overall technical progress of the project

Overall technical progress of the project

Tatjana Anđelković

University of Nis Faculty of Science and Mathematics

NETCHEMTirana, July 3-4th 2019

Programme: Erasmus +

Key action: Cooperation for innovation and the exchange of good practices

Action: Capacity Building in Higher Education

Acronym: NETCHEM

Ref. No: 573885-EPP-1-2016-1-RS-EPPKA2-CBHE-JP

ICT Networking for Overcoming Technical and Social Barriers in Instrumental Analytical Chemistry Education

• The project eligibility period is extended to 14-04-2020.

• Still waiting for the official Amendment to Grant Agreement


Financial Audit

• From 8th till 12th July 2019 the Financial Audit is at UN

• This table indicates up to which Ref No. for all 5 budget headings the Financial Audit will check the documents in this first phase of control

JD ITR EQ Sub ConfUN 153 55 3 2UPMC 11 5UoG 28 14BUT 4 16CEA 12 3 UB 16 35 2UNS 51 55 3 1 12UNIKG 5 42 2AUT 9 34 2UT - 35 2ANL 7 12ESV - 13ZLT 24 11AQ 33 9


Recommendation that Financial Audit gave to previous project to UN as coordinator

• For documents that are not in English, at least keywords, dates, amounts and currencies should be translated in order to identify the type of the document and to assess their validity.


Staff Costs

Provide:

1. Join Declarations & Time Sheets

2. Proof of a formal contractual relationship with the beneficiary institution (AUT-)

3. Evidence of the completed work:

- link to the main documents produced during the working period (Links to deliverables.xlsx) or

- If document can not be provided brief report on the activities implemented by the staff member (Annex Q9 Work progress report template) upload in your INBOX


Annex Q9 Work

progress report

template


• In the ARCHIVE – General docs there is template: Links to deliverables.xlsx

• UNS+, UB+, UNIKG-, UoG-, BUT-, AUT+, UT+)


Travel Costs & Costs of Stay

Provide:

1. ITR with proof that travel took place: boarding passes, proof of attendance in meetings or events, agendas, minutes of meetings, tangible outputs/products.

2. If the travel did not take place by flight, please provide other proofs of transport (bus, train).

3. If the travel took place by car, please provide the explanation.


Equipment Costs

Provide:

1. The invoices (note that the order forms, pro-forma invoices, estimates are not considered as proof for expenditure)

2. Bank statements showing the corresponding payments

3. Documentation on the Tendering procedure for expenses exceeding 25.000€

• Tendering documents for Serbian universities is provided at UN

• Tendering documents for Albanian universities missing.


Equipment Costs

Provide:

4. The proof that the equipment is recorded in the inventory of the institution.

5. If you claim VAT in the financial statement as it represents a cost which cannot be recovered, please provide a legal document of the national authority of the concerned partner proving that VAT charged to the project cannot be recovered.


Subcontracting Costs

Provide:

1. Contracts

2. Invoices

3. Bank statements showing the corresponding payments

4. 3 offers for payments below 25.000 €

5. If you claim VAT in the financial statement as it represents a cost which cannot be recovered, please provide a legal document of the national authority of the concerned partner proving that VAT charged to the project cannot be recovered.


• Modified documents following this recommendations (ref. no. of document and page number in document) should be indicated by e-mail to [email protected] up to 09-07-

2019. at 17.00

• UN will print the modified documents and provide to

Financial Audit on 10-07-2019.


mailto:[email protected]

CO-FINACING


• According to the European Union Financial Regulation grants shall always involve co-financing. This means that the resources which are necessary to carry out the project shall not be provided entirely by the EU contribution.

• Contrary to Tempus the co-financing contribution provided by the partnership will not need to be justified or demonstrated at final report stage.

• Practically, this means that no proofs of expenditure or supporting documents will be required by the Agency.


• In practical terms, the implementation of the CBHE project may require other types of expenditures, not specifically foreseen and included in the budget of the grant (such as costs for dissemination, publishing, translation if not sub-contracted, overheads costs, bank fees etc.), that are supposed to be covered by co-financing. It is important to note that these expenditures covered by the co-financing will not be taken into account for the final calculation of the grant and therefore will not have any financial impact on it.


