services Committee (PSC) members report any conflicts of interest or violations of the Aviation Authoritys Code ofEthics and Business Conduct lobbying activities policy or the Florida Sunshine lawwith regard to any agenda item No violations were reported

LOBBYIST DISCLOSURE Parties present were reminded that for individuals who conduct lobbying activities with Aviation Authority employees or Board members registration with the Aviation Authority is required each year prior to conducting any lobbying activities A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1st of each year for the preceding year As of January16 2013 lobbying any Aviation Authority Staff who are members of any committeeresponsible for ranking Proposals Letters of Interest Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board andor BoardMembers is prohibited from the time that a Request for Proposals Request for Lettersof Interests Request for Qualifications or Request for Bids is released to the time that the Board makes an award The lobbyist shall file a Notice of Lobbying (Form4) detailing each instance of lobbying to the Aviation Authority within seven calendar days of such lobbying As of January 16 2013 lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices The policy forms and instructions are available in the Aviation Authorityrsquos offices and the website Please contact the Director of Board Services with questions at (407) 825-2032

taraciaglia
Text Box
PSC13ITEM 1-A13832021

Minutes of the Professional Services Committee September 30 2020 Page 2 of 27

COVID-19 ANNOUNCEMENT Due to the COVID-19 the Aviation Authority is adhering to a business distancingoperational plan Please note that all Professional Services Committee meetings from today until further notice will be held telephonically If you would like to speak at the meeting on an agenda item being considered please contact the Recording Secretary Tara Ciaglia (taraciagliagoaaorg -or- 407-825-4461) no less than 24 hours in advanceof the meeting

ANNOUNCEMENT Any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five business days (no later than 400 pm on the fifth business day) of the rendering of that decision If a bidder or proposer is aggrieved by any of the proceedings of todayrsquos meeting and wishes to appeal the results of actions made bythis committee they must file an appeal stating the item they wish to appeal and thebasis for which they wish to appeal and it must be received in writing by the Chief Executive Officer Mr Phillip N Brown via email pbrowngoaaorg with a copy to dsnydergoaaorg (emails will be accepted during the COVID-19 pandemic)

ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting whenpresentations and interviews are being conducted will be exempt from public meetingrequirements and will be recorded

CONSIDERATION OF PROPOSERS SHORTLISTED FOR W-S00144 SELECTION OF DESIGNBUILD (DB) FIRMS FOR THE BUILDOUT OF STC AIRLINE AND TENANT SPACES PROJECT AT THE ORLANDO INTERNATIONAL AIRPORT 1 Pursuant to the action of the PSC at its meeting on April 4 2020 the nine shortlisted firms listed below (in alphabetical order) were interviewed for further consideration and recommendation to the Aviation Authority Board for the subject services

Clancy amp Theys Construction Co Collage Design and Construction Group Inc dba The Collage Companies Gomez Construction Co H W Davis Construction Inc McCree Design Builders Inc R L Burns Inc RB Marks Construction Schmid Construction Inc TampG Corporation dba TampG Constructors

The PSC and staff had previously been furnished a copy of each proposal along with theAdvertisement the Submission Requirements and other supporting documentation

It was the consensus of the PSC to utilize 30-minute introductionsinterviews for theselection process Each firm had up to 10 minutes to make an introduction to the PSC following which the PSC conducted a 20-minute question and answer session

Interviews were conducted from 815 am to 308 pm Each firm made its introductionpresentation which was then followed by the interview where questionswere posed by the PSC and staff Questions were directed to each firmrsquos proposed project manager who then responded or deferred to colleagues

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five business


days (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for Clancy amp Theys Construction Co was conductedand recorded

Clancy amp Theys Construction Company (CampT) CampT identified the following individuals aspart of their team Bill Zecher Vice President and Project Manager Andy SpencerConstruction Project Manager Brad Cook Superintendent Eric Simples Project Architect and Tim McNicholas Design Manager CampT presented a summary of thecompanyrsquos overall experience working with the Aviation Authority DesignBuild experience and MWBE commitment a copy of which is on file with the Aviation Authority During the interview CampT provided a list of subconsultants they are working with andhow they plan to maintain their staff levels if they are awarded the project CampT detailed their design approach flexible scheduling process and site coordination approach Finally CampT discussed their team advantage including having over 25 yearsof experience working with the Aviation Authority their commitment to the projectbudget and schedule and their cost management expertise

Upon conclusion of CampTrsquos introductionpresentation Chairman Ruohomaki instructed the PSC and staff to pose questions based on Clancyrsquos introduction and submitted SOQ Several questions were addressed

1 It is anticipated that the Notice-to-Proceed (NTP) will be issued for February2021 and the design and permitting must be done by August 1 2021 Do you foresee any concerns with meeting this schedule CampT answered that they do not anticipate any concerns on their side and thatthey certainly have availability and adequate resources for their staff during that time to meet or exceed the schedule

2 The construction work starts on August 1 2021 and it must be completed byDecember 31 2021 Do you have any concerns with that timeframe CampT replied that the schedule is do-able The only concern would be gettingthe long-lead items started as early as possible

3 What do you view as the most significant challenges on this project CampT answered that working in an active area and coordinating with othercontractors on adjacent projects is always an challenge however CampT has ampleexperience and will adapt as needed

4 Do you see any problems with the key personnel that you outlined today beingavailable at the time of award CampT responded that they are ready to go now and the timing of this project isvery good CampT noted that most of its current projects will be completed by December 2020 and CampT is ready and available for this project

5 You had several designbuild projects listed in your SOQ however many of themwere older projects Do you have more recent DB project experience as a team CampT replied yes that this team just completed a DB project three months ago


6 What was the last project Mr Spencer worked on at Orlando International Airport(MCO) When did that project end CampT answered BP-440 Ticket Lobby ndash Communications RoomsInfrastructure whichwas complete in late 2017

7 Does Mr Cook have any experience at the Airport CampT answered that Mr Cook worked with Mr Spencer on BP-440 throughout theentire project

8 Has any of the team had experience with the City Permitting Department orinspectors CampT replied yes it has many years of experience most recently on a project atBaldwin Park

9 How will you QC the design phase of the project CampT responded that CampT along with its designer CT Hsu have a great QAQC program and will work closely together with close coordination of all teammembers CampT noted that the DB process is actually the perfect delivery venue for catching design and quality control issues on the documents

10 Are you concerned about potential resources in the case that the proposedsubcontractors are used by some of the other proposers CampT stated that it will review the tasks of its subcontractors and clearlydefine the roles each has on the project and will work concurrently with theother contractors to ensure no conflicts CampT confirmed that it and its proposed subcontractors have adequate staffing to handle this project andmultiple other projects at the same time

11 What was the construction value of the project done in the City of Inverness CampT replied it was about $12 million as a whole

12 The Aviation Authority has policies to award work at appropriate committees Are you and all of your subcontractors aware that work cannot begin prior toapproval CampT confirmed yes

13 Have CampT worked with its proposed six small business partners before If sohow long CampT answered yes for several years and noted that it has had strong working relationships with many of them for at least 15 years CampT stated that it has ongoing working relationships with many other small businesses in CentralFlorida and will bring others to the table as needed

