operating manual of dromas 2 (version 2.0: draft) 2 operating manual v02… · use qgis to create a...

District Road Maintenance System (DROMAS)

Operating Manual of DROMAS 2

(Version 2.0: DRAFT)

February, 2016

Dromas 2: Operating Manual

Table of Content

1 DISTRICT ROAD MAINTEANNCE SYSTEM (DROMAS)..................................................................... 1

1.1 System Architecture........................................................................................................................................1

1.2 Presentation Layer..........................................................................................................................................1

1.3 Data Layer ......................................................................................................................................................1

1.4 System Installation and Operation ..................................................................................................................2

2 DESCRIPTION OF SYSTEM.................................................................................................................. 3

3 ADMIN MENU......................................................................................................................................... 4

3.1 Login ...............................................................................................................................................................4

3.2 Select District & Year ......................................................................................................................................4

3.3 Manage Users ................................................................................................................................................4

3.3.1 Change Password ...............................................................................................................................5 3.3.2 Add Users............................................................................................................................................5 3.3.3 Edit Users............................................................................................................................................5

3.4 Logout.............................................................................................................................................................6

3.5 Exit..................................................................................................................................................................6

4 ROAD NETWORK .................................................................................................................................. 7

4.1 Road Network .................................................................................................................................................7

4.1.1 Road Network......................................................................................................................................7 4.1.2 Road Links ..........................................................................................................................................9 4.1.3 Road Nodes ......................................................................................................................................10 4.1.4 Download Data ..................................................................................................................................10 4.1.5 Calibrate Chainage with GPS............................................................................................................11

4.2 Road Inventory .............................................................................................................................................12

4.2.1 Construction Status ...........................................................................................................................12 4.2.2 Pavement Types ...............................................................................................................................13 4.2.3 Road Formation.................................................................................................................................14 4.2.4 Retaining Wall ...................................................................................................................................15 4.2.5 Side Drain..........................................................................................................................................16 4.2.6 Culverts and Causeway.....................................................................................................................17 4.2.7 Bridges ..............................................................................................................................................18 4.2.8 Inventory of New Crossing ................................................................................................................19 4.2.9 Road Furniture ..................................................................................................................................20 4.2.10 Utilities...............................................................................................................................................21 4.2.11 Import from Mobile ............................................................................................................................21

4.3 Road Condition .............................................................................................................................................22

4.4 Traffic............................................................................................................................................................23

4.4.1 Traffic Stations ..................................................................................................................................23 4.4.2 Traffic Counts ....................................................................................................................................24 4.4.3 Traffic Assignments ...........................................................................................................................25

5 ANNUAL MAINTENANCE ................................................................................................................... 26

5.1 Rates ............................................................................................................................................................26

5.1.1 ARMP Budgetary Items .....................................................................................................................27 5.1.2 ARMP Budgetary Rates ....................................................................................................................27

5.2 Routine .........................................................................................................................................................28

5.2.1 Select Roads .....................................................................................................................................28 5.2.2 Prepare Details..................................................................................................................................29 5.2.3 View Summary ..................................................................................................................................30

5.3 Recurrent ......................................................................................................................................................31

5.3.1 Select Roads .....................................................................................................................................31 5.3.2 Prepare Details..................................................................................................................................32 5.3.3 View Summary ..................................................................................................................................33

5.4 Periodic.........................................................................................................................................................34

5.5 Specific (Spot & Bottlenecks)........................................................................................................................34

5.6 Upgrading .....................................................................................................................................................34

5.7 Rehabilitation/Reconstruction .......................................................................................................................34

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5.8 Miscellaneous ...............................................................................................................................................34

5.9 View Summary..............................................................................................................................................35

6 CONTRACT MANAGEMENT............................................................................................................... 36

6.1 Create/Select Contract..................................................................................................................................36

6.2 Bill of Quantities ............................................................................................................................................37

6.3 Progress Milestone .......................................................................................................................................37

6.4 Physical Progress .........................................................................................................................................38

6.5 Variation Orders............................................................................................................................................38

6.5.1 VO Summary .....................................................................................................................................38 6.5.2 VO New Items and Rates ..................................................................................................................39 6.5.3 VO Details .........................................................................................................................................39