• The final financial statement will contain a dedicated section where co-financing will have to be reported.

• Follow the section from Aplication


SUBCONTRACTING


Each institution should have at least 2-5 copies of printed material in its archive.

All this printed material will be exhibited during Final Conference in Belgrade

To start the revision of texts, proof, visual design, finalizing wrting some of

unfinished publications, printing from September 2019.

List of printed material according to Project Application1. Report for task 1.1. Report on EU Practice in using OER and Instrumental Analysis (101pg)

2. Report for task 1.2 Report on PC Practice in using OER and Instrumental Analysis (89pg)

3. Report for task 1.3. Assessment and proposal of procedures for using OER and Instrumental Analysis in EFSC

(64pg)

4. 2.1 Conceptual design of SQL system based on EFSC data (25pg)

5. 2.2 Guidelines for courses publishing by WARIAL networking (24pg)

6. 2.3 Guidelines for courses publishing by OER (110pg)

7. 2.4 Report on obtained equipment (63pg)

8. 2.5 Training material for usage of NETCHEM platform (training sessions at UoG, UB and UPMC) (95pg)

9. 3.1. Start version of SQL based system

10. 3.2. Optimized SQL based system

11. 3.3. Loading of data to SQL based system records

12. 3.4. SQL database interconnected with other NETICHEM OER components

13. DEV4: Catalogue of NETCHEM courses modernized with ICT oriented learning materials and tools

14. Remote Access Laboratory Guides

15. Summer School Proceedings

16. Final Conference Proceedings

17. Quality Control and Monitoring Manual (18pg)

18. Dissemination and Sustainability Plan (19 pg)

19. NETCHEM Project Management Program (34pg)

20. NETCHEM project - overviewNETCHEM

Tirana, July 3-4th 2019

Supporting documents for Subcontracting:

1. Three competitive offers (3 Pro Forma Invoices)

2. Bill of sale

3. VAT exclusion

4. Report from bank that transaction was made

All those documents put in one pdf with Ref Number for example: P1-Sub-001

Name, type and specification of the item to correspond with info available in the

Project application – the following slide.


WP1 sucbcontracting for WP1

101 pages

UPMC: 500 €

In progress

89 pages

Already distributed

UNS: 500 €

Finalized

64 pages

70 copies: 5 copies for 14 institutions

7€/copy

UN: 500 €

In progressNETCHEMTirana, July 3-4th 2019

WP2 sucbcontracting for WP2

25 pages

28 copies: 2 copies

for 14 institutions

3€/copy

UN: 90 €

24 pages

70 copies: 5 copies for 14

institutions

3€/copy

Instead of CEA UN: 400 €

110 pages

70 copies: 5 copies

for 14 institutions

6€/copy

UoG: 400 €

When filling in

Annex VI insert the

following:

Work package:

development

Nature, type and

specification of

the item: printing

and publishing

service for task 2.3


74 pages


7€/copy

UB: 500 €

When filling in Annex VI insert the

following:

Work package: development

Nature, type and specification of the

item: printing and publishing service

for task 2.5


64 pages


7€/copy

UT: 400 €

When filling in Annex VI insert the

following:


Nature, type and specification of the

item: printing and publishing service

for task 2.4


WP3 subcontracting for WP3

xx pages

28 copies: 2 copies

for 14 institutions

3€/copy

UN: 600 €

xx pages

28 copies: 2 copies

for 14 institutions

3€/copy

BUT: 600 €

xx pages

28 copies: 2 copies

for 14 institutions

3€/copy

CEA to UN: 400 €

xx pages

28 copies: 2 copies

for 14 institutions

3€/copy

UoG: 300 €

WP4 – subcontracting for WP4

UN will print: Catalogue of NETCHEM courses modernized with ICT oriented learning materials and tools

Up to 3000 €

When filling in Annex VI insert the following:


Nature, type and specification of the item: publishing book Catalogue of NETCHEM courses modernized with ICT

oriented learning materials and tools

UN, UNS, UNIKG, UT, AUT to print Remote Access Laboratory Guides (selection from)

http://www.netchem.ac.rs/documents/category/205-remote-access-laboratory-giuides

up to 400 €;


Nature, type and specification of the item: publishing and printing service for WP 4

BUT to print Remote Access Laboratory Guides all 53 exercises

28 copies: 2 - 5 copies for 14 institutions


up to 400 € NETCHEMTirana, July 3-4th 2019



WP5 sucbcontracting

• There are no planned costs for Subcontracting within this WP.