14 What is the largest dollar award that CampT has given to one of its small businesspartners CampT responded that it awarded $18 million to Global which was one of the largest to date here at MCO CampT has awarded many subcontracts in excess of$2 million on other non-MCO projects

15 Was the matter regarding professional liability insurance resolved CampT answered that it provided the requested COI and believe it has beenresolved [NOTE The Aviation Authorityrsquos Legal Counsel confirmed this has been resolved]


16 Was the matter regarding licensing and the name of the actual Joint VenturePartnership between CT Hsu and CampT resolved CampT replied that it has a partnership CT Hsu with the licensing under CampT[NOTE The Aviation Authorityrsquos Legal Counsel confirmed this has been resolved]

17 Many of the proposed subcontractors are also working on other projects Are you confident that they will be able to fully commit and have adequate resourcesfor this project in the event that you are selected CampT responded yes absolutely and stated that actually it has had conversations with all of its design partners and all have confirmed that theyhave dedicated resources and are ready to go once the project is awarded CampT along with CT Hsu both stated that they have experience working on multipleprojects at the same time understand the complexities have the capabilities and are very confident and committed to meeting the requirements of thisproject

Chairman Ruohomaki thanked CampT for their time and participation and further statedthat the closed session for CampT is complete and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and theAviation Authority representatives The recording was stopped

[The PSC recessed at 842 am and reconvened at 900 am]

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for Collage Design and Construction Group Incdba The Collage Companies was conducted and recorded

Collage Design and Construction Group Inc dba The Collage Companies (Collage)Collage identified the following individuals as part of their team Rob Maphis President and Project Manager and Max Brito Design Manager Collage introduced itsfirmrsquos Lead Individuals and discussed relevant experience qualifications and proposed approach Collage presented its DB Team and listed the subcontractors proposed for the project a copy of which is on file with the Aviation Authority During the interview Collage discussed their DB expertise and team history their overall schedule approach design personnel availability and available resources of the proposed team Finally Collage discussed similar site coordination experience their small local business action plan and summary of team benefits

Chair Ruohomaki instructed the PSC and staff to pose questions based on Collagersquos introduction and submitted proposal The following questions were addressed which included but were not limited to


1 It is anticipated that the NTP will be issued for February 2021 and the design and permitting need to be completed by August 1 2021 Do you have any concerns with meeting that schedule Collage replied that it does not foresee any concerns with this schedule andcan meet or exceed it Collage stated that it works closely with the City ofOrlando and will make sure that it can achieve the permitting objectives Collage further stated that one of the first things that it would do is to sitdown with the City and review the schedule to determine if there are any issuesso that they can be identified as soon as possible

2 The proposed time for construction would start on August 1 2021 and must bedone by December 31 2021 Do you have any concerns with meeting this scheduleCollage replied no concerns anticipated and it will meet or exceed this scheduleand stated that the timing is good since several of its team members are wrapping up other assignments now and that the timeline dovetails perfectly with the completion of these other projects Collage further stated that thescope of the assigned project would determine the final timeline and level ofstaffing particularly the smaller ones which could probably be done in amuch shorter time period than the proposed five-month schedule

3 What do you view as the most significant challenges on this project Collage answered that it has identified three challenges The first was the proper integration of the buildout design with the existing STC shell andstated that its solution to this challenge is that Collage already has a designteam that is intimately familiar with the existing STC facility and can easilyintegrate the two designs The second challenge would be the coordination ofthe actual construction activities with the ongoing adjacent work and Collage proposed attending the regular ldquosandboxrdquo meetings to coordinate its constructionactivities and work closely with the CMRs Finally the third challenge would be handling any unknowns such as schedule changes with the airlines or COVID-19 Pandemic guidelines and Collage confirmed it would be prepared to pro-actively respond to any unknown changes that might come down the pipe Collagestated its commitment to handle all challenges immediately and that Collage has the right team that is poised to address any that may happen

4 Do you anticipate having your key personnel that are included in your SOQavailable at the times of award Collage confirmed yes absolutely

5 There is one DB project listed with CollageRhodes + Brito (R+B) Is this the only one Collage replied yes and further explained that they have worked together onother non-DB projects such as collaborating on design and CMR ones but thisis the first true DB project

6 Is Mr Brito going to be the lead for R+B Mr Brito replied yes that he will be the lead on his design team on this DB with Collage

7 Has Mr Brito had some recent permitting experience with the City Mr Brito replied yes that he is well acquainted with the City permittingprocesses One example is when R+B worked with Collage on the Parks locatedacross the street from Camping World Stadium as well as the numerous projectsthat R+B permitted for the Aviation Authority over the past few years here atMCO


8 Does Mr Brozzo have any experience here at the airport Collage replied yes that he was part of a recent signage project that we did just a few months ago

9 Does your proposed superintendent have any experience here at the airport Collage responded that its proposed superintendent has been part of our vertical contracting team since the start of the contract and has worked on severalprojects

10 You listed a Burger King Buildout in your SOQ Was that recent and was it a DB or just a buildout of tenant space Collage answered that it was relatively recent They added that it was the T-1465 project done in 2017 Collage clarified that it was a buildout of tenantspace for HMS Hose

11 Information was requested regarding the STC staff and who Collage currently hason its team and you mentioned SGM Engineering but not Ramski amp Company Do you anticipate any issues with them being stretched too thin as they are alsolisted on some of the other teams Collage responded that it has discussed this with its subcontractors and itwas noted that since the STC work is nearly done all of the subcontractorshave adequate staffing to handle the workload with no loss of employees and allhave sufficient capacity to get started on this project Collage also noted that the delay of Phase 5 of the Orange County Convention Center has freed upRamski resources and capacity

12 Do you have any concerns about your staff being stretched thin if the Convention Center project ramps up again Collage replied no and it will work with its subcontractors and provide anyassistance if needed should the OCCC project start up before the STC tenantbuildout is completed

13 Your SOQ seems to be missing steps in the QAQC process listed on the contractdocuments Can you please explain the process a little further Collage replied sure and if remembered correctly there was a limitation onthe number of pages allowed for the QAQC plan however the approach firstand foremost on a DB is to make sure that the design is adhering to the Aviation Authorityrsquos design criteriaguidelines Collage stated that it willwork in collaboration with its AE team and the Aviation Authority for a highquality DB product and will verify work of the trade subcontractors bothduring design and in construction Collage noted that as the project rollsinto construction the key is obviously to make sure that we are monitoring andadhering for compliance with the approved specifications Collage stated its QAQC process is very methodical and includes many of the same processes usedby the USACOE some of which were described in its SOQ

14 Can you please confirm that you and your subcontractors are aware of the AviationAuthorityrsquos policies to award work at the appropriate committees and that workwill not begin prior to approval Collage confirmed yes

15 What is the largest award you have made to small business partners Collage answered that there have been projects particularly larger ones where they have had multiple trade subcontractors working with them and have exceededtheir goals every time They added that there have been circumstances wherethere was a small package that did not have any MBELDBVBE firms availableCollage stated that their largest award at the airport has been over 50 and


they expect to award 35-40 to MBE subcontractors on the project with the Cityof Orlando