6.6 Interim Payment Certificates .........................................................................................................................40

6.6.1 IPC Summary ....................................................................................................................................40 6.6.2 IPC Details ........................................................................................................................................41

6.7 Document management................................................................................................................................42

6.7.1 Upload Documents ............................................................................................................................42 6.7.2 Download Documents .......................................................................................................................42

6.8 Generate Reports .........................................................................................................................................43

7 SOCIO-ECONOMY............................................................................................................................. .. 44

8 PRIORITIZATION ................................................................................................................................. 45

9 MAP ...................................................................................................................................................... 46

9.1 View Map in Internal Browser .......................................................................................................................46

9.2 View Map in External Browser ......................................................................................................................46

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1 DISTRICT ROAD MAINTEANNCE SYSTEM (DROMAS)

1.1 System Architecture

1. The DROMAS is developed based on following approaches;

• Complete Open Source System Design requiring no proprietary software

• Centralized Database using PostgreSQL/PostGIS which is a enterprise grade open

source database widely used.

• Open Source Quantum GIS for Desktop GIS to manipulate the GIS data and

processing of GPS data.

• Geo-Server Based Web Mapping system using PostgreSQL data of road layers

and other static background layers.

• Automatic Updating Desktop Software using "Click Once" technology

• Android based mobile system for mapping and inventory

2. The architecture of DROMAS has been designed using the layered architectural pattern. A

two dimensional layering approach has been used to structure the software firstly by

responsibility and secondly for reuse.

1.2 Presentation Layer

3. Presentation layers consist of four components ;

a) DROMAS Desktop

b) DROMAS Web Interface

c) DROMAS Web Mapping

d) DROMAS Mobile

4. The DROMAS Desktop is a windows based desktop application delivered to end users via

Web based "clickOnce Installation" for windows based system. The web page is a

standard web system written with css and java script for project status display. The web

mapping is provided through the "Geo-Server".

5. Web based system for dissemination of the data through internet is required for

addressing the public data demand as well as for notifying the work progress to the higher

authorities.

1.3 Data Layer

6. The Data Layer persists DROMAS data into a PostgreSQL with PostGIS database. The

structure of the DROMAS Database is based on the data storage requirements implied in

various requirements of the system including road information system, road planning etc.

The database contains multiple schemas with the data in each schema. The PostGIS

Database provides support for storage and manipulation of spatial data including road

network, background maps, accessibility analysis etc.

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1.4 System Installation and Operation

7. The proposed system is based on server based installation. use following link to access

the setup file.

http://dromas.aviyaan.com/download/setup.exe

8. This will download a setup.exe file. Save this file in the computer and run it. Follow the

screen procedures and the program will be installed automatically will be available from start

panel in DROMAS2/DROMAS2.EXE.

9. In order to operate the system, a valid user name and password is required. This can be

obtained from the PMORLG.

2

http://dromas.aviyaan.com/download/setup.exe


2 DESCRIPTION OF SYSTEM

10. The entire system is grouped in to menus based on their similarity of functions. The

following table provides the summary of the menus and the sub-sequent section provides

details of each of the menus and the sub-menus

.Menus Descriptions

Admin Allows users to login, select province and year, create new user, change password, view users, login and logout/quit.

Road Network Manages the Road Network, Inventory, Condition and Traffic

ARMP Annual Road Maintenance Planning Tool

Contract Management Management of Contracts

Cost System Cost Estimation Tool using First Principle

Map Online Mapping system

Help About the system.

3


3 ADMIN MENU

3.1 Login

11. The login is required for all the operation. Provide the user name and password in the

dialog box which is shown after pressing the login menu.

3.2 Select District & Financial Year

12. Before proceeding to the any other aspect of the system, a selection of work area is

required. This is accessed through this menu. Select the work area (District). depending

on the user rights, the District list might show the districts with are allocated to the users.

3.3 Manage Users

13. This menu is used to change the passwords and also create users (only used by

Administrators).

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3.3.1 Change Password

14. Use this to change the password of the user.

3.3.2 Add Users

15. Use this to add users. This is only available to the Administrators.

3.3.3 Edit Users

16. This menu is to view and edit users. The users can be deleted. Change in user's setting is

not available.

