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PANIPAT THERMAL POWER STATION (A Unit of Haryana Power Generation Corporation Ltd)

(An ISO: 9001, ISO: 14001 & OHSAS: 18001 Certified Company) (Regd. Office: Urja Bhawan, Sector-6, Panchkula

Telefax 0180-2566768 Web site www. hpgcl.org.in

HPGCL

NIT NO.381/2017-18/BMD-27/ Vol-XVI, Dated 18.12.2017

For

Operation & maintenance of PLC based/ hydro pneumatic Ash Handling System

(wet) of Unit-5&6, Ash Water Recovery System of Unit-5 to 8, PTPS, Panipat

XEN/BMD-IV, UNIT-6 FOR CHIEF ENGINEER/PTPS H.P.G.C.L, Panipat – 132105

TELEPHONE NO. 0180-2566859

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INDEX

Sr. No. Description Page No.

1. Online Notice Inviting Tender 3

2. Information regarding online payment

(EMD, e-service fee & tender document fee) 4

3. Instruction to Bidders (Work Order) 5 - 7

4. Scope of work 8-13

5. General Terms & Conditions 14-21

6. Technical Terms & Conditions 22-23

7. Labour Laws 24-25

8. Statements of bidders 26

9. Instruction to the bidder for e-tender 27-28

10.

Other Performas: 29-34

Acceptance certificate by Firm 29

Performa of Indemnity Bond 30-31

Monthly Payroll Performa 32

11 Technical Check List Format 33

12 Price Bid Format 34

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HARYANA POWER GENERATION CORPORATION LIMITED

Regd. Office – C-7, Urja Bhawan, Sector-6, Panchkula Corporate Identity Number: U45207HR1997SGC033517

Website: www.hpgcl.gov.in Email- dharampal.singh@hpgcl.org.in

An ISO: 9001, ISO: 14001 and OHSAS: 18001 Certified Company Telephone No. 0180-2566859

_____________________________________________________________________________________________ ONLINE NOTICE INVITING E-TENDER

E-tenders in two parts are invited on behalf of C.E/PTPS, Haryana Power Generation Corporation Limited

(HPGCL) Panipat, from eligible parties for the work as under:-

NIT No. / Tender Ref. No. 381/2017-18/BMD-27/VOL-XVI dated 18.12.2017

Tender Description of Item Operation & maintenance of PLC based / hydro

pneumatic Ash Handling System (wet) of Unit-5

& 6, Ash Water Recovery System of Unit-5 to 8

PTPS, Panipat

Estimated Cost Rs.1.22 Crores plus taxes extra as applicable

Completion period 24 months

Start date and time of tender uploading 18.12.2017 at 17.00 Hrs.

Last date for submission of online tender 10.01.2018 at 17:00 Hrs.

Due date & time of opening of Technical bid

(Part-I)

11.01.2018 at 15:30 Hrs.

Tender document Fee (Non-refundable) Rs. 1180-00

E-service Fees (Non – refundable) Rs. 1,000-00

Earnest Money (Refundable) Rs. 2.44 lac

Information regarding online payment

(EMD, e-service fee & tender document fee)

As per Annexure-I

Instruction to Bidders (Work Order) As per Annexure-II

Scope of work As per Annexure-III

General Terms & Conditions As per Annexure-IV

Technical Terms & Conditions As per Annexure-VI

Labour laws As per Annexure-VII

Statements of bidders As per Annexure-VII

Instruction to the bidder for e-tender As per Annexure-VIII

Other Performs As per Annexure-IX

Technical Check List Format As per Annexure-X

Price Bid Format As per Annexure-XI

Contact Information Executive Engineer/BMD-IV, Unit-6, PTPS, HPGCL,

Panipat-132105.

XEN/BMD-IV, Unit-6, For Chief Engineer / PTPS,

PTPS, HPGCL, Panipat

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ANNEXURE-1

Information Regarding Online Payment of Tender Document, e-Service & EMD Fee.

1. The Bidders can download the tender documents from the Portal: https://haryanaeprocurement.org.in.

2. The Bidders shall have to pay for the Tender documents, EMD Fees & e-Service Fee online by using the

service of secure electronic payment gateway. The secure electronic payments gateway is an online

interface between contractors and online payment authorization networks. The Payment for Tender

Document Fee and e-Service Fee can be made by eligible bidders / contractors online directly through

Debit Cards & Internet Banking Accounts and the Payment for EMD can be made online directly

through RTGS / NEFT.

NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e-service fee will

not be refunded to the agency.

NOTE: Those agency who are exempted from EMD, should submit proof of related documents at least 10

days before end date of “Downloading of Tender Documents & Bid Preparation” stage to

publisher of the tender i.e. Executive Engineer of the concerned Division.

The following are exempted from depositing the earnest money:-

i) Public Sector Undertakings of the Central / Haryana State Government.

ii) Firms borne on D.G.S. & D/DS&D Haryana rate contracts.

iii) Firms registered with the Director of Industries, Haryana or registered with National Small scale Industries

Corporation, Govt. of India.

iv) Firms borne on the HPGCL‟s approved list of suppliers which may have made a permanent earnest

money deposit of Rs.10.00 Lacs at the respective Project/office of HPGCL, if they quote the Registration

number given by the respective project/office of HPGCL in their tender papers.

3. The Tenderers can submit their tender documents (Online) as per the dates mentioned in the key dates:-

Key Dates:

Sr. No.

Department Stage Tenderer’s

Stage Start date and

time Expiry date and

time

1 Tender Authorization & Publishing --- 18.12.2017 at 17.00 Hours

10.01.2018 at 17.00 Hours

2 ------

Downloading of Tender Documents & Bid Preparation

18.12.2017 at17.00 Hours

10.01.2018 at 17:00 Hours

3 Technical Opening (Part-I) - 11.01.2018 at 15.30 Hours

---

4 Short listing of Technical bids &

Opening of Financial Bid (Part-II)

Will be intimated to the firms on their

E-mail

XEN / BMD-IV, Unit-6, For Chief Engineer / PTPS,

PTPS, HPGCL, Panipat

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Annexure-II

HPGCL

INSTRUCTIONS TO BIDDERS(Work Order) All tenderers must carefully observe the following instructions and offers/tenders not strictly in accordance with these instructions will be liable to rejection:

1 QUALIFYING REQUIREMENT:

The bids from those reputed firms will be accepted who fulfills following qualifying criteria:-

a) The firm should have experience of operation & maintenance of complete automated

PLC based / hydro pneumatic Ash Handling System of any Thermal Plant of 110 MW

or above capacity and Ash Water Recovery System of about 1600 m³/hr. capacity for

a period of minimum 2 years during last 5 years ending 31.03.2017. Firm has to

submit Performance Certificate or copy of the repeat order from the same Power

plant as a proof of satisfactory execution of work.

OR

The firm should have carried out the work of erection, testing & commissioning of

automated ash handling plant of 110 MW or above in the preceding five years.

b) The firm should have turnover of Rs. 1.22 Crore during the last three years. Firm has

to supply copy of audited balance sheet showing the turnover or certificate from

Chartered accountant in this regard.

Experience of execution of Work Order:- The tenderer must have successfully

executed the Work Order for the same or similar work during last 5 years ending last

day of the month previous to the month in which applications are invited having

minimum order value as under:-

Single order of the value not less than Rs.97.60 Lacs (80% of the EC) or

Two orders of the value not less than Rs.61.10 Lacs (50% of the EC) or

Three orders of the value not less than Rs.48.80 Lacs (40% of the EC)

Note: -

i) The firm should fill statement to bidders as per Annexure-X and submit authentic

supporting documents for proving its credential. Original documents may be asked

for verification at the time of finalizing the tender. A certificate to the effect that the

tenderer is not black listed from any Public Sector undertakings of Central Govt. /

State Govt. / SEBs / Corporations / any other reputed Thermal / Hydel Plant etc.

Decision of the HPGCL regarding fulfillment of pre qualification requirement shall be

final and binding upon the bidders.

2. a) application for bidding, conditions of the contract & other information can be had from

the office of XEN/BMD-IV, Unit-6 (Email: dharampal.singh@hpgcl.org.in) on any working

day prior to last date of receipt of tenders on payment of Rs.1150/- including VAT (Non

Refundable) & Rs.1000/- as e-service fees (non refundable) in cash at the counter or

through DD in favour of Sr.A.O./O&M-II, PTPS, Panipat payable on any scheduled bank

at Panipat. In case of RTGS payment, bidder shall submit proof of payment containing

UTR No. etc. duly attested from the bank and send the same in the envelope meant for

EMD.

b) Cost of tender and EMD in any other form shall not be accepted.

3. The details of NIT along with Tender Documents can be seen and downloaded from the

portal https://haryanaeprocurement.org.in as well as HPGCL website www.hpgcl.org.in.

4. Before submitting tenders, the instructions may be read carefully regarding submission

of tender. If any bidder finds discrepancies or omissions in the tender documents or is in

doubt as to the true meaning of any part, he shall clarify same from tender issuing office

in writing before the due date of submission of the bid.