16 You have Provisions Construction amp Development Inc listed as a construction proteacutegeacute Can you please explain Collage answered that they have been working with Mr Michael Arrington atProvisions Construction amp Development Inc on a project at the airport since they started the Continuing Vertical contract They added that Mr Arringtonrsquosteam is embedded as part of Collage team and noted that Mr Arrington works ina project management superintendent or contract administration capacity based on the needs Collage explained that the purpose for including Provisions Construction amp Development Inc is to be able to grow its business and gainknowledge specific to airport construction and be involved in the DB process

17 Did Mr Arrington participate in some of the tenant buildout in the NorthTerminal Collage answered that he was part of the T-1465 project and that they have a commitment that has shown to the Aviation Authority that Provisions Construction amp Development Inc is a valued part of their team

Chairman Ruohomaki thanked Collage for their time and participation and further stated that the closed session for Collage is complete and announced that from this pointforward no discussion regarding the procurement may take place between the Proposerand the Aviation Authority representatives The recording was stopped


Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for Gomez Construction Co was conducted andrecorded

Gomez Construction Co (Gomez) Gomez identified the following individuals as part oftheir team Orlando Gomez Jr Principal in Charge Stephen Corrow Senior ProjectManager and Bryn Currie Design Project Manager Gomez introduced its firmrsquos Lead Individuals and discussed relevant experience qualifications and proposed approach Gomez discussed their unique qualifications for this project which included scheduleflexibility design personnel and resources and streamlined design process Gomezpresented their dedicated management team and discussed their accomplishments and experience working together a copy of which is on file with the Aviation AuthorityDuring the interview Gomez provided a list of prior collaborative efforts they were involved in with the Aviation Authority Finally Gomez listed the reasons they shouldbe selected which highlighted their long-term commitment to the Aviation Authorityagency knowledge and good working relationship and their capacity to deliver


Chair Ruohomaki instructed the PSC and staff to pose questions based on Gomezrsquointroduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule Gomez answered no

2 The proposed construction window has been reduced to August 1 2021 through December 31 2021 Do you have any concerns with this 5-month timeline Gomez answered no not as the current buildout is understood

3 What do you view as the most significant challenges on this project Gomez answered understanding the end-user ensuring clear communication of theintent of the end-user into the drawings getting the drawings approved throughall of the channels and making sure that they have resources in place wellahead of construction

4 Do you anticipate having all of the key personnel you listed in your presentation and included in your SOQ available at the time of award Gomez answered yes and we guarantee it

5 Is Mr Rick Swisher now part of CampS Companies How many tenant projects has hedesigned over the past 20 years Mr Swisher answered yes and added that he has designed over 40 tenantbuildouts

6 Where is Mr Stephen Corrow located now Mr Corrow answered that he works out of their office and plans to be onsite as needed

7 Is the GomezCampS Teamrsquos Hemisphere Buildout the only past DB experience that Mr Corrow has Gomez answered that he and Mr Justin Mundell also did a DB Data Center withCFX They added that the GomezCampS partnership also did the Hyatt extensionwhich was also a DB project

8 How will Gomez apply QAQC to the design phase of the project Mr Corrow stated that he will oversee the QAQC and explained that he waspart of the Checkpoint Delta project as QAQC has been working with the STCCMR and provided concise review and design documents with the AE team toensure the drawings were ready for submission to the City for permitting Mr Corrow stated that he would attend the JCMs both during design and pre-construction efforts and then during construction set up mockups as needed and further noted that these are similar processes as used at MCO for severalyears Mr Corrow then noted that Mr Currie will be the point of contact onthis project and has a stellar team Mr Currie stated that he takes the QAQC process very seriously and will coordinate everything up front to guarantee theconstructability of the drawings Mr Corrow stated that the AE team willmake field visits to ensure the drawings match what is in the field

9 Can you please confirm that you and your subcontractors are aware of the AviationAuthorityrsquos policies to award work at the appropriate committees and that workwill not begin prior to approval Gomez confirmed yes

Minutes of the Professional Services Committee September 30 2020 0 of 27

10 With SGM Engineering on other teams concurrently how will you manage the workload Gomez replied that engineering support is being provided by both CampS and SGMwith these two providing complimentary support SGM will provide mechanical electrical design and CampS will provide mechanicalelectricalplumbing as backupfor each discipline


Chairman Ruohomaki thanked Gomez for their time and participation and further statedthat the closed session for Gomez is complete and announced that from this point forward no discussion regarding the procurement may take place between the Proposerand the Aviation Authority representatives The recording was stopped


Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for H W Davis Construction Inc was conducted and recorded

H W Davis Construction Inc (HWD) HWD identified the following individuals as partof their team James Beusse Vice President with HWD and Miguel Martin Presidentwith MLM Martin HWD introduced its firmrsquos Lead Individuals and discussed relevant experience including their long-standing partnership with the Aviation Authority HWD discussed their existing collaborative relationships with groups such as the City ofOrlando the Aviation Authority CMRs and many more During the interview HWD presented their approach to scheduling and their plan to meet the schedule of each phase of the project a copy of which is on file with the Aviation Authority Finally HWD provided reasons why they should be selected for this procurement

Upon conclusion of HWDrsquos introductionpresentation Chairman Ruohomaki instructed the PSC and staff to pose questions based on HWDrsquos introduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule HWD answered that they have no concerns


2 The proposed time allowed for construction which starts on August 1 2021 and must be completed by December 31 2021 is five months Do you have any concerns with meeting this schedule HWD answered that because they are not doing any demolition they have noconcerns with meeting this schedule

3 Who will be the design professional that signs and seals design documents HWD answered that it will be Mr Martin with MLM-Martin Architects Inc

4 What is the proposed role between Mr Martin Sr and Mr Martin Jr HWD answered that Mr Martin Jr will be used as a resource to determine whothey need to communicate with to resolve issues where to go for information sothat the work can be expedited etc

5 Can you highlight projects you have recently permitted through the City ofOrlando HWD answered that they have extensive experience in this area with their mostrecent projects being BP-488 BP-491 and V-915 They further stated that theywork in close coordination with their design team and their liaison to the Cityof Orlando HWD added that they use code analysis to find issues ahead of timeto present to the City with a plan of action to address any specialrequirements HWD stated that they did this for the walkway on Level 4 thatit was permitted per fire codes however it required sign-off by the localjurisdiction HWD explained that their team did research to apply the correctchapter and have the correct solution to present to the building department andFire Marshall ensuring that they had the right information to prevent problemsdown the road

6 Mr Beusse is listed as the Principal in your SOQ as well as construction managers Who is running the project HWD answered that Mr Beusse will be in charge of the project They explained that the other project managers are listed as support for him as needed

7 You list three construction superintendents Are they all still with HWD HWD answered yes except for Mr Jeff Matthews They added that they have sufficient staff to work on the project

8 Can you discuss the construction side of the government sustainability programs in regards to materials plumbing HVAC lighting and others HWD answered that they have a specialized consultant TLC who will be assistingthem with a checklist to ensure that they are compliant They explained thatduring construction there is a chain of custody requirement that needs to bemaintained for the approval process HWD added that they will tap into thelead consultant on the STC project to ensure their strategies are aligned withwhat is going on with the project

