overview of descriptive cataloging
DESCRIPTION
TRANSCRIPT
OVERVIEW OF CATALOGING
Descriptive cataloging (use of AACR2R and application of ISBD)
LIB 630 Classification and CatalogingSpring 2012
Tell me why we’re doing this, again?• Cataloging :
– Is the whole process of preparing an item 1. So that a library user knows that it
exists in the library or at another library (adding it to the catalog; this is cataloging proper)– Involves description for access points
(possible search points like title, author, etc.) according to strict standards with stringent punctuation rules
2. So that a library user can locate it on the shelf (classification)
What was Cataloging, again?• cataloging
– The process of creating entries for a catalog.
– In libraries, this usually includes bibliographic description, subject analysis, assignment of classification notation, and activities involved in physically preparing the item for the shelf, tasks usually performed under the supervision of a librarian trained as a cataloger. British spelling is cataloguing. Online Dictionary of Library and Information
Science, ODLIS
Elements of cataloging• From ODLIS definition:
1. bibliographic description
2. subject analysis
3. assignment of classification notation (meaning the symbols used by the classification system)
4. activities involved in physically preparing the item for the shelf
Our focus:
• Bibliographic description:– describe and identify all types of material
which are likely to appear in library collections, assigns an order to the elements of description, and specifies a system of punctuation for the description• ISBD(G): General International Standard
Bibliographic Description. Rev. ed., 1992Preliminary notes, Scope, purpose and use
So, what is bibliographic description?• Bibliographic description
– In a general sense, all the elements of data necessary to conclusively identify a specific document, presented in some form of record. In library cataloging, the detailed description of a copy of a specific edition of a work intended to identify and distinguish it from other works by the same author, of the same title, or on the same subject. In AACR2, the bibliographic record representing an item in the catalog includes the following standard areas of description: title and statement of responsibility (author, editor, composer, etc.), edition, material specific details, details of publication and distribution, physical description, series, notes, and standard number and terms of availability (ISBN, ISSN, price). See also: chief source of information and level of description.
–
Elements of bibliographic description
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility ; Other statements of responsibility. – Edition area. – Special area for serials, maps, music. – Publication area. – Physical description. – (Series information). – Notes area. – Standard number.
• Note the special punctuation (in red).• This is the traditional layout for a
printed catalog card
Sample catalog cardThis oblique line indicates that what follows is the statement of responsibility (i.e. author statement). Note space before and after!
A Simpler way of organizing this information
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
Area 2 Edition area
Area 3Special area for serials, maps,
music
Area 4 Publication area
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
AACR2 Cataloging Areas
1. Title and Statement of Responsibility AreaIncludes:
Title Proper [GMD] = Parallel title ; Other titles /Statements of responsibility
2. Edition Area3. Special Area for serials, maps, etc, and music4. Publication, Distribution, etc. Area5. Physical Distribution Area6. Series Area7. Notes Area8. Standard Number Area
From 2009, an additional area
Because this area is so new, there are very few examples of it out there, and even fewer in school libraries. Area 0 will therefore not be
considered in what follows
Area 1:
Title and Statement of Responsibility Area
Rules 1A-1G1, pp. 15-25.
Contents of Area 1
• Title proper• GMD• Parallel title• Other title information• Statement(s) of responsibility
What are all these words?•Title proper (Concise AACR2 Rule 1B)–AACR2 Glossary • Title proper is the chief name of an
item, including any alternative title but excluding parallel titles and other title information.
– http://www.iasa-web.org/content/1b-title-proper From website of the International Association of Sound and Audiovisual Archives
– i.e. The title proper is the main part of a title, e.g. in The Hunting of the Snark : An Agony in Eight Fits. The title proper is Hunting of the Snark.
See a facsimile of the title page at http://etext.lib.virginia.edu/images/modeng/public/CarSnar/CarSnaTi.jpg
Notice: There is a space before AND after the semicolon to show where the title proper ends and the
additional title information begins!