5. The offer/ Tender should be typed or written in ink. Offer/ Tender written in pencil shall

be ignored. No alterations, omissions, erasers or whitening, additions or rewriting shall

be permitted. Changes if any shall be effected only by cancelation of original writing by

striking and rewriting it along side duly initialed by the person signing the bid. In case

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there is a discrepancy between the amounts in figures and in words, the amount in

words will govern. The price must be quoted in Indian rupees and any mistake in

calculating the rupee price will not justify the claim for increase in prices.

6. The application for bidding along with the terms & conditions of the contract and its

annexure should be submitted in duplicate duly filled up completely and signed on each

page by the tenderer. Work offered should be strictly according to the specifications laid

down in the annexure-IV to the terms & conditions of the NIT. Unless a deviation from

the specifications given in annexure-IV is pointed out by the tenderer specifically, it will

be presumed that offer/ tender conforms to the specifications as laid down in annexure-

IV.

7. Tenders should comprising of two parts i.e. Part-I (Technical Bid) & Part-II (Price Bid)

addressed to Executive Engineer/BMD-IV,Unit-6, PTPS Panipat.

a) Part–I i.e. Technical bid:

It shall comprise of qualifying documents, General Conditions of contract, Technical

Particulars & Credentials in support of qualifying criteria, detail of Tender documents

fee, Earnest money deposited & e-Service Fee online deposited and deviations if

any, will be opened on due date & time.

b) Part –II i.e. Price Bid:

i) It shall comprise of price bid only will be opened at a subsequent date to be fixed

by the competent authority only of those bidders who qualifies the NIT

requirements after checking the qualifying criteria & technical discussion on Tender

Part-I.

ii) The Basic unit rate per month for each year is required to be quoted only

excluding GST by the firm in the online commercial envelop i.e. price bid.

The total amount including service tax will be calculated automatically by the

system.

Earnest Money Deposit (EMD) and cost of tender shall be submitted in two separate

envelopes, super scribed on them as EMD/ cost of tender, as the case may be. The

envelopes of Part-III & Part-IV, along with envelope containing EMD and cost of tender

shall be submitted by the tenderer addressed to :-

Executive Engineer/BMD-IV, Unit-6, PTPS, HPGCL, Panipat-132105.

8. a) The tender must be submitted online.

b) Tenders through Fax/ Email/ Telegraph shall not be considered.

9. All tenders received against open tender enquiry irrespective of whether they are from

the approved contractors on the registered list or others, shall be considered, provided

they are on the prescribed form and in accordance with the tenders conditions &

specifications.

10. Unless exempted specifically, tenders not accompanied with the prescribed EMD/ Cost

of tender & e-Service fee shall be rejected. EMD/ Cost of Tender shall be in the

prescribed mode of payment as asked in the NIT; otherwise the tender shall be liable to

be rejected.

11. The validity of the tender/ offer shall be for 120 days from the date of opening of the

price bid.

a) The bidder/ tenderer are not allowed to revise the price bid, during the validity of

price bid already submitted. In case, the bidder submit a revised price bid suo-moto,

original as well as revised offers shall be opened and lowest will be considered only.

b) The rate negotiations could be held up to L3 bidder, if the difference between the L1

quoted rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In

case where the L1 bidder refuses to further reduce his offered price and the L2 or L3

bidders come forward to offer a price which is better than the price offered by L1

bidder, the bidder whose price is accepted becomes L1 bidder. However, in such a

situation, the original L1 bidder shall be given one more opportunity to match the

discounted price. In case of acceptance, he would be treated as L1 bidder.

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12. No deviation shall be allowed. However, in case of deviation of taxes etc., the same be

loaded for comparison purpose.

13. Selection preference of the tendered work may be allowed as per policy of the State

Government to the Industrial Units located in Haryana on the lowest valid rates if

tenderers so claim with requisite documentary evidence.

14. The bidders / contractors shall observe the highest standards of ethics during the

submission of tender, procurement and execution of the contract. In case of evidence of

cartel formation by the bidder(s) EMD is liable to be forfeited.

15. The bidder shall bear all costs including bank charges if any, associated with the

preparation and submission of his bid and the purchaser will in no case be responsible

or liable for those costs, regardless of the conduct or outcome of the bidding process.

16. HPGCL reserves the right to cancel the NIT or to change qualifying requirement or to

reject any or all the tenders so received without assigning any reason.

XEN/BMD-IV, Unit-6, For Chief Engineer/PTPS,

PTPS, HPGCL, Panipat

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ANNEXURE-III

HPGCL

A) SCOPE OF WORK FOR O&M OF THE ASH HANDLING PLANT ,UNIT-5.

1.1. Continuous operation of ash handling plant Unit-5 stage-III round the clock in three shifts by

deploying experienced Engineers, Supervisors, Operators, Technicians and other

supporting staff and General shift for maintenance. The work shall be carried out in an

approved manner and as directed by Engineer-In charge.

Operation and maintenance of the ash handling plant involves following actives

i) Operation of ash handling plant broadly involves evacuation of bottom ash hopper,

Economizer Hoppers (4 Nos.) air pre-heaters hoppers (4 Nos.) ESP hoppers (56 Nos. &

chimney hopper (One No.) by means of operating various pumps and auxiliaries of ash

handling plant and fluidizing air blower and dewatering pump installed at B.A.H. Trench etc.

ii) Maintenance of ash handling plant mainly involves all the concerned machinery and

auxiliaries installed on above equipment as well as other associated auxiliaries such as BAH

hopper seal/rough jail, clinker, grinders, Bottom ash discharge lines, Material handling

valves, Segg. Valves, fly ash lines, collector tanks, wetting heads, hydrovactors, AD pumps

(6 Nos.), HP pump, L.P pumps, Blidge pump, Seal water pumps three nos., Ash disposal

lines and trestles up to ash disposal points, fluidizing air system ash flow valves, pneumatic

cylinders, other valves along with their actuators and water piping, ECT crane etc. The

removal of fallen foreign material scrap etc. in bottom ash hopper and fly ash hopper while

210 MW Unit is in operation shall also be in the scope of contractor.

iii) All the interlocks, protections, controls and the instrumentation panels including all the

installations on the fly ash control panels of the ash handling plant control room and the

clinker grinder control cubicle near bottom ash hopper i.e. contractors, timers, switches,

vacuum gauges, R.C.R relays, step switches etc. will be maintained by the contractor, site

instrument like pressure gauges, solenoid valves, push buttons etc will also be in the scope

of contractor. However for replacement of the damaged equipment including indication

lamps, control wires, pressure switches, solenoid valves, electronic cards etc. will be

supplied by the Electrical /C&I section of HPGCL and the work shall be carried out under

supervision of the respective division.

iv) Removal /reconnection of rings of motors bearing/ winding temp. and associated temp.

Scanners calibration of C&I equipment in ash handling plant Unit-5&6 both & proper tagging

and covering them properly to avoid ingress of water /dust will be in contractor scope and

his staff will follow instructions of EMD & C&I divisions of HPGCL. The EMD & C&I divisions

will also coordinate with contractor & the works shall be carried out under their supervision.

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B) SCOPE OF WORK FOR O&M OF THE ASH HANDLING PLANT ,UNIT-6.

1.1 Continuous operation of ash handling plant Unit-VI, stage-IV round the clock in three

shifts by deploying experienced Engineer, Supervisors, operators, Technicians and

other supporting staff and General shift for maintenance. The work shall be carried out in a

approved manner and as directed by Engineer-in-Charge.

Operation and maintenance of the ash handling plant involves following activities.

i) Operation of ash handling plant broadly involves evacuation of bottom ash hopper,

duct hopper (2 nos.), Economizer hoppers (4 Nos.), air pre-heaters hoppers (6 nos.),

ESP hoppers (24 Nos.) & chimney hopper (one no.) by means of operating various

pumps (HP/LP/AD/ seal water pumps), mechanical Exhauster and auxiliaries of ash

handling plant and refractory cooling water pumps, fluidizing air blower, instrument air

compressors and drain pumps installed at BAH trench, Vacuum pump house and AD

pump house.

ii) Maintenance of ash handling plant mainly involves all the concerned machinery and

auxiliaries installed on the above equipments as well as other associated auxiliaries

such as clinker grinders, bottom ash seal trough Jallies , bottom ash discharge lines,

material handling valves, Segg. valves , Fly ash lines, collector tanks, wetting heads,

Mech. Exhausters, AD pumps, HP pumps drain pumps, seal water pumps, refractory

cooling water pumps, instrument air compressors, & allied system, ash disposal lines

and trestles up to ash disposal points fluidizing air system, knife gate valves and their

actuators in AD lines pneumatic cylinders, other valves & actuators and water piping,

EOT cranes, cleaning of line near pump house.

The removal of fallen foreign material, scrap etc. in bottom ash hopper and fly ash

hoppers while 210 MW Unit-6 is in operation shall also be in the scope of contractor.

iii) All the interlocks, protections, control and the instrumentation panels including diagram,

semaphore indications, annunciation window & heaters at the following panels will be

maintained by the contractors.

a) Central control panel fly ash control desk.

b) Vacuum pump house control panel.

c) Bottom ash control panel.