9 Are you and your subcontractors aware of the Aviation Authorityrsquos policy toaward work at the appropriate committees and that work will not begin prior tothis approval HWD answered yes They added that this is not unusual for projects and thatthey will not proceed without authorization

10 Can you confirm that the largest award to your subcontractors was $14 millionon the West Checkpoint Expansion HWD confirmed yes


11 Do you see small business participation opportunities in any other areas otherthan the three firms listed in your SOQ HWD answered that it would depend on the specific assignments and scope givento them They added that they could possibly reach out to small business firmsfor structural or specialty design work that comes up

Chairman Ruohomaki thanked HWD for their time and effort and further stated that the closed session for HWD is complete and announced that from this point forward nodiscussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives The recording was stopped


Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for McCree Design Builders Inc was conducted andrecorded

McCree Design Builders Inc (McCree) McCree identified the following individuals as part of their team Richard McCree Jr Principal in Charge Ed Warmoth Construction Manager Kenny Smith Superintendent Richard Pruitt Chief Estimator Dan Gettings Director of Pre-Construction Joe Robertson Director of QAQV John Marr Director ofSafety and Cindy McCree-Bondine MWBELDBVBE Coordinator McCree introduced its firmrsquos Lead Individuals and discussed the value of previous jobs completed in Orlando as well as the teams they worked with on those projects McCree presented theirproject approach addressing their scheduling design team and site coordination a copy of which is on file with the Aviation Authority Finally McCree discussed why McCree should be chosen for this project

Chairman Ruohomaki instructed the PSC and staff to pose questions based on McCreersquos introduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule McCree answered that they have no concerns

2 The proposed time for construction has been reduced to 5 months startingAugust 1 2021 and must be completed by December 31 2021 Do you have any concerns with meeting that schedule McCree answered that they have no concerns

3 Will the other key personnel listed in your SOQ be available at the time ofaward McCree responded yes


4 Is Mr Warmoth the project manager for both design and construction McCree answered yes

5 Is Mr Smith still the superintendent Does he have any experience at MCO McCree answered yes They added that he has not worked at MCO however herecently worked on the QTA project McCree assured that he is reliable andintelligent and it will not take long to get him up to speed

6 Based on the SOQ it did not appear as if you met the minimum preferred experience of DB projects however the chart on your presentation shows acouple of DB projects Was one of these projects with Rhodes + Brito McCree answered yes They added that they are currently working with them on aDB project for the Rosemont Community Center which is in construction now

7 Is that your only experience with Rhodes + Brito McCree answered that they have worked on several projects together

8 Has McCree done any MCO tenant build-out projects McCree responded that they built a lot of the restaurants in the North TerminalThey also did Eastern Airlines back in the day and several other tenant build-outs more recently

9 Will Mr Brito be the one to sign and seal the design documents McCree answered that he will likely sign and seal most of them however even if he does not he will have a handle on every project that happens at MCO

10 Do you have recent experience in dealing with the City of Orlando on permitting McCree answered that they have many projects going through permitting including Florida Bank Rosemont Community Center and others They added that Mr Robertson was the chairman of the board revamping the permitting processwith the City of Orlando and worked closely with Mr Tim Johnson

11 Which of your representative projects is the closest to what the AviationAuthority is looking for in terms of tenant buildouts McCree answered that the Golf Channel and Valencia were both done while still in operation and were logistical-challenges due to work being done around occupied areas

12 When were those projects done McCree responded that the Golf Channel was completed two years ago and Valenciawas completed ten years ago

13 Can you confirm that you were using the P6 program for scheduling McCree answered yes

14 Can you confirm that you and your subcontractors are aware of the AviationAuthorityrsquos policy to award work at the appropriate committees and that workwill not begin prior to this approval McCree confirmed yes

15 Your listed subcontractors are currently working on projects in different areas of the STC project Are you confident that they will have enough resources tosupport your project and other concurrent projects onsite McCree confirmed yes that they affirmed with each subcontractor that the resources will be available when needed


16 What is the largest dollar award you have given to any small firm here or on other projects McCree answered that they awarded multi-millions on the QTA project one beingover $5 million They added that they awarded $2 million to a subcontractor ona project in Central Florida and their OCPS project McCree stated that theyawarded large projects to several different businesses on those projects

17 Can you confirm that Rhodes + Brito will be in charge of the whole design phase McCree answered yes

18 There was a rough rollout of the small business participation on the QTA project before it was stopped Can you confirm that it will not be repeated if you are selected McCree answered that the QTA project was a learning curve and have since had a good conversation with Mr Morning and completely understand the process and Aviation Authority small business policies McCree noted that in the end theyreached a 58 participation rate on the project

19 You indicated that the construction manager will be Mr Warmoth but who willbe the project manager McCree answered that Mr Warmoth will be both the construction manager and theproject manager

20 Was a response given regarding meeting the minimum qualifications for experience in the SOQ Mr Patterson answered yes that the chart presented during their presentation showed the dollar amounts and the contract dates

Chairman Ruohomaki thanked McCree for their time and effort and further stated that the closed session for McCree is complete and announced that from this point forwardno discussion regarding the procurement may take place between the Proposer and theAviation Authority representatives The recording was stopped

[The PSC recessed at 1142 am and reconvened at 1200 pm]

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for R L Burns Inc was conducted and recorded

Ms LrsquoHeureux stated for the record that she has had no contact with any of the proposers however must recuse herself from this proceeding due to an inadvertent conflict with one of the proposerrsquos subcontractors through a job-shadowing program with a family member Ms LrsquoHeureux further explained that this job-shadowing was arranged while she was out on sick leave prior to the start of this procurement process and was not aware of any potential conflict until now

Chairman Ruohomaki requested Legal Counsel to opine on this


Legal Counsel confirmed the statement made by Ms LrsquoHeureux regarding her request torecuse herself from any further portions of this procurement Legal Counsel explainedthat no substantive decisions have been made by Ms LrsquoHeureux and that although sheparticipated in the interviews up to this point she asked the same question of everyproposer which can now be asked by another member of the PSC during the remaininginterviews Out of an abundance of caution during the public portion of thedeliberations it should be stated that Ms LrsquoHeureux was recused once it was realizedthat there was a potential conflict

Ms LrsquoHeureux was recused and left the meeting A quorum was maintained

R L Burns Inc (RLB) RLB identified the following individuals as part of their teamJorge Borrelli Principal in Charge April McIntosh Overall Project Manager Dan Trbovich Associate Design Manager Bob Burns Construction Manager Jennifer RamskiPrincipal Interior Designer and Rains Vickery LEED Consultant RLB introduced its firmrsquos Lead Individuals and discussed their team relationships with their subcontractors RLB presented their approach to scheduling and discussed prior projects with the Aviation Authority where they were successful in completing ahead ofschedule a copy of which is on file with the Aviation Authority Finally RLB discussed lessons learned throughout this procurement process and addressed why they are the best partner for this project

Chair Ruohomaki instructed the PSC and staff to pose questions based on RLBrsquos introduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule Burns answered that they have no concerns and are ready to start tomorrow ifselected

2 The proposed time for construction has been reduced to 5 months from August 12021 to December 31 2021 Do you have any concerns about meeting that schedule RLB answered no and added that they are used to working with the Aviation Authority and have relationships across the board including City of Orlando Building Department