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3.4 Logout

17. This menu will log out the user from the system. After this a login will be required to use

the system.

3.5 Exit

18. Will Exit from the program.

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4 ROAD NETWORK

19. The Inventory system provide the access to all the information related to inventory of the

road network.

4.1 Road Network 4.1.1 Road Network

20. The road network provides provisions for creating road network and refining the mobile

data. Loading of geometry is also provided in this tool.

21. In order use the tool follow steps as below;

a) Select the District and press 'Load'

b) Right click on the grid to Edit, Delete or Add new road

c) For new roads provide the From Chainage (0+000 format), length (Km), Road

Code, Road Name etc.

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d) Click on 'Load Geometry' to load geometry for the selected road. In case of new

road entry first save the road without geometry and later edit it to include the

geometry. The geometry should be clean shapefile in single part. Significant

editing is required to prepare clean shapefile from the gps track. Use QGIS to

create a clean shape file and also add a column for the road code and enter the

proper road code.

e) Provide 'Last Update', 'Inventory year', 'update notes' and select program under which

this inventory was carried out and the year of construction if applicable.

f) To edit the previously defined data, select it in the and the data related to the selected

road be shown in the input boxes below. Make necessary changes and press 'Save'.

g) A instruction to use QGIS for GPS track editing is given in Appendix.

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4.1.2 Road Links

22. Road Links are defined using road nodes. These could be homogenous sections or

sections for maintenance etc. In order to define links, the road nodes should be defined

first.


a) Select the Road using the road codes. Corresponding road name will appear.

b) Use 'Load Road' button to select the road for this tool

c) If new sections are to be created, Click 'New' to create Sections.

d) Provide a link code. It could be road code with suffix 01, 02 etc e.g 52001-01.

Provide link name.

e) Provide the from node and to node. The node should already be defined using

'Road Nodes'.

f) Provide the purpose of the link by selecting one of the options.

g) Provide 'Last Update', 'Inventory year', 'update notes' and select program under

which this inventory was carried out and the year of construction if applicable.

h) To edit the previously defined data, select it in the grid and the data related to the

selected road be shown in the input boxes below. Make necessary changes and

press 'Save'.

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4.1.3 Road Nodes

24. Road Nodes are the specific location in a road indicating various functions.




c) If new nodes are to be created, Click 'New' to create nodes.

d) Provide a node code. It could be road code with suffix 01, 02 etc e.g 52001-01.

Provide node name.

e) Provide the chainage, known mark (if available), latitude/longitude etc

f) Provide the purpose of the node by selecting one of the options.

g) Provide 'Last Update', 'Inventory year', 'update notes' and select program under which




press 'Save'.

4.1.4 Download Data

26. This tool can be used to download the data from server as shape file. [To be Implemented]

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4.1.5 Calibrate Chainage with GPS

27. This tool is useful for calibrating the chainages with GPS coordinate. In general this is not

required if all portion a road are properly surveyed with GPS and are in plain regions. In

case of planned roads, the alignment is not well defined and can be extension of existing

road. In such situation, the GPS calibration can be used to properly defined the existing

portions.


a) Use 'Load Road' button to select the road for this tool

b) use 'New' to create new position of calibration. No calibration is required if only using

start and end points (it is done automatically)

c) Provide the GPS coordinate and corresponding chainage. The format for chainage

is 0+000.00

d) Press 'Calc' to check the accuracy of the point. The accuracy is the distance of the

GPS coordinate from the road line. Do not use point that are more than 100m

accuracy.

e) Provide update date, notes, established year and program as appropriate and save

it.

f) to edit the previously defined data, select it in the grid and the data related to the

selected node will be shown in the input boxes below. Make necessary changes

and press 'Save'.

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4.2 Road Inventory

29. The Inventory system provide the access to all the information related to inventory of the

road network.

4.2.1 Construction Status

30. Construction Status is indication of the road status at present with respect to its access

(All Weather, Fair Weather, Under Construction or planned new construction).




c) If new section are to be created, Select 'New' to create new positions of road

construction status.

d) Provide 'From Chainage' and 'To Chainage' for this section of the road.

e) Optionally From Latitude/Longitude and To Latitude/Longitude can also be

provided if chainage are not known and the points are obtained using GPS.

f) Select appropriate construction status.