Next concept?• parallel title (Concise AACR2 Rule 1D)
– The title proper of an edition in a language or script other than that of the original title. In AACR2, parallel titles are entered in the title and statement of responsibility area of the bibliographic record (MARC field 245) in the order found in the chief source of information, separated by an equal sign preceded and followed by a space
– The Library of Congress records all parallel titles for items issued in the United States.
e.g. Father Goriot = Le Père Goriot / Honoré de Balzac
Parallel TitleTitle Proper
Statement of responsibility
What else?
• Other title information (Concise AACR2 Rule 1E)
–Essentially, the subtitle –Includes also alternative title:• The second part of a title proper
consisting of two parts, each a title in itself, connected by the word “or” or its equivalent in another language (example: The Female Quixote, or, The Adventures of Arabella), not to be confused with alternate title.* Compare with subtitle.
*This information goes in the Notes area (see later).
When to use General Material Designation [GMD]?
• When item is something other than a book or serial [text]—see Concise AACR2 Rule 1C (optional!)– Commonest:
• electronic resource (used to be computer file)
• graphic (previously film strip or slide or transparency)
• microform• motion picture• sound recording• videorecording • cartographic material (i.e. map of some kind)
If the item to be cataloged is text, then the GMD is rarely used
What about the author area?
• Statement of responsibility (Concise AACR2 Rule 1F)– The “statement of responsibility” is a string of
characters that follows the title in the library catalog record, usually preceded by a slash (“/”). The content of the statement of responsibility is taken directly from the title page of the resource, and can read something like: “by John Smith with illustrations by Maggie Jones.” Its role is to show the user how the resource described itself on the title page. • Library terminology informally explained
• Note: the title page is considered the “chief source of information” for a book
Chief source of information?
– The source of bibliographic data prescribed by AACR2 as having precedence over all others in the preparation of the bibliographic description of an item, usually the title page or a substitute, for example, the title frame at the beginning of a filmstrip or motion picture, or the title screen of a Web page.
– [According to Concise AACR2’s Rule 0A, the chief source of information for books is the Title Page]
http://
What if there are multiple statements of responsibility?
• Example:
– The hunting of the Snark : an agony, in eight fits / by Lewis Carroll ; with nine illustrations by Henry Holiday.
– Notice the capitalization may not be exactly as in the original (or what you might use for a bibliography, either, unless it’s APA!)
– See Title page online
1
2
• AACR2 Rule 1F1 and 2 say to record them in the order and form in which they appear
NOTE:semicolon with space before and after to show where each responsibility statement ends and begins
How would we do that in our simpler organization?
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The hunting of the Snark : an agony, in eight fits / by Lewis Carroll ; with nine illustrations by Henry Holiday.
Area 2 Edition area
Area 3Special area for serials,
maps, music
Area 4 Publication area
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
Write the statement of responsibility exactly as written on chief source of information, though without qualifications, etc.!
• The man of the forest / A novel by Zane Grey ; illustrations by Frank Tenney Johnson.– Notice that
“A novel by . . .” is part of the statement of responsibility.
– But you leave out the “Author of . . .” part!
Space before and after!
Space before and after!
Put it another way?
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The man of the forest / A novel by Zane Grey ; illustrations by Frank Tenney Johnson.
Area 2 Edition area
Area 3 Special area for serials, maps, music
Area 4 Publication area
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
AACR2 Rule 1F3Give the statements of responsibility after the title information even if they appear before the title in the chief source of information
• Chief source of information: Title page • See AACR2
Rule 0A
• Area 1 entry:– Midnight pleasures / Eloisa James
What do we do about pseudonyms and other problems with authors’ names?
• authority control – The procedures by which consistency of
form is maintained in the headings (names, uniform titles, series titles, and subjects) used in a library catalog or file of bibliographic records through the application of an authoritative list (called an authority file) to new items as they are added to the collection. Authority control is available from commercial service providers.