3 It is unorthodox to have an overall project manager and a construction managerlisted Who is running the project from a day-to-day standpoint RLB answered that Ms McIntosh will be the project manager and Mr Burns willbe overseeing the entire project to ensure the proper resources and right teammembers are available for the project

4 Is your construction superintendent still with your company RLB answered yes

5 What is the role of the Design Principal and the Associate Design Manager RLB answered that Mr Borrelli will be the Principal-in-Charge over the designteam ensuring that the proper resources are allocated and that the project isprogressing and meeting deadlines and deliverables RLB added that Mr Trbovich will be the day-to-day design manager ensuring the design team is keeping upto pace and meeting deadlines RLB explained that both Mr Borrelli and MrTrbovich will work hand-in-hand with Ms McIntosh however she will be thesingle point of contact on the project


6 There were no dollar amounts listed in your SOQ to indicate if you met theminimum preferred qualifications Can you provide those numbers RLB answered that the Silver Airways renovation was $25 million dollars the United Airlines project was $50000000 and the Moving Walkway project was $1Million dollars

7 Can you describe your prior experience in dealing with the City of Orlando onpermitting RLB answered that they have been involved with the City of Orlando a number oftimes They added that the most challenging aspects faced most recently is theswitch to the digital process RLB explained that the lessons learned includeddeveloping specific relationships with individual plan reviewers and theirdepartments and to understand both the permitting process as well as the software and how it operates RLB stated that overall they have processed severalprojects through the permitting process without any hiccups

8 You stated in your SOQ that this tenant build-out would actually pose lesschallenges than a typical assignment Can you explain RLB answered that security of the existing shelf space and FAA requirements forParts 77 have already been resolved They further explained that this project is a retail tenant fit out even though on a much larger scale with a streamlinein efficiency process RLB added that there is less complexity associated witha brand-new shell buildout versus an old building renovation where they have to put together as-builts that may not reflect current conditions

9 There were a lot of design and construction issues during the V-867 projectwhere both firms were involved Do you have any lessons learned to prevent themfrom happening again RLB responded that the most significant hiccup that they take full responsibility for is in the permitting process that cost the team two weeksRLB explained that the permitting process was a new procedure with new softwarethat they were not familiar with and added that they have the correct links toensure that this does not happen again They have also developed a relationshipwith the existing plans reviewer to help streamline the permitting process RLB noted that the entire process took less than 60 days

10 Who is in charge of the QC program RLB answered that Mr Borrelli will be the Architect of Record and will be responsible for that and will coordinate with their DB partner They addedthat they will have an independent plans reviewer come in to review thedocuments Additionally the production staff are individually responsible for the qualitative nature of their work RLB noted that the superintendent is QCcertified so he will ensure the quality is adhered to and he will be thecontact for day-to-day work

11 Do you have an idea who your subcontractors will be on the construction sideif you are awarded RLB responded that they will consider Praise Contracting for interior buildout and drywall They added that they could use ETA for any interior painting andRebah Fabrication Inc for structural steel requirements RLB stated that they have a pool of qualified MWBE subcontractors in all trades that they canuse

12 What is the largest award you have made here or any other project to a smallfirm RLB answered that they awarded $22 million dollars to MampM Electric on a projectthat is now completed $13 million dollars to them on a project for Orange


County City Park and $75000000 on another project They added that they areaveraging 27 to 45 participation

13 Were you able to submit an updated professional liability insurance policy thatexceeds $5 million dollars RLB answered yes

14 Are you licensed in the name of the Joint Venture partnership RLB answered that they are licensed as a partnership

15 Who is the proposing entity RLB answered that RL Burns Inc is the proposing entity

16 Is Borrelli amp Partners functioning as a subcontractor even though there is ateaming arrangement between you RLB answered yes

Chairman Ruohomaki thanked RLB for their time and effort and further stated that the closed session for RLB is complete and announced that from this point forward nodiscussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives The recording was stopped

[The PSC recessed at 1232 pm and reconvened at 115 pm]

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for RB Marks Construction was conducted andrecorded

RB Marks Construction (RBMarks) RBMarks identified the following individuals as part of their team Russ Cammack Construction Project Principal Mike Akerson Construction Overall Project Manager Brooke Chea Design Project Manager and Mark Adams DesignProject Principal RBMarks introduced its firmrsquos Lead Individuals and discussed relevant experience and qualifications RBMarks presented a summary of the companyrsquosexperience in buildouts a copy of which is on file with the Aviation Authority Duringthe interview RBMarks discussed their project team and how they met expectations andincluded examples of previous projects where they successfully delivered qualitycoordination flexibility and punctuality RBMarks discussed the five key benefits that would make them the right partner

Chair Ruohomaki instructed the PSC and staff to pose questions based on RBMarksrsquo introduction and submitted proposal The following questions were addressed which included but were not limited to


1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule RBMarks answered no concerns

2 The proposed time for construction has been reduced to 5 months from August 12021 to December 31 2021 Do you have any concerns about meeting that schedule RBMarks answered that they have no concerns about meeting the schedule Theyadded that they have a great depth of resources and team ready to start

3 Will other key personnel listed in your SOQ be available at the time of award RBMarks answered yes they will make it happen

4 Can you give rough dollar figures for the qualifying projects listed in yourSOQ RBMarks answered that the Lego Model Shop was an $80000000 interior buildoutand the Atlantic Aviation project was around $35000000

5 Have you previously worked with Eleven18 Architectures on a DB project RBMarks answered yes

6 Were any of them tenant buildouts RBMarks answered yes They added that they did Little Blue Donut in Orlando which they designed together as well as The Cookie Joint which was a DBrestaurant project

7 Have you recently done any permitting with the City of Orlando and when RBMarks answered that they have about 20 active projects and half are with theCity of Orlando They added that they do several projects with High WoodsProperties and Power Realties which are right down the street They are alsocurrently involved in a project that meets of the requirements

8 Who will be your design manager and how many yearsrsquo experience does thisindividual have RBMarks answered that it will be Ms Chea They noted that she is a licensed architect in the State of Florida and has worked with Mr Mike Akerson and MrRuss Cammack on multiple projects

9 Will Ms Chea be the one signing and sealing the documents RBMarks answered yes

10 Can you confirm that Mr Akerson the construction manager has 12 yearsrsquoexperience RBMarks confirmed yes

11 The SOQ indicates that Mr Akerson will spend 40 of his time on this projectWho will be there the rest of the time RBMarks answered that Mr Sampson the project superintendent will be 100 ofthe time and will handle the day-to-day activities

12 What do you anticipate being the most significant challenges on this project RBMarks answered that with the Aviation Authorityrsquos security expectations andthe COVID-19 Pandemic challenges will be managing the project safely and effectively with the different lead times that they are seeing for lighting and other manufacturing coordinating and thinking creatively coordinating with


other vendors and stakeholders communicating on schedule and material handlingparking and communicating to ensure everyone is on the same page