12




press 'Save'.

4.2.2 Pavement Types

32. The pavement types entry includes road pavement type, thickness etc for each of the

section of the road. Many sections can be created as per requirement for a given road.





pavement types.




f) Select pavement type, input the values for the thickness, base thickness, sub-base

thickness, pavement width formation width, o of lanes, sub-grade soil type, should

information.





press 'Save'.

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4.2.3 Road Formation

34. Road formation provides information on the fill height, cut height etc for the road.





pavement types.




f) Select soil type, formation type, and input the values for the average cut height

average fill height, cut slope, fill slope and average formation width.



h) to edit the previously defined data, select it in the grid and the data related to the


press 'Save'.

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4.2.4 Retaining Wall

36. The details of each of section of the retaining wall can be provided using this tool.




c) If new section are to be created, Select 'New' to create new positions of retaining

wall.




f) Select wall side, wall type and provide values for top width, bottom width, average

height, wall slope, average length, volume/length and offset from the road..





press 'Save'.

15


4.2.5 Side Drain

38. The road side drain information can be created or edited using this tool




c) If new section are to be created, Select 'New' to create new positions of retaining

wall.




f) Select drain side, drain type and provide values for top width, bottom width,

average height, average wall thickness, drain shape, drain cover type and

intervention required based on the field observation.





press 'Save'.

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4.2.6 Culverts and Causeway

40. The inventory of culverts and condition assessment is grouped into this menu.




c) If new section are to be created, Select 'New' to create new positions of culvert.

d) Provide 'Chainage' for the culvert

e) Optionally Latitude/Longitude can also be provided if chainage are not known and

the points are obtained using GPS.

f) Select culvert type and provide values for no of barrels, diameters etc and also

provide the condition assessment and intervention required based on the field

observation.





press 'Save'.

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4.2.7 Bridges

42. The inventory of existing bridges can be accessed from this tool.




c) If bridge are to be created, Select 'New' by right clicking on the grid to create new

positions of culvert.

d) Provide details of the bridge. The bridge code is very essential and should be

provided according to the road code. It could be e.g B55100-001 etc





press 'Save'.

g) Photographs are also shown. Right click on the photo section to edit, view and

add new photographs.

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4.2.8 Inventory of New Crossing

44. The inventory of new crossings can be accessed from this tool.




c) If new crossing are to be created, Select 'New' by right clicking on the grid to

create new positions of culvert.

d) Provide details of the crossing. The crossing code is very essential and should be

provided according to the road code. It could be e.g V080210-001 etc





press 'Save'.

g) Photographs are also shown. Right click on the photo section to edit, view and

add new photographs.

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4.2.9 Road Furniture 4.2.9.1 Traffic Signs




c) If signs are to be created, Select 'New' to create new positions of sign.

d) Provide 'Chainage' for the sign



f) Select sign group, sing type etc and also provide the sign condition based on the

field observation.





press 'Save'.

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4.2.10 Utilities 4.2.10.1 Copy Inventory

47. The utilities include the copy inventory tool which can be used to copy inventory from one

year to another. The entire system is based on 'year-wise' basis for planning purpose but

the inventory may not be available year wise due to extensive network of the country. Hence

in order to comply with the yearly data requirement, this tool is created. Copy the inventory

from one year to another and edit the only the changed parts in the desired year.

4.2.11 Import from Mobile

48. This tool will import the Mobile data to the DROMAS database. Progress will be shown as

the data are copied from the mobile database to the DROMAS database including the

photographs. The photographs are resized to 1024 pixel width automatically. [TODO]

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4.3 Road Condition

49. Road Condition Data can be entered using this tool.




c) If new sections are to be created, Select 'New' to create.

d) Provide 'From Chainage' and 'To Chainage'



f) Select observation on Surface and Drainage Conditions.





press 'Save'.

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4.4 Traffic

51. Traffic data can be managed through this interface.

4.4.1 Traffic Stations

52. Traffic Stations are maintained through this tool.




c) If new Station are to be created, Select 'New' to create new data and provide the

necessary data in the left panel..

d) To edit the previously defined data, select it in the grid and the data related will be

shown in left boxes. Make necessary changes and press 'Save'.