• Example: – Shaw, Bernard, with references from Shaw, G.B.
and Shaw, George Bernard.
But we still use the exact form of the name as it appears on the title page—the authority control comes in the notes and the subject headings*
*Older catalogs did use (pseud.)• Title and statement of
responsibility:– The prince and the pauper : a
tale for young people of all ages / by Mark Twain.
• A note (down in the Notes area) might say: Mark Twain is the pseudonym of Samuel Longhorne Clemens. (Although this is so well known, it may not mention his real name at all!)
• See the title page and other front matter online!
Less well-known pseudonyms might include the real name
• All grass isn’t green / [by] A.A. Fair (Erle Stanley Gardner)– Adapted from
Chicago Public Library’s online catalog.
• If the title page (remember, the chief source of information for a book, Rule 0A, is the title page NOT the cover) said the same as the cover shown, it would have been written as follows:– All grass isn’t green / Erle
Stanley Gardner writing as A. A. Fair.
Or they may not mention it at all!
•Example:All Things Considered, February 13,
2005 · By day, Mary Bly is a respectable English professor at New York's Fordham University. But she has a secret -- one might even say romantic -- double life. As Eloisa James, she's the author of best-selling romance novels like Duchess in Love, and Much Ado About You. http://www.npr.org/templates/story/story.php?storyId=4497605
The two faces of Mary Bly: her workaday style, left; and as she appears
on book jackets. eloisajames.com
Extract from Library of Congress catalog•Type of Material: Text (Book, Microform, Electronic, etc.)
•Personal Name: James, Eloisa.•Main Title: Midnight pleasures / Eloisa James.•Published/Created: New York : Delacorte Press, c2000.
•Description: 360 p. ; 25 cm.•ISBN: 0385333617•Genre/Form: Historical fiction.
Love stories.•LC Classification: PS3560.A3796 M53 2000•Dewey Class No.: 813/.54 21
Another rule
• If the original author’s name is given in the title, the name is not repeated in the statement of responsibility:– The Iliad of Homer / Done into
English prose by Andrew Lang, Walter Leaf and Ernest Myers.
– http://etext.lib.virginia.edu/etcbin/toccer-new2?id=HomIlia.xml&images=images/modeng&data=/texts/english/modeng/parsed&tag=public&part=front
– Rules 1B2 and 1F1
The Iliad of Homer
Done into English Proseby
Andrew Lang, M.A.Late Fellow of Merton
College, Oxford
Walter Leaf, M.A.Late Fellow of Trinity College, Cambridge
and Ernest Myers, M.A.Fellow of Wadham College, Oxford
Area 2:
Edition Area
Rules 2A-2C3, pp. 15-27.
Area 2: Edition area• Give the edition statement as found,
but with standard abbreviations (Rule 2B):– New ed. for “new edition”– Rev. ed. for “revised edition”– Rev. and enl. 9th ed. for “revised and
enlarged 9th edition”
• Any statements of responsibility specific to this particular edition are placed here (you probably wouldn’t use this that much) (Rule 2C1):– A dictionary of modern English usage / by H. W.
Fowler. – 2nd ed. / revised by Ernest Gowers.
The Edition area in the simpler format
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
A dictionary of modern English usage / by H. W. Fowler.
Area 2 Edition area 2nd ed. / revised by Ernest
Gowers.
Area 3 Special area for serials, maps, music
Area 4 Publication area
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
NOTE: as always, there’s a space before and after the / sign showing that what comes after is a statement of responsibility, whether the
person was responsible for the original work, or this specific edition
Area 3:
Special area for serials, maps, music (AKA Material Specific
Details)
Rules 3A-3C2, pp. 27-30.
Area 3: Special area for serials, maps, music
• Used for serials (i.e. magazines, journals, etc.):– Indicates numbering and year, and if the
serial has ceased publication.• For maps
(ONLY if maps are the main content!):– To indicate scale and projection (Mercator,
etc.).• For music (but NOT songbooks!):
– To indicate the physical presentation (e.g. full score, miniature score, playing score).
