oral ppt

Oral Presentation

Why Manager’s Need Effective Presentation Skill’s

ImportanceWatch Out !Conversation Vs PresentationLecture Vs Presentation

Elements Of A Presentation

PresenterAudienceSpecific Content

Features Of A Good Presentation

Contents Matching The AudienceLanguage Matching The AudienceBrevitySmooth SequenceSigns Of Preparation & MasteryLively DeliveryAppropriate humour

Planning A Presentation

Who

Where

Why

When

What

The STAR Strategy

The MOM Plan

May Be

Must

Ought

How To Structure Your Presentation

Preparation

Prepare your visuals in advance

Always make back-up copies

Rehearse a lot (avoid the use of papers or note cards)

Know how to use the technical equipment

Preview the room, and select the layout that is best for your presentation

Preparation - Outline

1 - 2 minutes per slide

Generic 15 min Conference Presentation

Title Slide (1) Title, author, affiliation, acknowledgements

Rationale (1-2) Why this is interesting

Methods (1-2) What you did

Results (2-4) What did you find and what does it mean

Summary (1) One thing you want them to remember

Preparation - Slides Use Images & Graphics

Relevant images communicate,

and maintain interest

Preparation - SlidesUse Images & Graphics

Minimise text & numbers



Light text on dark background




Avoid distracting backgrounds





Use large sans serif fonts

Helvetica or Arial rather than serif fonts like Times

24 pt is minimum, 32 pt, or even 36 pt is better






Mix upper and lower case

ALL CAPITALS IS HARDER TO READ, ALTHOUGH IT MIGHT BE OK FOR THE ODD TITLE






Mix upper and lower case

Use colour to highlight text

Use high contrast colours for important lines, symbols or text, and lower contrast colours for less important lines, symbols or text. But use a small number of colours






Mixture upper and lower case


Keep figures simple

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20

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60

80

1 2 3 4 5 6 7 8

Condition

Y a

xis

(un

its)

*

Show means, sd, effect size statistics, but not test statistics








Keep figures simple

Thick lines and large symbols

0

5

10

15

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20 30 40 50 60 70

Y A

xis

(uni

ts)

Participant 2

r = 0.89

X Axis (units)








Keep figures simple

Thick lines and large symbols

Progressive disclosure

Preparing Effective PowerPoint Slides

Use visuals sparingly

Rule 7 X 7Use no more than 7 lines of text per slideUse no more than 7 words per line of text

Restrict the contents of tables and graphs

Maintain uniformity in font style, font size, and bullets

Intestinal chloride secretionIntestinal chloride secretion

Treatment

Uninfected Salmonella

CO

X-2

(a.

u.)

0

1

2

3

ControlL-NAMENS-398

***

***

Salmonella induces COX-2 via iNOS expressionSalmonella induces COX-2 via iNOS expression

Means + SEM, n=6***, p<0.001 vs. uninfected control

General titleGeneral title

Specific titleSpecific title

Keep it simpleKeep it simpleRemember a keyRemember a key

Statistics!Statistics!

Tips of Better Visual Presentation

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08-07-1997

09-08-1997

10-09-1997

12-10-1997

13-11-1997

Date

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Bare Soil33%67%Full Stand

• Make sure colors on graphs contrast well with background

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08-07-1997

09-08-1997

10-09-1997

12-10-1997

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• Always resize figures from corners, never from the sides

• The way the figure is imported affects its appearance

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7/8/97 8/9/97 9/10/97 10/12/97 11/13/97

Date

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Pasted as a picture, previous slide pasted as MS office object

Bold

Environment

Lighting in meeting rooms is rarely optimum for slides

Contrast is important

Slide Color Scheme

A Matter of Personal Preference

Watch For:– Good color contrast from the

back row of the room– Adequate font size and clarity

as viewed from the back row of the room

Background

• Pure Black Background

• Title: Times New Roman 44 Point• Text: Times New Roman 32 Point

Text Font and Size

• Title: Arial 48 Point

• Text: Arial 36 Point

Text Font and Size

• Pure White Background


• Avoid text colors that do not provide adequate contrast with the background

Background

• Pure Red Background


• Contrast between text and background?

Background

• Black fade to white

• Watch For:– Good color contrast from the back row of

the room

– Adequate font size and clarity as viewed from the back row of the room

Background

• Marble Fill Effect


• Use with caution

Background

• Background Template


• Use with caution

Font Selection

San serif fonts tend to provide maximum clarity – e.g. Arial

Some serif fonts work well – e.g. Times New Roman

Font Selection

Some serif fonts don’t work as well – e.g. Palatino, especially if the type is smaller

Use silly fonts with caution – e.g. Monotype Corsiva

Good rules of thumb

Use fonts that maximize clarity

Use larger sizes

–48 points for the title–36 points for the main bullets– 32 points for the sub bullets

How To Deliver Your Presentation?

Be punctual

Stand up, or sit straight

Keep hands in front of you

Maintain eye contact with the audience on all sides of the room

Start the presentation with a smile

Use a conversational tone

Dress neatly and professionally and appropriately.

How To Deliver Your Presentation?

Reading AloudSpeaking From MemorySpeaking From NotesVoice, Posture & Gestures

Top Ten Mistakes Made by Presenters

No preparation

No presentation objectives

Mediocre first impression

Lack good visuals

Ineffective closing

Lack of enthusiasm

No eye contact

Lack of facial expression

Stays in one place

No audience involvement

Use Your Voice Effectively

Speak loud enough to be heard, and be confident

Don’t speak in a monotone

Alternate the rate of your voice

Slow down when emphasizing important points

Pauses can also be used to add emphasis

Drink water to prevent voice problems

Things to Avoid

Corporal Movement

Swinging and moving excessively

Playing with hair

Chewing gum

Clicking the top of a pen

Playing with jewelry

Leaning against something for support

Things to Avoid

SpeakingToo fastToo slowToo low

Arrogance

Fillers (repetitive sounds and phrases)“ah” “um”“and”

Voice

Steps to Reduce Your Speaking Anxiety

Know the roomArrive early Walk around the room

Know the audience

Know, practice, and revise your material

Learn how to relax

Visualize yourself speaking

Realize people want you to succeed

Don’t apologize for being nervous

Concentrate on your message

Turn nervousness into positive energy

Gain experience

How to Control Your Nervousness

Transform fear and nervousness to presentation presence and strength

Breathe deeply and exhale slowly (repeat)

Stretch your muscles (neck, legs, and arms)

Repeat breathing exercise, close your eyes, relax,

feel prepared and ready

Walk the room: feel the space of your success

Greet your audience (Impact them)

How To Support Your Presentation Visually?

White BoardChartsOHPComputers & Multimedia Models & Real ObjectWord Pictures

Advantages of Visual Aids

Enhance understanding of the topic

Help your speech be more impressive, and improve your image

Maintain the audience’s attention and increase their interest

Help build credibility

Add variety

Overuse of Visual Aids

Attention of audience will be divided

Audience may pay more attention to visuals than to speaker

Avoid slides with too much movement and/or sounds

Questions

Anticipate likely questions and

prepare extra slides with the answers

Maybe even plant a stooge

Questions

Paraphrase questions

1. so that other people hear the question

Questions



2. to check you understand the questions

Questions



2. to check you understand the questions

3. to stall while you think about an answer

Questions

If you don’t know the answer, say so.

Offer to find out.

Ask the audience.

Summary

Like most things,

the best way to learn is to do

oral ppt

Documents

lines of text

dark backgroundavoid

lower caseuse colour

important lines

lower contrast colours

use of papers

lower caseall capitals

textkeep figures simpleshow