13 What are some of the things you are currently doing to mitigate the COVID-19Pandemic challenges RBMarks answered that the entire team wears masks practices social distancing and sanitation procedures They added that they do daily checks with thesubcontractors to ensure they have not been exposed They also break down theschedule by three-week increments so that they understand exactly what is neededwhen RBMarks further explained that they put it together and distribute everyFriday to all of the stakeholders They also identify long lead items due tosignificant changes and plant shutdowns because of material shortages and put these into the overall schedule so that they do not slip Finally RBMarksstated that it is a combination of safety and very detailed planning that arerequired to maintain these projects

14 Can you confirm that you and your subcontractors are aware of the AviationAuthorityrsquos policy to award work at the appropriate committees and that workwill not begin prior to this approval RBMarks confirmed yes

15 All of your subcontractors are listed on the design and engineering side What are your plans for participation on the construction side RBMarks answered that they are very inclusive and diverse and that they haveattempted to keep their participation percentage at a higher level than whatwould typically be expected for a general contractor They noted that the lastproject they completed exceeded 29 participation even though it was not required They further stated that a lot of the vendors they use are certifiedwith Orange County and the City of Orlando with minority vendors and theirgoal is to exceed the 20 for this project

16 What is the largest dollar award you made to any of your small businesssubcontractors RBMarks answered that the largest award was to Echo ED at $12 million dollars

Chairman Ruohomaki thanked RBMarks for their time and effort and further stated thatthe closed session for RBMarks is complete and announced that from this point forwardno discussion regarding the procurement may take place between the Proposer and theAviation Authority representatives The recording was stopped


Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for Schmid Construction Inc was conducted and recorded


Schmid Construction Inc (Schmid) Schmid identified the following individuals aspart of their team Brian Roehn Senior Project Manager and Bradley Lunz CEO andDesign Manager Schmid introduced its firmrsquos Lead Individuals and discussed their design approach management and coordination model and the partners they plan to usefor this project Schmid discussed construction scheduling and site coordination which included preconstruction management and proactive CMR site visit Finally Schmid highlighted their experience with projects in areas such as interior restaurant retail hospitality and interior and aviation a copy of which is on filewith the Aviation Authority

Chair Ruohomaki instructed the PSC and staff to pose questions based on Schmidrsquos introduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule Schmid answered that they have no concerns

2 The proposed construction period has been reduced to 5 months starting August 1 2021 to December 31 2021 Do you have any concerns about meeting this schedule Schmid answered that they have no concerns

3 Will the key personnel that you included in your SOQ be available at the timeof award Schmid answered yes

4 It appears that you did not meet the preferred experience requirement because none of the six qualifying projects listed on your SOQ are DB however youdid mention during your presentation that you are currently working on somenow Can you elaborate Schmid responded that they currently have two ongoing projects that are DBwith The Lunz Group They added that one is nearing completion which includedSchmid The Lunz Group and Burns Engineering and that Schmid has another thatstarted a week ago

5 Is this your first experience with DB projects Schmid answered no that it is not for either firm and that 40 of The Lunz Grouprsquos work are DB projects

6 Are you able to use Primavera P6 for scheduling Schmid answered yes

7 Who will be the single person managing the project Will any of the individuals listed in the SOQ be part of the project Schmid answered that Mr Roehn will be managing the project and Mr Lunz will be Second Chair They added that Mr Hopkinson will not be involved howeverMr Szelengiewicz will be the site superintendent and Ms Pitcher will beinvolved

8 Can you clarify the roles of SGM and Burns Engineering Schmid answered that during the time between the shortlisting and todayrsquos interviews Schmid was addressing the question of whether their subcontractorsstill have the capacity to do the project They added that they wanted to re-affirm the capabilities of all the firms however they would honor the originalroles first if the capacity is there Schmid explained that in order to


guarantee delivery on the compressed schedule they needed to guarantee that SGM and Burns Engineering are ready and available when required

9 Mr Kraig Claybough is identified as the overall program manager in the SOQnarrative however the organization chart indicates Mr Chris Hopkinson willbe the overall program manager At this time you are stating that Mr BrianRoehn will be the project manager Can you please explain Schmid answered that Mr Claybough is no longer with Schmid and confirmed thatMr Brian Roehn will be the project manager

10 Was Ms Pitcher involved in any of the qualifying projects If so which ones Schmid answered that Ms Pitcher has been on several government and schoolprojects and she is currently on a DB office project

11 Do you have any recent experience in dealing with the City of Orlando onpermitting Schmid answered yes They added that they have completed 8 to 10 projects within the City of Orlandorsquos jurisdiction Schmid stated that they recently permitted two distribution facility projects They further stated that they are about toengage in another office that will allow them to understand how they apply thenew code that will take affect towards the end of the year

12 Are you a Joint Venture Schmid answered no

13 Are the two DB projects you are currently working on the first you have worked on together What are the project costs Schmid answered yes They added that the first is a little over $2 million andthe second is $4 million

14 Would Ms Pitcher be dedicated to this project as a construction manager Schmid answered yes

15 Do you commit to using P6 for scheduling the project Schmid answered yes

16 Are you and your subcontractors aware of the Aviation Authorityrsquos policy toaward work at the appropriate committees and that work will not begin prior tothis approval Schmid confirmed yes that both Schmid and its subcontractors are aware

17 Both subcontractors listed in your SOQ are on the design side Do you know the subcontractors you will be using during the construction phase Schmid answered that they are going to consult with some of the firms that are currently working on the STC project They added that they will use any of the subcontractors that are willing to do the work and they have an extensivedatabase that they can use as well

18 Did you submit a Professional Liability Insurance Certificate showing that you can obtain project insurance exceeding $5 million dollars Schmid answered yes

Chairman Ruohomaki thanked Schmid for their time and effort and further stated that the closed session for Schmid is complete and announced that from this point forwardno discussion regarding the procurement may take place between the Proposer and theAviation Authority representatives The recording was stopped



Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day of the rendering of that decision Chairman Ruohomaki proceeded to read the following statement As set forth in the procurement documents the PSC will conduct private question and answer sessions with each Proposer as part of the overall competitive procurement process These sessions are closed and exempt pursuant to Florida Statute 2860113 (2)(b)1 In accordance with this Statute the entire closed session will be recorded verbatim by a recording device No portion of this meeting will be held off the record When the closed session is complete an announcement will be made and end the recording From that point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives Chairman Ruohomaki then yielded the floor thus the closed session for TampG Corporation dba TampG Constructors was conducted and recorded

TampG Corporation dba TampG Constructors (TampG) TampG identified the following individuals as part of their team Dave Grabosky Vice President Amilcar Velazquez Senior Project Manager and Jessica Aksu Business Development Manager TampG introduced its firmrsquos Lead Individuals and presented their partners including the Design Team and the LeadContractors a copy of which is on file with the Aviation Authority TampG discussed their design and pre-construction process and their steps to project delivery as part of their project approach Finally TampG discussed lessons learned from previous experience

Chair Ruohomaki instructed the PSC and staff to pose questions based on TampGrsquos introduction and submitted proposal The following questions were addressed which included but were not limited to

1 It is proposed to issue the NTP in February 2021 and have design and permittingcompleted by August 1 2021 Do you have any concerns about meeting this schedule TampG responded that without knowing the details it is difficult to say howeverthey have been able to meet tight schedules in the past and have the resourcesand commitment to complete this one