Various toggle switches, selector switches, contactors, Electronic timers, step switches,

Electronic vacuum indicators and AC/DC control supply will be in contractor‟s scope along with the

site instruments like pressure gauges , solenoid valves, push buttons etc.

However spares for replacement of the damaged electrical and C&I equipments including lamps controls with pressure switches gauges solenoid valves electronic etc. will be supplied by the Electrical & C&I sections of HPGCL. Electrical and C&I division will also co-ordinate with contractor and the work shall be carried out under their supervision.

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C) Common scope of work for O&M of ash handling system, Unit-5&6.

1.1 i) The lifting of motors of pumps for maintenance and alignment coupling of pumps with

motor shall be in the scope of contractor.

ii) Regular /proper cleaning of ash handling control room, pump house and cleaning of the all

major equipments/ pumps, impulse line of vacuum gauge, instruments Electrical equipments and

of mechanical equipment such as pumps/ clinker grinder etc. shall be done regularly as

provided in the manual or directed by Engineer-In-Charge. Visiting of ash dyke area for proper

running of disposal points will also be carried out regularly.

iii) Bottom ash hopper, slurry discharge line and fly ash pipe lines from boiler/ ash area to

ash handling plant will be maintained by the contractor. It includes the work of rotation of

above mentioned pipe lines/their part of replacement as per instruction of Engineer-In Charge.

1.2 The contractor shall of different components of the ash handling plant and contractor is to

intimate adequate measures to be taken to overcome any actual likely short full in

performance.

1.3 Preparing and putting into implementation effectively preventive maintenance programme

and firm will submit preventive overhauling schedules.

1.4 Carry out all needed maintenance of the ash handling plant, ash disposal lines in routine as

well as during shutdown for any major overhauling / inspection, also during annual/capital

overhauling of Unit-5 &6. Overhauling of all equipment of ash handling system will be

carried out by the firm and no extra payment well be made on account of labour charges.

1.5 Furnishing adequate technical back up from the service company‟s head office including

periodical visits to the site by its senior Engineer for ensuring smooth operation and

maintenance of the plant.

1.6 Assisting HPGCL in timely procurement of all needed genuine spares parts.

1.7 The contractor will maintain daily logging in their log sheets regarding the progress made

during each shift, which include evacuation of hoppers, bottom ash removal and shutdown

fault attended during the shift. These log sheets shall be handed over to HPGCL for

reference and record.

1.8 Transportation of spares, materials from ash handling pumps house store /O&M stores to

site of work and dismantled material from ash handling pump house, site and back to stores

will be done by the contractor.

1.9 Carrying out repairs of ash handling plant parts by means of welding, building up and hard

facing as per requirement and instruction of Engineer-In Charge will also be in contractor‟s

scope. Moreover planning and supervision of other repairs, machining jobs etc. (being got

carried out from other agency) will be deemed to be part of firm‟s scope of work.

1.10 All required T&P including welding sets, gas cutting set, including ordinary electrodes,

DA/O2 gases, cotton waste, grinding wheels, chain pulley block, lifting machine and tackles,

grinders, jacks, submersible pump etc. required for maintenance, repair and overhauling job

will be arranged by contractor.

1.11 The contractor shall also be required to carry out maintenance in evening/ night shifts and

holidays in case of emergent exigencies/ breakdown.

1.12 Carrying out repair of refractory inside bottom ash hopper and cleaning of HP ash water

sump during overhauling / shutdown will also be in contractor‟s scope.

1.13 Any other operation etc. work not included in the scope as detailed above but is needed for

running of ash handling plant is included in the scope of work.

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1.14 The contractor has to deploy adequate and trained manpower round the clock in order to

execute the work for trouble free operation of the system and to the satisfaction of Engineer-

In-Charge.

1.15 The contractor shall provide minimum one no. mobile set at each site round the clock for

monitoring and fast action on troubles during O & M works of site.

2. Exclusions:-

2.1 The spares and consumables, oil lubricants, etc. shall be supplied by the HPGCL.

2.2 Services of EOT crane wherever already installed will be provided free of cost. However, for

service of special machinery, vehicles, mobile crane etc if available, will be provided and

hire charges of these will be recovered from the bills of contractor.

2.3 Carrying out maintenance of breakers, modules and HPGCL drive motors, Ammeters,

motors is excluded, and however attending of routine faults of control panel will be taken

care of by the contractor.

2.4 Maintenance of following electrical equipments shall not be in the scope of contractor.

i) 415VMCC (C&S make) and its modules.

ii) 6.6 KV breakers of HT motors.

iii) Power transformers.

iv) Lighting panels.

v) LT & HT motors

2.5 Carrying out cleaning of plant area, trenches in the plant area pits, road, culvert and drain

etc. is excluded. However the fallen ash on ESP floor/ in drains / BAH drains due to

negligence of ash handling staff shall be got cleared by contractor.

2.6 Manual evacuation of Hopper if required during operation of Unit will be done by the

contractor including lifting of Ash.

2.7 Any extension of major modification in the route of AD pipe lines in dyke area, rotation of AD

lines is also excluded. However supervision will have to be done by contractor when work is

being carried out by other agency.

3 FACILITIES: - The following facilities shall be provided free of cost to the firm by HPGCL.

3.1 Space for contracting site office and site store.

3.2 Workshop facilities as and when required.

3.3 Water Electricity and compressed air for the plant and free electricity for site office also.

3.4 Guest house accommodation for firm‟s visiting Engineers on chargeable basis, if available.

3.5 Telephone facilities for local calls (charges for out station calls will be borne by the firm.)

3.6 One two bed room accommodation will be provided in the field Hostel/ Colony to the

Resident Engineer on chargeable basis. Two nos. quarters for operation / Maintenance staff

can also be provided on chargeable basis subject to availability of quarters in the colony.

3.7 School facilities would be provided for the children of staff members residing in the colony

( if required) on chargeable basis.

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D) SCOPE OF WORK OF ASH WATER RECOVERY SYSTEM:- 1.1 Continuous operation of ash water recovery system for Unit 5 to 8 round the clock in three

shifts by deploying experienced Engineer , Supervisor, operators, Technicians & other

supporting staff in general shift for maintenance purposes, the work should be carried out in

an approved manner and as directed by Engineer –In- Charge . Operation & Maintenance of

the ash water recovery system involves following activity.

i) Operation of the ash water recovery broadly involves supplying 1600 M3/hour clear

water by means of operating various pumps & auxiliaries e.g. 5nos. horizontal

centrifugal clear water pumps of 550m3/hour, 5 nos. sludge disposal pumps of

capacity 250m3/hour, 2nos. Alum dosing / metering pumps of 1200ltr./hour capacity,

2nos. Lime dosing pumps of 1m3/hour capacity, 3nos. alum preparation tanks fitted

with high speed agitator, 2nos. Motor driven flash mixers with turbine type agitators,

dewatering pumps by operating various manual/ electrically operated valves e.g.

Butterfly, Sludge , Gate, Globe, Sluice, Air release valves etc. for discharging the

clear water in the MSERW lines to all the ash handling plants of Unit 5 to 8.

ii) Maintenance of ash water recovery system mainly involves all the concerned

machinery & auxiliaries installed on the above equipments as well as other

associated auxiliaries such as:- Vertical ash water turbine, Horizontal Centrifugal

clear water pumps, Sludge disposal pumps, Alum dosing/metering pumps, MSRL

line alum preparation tanks with agitators, Lime solution tank with agitator, Clarifier

bridge with all its accessories, flash mixers, various manual/electrical operated

valves , M.O.T/E.O.T. cranes of 3 tones capacity each, MSERW pipes as well as

other ancillaries piping , 3nos. Clear water disposal lines having each 2.8 RM length

and related equipments etc. shall also in the scope of contractor.

iii) All the electrical inter protections, control & instrumentation panel including all the

installations installed on the ash water recovery system control panel i.e contractors,

timers, switches, pressure gauges, level transmitters, par shall flumes, semaphore

indicators, fascia & annunciations windows , push buttons, indication lamps, control

wires, pressure switches solenoid valves etc. 220 volt D.C. patterns or its charging/

booting system including checking of specific gravity etc. shall also be in the scope of

contractor. Preventative maintenance work on CCNNED instruments as regular

cleaning shall be carried out by contractor. However, spares for replacement of

damaged equipments including indication lamps, control wires , pressure switches

etc. will supplied by electrical ,C&I section of the HPGCl and the work shall be

carried out under supervision of the respective division. All chemical such as Alum

etc. shall be arranged by Chief chemist.

iv) Lifting of motors & pumps for maintenance and alignment /couplings of the pumps

with motors shall be in the scope of work of contractor.

v) Regular cleaning of all major equipments / pumps, instruments, electrical equipments

and panels and housekeeping for complete system of A.W.R.S will be done by the

contractor staff. Oiling / greasing of mechanical equipments such as pumps gear

drives etc. shall be done regularly as provided in the O&M manual or directed by

Engineer-In-Charge.

1.2 Monitoring of the performance of different components of ash water recovery system

is to intimate adequate measures to be taken to overcome any actual or likely shortfall in

performance.

1.3 Preparing and putting into implementation effectively preventive mtc. programme & firm will

supply preventive mtc. schedule.