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4.4.2 Traffic Counts

54. Traffic count Data can be inserted using this tool.


a) Select the Station No. Corresponding Station name will appear. C l i ck 'Load

Station" button. All the previous dates will also appear including the weather of that

day.

b) Select the Survey Date and corresponding details will be available in the grid.

c) Change the values in the grid and save it. Alternately import from excel can also be

done to fill up the grid. [TODO]

d) If New Date are to be created, Select 'Add New Date' and provide the date

and the weather condition and Count type for that data.

e) If date are to be deleted, select 'Delete Date' and the selected date will be deleted

from the record.

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4.4.3 Traffic Assignments

56. Traffic Assignment by road can be created using this tool.

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5 ANNUAL MAINTENANCE

57. The annual maintenance planning is included in this menu. It includes the rates, system

for routine, recurrent, periodic, specific, miscellaneous maintenance and reporting tool for

viewing summary of the annual maintenance works.

5.1 Rates

58. Budgetary items and rates are provided for estimation of the maintenance needs. These

rates should be provided.

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5.1.1 ARMP Budgetary Items 59. The items required for the annual maintenance works are grouped into this. The editing of

the items are allowed only to the administrators. Other user can only edit the rates. It is

important the Administrator of the system setups all the required items in the beginning of

the planning year.

5.1.2 ARMP Budgetary Rates

The rates for the maintenance works are to be provided. This is valid for a selected work

areas (e.g province or all highways) and for the selected year.

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5.2 Routine

60. Routine maintenance works can be planned for each of the roads. The planning includes

selection of roads for routine maintenance, preparation of the details and viewing of the

summary of the maintenance works.

5.2.1 Select Roads

61. Roads for the routine maintained can be selected using this tool. Roads under the

construction etc are not selected for routine maintenance works.


a) Select the required road for the road list on the left side by clicking in the grid.

b) Provide the description of the routine works and the work chainages

c) Press "Add New" to include this road in the selection and it will appear the list in

the right side.

d) If editing is required (mainly on the work description and work chainages), click the

selected road (in right side) and the details will appear in the boxes below

e) Edit the changes and save it.

f) To completely remove the road from the selected list, click on the road and press

'Delete'.

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5.2.2 Prepare Details

63. Once the road are selected, details need to be prepared. The details are prepared using

the ARMP budgetary items and the quantities for each of the road. The rates are

automatically picked from the ARMP budgetary rates.


a) Load the road by pressing 'Load' Button. All the roads selected will be loaded in

the system

b) Select the road for which details are to be prepared. The job name and the work

chainages will appear and any previously saved items will also automatically appear.

c) Select appropriate activity from the Activity No. The rate will appear automatically

for the selected activity no.

d) Enter desired quantity and press 'Add New' to add it to the estimate.

e) Similarly repeat it to add additional activities. The system will show the total

amount for the current road and job.

f) To completely remove the activity, click on the activity in the grid and press delete.

g) To edit click on the activity in the grid and make changes and press save.

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5.2.3 View Summary

65. Once the details of the maintenance needs are prepared, summary can be viewed using

this tool.

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5.3 Recurrent

66. Similar to the routine maintenance, the recurrent maintenance cost can also be calculated.

5.3.1 Select Roads

67. Roads for the recurrent maintenance can be selected using this tool. Roads under the

construction etc are not selected for recurrent maintenance works.


a) Select the required road for the road list on the left side by clicking in the grid.

b) Provide the description of the routine works and the work chainages

c) Press "Add New" to include this road in the selection and it will appear the list in

the right side.

d) If editing is required (mainly on the work description and work chainages), click the

selected road (in right side) and the details will appear in the boxes below

e) Edit the changes and save it.

f) To completely remove the road from the selected list, click on the road and press

'Delete'.