An example for a map (actually, in this case 2 maps)
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
Central City and Muhlenberg County, maps for 1980 [cartographic material].
Area 2 Edition area
Area 3Special area for serials, maps,
music Scale [ca. 1:12,000] ; Scale
[1:125,000].
Area 4 Publication area [S.l.] : Kentucky Associated
Publishers, [1980]
Area 5 Physical description 2 maps on 1 sheet : both sides ; 46 x 47
cm. and 47 x 49 cm., folded to 10 x 22 cm.
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
Area 4:
Publication, Distribution, etc. Area
Rules 4A-4E3, pp. 30-33.
Area 4: Publication area
• Place of publication (Rule 4C)– As found in original (if there are multiple
places; give these in the order provided)• Name of publisher or distributor (4D)
– In shortest form that can be understood• Date of publication or distribution (4E)
– Give the actual date provided, whether it is correct or not (if wrong, provide correct date in parentheses)
– Add copyright date if different, putting c before the year—use it, if that’s all that’s given
– e. g. c1976
Example
• The man between : an international romance / by Amelia E. Barr. -- Du Pre Book Store spec. ed. – New York ; London : The Authors and Newspapers Association, 1906.– Note: Leave out the
qualifications (“Author of , etc.”) (Rule 1F7) and the bit about “For sale exclusively, etc.” (this information might go in Notes if you think it might be important for your patrons (see Rule 7A1).
In our simplified format
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The man between : an international romance / by Amelia E. Barr.
Area 2 Edition area Du Pre Book Store spec. ed.
Area 3 Special area for serials, maps, music
Area 4 Publication areaNew York ; London : The Authors
and Newspapers Association, 1906.
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
Note: space ; space between different cities—then space : space for publisher—then no
space, date
Area 5:
Physical Description Area
Rules 5A-5E2, pp. 34-43.
Area 5: Physical description (Rule 5)
• Includes, where applicable:– The extent of the item (no. of volumes,
no. of pages, etc)– Other physical data (color, type of
illustrations, etc.)– Physical dimensions (size-generally in
cm.)– Any accompanying materials (e.g. if
there’s a cd that comes with a book, or a booklet with a cd, etc.)
Example• Edvard Grieg : the man and the artist =
Edvard Grieg : mennesket og kunstneren / Finn Benestad ; Dag Schjelderup-Ebbe ; Translated by William H. Halverson and Leland B. Sateren . – Lincoln : University of Nebraska Press, 1988. -- 366 p., [1] leaf : ill., music ; 30 cm. + 1 sound disc (analog, 33 1/3 rpm, stereo. ; 7 in.).
• A leaf is a page with print on one side only (in this case, there is one, and it is not numbered, thus [1]).
• [This is partially a fictitious example: the English translation of the Norwegian original did not include the recording]
Simplified
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
Edvard Grieg : the man and the artist = Edvard Grieg : mennesket og kunstneren / Finn Benestad ; Dag Schjelderup-Ebbe ; Translated by William H. Halverson and Leland B. Sateren.
Area 2 Edition area
Area 3Special area for serials, maps,
music
Area 4 Publication areaLincoln : University of Nebraska Press,
1988.
Area 5 Physical description366 p., [1] leaf : ill., music ; 30 cm. + 1
sound disc (analog, 33 1/3 rpm, stereo. ; 7 in.).
Area 6 (Series information)
Area 7 Notes area
Area 8 Standard number
Again, note that there are spaces before and after the punctuation marks
that denote the different sections
Area 6:
Series Area
Rules 6A-6F, pp. 43-45.
Area 6: (Series information)• What is a Series?
– According to the glossary of AACR2 a series is: “A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.”
– Series are titles used to group together items with similar characteristics. They might have in common a subject (history of monasteries in France), a format (reprints), a genre (poetry), or merely common publishing characteristics (24 inch guidebooks with yellow covers).