1.4 Carryout all needed maintenance of the ash water recovery system, clear water disposal

lines in routine as well as during shutdown for any major overhaul / inspection.

Overhauling of all equipments of ash water recovery system will be carried out by the firm

and no extra payments will be made on account of labour charges.

1.5 Furnishing adequate technical backup from the service company‟s Head office including

Periodical visits to the site by its senior Engineer‟s for ensuring smooth operation & mtc. of

the plant.

1.6 Informing HPGCL for timely procurement of all needed genuine spare parts.

1.7 The contractor will maintain daily logging of the progress made during each shift which

include preventive / breakdown / shutdown fault attended during the shift.

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1.8 Transportation of spares / material / chemicals like alum from PTPS (O&M) store to the site

work i.e ash water recovery system and dismantled materials from the AWRS back to PTPS

(O&M) store will be done by the contractor.

1.9 Carryout repair of all equipments in AWRS by means of welding etc. as per site requirement

and instructions of Engineer –In- Charge will also be in contractor‟s scope. However,

planning and supervision of other repairs, machining job etc. (Being got carried out from

other agency) will be deemed to be part of firm‟s scope of work.

1.10 All mentioned T&P including welding sets, gas cutting set (including DA,O2 gases), chain

pulley block, lifting & pulling machine, tackles, grinders, jacks etc. required for maintenance

& overhauling work will be arranged by contractor.

1.11 The contractor shall also be required to carry out etc. in evening, night shifts & holiday in case

of emergent exigencies, breakdowns.

1.12 Any other operation/ maintenance work not included in the scope as detailed above but is

need for running of ash water recovery system is included in the contractor‟s scope.

1.13 The contractor shall also bring the chemical/ water sample to the DM plant lab of unit-5 for

getting tested samples and further dosing of chemical as advised by the chief chemist

according to sample tested on day to day basis.

EXCLUSIONS:- 2.1 All the spares and consumables, oil lubricants etc. except DA/O2 gases shall be supplied by HPGCL. 2.2 Service of EOT cranes where ever already installed will be provided free of cost. However, for services of special machinery vehicles. Mobile cranes etc., if available will be provided and hire charges of these will be recovered from the bills of contractors. 2.3 Maintenance of the following electrical equipments shall not be in the scope of the firm. i) 415 V MCC with its module/ breakers. ii) L.T motors & power transformers of capacity 1.0 MVA, 6.6KV/415 volt. FACILITIES:- The following facilities shall be provided free of cost to the firm by HPGCL. 3.1 Spare for constructing site office and site store. 3.2 Work shop facilities and when required. 3.3 Free Electricity for site office. 3.4 Guest house accommodation for firm‟s visiting Engineers on chargeable basis, if available. 3.5 Telephone facilities for local calls (charges for out station calls will be borne by the firm).

14

Annexure-IV

HPGCL

GENERAL TERMS AND CONDITIONS OF CONTRACT

1) CONTRACT AGREEMENT The contractor shall execute a contract agreement with HPGCL on a Non Judicial Stamp Paper of appropriate value within 07 days of receipt of work order.

2) RATE/CONTRACT PRICE Rate shall be quoted by the bidder, strictly as per rate quoting sheet and the agreed contract price shall remain firm during the currency of the contract. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in their offer separately, failing which it will be presumed that the quoted prices are inclusive of all such statutory taxes/levies.

3) PERIOD OF CONTRACT The period of contract shall be for two years from the date of commencement. The same can be extended for another one year at the discretion of HPGCL. However, the period of the contract can be increased or decreased as per requirement.

4) EARNEST MONEY AND SECURITY DEPOSIT

Every tenderer, while submitting his tender, shall deposit the earnest money specified in the NIT by

way of demand draft drawn in favour of the Sr. Accounts Officer HPGCL payable at or by cash

deposit. The payment can be made by RTGS also. In case of RTGS proof of deposit of Earnest

Money containing UTR number etc. duly certified by the bank shall be submitted. Earnest money

deposit shall necessarily accompany the sealed tender in separate envelope, without which the

tender shall be rejected forthwith.

The earnest money furnished by the successful tenderers on whom the work order is placed shall be

converted into security deposits as a guarantee for faithful and satisfactory execution of the work

order.

(The EMD of the unqualified bidders will be returned without any interest, as promptly as possible,

within 30 days after declaration of qualification result and that of unsuccessful bidder within 15 days

of the execution of the contract with the selected bidder).

The Security Deposit shall be 10% amount of the monthly running bill. However, the EMD already

deposited by the bidder shall be converted into the security deposit and the balance amount shall be

deducted from the running bill.

The security deposit of the contractor shall be retained by HPGCL for faithful execution of the

contract.

Security deposit shall be released only after completion of the entire period of the contract and after

completion of 30 days of Guarantee/Warranty period, on the certificate of Engineer In-charge /EIC for

successful completion of Guarantee/Warranty period and submission of requisite documents like last

EPF / ESI return by the contractor.

No interest shall be paid on EMD / Security Deposit for the period it remains deposited with HPGCL.

The earnest money /security deposit shall be forfeited in part or in full under the following circumstances:-

i) If the tenderer withdraws his tender at any stage during the currency of validity period. ii) If the W.O. has been issued but the contractor refuses to comply with it irrespective of the fact

that HPGCL sustains any loss on account of such default or not. iii) In the event of a breach of contract in any manner. iv) In case of evidence of cartel formation by the bidder(s). v) If the contractor fails or neglects to observe or perform any of his obligations under the contract,

it shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the EMD/security deposit furnished by the contractor.

vi) The forfeiture of EMD/security deposit shall be without prejudice to the right of HPGCL to recover any further amount or any liquidated and/or other damages as admissible under the law, under payments or over payments made to the contractor under this contract or any other contract as well as to take such administrative action against the contractor as blacklisting etc.

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5) PAYMENT TERMS 100% payment, after deducting 10% security deposit and statutory deductions, of the monthly running

bill shall be made after satisfactory completion of work done.

6) MODE OF PAYMENT Payment shall be released by the Sr. Accounts Officer/Accounts Officer,(O&M-II) through RTGS/NEFT, in the account of the contractor which shall be used by the contractor for payment of wages to the workers in their saving account and other statutory obligations like EPF/ESI/etc.

7) RISK AND COST In case the contractor fails to full fill the contractual obligation, the work shall be got done from some other agency at the risk and cost of the contractor. It shall be without prejudice to the right of HPGCL

to recover any further amount or any liquidated and/or other damages. 8) PANALITY/DEDUCTIONS:-

i. In case of any leftover work/unsatisfactory work in the opinion of Engineer-in-charge, the work will be got done from some other agency on contractor‟s risk and cost after giving one day notice.

ii. A penalty of 20% of the monthly contract value (total contract value) per day shall be levied if the plant generation is affected due to O&M fault in the Wet Ash Handling System.

iii. A penalty of 2% of the monthly charges of O&M of AWRS per day if the system remains out of order for more than 12 Hrs. in a day due to reasons attributed to contractor.

iv. A penalty of 5% of monthly contract value of each item per day shall be leviable in case of proper staff not posted for operation and maintenance of wet ash handling, ash water recovery system, as per the opinion of Engineer-in-charge.

v. A penalty of 1% monthly contract value per day shall be leviable in case proper cleaning of AHP (wet ) and AWRS is not carried out and frequent gland leakages/pipe leakage/ash leakages occur at same point due to non attending/improper attending of the same.

vi. The ash accumulated below the buffer hoppers, fallen on floor below the silo chutes, in BAH trench due to contractor‟s fault/leakages & fallen on ESP floor and ash not cleared from peripheral drains of Unit-5&6 will be got cleared by the contractor. In case of non-evacuation of ESP hoppers/accumulation of ash in hoppers beyond permissible limits, the ESP hopers will be got cleared by the contractor manually. If the contractor denies to do the above said work then the same will be got carried from other contractor at the risk & cost of ash handling contractor and an additional 10% amount of the monthly contract value will be deducted from the monthly bill of contractor.

9) DOCUMENTATION The contractor and the executive in-charge of the work shall ensure the following document before forwarding the bill of the contractor to the Accounts wing for pass and payment to avoid delay in payment of the contractor:- i) Contractor shall submit monthly bill in duplicate to the executive incharge along with

the followings: b) Monthly bill for the AMC / ARC work and in other cases bill for the work done, in

duplicate. The bill should be on the contractor‟s bill book duly serially numbered and

bearing date of issue, contractors EPF code, ESI code, Service Tax number/GST,

PAN & TIN. A photo copy of the EPF code, ESI code, Service Tax number, Labour

licence, Copy of the pass book of account, PAN & TIN shall be attached with the 1st

running bill for reference and record.

