organizing your pc - 2 part series
DESCRIPTION
Presented October 2014. Strategies and Tools to Organize your PCTRANSCRIPT
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ORGANIZE YOUR PC: 2-PART SERIES
Part 1Presenter: Diana Silveira
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WHICH OPERATING SYSTEM ARE YOU RUNNING?
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Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
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ORGANIZE
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AGENDA
Delete What You Don’t Need
Organize Your Files
Organize Incoming Knowledge
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DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
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DELETING = GOOD Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder
Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
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RECYCLE BIN Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
Shift + Delete to bypass Recycle Bin
Clean out regularly
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Delete Duplicate Files
http://www.digitalvolcano.co.uk/dcdownloads.html?from=3.1.5
DUPLICATE CLEANER
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ACTION
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CCLEANER
https://www.piriform.com/CCLEANER
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FOLDER SIZE
http://www.foldersizes.com/download-folder-sizes/index.htm
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REVIEW/DELETE INSTALLED PROGRAMS
Control Panel > Programs > Uninstall Programs
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Do you really need it?
Picture Source http://goo.gl/3z1HBa
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ORGANIZE YOUR FILES
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CREATE FOLDERS Right Click on Desktop (or within folder)
New > Folder
Name Meaningfully
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EVERYTHING HAS A PLACE Create as many folders as needed
Folders Need Meaningful Names
Turn on preview (View > Extra Large Icons) to see
Drag items to folders in sidebar
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MOVING FILESPC:• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
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RENAME FILES Image003 v. 2011JulyGabrielPoolParty100
F2 or Right Click > Rename
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RENAME MULTIPLE FILES
>
Shift or Ctrl to select multiple files Rename all at once!
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CHANGE DEFAULT SAVE DESTINATION Save to Desktop
Not My Documents or Downloads (where things will just gather)
In Chrome > Settings > “Show advanced settings”
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NEVER LET IT HAPPEN AGAIN
When downloading, rename pictures and documents. Give a meaningful name: Date Event Person Tag if possible
Check EXIT data if unsure (Right click > properties)
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The Key: Clear Your Desktop Regularly
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ORGANIZE INCOMING KNOWLEDGE TO MAXIMIZE THE TIME YOU HAVE AND TO AVOID
BECOMING OVERWHELMED
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CONSIDER AN INFORMATION DIET
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Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE SYNDROME WITH
YOUR NEWS
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Redundant News Sources
Those you are “saving” for later
Topics no longer of interest
CONSIDER DUMPING
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SOCIAL MEDIA Follow in ONE
place
Why are you following them?
If you skim or skip them 70% of the time – delete, hide or unfollow
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CLEANING UP FACEBOOK Delete your “likes”
“Hide” annoying family
“Unfriend” a few people
Create lists of close friends and family
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CLEAN UP FACEBOOK
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UNROLL.ME
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BOOMERANG
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CHALLENGE Try out one of the tips mentioned in this presentation
E-mail me ([email protected]) which tool and your experience
Ex: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
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ORGANIZE YOUR PC: 2-PART SERIES
Part 2Presenter: Diana Silveira
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AGENDA Assignment Review
Spyware/AntiVirus & Safety Tips
Backup & Cloud Storage
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ASSIGNMENT REVIEW
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VIEW AUTHORIZED APPS
https://www.google.com/accounts/b/0/IssuedAuthSubTokens
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SORT BY FILE SIZE ON A MAC
Lifehacker: http://goo.gl/vZUnI
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DUPLICATE CLEANER
Tip: To Preview Image Click on Image Name
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STAYING SAFE
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SPYWARE/ANTIVIRUS
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MICROSOFT SECURITY ESSENTIALS
Already installed or can be downloaded at: http://windows.microsoft.com/en-us/windows/security-essentials-download
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SPYBOT (SPYWARE REMOVAL)
http://www.safer-networking.org/
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PAY OPTIONS
o Avira Antivirus
o Norton
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SECURITY TIPS
o Complex & Different Passwords
o Phishing
o Hacked/Spoofing
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BEWARE OF “ADD-ONS”
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PASSWORDS
Change Everything Regularly!
One word is not enough – words, symbols, numbers, capitalization
Longer the better
2-Step Authentication when possible
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LOOK INTO PASSWORD MANAGERS
Features: Multi-browser Multi-device Password Generators
LastPass, Norton, Browsers
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Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
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BACKING UP AND SYNCING DATA
Image source: http://goo.gl/PK7f8L
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BACKUP HARDWARE
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KEEP BACKUP HARDWARE CURRENT
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CLOUD COMPUTING
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WHAT IS CLOUD COMPUTING?
Internet-based
No hard drive needed
Software examples include: Facebook and Gmail
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CLOUD STORAGE Dropbox, Google Docs/Drive
Amazon Cloud Player, Evernote
OneDrive
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REMOTE FILE STORAGEDropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
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SYNCING DIFFERENT DEVICES
o Desktop Version of Dropbox and keep all documents/folders stored there.
o Download the App
o Web-based access
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AUTO-SYNC MOBILE PHONE PICTURES AND DESKTOP UPLOADS
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TOOLS & TOYS FOR
DROPBOX
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EMAIL DIRECTLY TO DROPBOX
SendtoDropbox.com
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SAVE A FILE VIA URL
Great for PDF and other online documents
https://www.urldroplet.com
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SYNC YOUR EBOOKS
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
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EVERNOTE
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ORGANIZE YOUR TECHNOLOGY TO ENSURE DATA SECURITY, BACK-UPS, AND OTHER
IMPORTANT PROCESSES ARE RUNNING AT FULL EFFICIENCY.
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ANALYZE YOUR SETTINGS
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BROWSER EXTENSIONS
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UNINSTALL PROGRAMS
Located in: Windows: Control Panel Mac: Go > Applications > Click & Drag to Trash
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TURN OFF ITEMS ON START
Windows: Found in Task Manager Mac: System Preferences > Users & Groups > Login Items
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WHAT TOOLS DO YOU USE?WHAT ARE YOUR ORGANIZATIONAL TIPS?
• Paper!