Note: Series ≠ Serial
http://www.selu.edu/library/directory/serials/def.html
Example
• David Crockett : his life and adventures / by John S. C. Abbott. – New York : Dodd, Mead, 1874. – viii, [7]-350 p. front., plates. 19 cm. – (American Pioneers and Patriots).
• front.=frontispiece
Series title,often displayed in parentheses
(though not always)
Putting it our way
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
David Crockett : his life and adventures / by John S. C. Abbott.
Area 2 Edition area
Area 3Special area for serials,
maps, music
Area 4 Publication area New York : Dodd, Mead, 1874.
Area 5 Physical description viii, [7]-350 p. front., plates. 19 cm.
Area 6 (Series information) (American Pioneers and Patriots).
Area 7 Notes area
Area 8 Standard number Series titles are usually put in
parentheses
Putting it in the Library of Congress’s way
Notice that LC does not put parentheses around the seriesStatement—this is common in computer catalogs
Area 7:
Note Area
Rules 7A-7B17, pp. 46-55.
Area 7: Note area• Why notes?
– Several notes [may be] included in [a] cataloging record, not necessarily to further describe the item physically, but to indicate further details that might be helpful in identifying the item, or information of interest to someone looking for this book.
– There are two categories of notes, formal and informal. Formal notes are those always done in a particular style, often with punctuation that divides titles or performers or other pieces of information. Informal notes are any notes that the cataloger felt might be useful to include, either for the library staff looking at the record, or for the patron accessing the item. • Adapted from Brief Review of Cataloging
Commonest uses for notes
• To indicate that the item includes bibliography, index etc. (Rule 7B14)
• To provide a summary of the content of a book (especially for children’s books) (Rule 7B13)
• To provide information about the grade level, reading level, etc. (Rule 7b11)
Example?
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
Building effective learning communities : strategies for leadership, learning & collaboration / Susan Sullivan,
Jeffrey Glanz. Area 2 Edition area
Area 3Special area for serials,
maps, music
Area 4 Publication areaThousand Oaks, Calif. : Corwin Press,
c2006.
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area Includes bibliographical references (p.
171-175) and index.
Area 8 Standard number
Another example for Notes
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The lion, the witch, and the wardrobe / C.S. Lewis ; illustrated by Christian Birmingham.
Area 2 Edition area 1st American ed.
Area 3Special area for serials,
maps, music
Area 4 Publication area [New York] : HarperCollinsPublishers, 2000.
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area
Four English schoolchildren find their way through the back of a wardrobe into the magic land of Narnia and assist its ruler, the golden lion Aslan, to triumph over the White Witch, who has cursed the land with eternal winter.
Area 8 Standard number
Alternate title in notes• alternate title (Rule 7B5)
– A title found in or on a bibliographic item, that varies from the one given in or on the chief source of information, for example, a title appearing on the label or container of a videocassette that differs from the one given in the videorecording itself. In library cataloging, any alternate titles are entered in the note area of the bibliographic record.
– Compare with alternative title.[That’s the one with the “or”!
• Alternate title example: 4:50 from Paddington / Agatha ChristieNotes area: “Previously titled What Mrs. McGillicuddy saw!”
Alternate title in our easier display
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
4:50 from Paddington / Agatha Christie
Area 2 Edition area
Area 3Special area for serials,
maps, music
Area 4 Publication area
Area 5 Physical description
Area 6 (Series information)
Area 7 Notes area Previously titled What Mrs. McGillicuddy saw!
Area 8 Standard number
Area 8:
Standard Number Area
Rules 8A-8B2, pp. 55-56.
Area 8: Standard number
• Rule:– “Give the International Standard
Book Number (ISBN) or International Standard Serial Number (ISSN) or any other internationally agreed standard number of the bibliographic resource being described. Precede that number with the standards abbreviation (ISBN, ISSN, etc.) and use standard hyphenation.”• Concise AACR2, 4th ed., Rule 8B1.
