Operating Procedure: Fuelling of Vessels

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Guidelines and Regulations for Namibia

Logistics Support Services(Pty) Ltd

1. PURPOSEPrevent fuel spills and leaks from fueling operations.

2. SCOPEThis operating procedure must be used for • Vessel Fueling• Vessel Liquid Bulk On- or Off-Loading

3. ENVIRONMENTAL RISKThe potential pollutants are:• Petroleum Hydrocarbons

With a risk of polluting:• Seawater• Surface Water• Soil• Air

4. PROCEDURES4.1 OPERATORS DUTIES

• Automatic shut-off mechanisms should be required on fuel tankers.• Valves should remain in closed position unless manually opened during fueling.• Use quick closing shut off valves• Fuel dispensing equipment should be equipped with “breakaway” hose connections that will provide emergencyshutdownofflowshouldthefuelingconnectionbebrokenthroughmovement.

• Ensure good communication between fuel supplier and ship staff responsible.• The “Transfer of petroleum checklist” (see Appendix 1) must be completed every time a vessel is supplied

with fuel and handed to the Ships Agent to be forwarded to Port Control.

4.2 SUPERVISOR’S DUTIES

• Maintain adequate supplies of spill response equipment and materials in accessible locations near areas where spills may be likely to occur.

• Develop and implement a 1st response pollution combating plan. • Keep accurate records of fuel use, spills, and response actions.• Provide 1st spill response training to all personnel• Conduct regular inspections of fuel trucks, tanks, and equipment• Keep detailed records of inspection activities• Conduct routine maintenance in accordance with manufacturers guidelines• InformPollutionCombatingOfficerorPortControlincaseofanyspillageatseaoratland.

5. DISTRIBUTIONTug MasterBerthing MasterMarine ManagerPort ControlShips AgentsFuel companies

Fuelling of Vessels

Fuelling of Vessels

APPENDIX 1:Bunkering Ship/Shore Safety Checklist

1. BUNKERS TO BE TRANSFERRED

2. TANKS TO BE LOADED

Master: Representative:

Ship: Supplier:

Port: Date:

Grade TonnesVolume @

Loading Temp.Loading Temp. Max. Transfer Rate Max. Line Pressure

Fuel Oil

Gas Oil/Diesel

Lub. Oil in Bulk

Tank No. GradeVolume of

Tank @ __%

Vol. Of oil in

Tank Before

Loading

Available

Volume

Volume to be

Loaded

Total Volumes

Grade

Fuelling of Vessels

TRANSFER OF PETROLEUM PRODUCTS CHECK LIST

No. ItemChecked By Receiver

(Circle)

Checked By Supplier

(Circle)

1. Is there safe access from shore to ship? Yes / No Yes / No

2. Is the vessel securely berthed? Yes / No Yes / No

3. Aretheresufficientmooringlinestoensureminimumsurge? Yes / No Yes / No

4. Are the bunker hoses properly rigged? Yes / No Yes / No

5. Is there enough play in the bunker hose? Yes / No Yes / No

6. Are the bunker hoses in good condition? Yes / No Yes / No

7. Is there an effective watch in attendance on ship & shore? Yes / No Yes / No

8.A responsible person must be in attendance through out bunkering operation on board and ashore. This person must be capable of stopping the operation in case of any emergency.

Yes / No Yes / No

9. Arealltheholesintheconcerningflangesfittedwithwell-tightenedbolts? Yes / No Yes / No

10. Has the bunker connection been provided with a good seal? Yes / No Yes / No

11. Are pressure gauges, sampling devices and thermometers securely fitted? Yes / No Yes / No

12. Are drip trays provided under each bunker connection and are plugs fitted? Yes / No Yes / No

13. Are unused bunker connections properly blanked? Yes / No Yes / No

14. Are ship’s scuppers effectively plugged? Yes / No Yes / No

15. Isfirefightingequipmentpositionedontheshipandshorereadyforimmediate use? Yes / No Yes / No

16. Is oil spill clean up equipment readily available on ship and shore? Yes / No Yes / No

17. Is the agreed communication system operative? Yes / No Yes / No

18. Internationalflagcode“BRAVO”mustbeconspicuouslydisplayedduring daylight and by night a red light, where it best can be seen.