2 The time for construction has been reduced from 6 to 5 months from August 12021 to December 31 2021 Do you have any concerns about meeting this schedule TampG answered that they are used to working late shifts and weekends when neededand if there is nothing out of the ordinary there should not be a problem with meeting that schedule They added that concerns typically arise early in theprocess and that the validation process is important in order to meet theschedule

3 Are all key personnel that were included in the SOQ going to be available at the time of award TampG answered yes and added that their team has airport experience

4 You only have one DB project listed in your SOQ which was completed 12 yearsago Is that your most recent DB project TampG answered that they have done quite a bit of design assists which is almost the same except the owner contracts directly with the designer and they workwith the team from the beginning They added that they are doing several projectsright now including Miami Dade College


5 Can you explain what Bermello Ajamil amp Partners and Blankenship Architects Incorporatedrsquos specific roles will be in the project TampG answered that Mr Lugo will be the lead architect and Mr Blankenship willassist in the design because of his experience with the Aviation Authority

6 How many projects has Mr Blankenship done for the Aviation Authority Mr Blankenship answered around 50

7 Does Mr Blankenship have any prior experience with these firms on DB or designassist projects Mr Blankenship answered that he has not worked directly with the architect buthe has worked with the firm He added that he worked on the TGI office 20 yearsago and they just finished the Covenant House project

8 Can you explain the rationale behind Ramksi amp Company reporting to TampGrsquos VicePresident of Operations and not to the Principal Architect TampG answered that it is a mistake and it should show that Ramksi amp Companywill be reporting to the Lead Architect

9 What are Julio Claussen and Lisa Hahnrsquos roles and why are there two projectmanagers TampG answered that they do not know the size of the projects they will receiveand understand that it varies from project to project They explained that theywanted to show that they have the capability to handle large and small projects TampG added that they both have airport experience

10 Your SOQ highlighted challenges such as maintaining airport operationsprotecting The Orlando Experience and achieving efficiency since the airportis in continuous operation With the South Terminal C fenced off from the rest of the airport this will not be in operation during this project Does that change what you would view as the anticipated challenges TampG responded that without as many visitors and guests it will be less of a challenge They added that other challenges would be security getting the workforce there keeping it clean and working with the other construction managers

11 You did not go into detail about prior experience dealing with the City ofOrlando and permitting in your SOQ Between you Bermello Ajamil amp Partners and Blankenship Architecture do you have any recent permitting experience TampG answered yes They added that they meet with the City of Orlando on a weekly basis to discuss projects that are currently in permitting

12 Are you and your subcontractors aware of the Aviation Authorityrsquos policy toaward work at the appropriate committees and that work will not begin prior tothis approval TampG confirmed yes they are familiar

13 Have you looked at the any of the other small firms that are certified with the Aviation Authority that you may be working with during the construction phase of these projects TampG answered yes They explained that they have been in business at MCO for 33years and have a long list of small businesses that they work with

14 What is the largest dollar award you have made to one of your subcontractorshere on an Aviation Authority project TampG answered that they awarded $17000000 on a $70000000 contract to Votum Construction They added that they awarded just under $1 million on a project


with Orange County Public Schools and $15 million on a project out of theirSouth Florida Office to Votum Construction

15 Did you submit your Professional Liability Insurance Certificate TampG answered yes

Chairman Ruohomaki thanked TampG for their time and effort and further stated that theclosed session for TampG is complete and announced that from this point forward nodiscussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives The recording was stopped

[The PSC recessed at 308 pm and reconvened at 330 pm for deliberations]

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five businessdays (no later than 400 pm on the fifth business day) of the rendering of that decision

Legal Counsel stated that Ms LrsquoHeureux has recused herself from any further portions of this procurement due to a family member participating in job-shadowing with one ofthe proposers Legal Counsel explained that no substantive decisions had been made byMs LrsquoHeureux and that although she participated in some of the interviews she askedthe same question of every proposer which was then asked by another member of the PSConce she realized the potential conflict and recused herself Withstanding the recusal of Ms LrsquoHeureux the PSC maintains a quorum and can proceed with the ranking

Legal Counsel then stated that he will highlight a matter that relates to the evaluation portion of the PSC He noted that SGM Engineering Inc (SGM) is a teammate to all but one or two of the proposers Legal Counsel added that the Aviation Authority is currently in litigation involving SGM He explained that SGM was a subconsultant toEpstein amp Sons International which was the architect of record in the BP-432 projectwhich is the Walbridge case The Aviation Authority in an abundance of caution has sued SGM for design issues Legal Counsel explained that the aspect of the litigation involving SGM is extremely early the parties have not exchanged expert report and hecould not opine on any liability that would ever be allocated He advised that the impact should be limited however he did want to highlight this matter for the sake of transparency

Legal Counsel reviewed the evaluation process The PSC has in private session interviewed each of the proposers that have been shortlisted and the PSC will considerthe information received in the proposersrsquo submissions the interviews and investigations performed by the Aviation Authority to make a ranking Uponconsideration of the materials and the information the PSC will analyze the factors that are detailed in the proposal materials along with applicable Florida statute The RFP identified that the PSC will consider as set out in the proposal documents the bonding capacity professional liability insurance level quality of the proposed small business participation and in decreasing order of preference past experience with airline andor tenant buildout projects at the Orlando International Airport past experience with airline andor airport tenant buildouts at other airports and past experience with commercial and public facility buildout projects

Legal Counsel continued reviewing the evaluation process and stated that the Aviation Authority reserves the right to and did seek additional information including conducting reference checks and performing interviews In addition the PSC should also consider the factors required under the Consultants Competitive Negotiation Act (CCNA) for this DB procurement and those factors include the ability of theprofessional personnel whether a firm is a certified minority business enterprise


past performance willingness to meet time and budget requirements location recent current and projected workloads of the firms the volume of work previously awarded to each firm by the agency with the objective of affecting an equitable distributionof contracts among qualified firms provided that it does not interfere with selection of the most highly qualified firms

Legal Counsel clarified that the goal is to give a rank ordering of the firms He continued that the PSC should rank in order of how each proposer met these criteriaand based on the evaluation of all the factors with the goal of recommending betweenfour to six firms to the Aviation Authority Board for negotiation at a separate time of the contract packages that were highlighted by Mr Patterson at the beginning oftodays proceedings

Chairman Ruohomaki thanked all of the firms for their participation and explained thatthey have a hard deadline and limited budget and whoever is selected will need to getup to speed quickly with a minimal learning curve He added that he likes all of the firms and can easily find a way to recommend between four and six firms Chairman Ruohomaki stated that he has his own differentiators in mind and would like to deferto Mr Patterson since he is running point on the project

Mr Patterson stated that he did a comparative analysis of all of the proposers andthat all are capable of performing the services and all demonstrated their capabilities in the SOQS and during the presentations however the presentations did slightlychange his ranking He stated that he ranked CampT as they have a great partnershipwith CT Hsu and have exceptional experience together at MCO Gomez second with theirpartnership with CampS and their overall great SOQ and design depth HWD third withtheir experience on BP-488BP-491 and Collage fourth with their partnership with R+B continuing and QTA experience Mr Patterson then stated that the middle groupincludes TampG as fifth and their partnership with BA and RAC as well as their QTA experience with Blankenship RLB as sixth with their buildout experience at MCO with Borelli which includes McCoyrsquos Silver Airways and the moving walkways McCree asseventh with their South Terminal C experience even though they do not have tenant buildout experience RBMarks as eighth and Schmid as ninth