Example of a complete bibliographic description
• The Annotated Hobbit / Annotated by Douglas A. Anderson. The Hobbit : or, there and back again / J.R.R. Tolkien ; illustrated by the author. – Rev. and exp. ed. – Boston ; New York : Houghton Mifflin, 2002. – xii, 398 p. : ill. (some col.), maps : 25 cm. – Full text of novel with added annotations and illustrations. – ISBN 0-618-13470-0
BCCLS entry for The annotated Hobbit
Alternative title!
Simpler setup
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The Annotated Hobbit / Annotated by Douglas A. Anderson. The Hobbit : or, there and back again / J.R.R. Tolkien ; illustrated by the author.
Area 2 Edition area Rev. and exp. ed.
Area 3 Special area for serials, maps, music
Area 4 Publication area Boston ; New York : Houghton Mifflin,
2002.
Area 5 Physical description xii, 398 p. : ill. (some col.), maps : 25 cm.
Area 6 (Series information)
Area 7 Notes area Full text of novel with added annotations
and illustrations.
Area 8 Standard number ISBN 0-618-13470-0
Another example
• The dark-thirty : Southern tales of the supernatural / Patricia C. McKissack ; illustrated by Brian Pinkney. – New York : Dell Yearling, 2001, c1992. -- 166 p. : ill. ; 20 cm. – “A Yearling Book.” – Newbery Honor Book, 1993. – Coretta Scott King Award, 1993. – ISBN 0-679-89006-8
• Compare entry from Chicago Public Library’s catalog at http://www.chipublib.org/search/details/cn/2012003
From BCCS
In our simplified display
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The dark-thirty : Southern tales of the supernatural / Patricia C. McKissack ; illustrated by Brian Pinkney.
Area 2 Edition area
Area 3 Special area for serials, maps, music
Area 4 Publication area New York : Dell Yearling, 2001, c1992.
Area 5 Physical description 166 p. : ill. ; 20 cm. Area 6 (Series information)
Area 7 Notes area“A Yearling Book.” – Newbery Honor
Book, 1993. – Coretta Scott King Award, 1993.
Area 8 Standard number ISBN 0-679-89006-8
Example in a different medium
• The lion, the witch and the wardrobe [sound recording] / C. S. Lewis ; Paul Scofield ; Elizabeth Counsell ; David Suchet ; Paul McCusker. – [S.l.] : Tyndale Entertainment, cp1998 -- 2 sound discs ; digital ; 4 3/4 in. – (Focus on the family radio theatre. The Chronicles of Narnia 2). – “Dramatization based on The Lion, the Witch and the Wardrobe c1950, C.S. Lewis Pte. Ltd.” – “Not recommended for children under the age of 8.” – “Douglas Gresham as your host.” – Title from CD cover. – Approx. running time 149 mins.
• C=copyright p=copyright for phonographic recording[S.l.]=sine locus i.e. without a place [of publication]
Display from a public library catalog
Information in [ ] has been supplied from another source
Matrix format
Area 1
Title proper = Parallel title : Other title information [GMD] / Statement of responsibility
The lion, the witch and the wardrobe [sound recording] / C. S. Lewis ; Paul Scofield ; Elizabeth Counsell ; David Suchet ; Paul McCusker.
Area 2 Edition area
Area 3Special area for serials,
maps, music
Area 4 Publication area [S.I.] : Tyndale Entertainment, cp1998.Area 5 Physical description 2 sound discs ; digital ; 4 3/4 in.
Area 6 (Series information) (Focus on the family radio theatre. The Chronicles of Narnia 2).
Area 7 Notes area
“Dramatization based on The Lion, the Witch and the Wardrobe c1950, C.S. Lewis Pte. Ltd.” – “Not recommended for children under the age of 8.” – “Douglas Gresham as your host.” – Title from CD cover. – Approx. running time 149 mins.
Area 8 Standard number