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c) Self attested copy of the deposit challan of EPF & ESI contribution, labour welfare fund deposited by the contractor for the labour engaged for the work duly validated with dossier of workers and their account number in the appropriate prescribed performa.

d) Self attested copy of the attendance sheet, wages register and evidence of wage payment.

ii) The bill of the contractor along with the annexure submitted by the contractor at i above, should be approved and verified by the officer in-charge for gross value as well as net payable value and accompanied with the certificates/documents mentioned at iii and iv below.

iii) Certificate from the Engineer in-charge that, a) Work has actually been done as per the contract and to the entire satisfaction of EIC. b) The copy of the EPF challan, ESI challan etc. submitted by the contractor pertains to the labour deployed at site and none of the worker has been excluded there from. c) The record entry of the work done has been taken in the small measurement book (SMB) at page no. _____ on dated ________. d) No penalty is leviable on the contractor on any account as per the contract if leviable the amount of penalty is __________. e) Copy of protocol and certificate for stage payment, if required.

iv) Certificate from Labour Welfare Officer / Factory Manager stating that contractor has complied with all labour laws and safety clearance certificate from safety officer. In case of non availability of Labour Welfare Officer/Safety Officer, from EIC.

Note:- Documents attached along with the contractor bill should be referred in the forwarding letter of the executive office forwarded the bill for pass and payment.

10) FORCE MAJEURE The delay in the completion of the work may be treated as force majeure to the contractor only if:-

a. the delay is resulted from any causes arising out of compliance with regulations, orders or instructions of the Central or State Governments, acts of God, acts of Civil & Military authority, fires, floods, strikes, lock-outs, freight embargoes, war-risk riots and civil commotion. and

b. the contractor‟s request for extension of the delivery period along with all necessary evidence comes, before the expiry of the schedule date(s) of delivery.

11). ENGAGEMENT OF ADEQUATE LABOUR

The contractor shall employ labour to ensure the execution of the work to the entire satisfaction of Engineer-in-charge. The employees should not be deemed to be in the employment of HPGCL for any purpose whatsoever. The contractor shall abide by the rules, laws and regulations that may be enforced from time to time regarding the employment conditions of service of his employees. Under no circumstances whatsoever, HPGCL shall have the right to pass on the responsibility on the contractor together with any expenses incurred by HPGCL a result of certain dues on the part of the employees of the contractor. HPGCL shall be entitled to recover/claim dues/compensation from the contractor in that event. Overall In-charge of the contractor for Ash Handling Plant should be having minimum 02 yrs experience of O&M of Automated /Hydro pneumatic Ash Handling Plant with B.E Qualification or minimum 7 yrs experience of O&M of Automated Ash Handling Plant with Diploma Qualification.

For operation of various equipments/system the following minimum staff is suggestive to be deployed with minimum qualifications mentioned against each for unit-5,6 & AWRS Site:-

UNIT-6 AHP – Operation & Mtc. Staff)

Part-A ( Plant under Running Condition)

Description Person per shift

Person per day

Qualification

Control Room of WET Ash Handling Plant

Shift In-charge 1 3 Diploma Holder with 2 year experience or ITI holder with 5

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year experience

Control Room

Shift Operator 1 3 ITI with 2 year experience or Diploma Holder

Ash Slurry Sump/AD Pump House/Seal Water Pump House

Shift Operator

1 3 ITI

Helper

1 3

HP/LP Pump House

Shift Operator

1 3

AWRS Pump House

Shift Operator

1 3 ITI

Helper

1 3

Part-B (Plant under Shut down)

Description Person per shift

Person per day

Qualification

Control Room of WET Ash Handling Plant

Shift In-charge 1 3 Diploma Holder with 2 year experience or ITI holder with 5 year experience

Control Room

Shift Operator 1 3 ITI with 2 year experience or Diploma Holder

Ash Slurry Sump/AD Pump House/Seal Water Pump House /HP/LP

Shift Operator

1 3 ITI

Helper

1 3

Unit-5 AHP - Operation & Mtc.Staff

Part-A ( Plant under Running Condition)

Description

Person per shift

Person per day

Qualification

Control Room of WET Ash Handling Plant

Shift In-charge

1 3 Diploma Holder with 2 year experience or ITI holder with 5 year experience

Control Room

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Part-B (Plant under Shut down)

Description Person per shift

Person per day

Qualification

Control Room of WET Ash Handling Plant

Shift In-charge 1 3 Diploma Holder with 2 year experience or ITI holder with 5 year experience

Control Room

Shift Operator 1 3 ITI with 2 year experience or Diploma Holder

Ash Slurry Sump/AD Pump House/Seal Water Pump House /HP/LP

Shift Operator

1 3 ITI

Helper

1 3

Part-A ( Plant in running condition through out the year)

AWRS Pump House

Shift Operator

1 3 ITI

Helper

1 3

Mtc. Staff & Releaver

3

Maintenance Staff:

For maintenance of various equipments/system the following minimum staff is suggestive to be deployed with minimum qualifications mentioned against each.

Shift Operator

1 3 ITI with 2 year experience or Diploma Holder

Ash Slurry Sump/AD Pump House/Seal Water Pump House

Shift Operator

1 3 ITI

Helper

1 3

HP/LP Pump House

Shift Operator

1 3

S. No. Description Total Qualification

Mechanical

1 Fitter 2 10 year experience in same field or ITI with 4 year experience.

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In addition to above, the contactor shall also deploy the sufficient manpower (if required) such as operators, fitters, welders, gas cutters, riggers, electricians/C&I technicians and helpers to assist engineer/supervisors in order to ensure smooth operation and maintenance of ash handling plants and would deploy them in such a way that the operation/maintenance works are carried out effectively and without any delay round the clock. In case services of any expert from OEMs for sophisticated equipments, the same shall be arranged by the firm. The contractor will be given a notice of48 hrs.in advance to increase or decrease the manpower as per above in respective unit but the increased manpower once deployed will remain in force for at least 15 days. The Firm would make assessment by itself and it would mention the manpower to be deployed in a separate sheet.

12 OVER RUN CHARGES

No over run charges shall be paid in the event of the completion period being extended for any reasons.

13 WATCH & WARD

The watch and ward of T&P and other material will be the responsibility of the contractor.

14 FACILITIES TO BE ARRANGED BY CONTRACTOR

The contractor shall make his own arrangement for providing all facilities like lodging, boarding, furniture and transportation etc. for his supervisors/staff engaged by him for the job.

15 STATUTORY DEDUCTIONS

Statutory deduction on account of Income Tax, Works Tax & GST etc. including surcharge shall be made at source from the bills of the contractor at the prevailing rates.

16 FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC.

Strict adherence of various applicable labour laws like the Factories Act, Minimum Wages Act, ESI Act, Payment of Wages Act, the Workman‟s Compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements as amended from time to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of the Contractor and he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. EPF/ESI contributions will be deposited by the contractor in his own EPF/ESI code no. in the respective account of the workers. The contractor will submit the copy of EPF/ESI challan to the Factory Manager, at the time of 90% payment along with corresponding list of workers.

2 Asstt. Fitter 3 4 year experience in same field or ITI with 1 year experience

3 Helper 2

Electrical

1 Electrician 2 ITI with 2 year experience

C&I

1 Technician 1 Diploma in Electronics/ Instrumentation with 2 year experience in same field.

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The contractor shall make the payment of wages to its labour in their saving account. Documentary evidence thereof shall be submitted along with the running bills.

17 INSURANCE OF WORKERS

The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out and in course of contractor‟s employment. To meet his aforesaid obligation under the workmen Compensation Act, The contractor may obtain W.C. Policy from the Insurance Company for the persons employed by him for carrying out the work. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. The contractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor to Engineer-in-charge of work immediately after issue of LOI, but before the start of work.

18 SAFETY RULES A Firm shall have to comply with all the provisions of safety rules. The Chief Safety Officer may

impose penalty of Rs.200/- per day per head if the workers of contractor are found to be working carelessly without proper protective equipments in unsafe conditions. Against violation of any other clause, a penalty of Rs 500 /- per violation (minimum) shall be levied. In case of repeated violation of serious nature resulting in various serious accident or direct loss to the corporation /threatens to cause severe consequences, higher penalty rates may be imposed including suspension/ termination of the contract. If any action is initiated by Chief inspector of factories, Chandigarh or any other authority against occupier/factory manager or any other authority of HPGCL in case of any fatal/non fatal accident or any other violation of factory act, 1948, Pb. Hr. factory rules, 1952 or any other industrial or labour act, the contractor shall be liable for the same and also to deposit the amount of fine/penalty if any. In case of default action as deem fit shall be initiated against the contractor.

A safety clearance certificate on quarterly basis from the chief safety officer shall be obtained by the contractor and has to be attached along with the bill.

This office reserves the right to claim adequate compensation from the contractor on account of any damage caused to the plant & equipment handed over to him for execution of the work, due to careless handling or negligence on the part of the contractor.

19 ARBITRATION All matters, questions, disputes, differences and / or claims arising out of and / or concerning, and /or in connection with, and /or in consequence of, and /or relating to the contract whether or not obligations of either of both the Supplier and the Corporation under that contract be subsisting at the time of such dispute and whether or not the contract has been terminated or purported to be terminated or completed, shall be referred to the sole arbitration of MD, HPGCL or an officer appointed by the MD, HPGCL as his nominee. The award of the Arbitrator shall be final and binding on both the parties to the contract.