Mr Hunt stated that his assessment was similar to Mr Pattersonrsquos however he notedthat his process is likely different from Mr Patterson due to the amount of experiencehe has had with many of these firms Mr Hunt explained that his assessment was based on information received from staff the information from the SOQs and airport experience He stated that he ranked Gomez first Collage second HWD third RLB fourth and TampG fifth Mr Hunt noted that he has not yet ranked the remaining firms but will wait to hear feedback from Mr Griffin

Mr Griffin concurred with Mr Hunt and noted that all of the firms had excellentpresentations and that he was very impressed Mr Griffin added that his assessment was from a slightly different angle than a construction viewpoint He ranked Gomez and HWD as the top two based on a lot of airport experience a lot of direct operationalexperience results of previous projects timeliness costs and coordination withOperations Mr Griffin then ranked CampT third TampG fourth Collage fifth RLB sixth McCree seventh Schmid eighth and RBMarks ninth He emphasized that his ranking is purely from an operational standpoint

Chairman Ruohomaki stated that Mr Patterson provided an eloquent assessment of personnel and prior Aviation Authority experience which aligns with his comments onthe learning curve and overall performance He further stated that based on hisassessments he ranked Gomez first HWD second CampT third Collage fourth RBMarkseighth and Schmid ninth Chairman Ruohomaki noted that the PSC seems to be aligned on the top six


Mr Patterson stated that the PCS seems to have decided on the six but needed to determine the ranking amongst these firms

Chairman Ruohomaki asked Mr Hunt if he was able to determine his remaining order of the firms Mr Hunt answered that his ranking is Gomez Collage HWD RLB TampG and CampT He noted that the remaining firms would follow

Chairman Ruohomaki asked Mr Griffin if his ranking is similar Mr Griffin responded that his is similar He added that he is reviewing his notes to see where they can build on that ranking

Chairman Ruohomaki stated that the goal is to rank six firms then discuss packagingHe asked Mr Patterson for confirmation Mr Patterson answered yes and added thatthe PSC currently has six defined construction packages ready for award

Mr Morning stated that his approach from a small business perspective is that he wasimpressed with Collage and their proposal He noted that they did an excellent job on their presentation Mr Morning then stated that following them was CampT who did an excellent job with their small business plan He had Gomez and RLB ranked as third HWD and then McCree Mr Morning stated that he gave McCree a lot of credit becausethey revised their proposal and took a different shot at it and did great He added that Collage and CampT give their MWBEs a very wide spectrum of scope and do firm development Chairman Ruohomaki acknowledge that Mr Morningrsquos top six seem to bealigned with the PSCrsquo rankings

Mr Patterson stated that the PSC seems to be aligned on the top three firms as CampT Gomez and HWD He then stated that he ranked Collage as fourth RLB as fifth and TampG at sixth Mr Patterson added that he likes that CampT and CT Hsu have worked on so many projects together for so many years and that it brings a new set of AEs into the equation however CampS is also well established and would come with Mr Swisher He noted that he would be okay with either one Chairman Ruohomaki concurred

Mr Hunt stated that he ranked them a little differently however there were only minor differences between a couple of them with how he ranked them He further stated that he would be willing to support Mr Pattersonrsquos thought process

Mr Griffin asked Mr Patterson to repeat his ranking Mr Patterson answered with his ranking was CampT first Gomez second HWD third Collage fourth TampG fifth and RLB sixth He noted that the PSC seems to want Gomez as first HWD as second and CampT third Mr Patterson stated that he would be okay with that if that is what the othermembers determined was the best ranking Chairman Ruohomaki stated that he is okay with Mr Pattersonrsquos order Mr Hunt and Mr Griffin concurred

Mr Patterson asked should something else comes up within the scope of these advertisedservices could these additional projects be awarded to the remaining firms LegalCounsel answered yes however the PSC would have to rank all nine proposers and recommend to the Aviation Authority Board that all nine move forward for negotiations He noted that this would allow for the greatest flexibility

Chairman Ruohomaki answered that he likes the idea of having additional flexibilityMr Patterson Mr Hunt and Mr Griffin concurred

Upon motion of Mr Patterson second by Mr Hunt vote carried by roll-call with allvotes yea to recommend to the Aviation Authority Board (1) the ranking below for W-S00144 Selection of DesignBuild Firms for the Buildout of the South Terminal CAirline and Tenant Spaces Projects at the Orlando International Airport (2)

Minutes of the Professional Services Committee September 30 2020 of 27

COVID-19 ANNOUNCEMENT Due to the COVID-19 the Aviation Authority is adhering to a business distancingoperational plan Please note that all Professional Services Committee meetings from today until further notice will be held telephonically If you would like to speak at the meeting on an agenda item being considered please contact the Recording Secretary Tara Ciaglia (taraciagliagoaaorg -or- 407-825-4461) no less than 24 hours in advanceof the meeting

ANNOUNCEMENT Any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five business days (no later than 400 pm on the fifth business day) of the rendering of that decision If a bidder or proposer is aggrieved by any of the proceedings of todayrsquos meeting and wishes to appeal the results of actions made bythis committee they must file an appeal stating the item they wish to appeal and thebasis for which they wish to appeal and it must be received in writing by the Chief Executive Officer Mr Phillip N Brown via email pbrowngoaaorg with a copy to dsnydergoaaorg (emails will be accepted during the COVID-19 pandemic)

ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting whenpresentations and interviews are being conducted will be exempt from public meetingrequirements and will be recorded

CONSIDERATION OF PROPOSERS SHORTLISTED FOR W-S00144 SELECTION OF DESIGNBUILD (DB) FIRMS FOR THE BUILDOUT OF STC AIRLINE AND TENANT SPACES PROJECT AT THE ORLANDO INTERNATIONAL AIRPORT 1 Pursuant to the action of the PSC at its meeting on April 4 2020 the nine shortlisted firms listed below (in alphabetical order) were interviewed for further consideration and recommendation to the Aviation Authority Board for the subject services

Clancy amp Theys Construction Co Collage Design and Construction Group Inc dba The Collage Companies Gomez Construction Co H W Davis Construction Inc McCree Design Builders Inc R L Burns Inc RB Marks Construction Schmid Construction Inc TampG Corporation dba TampG Constructors

The PSC and staff had previously been furnished a copy of each proposal along with theAdvertisement the Submission Requirements and other supporting documentation

It was the consensus of the PSC to utilize 30-minute introductionsinterviews for theselection process Each firm had up to 10 minutes to make an introduction to the PSC following which the PSC conducted a 20-minute question and answer session

Interviews were conducted from 815 am to 308 pm Each firm made its introductionpresentation which was then followed by the interview where questionswere posed by the PSC and staff Questions were directed to each firmrsquos proposed project manager who then responded or deferred to colleagues

Chairman Ruohomaki read the Lobbyist Disclosure and noted that any appeals of decisions made by the PSC must be filed with the Chief Executive Officer within five business



















































































































































































































































on wednesday, september 30, 2020, the professional

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