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5.3.2 Prepare Details

69. Once the road are selected, details need to be prepared. The details are prepared using

the ARMP budgetary items and the quantities for each of the road. The rates are

automatically picked from the ARMP budgetary rates.


a) Load the road by pressing 'Load' Button. All the roads selected will be loaded in

the system

b) Select the road for which details are to be prepared. The job name and the work

chainages will appear and any previously saved items will also automatically appear.

c) Select appropriate activity from the Activity No. The rate will appear automatically

for the selected activity no.

d) Enter desired quantity and press 'Add New' to add it to the estimate.

e) Similarly repeat it to add additional activities. The system will show the total

amount for the current road and job.

f) To completely remove the activity, click on the activity in the grid and press delete.

g) To edit click on the activity in the grid and make changes and press save.

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5.3.3 View Summary

71. Once the details of the maintenance needs are prepared, summary can be viewed using

this tool.

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5.4 Periodic

72. The periodic planning can also be done similar to Routine or Recurrent. In case of the

paved road and gavel road the frequency of the maintenance need to be determined using

the maintenance matrix which is related to year of last resurfacing, traffic load, surface

distress etc.

5.5 Specific (Spot & Bottlenecks)

73. Similar to the recurrent maintenance, the specific maintenance cost can also be

calculated. The specific maintenance refers to a certain works in a selected road which

are specific of nature e.g. bottlenecks, wall repairs, construction of new protection works etc.

Minor items are generally dealt in the recurrent maintenance and should not be part of

specific maintenance.

5.6 Upgrading

74. The Planning of the upgrading work can also be carried out similar to above other

planning. Road should be selected and upgrading details to be prepared for each of the

road.

5.7 Rehabilitation/Reconstruction

75. The Planning of the upgrading work can also be carried out similar to above other

planning. Road should be selected and upgrading details to be prepared for each of the

road.

5.8 Miscellaneous

76. Miscellaneous maintenance works includes road safety, bio engineering, and emergency

maintenance.

77. The work plan sequence is similar to Specific Maintenance. First the road for which these

activities are to be planned should be selected. After that the details should be prepared.

The summary can be loaded for each of the category.

34


5.9 View Summary

78. All the maintenance planning work can be viewed and exported to excel using this tool.

The summary can be viewed at district level, regional level and national level.

79. Summary Report for Planning: [TODO]

35


6 CONTRACT MANAGEMENT

80. The construction management menu provides access to tools for management of the

contract, reporting of progress and generating Quarterly Progress Reports.

6.1 Create/Select Contract

81. This tool lets to create new contract (work package) or select existing contract for editing

purpose.

82. a) To create a new contract, Select 'Add New' by right clicking on the grid and fill up the

data and save it. To edit existing contracts click on the contract ID in the grid and edit the

corresponding data in the left side and save it.

36


b) To input roads which are in the package select contract ID in the grid and click edit. After that

click ‘input road’ button. Then right click on the grid then click ‘Add new’ choose the road you

want to add and then select work type and save.

To edit the previously defined data, select it in the grid and the data related to the selected road

be shown in the input boxes below. Make necessary changes and press 'Save'.

c) To add project length of the road select road on the grid, select ‘edit road section’ by right click

on the selected road. To add new section click ‘Add new’ by right click on the grid Provide 'From

Chainage' and 'To Chainage' for this section of the road.

To edit the previously defined data, select it in the grid and the data related to the selected

road be shown in the input boxes below. Make necessary changes and press 'Save'.

83. The contract planning is also done using the same tool. Initially only engineer's estimate

is provided and after the contract the bid price is provided. [TODO THIS PART]

6.2 Bill of Quantities

84. The BoQ can be created using this tool. Standard Items as in the ARMP can be used

[TODO]. Rate can be engineer's estimate (Approved rate) or the contract rates. The BoQ has three part General, Road works &Drainage and Structures. Each part is entered on the respective part. That means Preliminary will be entered on the general part, Also Road work and Drainage & Structures.

6.3 Progress Milestone

85. The progress milestone is the work plan for every month staring from the contract month

to the contract end month. A percentage of work planned in each month should be entered.

This will be used to create the 'S curve' along with the physical progress of the work.

37


6.4 Physical Progress

86. Physical progress is a record of the work done per month for each of the items in the BoQ.

A monthly entry is required. Select the month and year to report and fill up the quantities

for each of the items that is achieved.

6.5 Variation Orders

87. Variation order has three parts a) Summary b) New Items and Rate and c) Variation

Details.