Yes / No Yes / No

19. Has the emergency shut down procedure been agreed? Yes / No Yes / No

20. Aresufficientpersonnelonboardtheshiptodealwithandemergency? Yes / No Yes / No

Fuelling of Vessels

TRANSFER OF PETROLEUM PRODUCTS CHECK LIST (continued)

No. ItemChecked By Receiver

(Circle)

Checked By Supplier

(Circle)

21. Has a transfer plan been agreed and explained to the receiving ship’s personnel involved in the operation?

Yes / No Yes / No

22. Have all unused valves in the bunker system been checked closed and means to prevent accidental operation in place?

Yes / No Yes / No

23.Istheresufficientcapacityinthetanksonthereceivingshiptoliftthenominatedquantitywithoutanytankbeingfilledbeyond95%capacity?

Yes / No Yes / No

24. Neither smoking nor hot work is allowed during bunkering. Yes / No Yes / No

25. Bunkering must be ceased if cargo operations come within 10 metres of bunkering operations. Yes / No Yes / No

26.Bunkering from ashore across double/triple-banked vessels only permitted if all vessels involved comply with pre bunker checklist where possible.

Yes / No Yes / No

27.

In the event of any oil spill occurring Port Control is to be informed immediately via phone or on VHF CH 16. Location of the spill and quantity and type of oil involved to be reported to Port Control, Port Controltocontactpollutionofficerbyradioortelephoneatonce.

Yes / No Yes / No

28.

Who will supervise the transfer operation and be responsible for ensuring that all safety and pollution prevention measures are adhered to?

WARNING: Ships owner will be held liable for any spill and/or damage caused from a burst bunker line resulting from ship’s personnel closing a valve on board before giving ample warning to the bunkering attendant.

ForReceivingShip

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Rank..........................................

For Supplying Terminal

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Rank..........................................

29. How much bunker oil will be transferred? . . . . . . . . . . . . . . . . . . . . . . . . . . . . m³

30. Has the bunker connection been provided with a good seal? . . . . . . . . . . . . . . . . . . . . . . . . . . . . m³/hr

31. Are pressure gauges, sampling devices and thermometers securely fitted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . m³/hr

32. Are drip trays provided under each bunker connection and are plugs fitted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . bar

33. At what intervals will the bunker tanks on the receiving ship be gauged or continuously displayed readings recorded? Every . . . . . . . . . . . . . . . . . . . . . . . . . . . . minutes

Fuelling of Vessels

DECLARATIONI,theundersignedship’sofficer,Mr.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . hereby declare that I am authorised to sign this document and further state that I fully understand that the vessel’s owner will be liable for any damages, of whatever nature, caused by this bunkering operation.

Thefollowinghavechecked,whereappropriatejointly,theitemsonthechecklistandhavesatisfiedthemselvesthattheentries made are correct to the best of their knowledge.

The following have also agreed on the measures to be employed should any emergency arise during bunker loading operations.

For Receiving Ship Terminal

Ship Name

Terminal Name

Location

Location

Name

Name

Rank

Rank

Signature

Signature

For Supplying

Contacts

Walvis Bay Office Lüderitz Office

www.Lssnamibia.com

Logistics Support Services (Pty) Ltd Corner of 2nd Street East & John Newman Synchrony Lift Industrial Area P O Box 4407Walvis BayRepublic of Namibia

Telephone: +264 64 276600 Fax: +264 64 276601 / 602 Cellphone: + 264 811460228

Email: info@lssnamibia.com

Logistics Support Services (Pty) Ltd Waterfront BuildingOffice D/2 Hafen StreetP O Box 6LüderitzRepublic of Namibia

Telephone: +264 812456060Fax: +264 63 204216 Cellphone: + 264 812456060

Email: info@lssnamibia.com

Logistics Support Services(Pty) Ltd