WP6 sucbcontracting

UN Planned Spent

Promo material Planned: 4000 € Spent: 3417 € To be spent till the end of project583 €

Erasmus+

Summer School proceedings

Content:

- Introduction 2pg

- Scope of the School 2 pg

- Previous Schools 2 pg

- 24 lectures 24 x 16 pg

- 6 virtual labs x 2 pg

Approx. 400 pages B5 format

Each Virtual lab will comprise: extended abstract 2 pages

UN prints at least 200 copies for 2.500 €

Exhibition of printed material during Final Conference in Belgrade

in September 2019.

Distribution plan: UN – 20; UPMC- 4; UoG – 10; BUT – 10; CEA

– 6; UB – 16; UNS – 16; UNIKG – 16; AUT – 16; UT – 16; ANL –

10; ZLT – 6; ESV – 6; AQ – 16; UM – 6; Honorific Committie - 20

Erasmus+

NETCHEM Final Conference proceedings

• UB makes proceeding thesis: headings, content, length of chapters, visual design

• UB distributes the tasks among partners for collecting the material

• UB collects the information from all beneficiary institutions and associated partners

• UB makes the final version of NETCHEM Final Conference proceedings

• UN prints at least 100 copies for 1.400 €

• Exhibition of printed material during Final Conference in Belgrade.

• Distribution during NETCHEM Final Conference


WP7 subcontracting for WP7

1. Quality Control and Monitoring Manual (18pg) 2-5 copies each institution

should have in archive

2. Dissemination and Sustainability Plan (19 pg) 2-5 copies each institution

should have in archive

3. NETCHEM Project Management Program (34pg) 2-5 copies each

institution should have in archive

4. NETCHEM project - overviewNETCHEM

Tirana, July 3-4th 2019

WP 3 – SQL BASED SYSTEM


WP 4 – DELIVERY OF COURSES VIA NETCHEM PLATFORM


CPD courses realised

P9 AUT Methods of sampling and preparation +

P9 AUT Sensory evaluation of food +

P6 UB Development of the method for determination of trihalomethanes in water by GC-MS +

P6 UB How to cleaner public areas - communal waste +

P6 UB Law on Chemicals - the impact of chemicals on humans and the environment +

P1 UN Virtual Learning Environment in University Laboratory Classes - 1 +



P8 UNIKG School of gas chromatography/mass spectrometry +

P8 UNIKG School of mass spectrometry of primary and secondary metabolites +

P8 UNIKG School of practical application of high performance liquid chromatography +

P7 UNS Creation of contemporarily designed courses based on the principle of constructive alignment

+

P7 UNS Passive sampling techniques for environmental media monitoring +

P7 UNS Kontrola kvaliteta metoda analize u gasnoj hromatografiji +

P10 UT Atomic spectroscopy for water analysis +

P10 UT Quality assurance of analytical results +

16 CPD courses in total

9 realised


A 4.8. Optimization of NETCHEM platform and courses based on the feed-back of enrolled participants (students, researchers, professionals)

• 1. Results of questionnaire for students about delivered courses by NETCHEM platform - data analysis by UN up to July 2019

• 2. Results of questionnaire for Summer School participants about delivered School by NETCHEM platform - data analysis by UN up to July 2019

• 4. Optimization of platform based on feedback up to August 2019


Accreditation of MSc and PhD courses

• Up to April 2020?