20) LOSS OF PLANT/HPGCL PROPERTY DURING EXECUTION OF THE WORK

The contractor shall ensure that no damage or loss is done to HPGCL/Plant property or any other agency in the jurisdiction of work site. In case it is found that there is any loss to the plant equipment, HPGCL property or human being due to negligence of the labour/worker of the contractor, the same shall be made good to HPGCL, by the contractor at his own cost. The contractor shall make his own arrangement for all tools & tackles, skilled and unskilled labour etc. required for the execution of contract. The work shall be subject to inspection at all time by the Engineer-in-charge or his authorized representatives(s). The contractor shall have to carry out the work to entire satisfaction of the Engineer-in-charge.

21) JURISDICTION:-

All legal proceedings in connection with contract shall be subject to the territorial jurisdiction of local courts at Panipat (Haryana).

22). SUPERVISION OF WORK:- a) The Engineer-in charge shall have the general supervision of work. The work shall

have to be started by the contractor as per instructions of Engineer-in –charge or his authorized representative at any time on any working day. He has authority to stop the work whenever such stoppage is necessary to ensure the proper execution of the contract. He shall also have authority to reject all works or part thereof and give necessary direction to carry out work again to his satisfaction. No claim whatsoever on this account will be entertained.

21

b) The decision of Engineer-in-charge shall be final in regard to all matters relating to this contract.

c) The execution of the work may entail working at all the sites weather conditions and no extra claim will be considered on this account. The contractor may have to carry out jobs and work round the clock, as per the requirement to be decided by Engineer-in-charge. No extra claim/over time will be paid on this account.

d) In case the contractor fails to do the extra and/or substitutory work, Engineer-in-charge will

have the option to get the work done through another agency at the risk & cost of the

contractor.

e) In case of any dispute, the contractor may represent in writing to the Engineer-in-

charge whose decision shall be final and binding.

23). TELEPHONE:- The successful contractor shall provide the cell phone facility to his supervisor to facilitate HPGCL for easy communication. The contact number shall be intimated by the contractor, immediately after the award of the contract.

24). The firm will intimate (in writing) the name of authorized representatives at site of whom necessary instruction regarding the works can be imparted.

25). Any other work relating to operation & maintenance of Ash Handling System (wet), Ash Water Recovery System and is necessary for safe operation of the plant, will also be in the scope of contractor. No extra payment on this account will be made.

26) LAWS GOVERNING CONTRACTS All contracts shall be governed by the laws of India for the time being in force. Irrespective of the place of delivery, place of performance or place of payment under a contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued. Jurisdiction of Courts- The courts of the place from where the acceptance of tender has been issued shall alone have exclusive jurisdiction to decide any dispute arising out of or in respect of the contract.

27) SHORT CLOSURE OF CONTRACT The contract can be short closed fully or partially with advance notice of 15 days on the discretion of

PTPS.

28) SUBLETTING and ASSIGNMENT The Supplier shall not, sublet, transfer or assign the contract or any part there of or interest therein or advantage thereof in any part thereof in any manner whatsoever without prior consent of the purchaser.

XEN/BMD-IV,Unit-6

For C.E./PTPS-2,PANIPAT PTPS,PANIPAT

22

Annexure-V

HPGCL

TECHNICAL TERMS & CONDITIONS

1. Consumables like M.S welding electrodes (ESAB/ADVANI/ADOR/L&T/D&H/ or any ISI

marked), oxygen and acetylene gas, cloth, cotton waste, emery paper, RTV sealants,

kerosene oil, rustoline, hacksaw blades grinding wheel, teflon tapes, araldite, soldering flux,

solder, old dhoti, cleaning agent, metal putty, flexible pipes for cleaning with service air &

water etc. required for ash handling maintenance jobs will be arranged/provided by the

firm. In case contractor fails to bring sufficient consumables to site without which

HPGCL work is suffering, HPGCL shall be procuring the same from the market and

recover the cost from the contractor's bill @1.5 times the purchase price of the item.

However, special silicon grease, O-rings, special electrodes for S.S/CI/alloy steel for

hard facing/repairs will be provided by HPGCL free of cost.

2. The firm should have minimum following T & P along with other sufficient essential T&P so

that simultaneous different sites could be handled at site for O & M work:

a. Welding machines 02 Nos.

b. Portable welding Machine 01 No.

c. Gas Cutting Set 02 Nos.

d. Chain Blocks 03 Nos.

e. Hydraulic Jack (50 T) 02 Nos.

f. Grinding Machine 01 No.

g. Drill Machine 01 No.

3. All tools & tackles like spanners, millimeters, tong tester, box-spanner, pull lift, hoisting

arrangement, portable grinding machine, personnel protective equipments for safety of

workers, safety belt, and other general purpose tools and tackles have to be arranged/

provided by the contractor. Scaffolding material, if required shall be provided by HPGCL free

of cost.

4. The entire work shall be completed by the contractor within the time given by Engineer-in-

Charge and to achieve this, contractor has to work round the clock.

5. All spares, bolts, nuts, grease, lubricants and gaskets, seals, „O‟ rings , electricity

supply for welding set / lighting, water and air etc. if required for any job will be issued

free of charge by HPGCL.

6. The work shall be started immediately after getting written/verbal instructions from the

authorized representative of the Engineer-in-Charge.

7. Any temporary Platform/scaffolding etc. required to execute any work shall be in the

scope of contractor.

8. The transportation of material from site to workshop & vice versa will be in the scope of

contractor. The contractor will assist the loading / unloading of spares, if the same are

to be got repaired from any private workshop.

9. The transportation of spares & other material from O&M store to site store or place of

work & transportation of scrap to store yard will be in the scope of contractor.

10. After attending the job, the area will have to be got cleaned / cleared and scrap etc. to

be removed from site. In case Engineer-in-Charge feels that the area has not been

cleaned / cleared properly, HPGCL has the right to get the above work done from other

agency at the risk and cost of the contractor.

11. If required, the space for office and store can be provided if available by HPGCL. The

site office should be well painted and constructed in such a way that it should give an

aesthetic look.

12. The chemicals for carrying out DP test wherever required will also be arranged by the

contractor.

13. In case spares are not available at site or in store and same are required to be

removed from any other unit, the contractor is bound to do same without any extra

cost.

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14. At the start of contract; the contractor shall access the spare parts requirement of various

equipments and would advice the PTPS Engineer-in- Charge.

15. Cleaning of dust from equipment i.e. HP Pumps, LP pumps, Vacuum pumps, Fluidizing

blowers, Ash slurry pumps, TAC, IAC, Clinker grinder drives, overflow pump, Ash

Water recovery pumps & associated equipments, silo area, Compressor house/MCC

room/computer room/, weigh bridge at Silo, LP-HP piping, TAC line and ash conveying

line etc. will be done daily, preferably between 04:00 PM to 7:00 AM. All equipments

shall be maintained adequately cleaned & dust free.

16. The dismantled spares, new spares, kept at site for emergency use should be properly

stacked, kept cleaned and covered properly in safe custody.

17. Contractor will arrange all measuring instruments like micrometers, vernier calipers,

scales, tong testers, millimeters, dial gauge, hydraulic testing pumps for coolers etc.

18. Additional manpower will be required to be mobilized during overhauling of any

unit and the contractor will ensure adequacy of manpower so that overhauling works

are completed in time.

19. The contractor shall make an arrangement so that his authorized representative is

available round the clock at specified location to take maintenance job on all days

including Sundays / Holidays.

20. The contractor will ensure the presence of their representative i.e.

Supervisor/contractor himself at the time running of equipment after completion of

work.

XEN / BMD-IV, Unit-6, For Chief Engineer / PTPS,

PTPS, HPGCL, Panipat

24

Annexure-VI

HPGCL

IMPLEMENTI ON OF LABOUR LAWS BY THE CONTRACTOR 1) Registration of Establishment (PTPS ) and obtaining the Labour License/ Renewal. The Registration of Panipat Thermal Power Station with the list of working Contractors is required under Section -7 of Contract Labour Act, 1970. The name of working Contractor must be on the list of Contractors otherwise he (contractor) will not get Labour License/ Renewal from the labour Department, Haryana Govt. So as and when the work is awarded to the contractors other then included in the list of contractors attached with the Registration of Panipat Thermal Power Station, the contractor will ensure that his name on the prescribed performa is intimated to the Centralized Agency by the officer incharge of the work for getting his name including in the said list. Further after the needful, the contractor will be under obligation to obtain labour license/ its renewal under Section 12 of ibid Act from the Labour Department. Haryana Gov!. by completing the requisite formalities. 2) Payment of wages to the workers deployed on the work Under Section 63 to 73 of

Contract Labour Act-I970. The contractor will be bound to pay wages to the workers deployed by him on the work as per minimum wages fixed by Labour Department, Haryana GOY1. , Chandigarh and follow revision from time to time. He will display on the notice Board of his site office, the date of making monthly wages payment which should be on or before 7th of every month. The payment shall be made in currency & coins in the presence of authorized representative of the Principal Employer! official from the Labour Department Haryana Govt. In case of default, the contractor will be liable for prosecution under the ibid Act. 3) Maintaining the Registers and records Under Section – 74 to 78 (a to d) of Contract

