Business Communication

Course:

Course instructor:MADAM MALKA

MBA 1st Semester

Class:

Presented By:-1. Mirza Sajid Mahmood

2. Haris Javed

3. Rabbia Jillani

4. Shahzad Atta

5. Zahra Naeem

6. Waheed Iqbal

PROPOSAL : Proposal is defined as an agreement between two or more parties is constituted by a proposal and an acceptance of it

TYPES OF PROPOSAL : 1.Research ( Academic) Proposal2.Business Proposal

1. RESEARCH PROPOSAL : The main purpose of proposal is to a researchshow that the problem you propose to investigate is significant enough to deserve the investigation

2. BUSINESS PROPOSAL : A business Proposal is a written proposal presented from a vendor that is intended to elicit business from a prospective buyer

PARTS OF BUSINESS PROPOSAL : 1.Title Page 9. Personnel2.Executive Summary 10. Budget3.Draft Contract 11. Appendix4.Table Contents5.Introduction6.Background7.Procedure8.Equipments & Facilities

LONG BUSINESS PROPOSAL

Title : Application Of dismantle and installation of PAK ARAB Fertilizer- Multan Submitted to: General Manager PAK ARAB Fertilizer Multan

Submitted by: Project Director DESCON Ltd Company Lahore

Submission Date: 09-May-2012

Title Page of Proposal

DESCON ENGINEERING COMPANY

General ManagerPAKARAB Fertilizer- Multan E mail : GM@PAKARAB.pkTelephone : 061- 000000009-May- 2012

Request for Proposal

To: Mr. Mirza Sajid Project DirectorDESCON - Lahore

SUBJECT: Application of Movement of Plant Asset -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

To: General ManagerPAKARAB FertilizerMultan

Request Letter Mr. Mirza Sajid

Project DirectorDESCON - Lahore E mail : mirza@descon.pkTelephone : 042 - 000000009-May- 2012

SUBJECT: Application of Movement of Plant Asset Your letter number 2012 / 00021/, dated 09-May-2012 refers:- ---------------------------------------------------------------------------------------------------------------------------------

Executive summary Most Important Part of Proposal You should have to make best proposal because you will be competing with other

EXECUTIVE SUMMARY:

DESCON provide you Movement of Plant & Equipment assets with in 6 to 9 months approximately in your new location, with the help of New technology & machinery, Highly Qualified Engineers ,Managers and Skilled worker. The total project cost is approximately 40 Billions

In Long Business proposal Org. give Draft Contract

DRAFT CONTRACT:

In which organization will give overview of financial information

Project Total Cost = 40 Billions

Example :

Dismantling Charges = 08 BillionsEquipment Transportation = 02 BillionsInstallation Charges = 15 BillionsRepairing & Maintenance = 04 BillionsNew Plant & Machinery = 11 Billions

TABLE CONTENTs:

1. Introduction XX2. Purpose XX

3. Problem XX4. Scope XX5. Project team XX6. Background XX7. Procedure XX8. Equipment and Facilities XX9. Personnel XX10. Budget XX11. Appendix XX

PAK ARAB Fertilizer are situated in Multan since 1960 at that time it is very far from urban area but now Factory is covered by housing societies

INTRODUCTION:

The number of assets are approximately depreciated but still working. Now the owner want to move that factory to industrial area

PURPOSE:

PROBLEM:The problem is that no. of factory assets are expired over due dates. It is very harmful for neighborhood housing societies and cause of different diseases

We have done so many projects of shutdowns and movements of factories

SCOPE:

We give you our best services according to your desires

It is necessary for PAK ARAB Fertilizer to transfer their plants

We assure you that we will fully try to save your plant and machinery as much as possible

PROJECT TEAM:

The team comprises following members with Designation shown against each

Serial No. Name Designation

1 Mirza Sajid Project Director

2 Haris Javed Project Manager

3 Noman Civil Engineer

4 Shahzad Mechanical Engineer

5 Others Technical Staffs

BACKGROUND:

Previous Work completed on identical or related projects

Possibly, Literature reviews on the subject

Particularly your evaluation of them

Statements showing how your proposal will build on the already completed projects & research

Complete all projects within the time Line

PROCEDURES:

We need 15 days to evaluate the Plant

After 15 days we will be started work on your not working areas

You will give us the time line for plant & Machinery movement and installation with in 9 to 12 months

We will complete this project with in 6 to 9 Months and give progress report on monthly basis

We will evaluate your asset free of cost that will be helpful in your audits and financial statements

EQUIPMENT AND FACILITIES:

Following equipment and facilities will be used

1. Electric Cranes2. Welding Plants3. Iron Cutters4. Steel Cutters5. Transportation6. Stationary7. Computers8. Hardware Tool Boxes9. Electricity10. Generator11. Beverages ( Tea etc)12. etc

PERSONNEL:

Highly skilled workers ( All Names ………)

Latest Technology

New Machinery

Highly Qualified Management (All Name ………)

Experienced Technical Staff (All Names ….)

TOP 25 Experience Engineers (All Names ….)

Personnel information of individuals are required and also mentioned the time that personnel will devote to the project

BUDGET:

It is estimated that a sum of rupees 40 Billions may be utilized in purchase of equipment, Movement and installation of Plant Assets and miscellaneous expenses which may occur during the project

Dismantling Charges :

----------------------------- = 02 Billions----------------------------- = 02 Billions----------------------------- = 01 Billions----------------------------- = 03 Billions

Equipment Transportation :

Installation Charges :

----------------------------- = 0.5 Billions----------------------------- = 0.25 Billions----------------------------- = 1.25 Billions

----------------------------- = 0.5 Billions----------------------------- = 1.5 Billions----------------------------- = 2.75 Billions----------------------------- = 3.25 Billions----------------------------- = 04 Billions----------------------------- = 03 Billions

Repairing & Maintenance

New Plant & Machinery :

----------------------------- = 02 Billions----------------------------- = 0.75 Billions----------------------------- = 1.25 Billions

----------------------------- = 0.25 Billions

----------------------------- = 1.25 Billions----------------------------- = 2.50 Billions----------------------------- = 3.75 Billions----------------------------- = 2.25 Billions----------------------------- = 01 Billions

Services Amount ( PKR)

Dismantling Charges 08 Billions

Equipment Transportation 02 Billions

Installation Charges 15 Billions

Repairing & Maintenance 04 Billions

New plant & Machinery 11 Billions

Total 40 Billions

Total Project Cost

An appendix is supplementary back matter or other written material addedTo a publication

Examples Here are some examples of an appendix:

•Explanations and helpful information the author has decided not to make part of the text•Definitions of words or concepts used in the publication•Maps, charts, tables, lists, diagrams, or other explanatory sections

APPENDIX:

Appendix:

1. Name Index2. Meaning of Jargons3. Websites4. Data Collection Information5. References6. Photo Credits7. Glindex8. Organization Index9. End Notes