6.5.1 VO Summary

88. This tool will only create the variation number and reason for it and the date of variation.

Other columns are read-only and will get data from the variation order details

automatically once the details are provided.

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6.5.2 VO New Items and Rates

89. New Items and Rates can be provided for the contract considered. New rates are like new

items that is Items which were not in the original BoQ. It is advised to use a different item

numbers for the variation items.

6.5.3 VO Details

90. Select the variation order number, it will highlight the quantity change column for the

selected variation number. Provide the changes in the selected variation and save it. Click

on 'Calculate' to see the results. Only the change in quantity is to be recorded e.g + or - in

quantity.

9


6.6 Interim Payment Certificates 6.6.1 IPC Summary

91. This tool will only create IPC number, submission and approval dates. Other columns are

read-only and will get data from the IPC details automatically once the details are

provided.

40


6.6.2 IPC Details

92. Select the IPC number, it will highlight the quantity column for the selected IPC number.

Provide the quantities for selected IPC and save it. Click on 'Calculate' to see the results.

41


6.7 Document management 6.7.1 Upload Documents

93. Documents related to the contract can be stored in the server and later retrieved for

viewing. It will work as a online storage of the documents.

6.7.2 Download Documents

42


6.8 Generate Reports

94. Progress report can be generated using this tool for all the contracts. Option for creating

Quarterly Report is available which will create a pre-defined report for reporting.

43


7 SOCIO-ECONOMY

95. [TO DO].

44


8 PRIORITIZATION

96. [TODO]

45


9 MAP

97. Online map is provided which utilizes the open source Geo-server. The background maps

are compiled from the various sources. The road network are also from secondary

sources and will be replaced automatically once the inventory progresses.

98. The maps are grouped by the theme e.g the base amps provides the administrative

boundaries, the road network provides the details of the road network including

construction status, pavement status etc. The Inventory provides the location of the

inventory of the roads and ARMP provides the planed annual maintenance.

99. Additional background map from Google can also be used including the satellite imagery,

physical map or the street maps. Printing facility is also available which will output to

A3/A4 size paper with user defined scale in PDF format [TODO].

9.1 View Map in Internal Browser

100. The tool will let the user view the map in the internal browser itself without leaving the

software.

9.2 View Map in External Browser

101. Above map will be displayed in external browser. The browser is chosen by default

(windows default browser)

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Appendix A Notes

Cleaning Road Shapefile in QGIS

The GPS tracks needs to cleaned before loading to DROMAS. The cleaning is

required due to;

a) To join the existing roads at the ends and at intersections.

b) To remove 'dangles' due to stopping of the tracks.

Step 1: Setting up of GPS Equipment

a) Set the coordinate system to WGS 84 in GPS (Settling, Units)

b) Set Recording at most often or 1 Second Interval

c) Clear all the previous memory track (Track, Clear)

d) Start Recording and Save the Track at the end with a road code or recognizable

name

e) Find the GPX file in GPS and Copy this track to computer.

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Step 2: Importing GPX file in QGIS and Cleaning

a) In QGIS ''Layers'-> 'Add Vector Layer'

b) Chose file type as 'GPX'

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c) Navigate to Directory to get the GPX file

d) Open it and select 'Track'. It is also better to import track points.

e) The QGIS will show these as layers.

f) Immediately export (In Menu with right click on layer) 'Save As' the track to

'Shapefile format' with recognizable name and location in the local hard disk.

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g) Remove the 'GPX layers' from the QGIS as these are no longer needed

h) Load the saved shapefile.

i) Do 'Toggle Editing' for the track shapefile and use grips to move it and remove

unwanted sections.

j) Save the Editing

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k) Go to attribute table and add a field called 'roadcode'. Edit the layer and input the

road code

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Step 3: Importing Shapefile in DROMAS

a) Select Proper District where the road belongs

b) Go to Road Network->Upload Data

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c) Chose the shapefile

d) Carryout the attribute mapping. The minimum field is the roadcode

e) Chose Upload.

f) Check in the Road Network->Road Network and see if the road was loaded. Input

other data for the imported road.

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g) Check the map and verify if the road was loaded properly or not.

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