Labour Act-1970. The contractor shall maintain necessary records under the provisions of ibid Act vii. Register of Workman employed (Section -75), Issuing of Employment Cards (Section 76), Service Certificate (Section 77), Register of wages (Section 78 (a) to (d», Attendence Register, Register of Over time ,Register of deduction, Register of advance, Register of fines, Issuing of Wages Slips, etc, the same shall be made available with the site in charge of the work or authorized representative of the contractor for checking! inspection as and when required by the officer in charge of PTPS authorities or Labour Department, Govt. of Haryana. Non maintaining/ non production of the above Registers /Forms, under Section- 23 - 24 of the ibid Act will be treated as offence and Contractor will be liable for prosecutions by the Labour Department, Govt. of Haryana. 4) Age limit of the workers. No labour below the prescribed limit of age i.e. 18 years and above 60 years shall be employed by the contractor on his allotted works. 5(A). Compliance of various Labour Acts. The contractor shall abide by all the labour laws required to be followed and he shall furnish an undertaking on N1SP of appropriate value duly attested by the Notary Public to the effect that he will comply with all the Acts, laws and Regulations as may be applicable with regard to performance of work including Factory Act.1948. Industrial Dispute Act-1947. Employees State Insurance Act-1948. Employee Provident Fund Act-1952, Payment of Wages Act-1936, Minimum Wages Act-1948. Contract Labour Act (R&A, 1970) Workmen compensation Act 1923 and others rules and regulations as framed by the Central! State GOY1. in this regard from time to time. (B). The Contractor shall also specify in the above Undertaking that all the labour /workmen engaged by him for rendering the services under the contract, will be the employees of the contractors for all intents and purposes and shall have no claim! right on the HPGCL. All the risks, responsibilities and liabilities towards his labour shall be owned by him. The Contractor will take such steps as may be directly responsible for any dispute arising between him and his labour / workmen and keep the HPGCL and its officers indemnified from and against all losses, damages and any claim/liability arising there from. Under no circumstances whatsoever, HPGCL would be held responsible in respect of contractor's workers. In case any expenditure is incurred by HPGCL as a result of certain dues on the pan of the contractor's labour or otherwise, the HPGCL is entitled to recover / claim such dues /compensation from the contractor's pending, payments bills or through court of. law.

25

(C) Besides the above, the contractor shall obtain an affidavit on the NJSP of appropriate value duly signed and witnessed by him under his seal and duly attested by the Notary Public from his each and every individual worker / employee that they will not claim any employment in HPGCL in lieu of services rendered by them to the contractor namely M/s--------------------------------------------- against Work Order No.------------------------- dated------------------- and all the disputes, whatsoever and of any nature, will be settled by their contractor who has engaged them. These affidavits along with his own undertaking as per para- A&B above. shall be submitted by the contractor to the Officer-in-Charge (for ARC/AMC). 6) Deposit of EPF contribution of the workers along with Employer share. It is statutory obligation for the contractor to deduct EPF contribution for the employee drawing wages up to Rs.6500/- per month. The rate of deduction i.e. 12% on the minimum wages fixed of the labour by the Govt. or actual wages drawing (i.e. basic pay + DA + cash value of food concession + leave encashment) and deposit the same with his share @ 12% (8.33 % in pension fund and 3.67% in employees contribution ) and deposited the same with the EPF Department with 1.61 % administrative charges in their allotted EPF Code upto15th of due month failing which interest and damages will be charged., Copy of the deposit challan for 25.61% as mentioned above shall be submitted along with running bills in the office of officer in charge of the work by the contractor. The monthly return on R-I form by mentioning the social security No. of each worker which may be obtained from EPF Department shall also be submitted in the office of Regional Commissioner and copy of the same shall be submitted to the officer in charge of the work! Accounts Branch. The contractor possessing the EPF Code of out of State of Haryana where R-( form is not applicable/introduced, they will supply the Form 3A, 6A, 12A, 5, 10 as applicable in that State by the EPF Department. It is responsibility of the contractor to make the inspection of record of deposit of EPF contribution of their labour from the EPF Department and copy of the same will be submitted 10 the officer in charge of work / Accounts Branch, The contractors having out of state, EPF Code will also get their record inspected from Local EPF Office (Panipat). 7) Deposit of ESI Contribution of the workers along with Employer share. It is statutory requirement for the contractor under ESI Act 1948 that the workers drawing gross wages up to Rs.10,000/- , 1.75% contribution is deducted from the wages of such worker and deposit along with Employer share of 4. 75% i.e. total 6.5% with the authorized bank / branches of ESI Department by the contractor to cover their workers under ESI Scheme Upto 21st of due month, otherwise, interest and damage will be charged on deposit of delayed payment. The contractor will get their ESI code. It is also responsibility of the contractor to get the facilities as provided under ESI scheme, extended to their workers viz. issuance of ESI Cards, filing the Returns on prescribed Form- 6 on due dates i.e. 12 May, 11 November, every year in local ESI office., otherwise he will be prosecuted by the ESI Department as provided in the ibid Act. In case of non issuance of ESI Cards, the workers, will not get the medical facilities / pension benefits to the widow which are provided by the ESI Department and contractors will be responsible for consequences. 8) Deposit of Labour Welfare Fund along with Employer share. In pursuance of Haryana Government Labour Department Gazette Notification dared 4'h April, 2007, i.e contractors are required to deduct Labour Welfare Fund @ Rs.5/- from each worker and deposit the same with Employer's share @ Rs. I 0/- per worker (total Rs.15/- each worker) with the Welfare Commissioner, Haryana , Chandigarh in shape of Demand Draft in their favour along with list of workers for whom the same is being deposited. The copy of proof in this respect shall be submitted along with bills to officer-in-charge/ Account Branch.

XEN / BMD-IV, Unit-6, For Chief Engineer / PTPS,

PTPS, HPGCL, Panipat

26

ANNEXURE-VII

STATEMENTS OF BIDDERS

1. Name of Bidder _______________________________

2. Address of Head Office _______________________________

3. Correspondence Address _______________________________

_______________________________

4. Legal status

5. PAN & TIN Number of the Bidder (attached self attested photocopies)

PAN ______________________ TIN ________________________

CST No. _________________________.

6. Bank Details (attached signed cancelled cheque)

i) Bank Name & Address

ii) Bank Account Number

iii) Bank Branch Code

iv) IFSC Code of Branch

v) Nature of account (current/saving/OD/CC)

7. Main lines of Business

i. ____________________________ since______________

ii. ____________________________ since______________

iii. ____________________________ since______________

8. Annual Turnover of past three year

i. ____________________________

ii. ____________________________

iii. ____________________________

9. Past Experience:-

Name of

Organization

Period Reference of

Contract

Order Value

contract wise

10. Any other

Signature & Stamp of Bidder

27

Annexure-VIII

INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM

These conditions will over-rule the conditions stated in the tender documents, wherever relevant and

applicable.

1. Registration of bidders on e-Procurement Portal: All the bidders intending to participate in the tenders

processed online are required to get registered on the centralized e-Procurement Portal i.e.

https://haryanaeprocurement.gov.in. Please visit the website for more details.

2. Obtaining a Digital Certificate:

2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to

establish the identity of the bidder bidding online. These Digital Certificates are issued by an

Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.

2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant‟s PAN Card) and

Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted

Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For more

details please visit the website – https://haryanaeprocurement.gov.in.

2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or Sub-

certifying Authority authorized by the Controller of Certifying Authorities or may obtain information and

application format and documents required for the issue of digital certificate from:

M/s Nextenders (India) Pvt. Ltd.

O/o. DS&D Haryana,

SCO – 09, IInd Floor, Sector – 16,

Panchkula – 134108

E - mail: Chandigarh@nextenders.com

Help Desk: 1800-180-2097 (Toll Free Number)

2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption & Signing),

which is used to encrypt the data and sign the hash during the stage of bid preparation & hash

submission. In case, during the process of a particular tender, the user loses his digital certificate

(due to virus attack, hardware problem, operating system or any other problem) he will not be able to

submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep

the copies at safe place under proper security (for its use in case of emergencies).

2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for

signing and submitting a bid, it will be considered equivalent to a no-objection certificate/power of

attorney /lawful authorization to that User. The firm has to authorize a specific individual through an

authorization certificate signed by all partners to use the digital certificate as per Indian Information

Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent adequate

authority of the user to bid on behalf of the firm in the department tenders as per Information

Technology Act 2000. The digital signature of this authorized user will be binding on the firm.

2.6 In case of any change in the authorization, it shall be the responsibility of management / partners of

the firm to inform the certifying authority about the change and to obtain the digital signatures of the

new person / user on behalf of the firm / company. The procedure for application of a digital

certificate however will remain the same for the new user.

2.7 The same procedure holds true for the authorized users in a private/Public limited company. In this

case, the authorization certificate will have to be signed by the directors of the company.

3. Opening of an Electronic Payment Account: Tender document can be downloaded online. Bidders are

required to pay the tender documents fees online using the electronic payments gateway service. For

28

online payments guidelines, please refer to the Home page of the e-tendering Portal

http://haryanaeprocurement.gov.in.

4. Pre-requisites for online bidding: In order to bid online on the portal

http://haryanaeprocurement.gov.in, the user machine must be updated with the latest Java. The link for

downloading latest java applet is available on the Home page of the e-tendering Portal.