• UN will acreditate the courses


WP 5 – QUALITY PLAN


QA meetings for the whole project time - WP 5

Meeting Venue Date Realized Reports done

IQAT 1 (combined with activity 1.2 + PCT1 meeting)

P7-UNS (Serbia)

27/03/17 –29/03/17

YES YES

EQAT 1 (combined with activity 1.3)

P1-UN (Serbia)

24/04/17 –25/04/17

YES YES

IQAT 2 (combined with activity 2.1 + PCT2 meeting)

P13-ZLT (Serbia)

04/07/17 –05/07/17

YES YES

INTERPROJECT COACHING P9-AUT (Albania)

09/09/17 –13/09/17

YES YES

IQAT 3 P4-BUT (Czech)

16/10/18 –18/10/18

YES YES

EQAT 2(combined with INTERPROJECT COACHING)

P7-UNS (Serbia)

26/11/18 –27/11/18

YES NO !!!!!

IQAT 4 P8-UNIKG (Serbia)

24/01/19 –25/01/19

YES YES

EQAT 3 + IQAT 5 P4-BUT (Czech)

09/05/19 –10/05/19

YES No

IQAT 6 P10-UT (Albania)

03/07/19 –04/07/19

YES No


WP 6 - DISSEMINATION


File


• Provide photos of dissemination material that Serbian and Albanian HEIs have made.

• Presentation in Thessaloniki by UNS will be sent.

• A brochure describing the project and its aims and outcomes to be published and distributed in Albanian (AUT and UT), Serbian (UNS and UB) and English.

• Responsible: UKING and UN


DISS 6.3: Workshops at each PC University Each PC institution should deliver 6 workshops.

Workshops held till May 2019

Till the end of project

UN 6

UB 4 2 more

UNS 6

UNIKG 6

UT 4 2 more

AUT 6


DISS 6.4: Open days at each PC University

Each PC institution should organize 1 Open day by the end of Project

DISS 6.5: Round tables at PC universities

Each PC institution should have 4 Round tables organized till the end of project

Goal: to explain the benefits of NETCHEM for business sector representatives

Open days

UN -

UB -

UNS + (2 days)

UNIKG +

UT +

AUT +

Round tables held till May 2019

Till the end of project

UN 2 2

UB 4 -

UNS 4 -

UNIKG 4 -

UT 4 -

AUT 3 1


DISS 6.6: International Summer School “Instrumental Analytical Techniques in Environment and Food Safety Control” at University of Nis

18. – 21. June 2019https://msss2019.netchem-eu.com/

Banner:

Deliverable: Summer School Proceeding (200 copies) funded by UN

Report about the School will be provided by UN


https://msss2019.netchem-eu.com/

DISS6.8: Memorandum of utilization of NETCHEM platform

1st part of the document is in progress (Privileges and access authorization to NETCHEM platform for consortium members and stakeholders)

2nd part of document is finalized (Agreement on educational, scientific and technical cooperation)

DISS 6.7: Final Conference on EFSC on the NETCHEM platform at UB, 19. – 20. sept 2019

Deliverable: Conference Proceeding (100 copies) funded by UB

Responsible: UB – to organize the event; establish editorial board; make web-site

of the Conference; prepare and publish the proceeding


WP 7 - MANAGEMENT


Meeting Venue Date Realised Reports done

PMT 1 P1-UN (Serbia)

09/01/17 –10/01/17

YES YES

PCT 1(combined with activity 1.2 + 5.1 + 7.2)

P7-UNS (Serbia)

27/03/17 –29/03/17

YES YES

PMT 2 + SC 1 P8-UNIKG (Serbia)

10/04/17 –11/04/17

YES YES

PCT 2(combined with activity 2.1 + 5.1)

P12-ESV (Serbia)

04/07/17 –05/07/17

YES YES

PCT 3 (combined with activity 2.5)

P6-UB (Serbia)

05/12/17 –08/12/17

YES YES

PMT 3 + SC 2 (combined with activity 4.1 + 4.2 + 4.4)

P4-BUT (Czech)

03/09/18 –06/09/18

YES YES

PCT 4 (combined with activity 3.2 + 5.1)

P4-BUT (Czech)

16/10/18 –18/10/18

YES YES

PCT 5 P6-UB (Serbia)

18/12/18 YES YES

PMT 4 + SC 3 (combined with activity 5.3)

P10-UT (Albania)

12/03/19 –13/03/19

YES PMT4 yes;

PCT 6 P8-UNIKG (Serbia)

24/06/19 YES No

Project management meetings for the whole project time - WP 7


overall technical progress of the project

Documents