5. Online Viewing of Detailed Notice Inviting Tenders: The bidders can view the detailed N.I.T and the

time schedule (Key Dates) for all the tenders floated through the single portal e-Procurement system on

the Home Page at http://haryanaeprocurement.gov.in

6. Download of Tender Documents: The tender documents can be downloaded free of cost from the e-

Procurement portal http://haryanaeprocurement.gov.in

7. Key Dates: The bidders are strictly advised to follow dates and times as indicated in the online Notice

Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time tracked

and the system enforces time locks that ensure that no activity or transaction can take place outside the

start and end dates and the time of the stage as defined in the online Notice Inviting Tenders.

8. Bid Preparation (Technical & Financial) Online/offline Payment of Tender Document Fee, e-service

fee, EMD fees and Submission of Bid Seal (Hash) of online Bids:

8.1 The online payment for Tender document fee, eService Fee & EMD can be done using the secure

electronic payment gateway. The Payment for Tender Document Fee and eService Fee can be made

by eligible bidders/ contractors online directly through Debit Cards & Internet Banking Accounts and

the Payment for EMD can be made online directly through RTGS / NEFT.

8.2 The secure electronic payments gateway is an online interface between contractors and Debit card /

online payment authorization networks.

8.3 The bidders shall upload their technical offer containing documents, qualifying criteria, technical

specification, schedule of deliveries, and all other terms and conditions except the rates (price bid).

The bidders shall quote the prices in price bid format.

8.4 Submission of bids will be preceded by submission of the digitally signed& sealed bid (Hash) as

stated in the time schedule (Key Dates) of the Tender.

NOTE:-

(A) If bidder fails to complete the Online Bid Submission stage on the stipulated date and time.

His/hers bid will be considered as bid not submitted, and hence not appear during tender opening

stage.

(B) Bidders participating in online tenders shall check the validity of his/her Digital Signature

Certificate before participating in the online Tenders at the portal

https://haryanaeprocurement.gov.in.

(C) For help manual please refer to the ‘Home Page’ of the e-Procurement website at

https://haryanaeprocurement.gov.in, and click on the available link ‘How to online’ to download

the file.

29

Annexure-IX Acceptance Certificate

I __________________________________ Designation ___________________________

of (Name of the Company) ___________________________________________________

________________________________________________________________________

hereby accept the terms and conditions given on page No. 1 to 24 of the tender document.

For M/s _____________________________

30

PERFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE SERVICE PROVIDER

FOR THE EQUIPMENT HANDED OVER BY HPGCL FOR

PERFORMANCE OF ITS CONTRACT

(Entire Equipment consignment in one lot) (On non-Judicial stamp paper of appropriate Value)

INDEMNITY BOND

THIS INDEMNITY BOND is made this ………………………………day of …………… 20………….. by …………………………… a Company registered under the Companies Act, 1956/Partnership firm/proprietary concern having its Registered Office at ………………………………(hereinafter called as „Service Provider‟ or „Obligor‟ which expression shall include its successors and permitted assigns) in favour of Haryana Power Generation Limited, ____________ ……………………………………... (hereinafter called HPGCL which expression shall include its successors and assigns).

WHEREAS HPGCL has awarded to the Service Provider a Contract for ……………………… vide its Letter of Award/Contract No. ……………………………… dated ……………… and its Amendment No. ……………………………… ……..and Amendment No. ………………………………(applicable when amendments have been issued, hereinafter called the „Contract‟) in terms of which HPGCL is required to hand over various Equipment to the Service Provider for execution of the Contract. And WHEREAS by virtue of clause No16 of the said Contract, the Service Provider is required to execute an Indemnity Bond in favour of HPGCL for the NOW THEREFORE, This Indemnity Bond witnesseth as follows: 1. The Service Provider undertakes to keep HPGCL harmless against any loss or

damage that may be caused to HPGCL on a/c of act by persons deployed by him. 2. The Service Provider undertakes that the Persons deployed shall be used

exclusively for the performance/execution of the Contract strictly in accordance with its terms and conditions and none part of the person shall be utilized for any other works or purpose whatsoever. It is clearly understood by the Service Provider that non-observance of the obligations under this Indemnity Bond by the Service Provider shall inter- alia constitute a criminal breach of trust on the part of Service Provider for all intents and purposes including legal/penal consequences.

3. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to

the Equipment or the same or any part thereof is mis-utilised in any manner whatsoever, then the Service Provider hereby agrees that the decision of Officer-in-Charge/Engineer of HPGCL at to assessment of loss or damage to the Equipment shall be final and binding on the Service Provider. The Service Provider binds itself and undertakes to replace the lost and/or damaged Equipment at its own cost and/or shall pay the amount of loss of HPGCL without any demur, reservation or protest. This is without prejudice to any other right or remedy that may be available to HPGCL against the Service Provider under the contract and under this Indemnity Bond.

4. NOW THE CONDITION of this Bond is that if the Service Provider shall duly and

punctually comply with the terms and conditions of this Bond to the satisfaction of HPGCL THEN, the Bond shall be void, but otherwise, it shall remain in full force and virtue.

IN WITNESS WHEREOF, the Service Provider has hereunto set its hand through its authorised

representative under the common seal of the Company, the day, month and year first above

mentioned.

Fore and on behalf of M/s ……………………………………………….

31

WITNESS 1. 1. Signature ………………………. Signature …………………………. 2. Name ………………………….. Name …………………………….. 3. Address ……………………….. Designation ……………….……… ………………………………….. Authorised representative 1. 1. Signature ………………………. 2. Name ………………………….. (Common Seal) 3. Address ……………………….. (In case of Company) …………………………………..

* Indemnity Bonds are to be executed by the authorised person and (I) in case of contracting Company under common seal of the Company or (ii) having the Power of Attorney issue under common seal of the company with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of Attorney if it is specifically for this contract or a Photostat copy of the Power of Attorney if it is General Power of Attorney and such documents should be attached to Indemnity Bond.

32

MONTHLY PAY ROLL PERFORMA

1. Name of Corporation ________________________

2. Name of Contractor _________________________

3. (a) Licence No. ______ ______________________

(b) Validity expires on ________________________

Sr.

No.

Name of

engaged

workers

Amount

of

wages

Account

no. of

engaged

workers

ESI No.

of

engaged

worker

EPF No.

of

engaged

worker

ESI Contribution

Cheque No.

EPF Contribution

Cheque No.

Employer

contribution

Worker

contribution

Challan

No.

Employer

contribution

Worker

contribution

Challan

No.

33

ANNEXURE-X

TECHNICAL CHECK LIST FORMAT

(To be filled online only)

Sr. No. Technical Specification

Bidder Response (Yes or No)

1 Earnest Money Deposited YES / NO

2 Acceptance of all terms & conditions of tender . YES / NO

3 i)

Documentary Evidence regarding Qualification Criteria: Enlistment in appropriate class with any one of the Public Sector undertakings of Central Govt. / State Govt. / SEBs / Corporations / any other reputed Thermal / Hydel Plant etc. etc.

YES / NO

3 ii) Documentary Proof for possessing the Labour License from Labour Department, Govt. of Haryana or requisite undertaking.

YES / NO

3 iii) Documentary Proof for Permanent EPF Registration number from Provident Fund Commissioner.

YES / NO

3 iv) Documentary Proof for Experience Certificates duly attested for successfully providing similar services as prescribed in NIT.

YES / NO

3 v) Documentary Proof for Turnover Certificates as prescribed in NIT.

YES / NO

3 vi) Documentary Proof for ESI Number. YES / NO

3 vii) Documentary Proof for GST registeration number. YES / NO

3 viii)

Copy of the Work Order of successfully executed work of operation & maintenance of complete automated PLC based ash handling system of any thermal plant of 110 MW or above capacity for a period of minimum 2 years during last 3 years ending 31.03.2017. Firm has to submit Performance Certificate or copy of the repeat order from the same Power plant as a proof of satisfactory execution of work

YES / NO

4 Authority letter in the name of the Authorized Person who has signed the Tender Document / Price Bid on behalf of the Contractor / Company.

YES / NO

34

PRICE BID FORMAT

(Basic Unit Rate per month for each year to be quoted through online only)

S.

No. Description of Work

Qty

(month)

Basic Unit

Rate per

month for

1st Year

GST @18%

on Basic

Unit Rate

per month

for 1st Year

Basic Unit

Rate per

month for 1st

Year including

GST

Basic Unit

Rates per

month for

2nd Year

GST @18%

on Basic Unit

Rate per

month for

2nd Year

Basic Unit

Rate per

month for 2nd

Year including

GST

Basic Unit

Rate per

month for

3rd Year

GST @18%

on Basic Unit

Rate per

month for 3rd

Year

Basic Unit

Rates per

month for

3rd Year

including

GST

1

Operation and Maintenance

of PLC Based/ Hydro

pneumatic Ash Handling

System (Wet) of Unit-5

12

2

Operation and Maintenance

of PLC Based/ Hydro

pneumatic Ash Handling

System (Wet) of Unit-6

12

3

Operation and Maintenance

of Ash Water Recovery

System of 1600m3/hr. Ash

Water Recovery System

12