panipat thermal power station - hpgcl thermal power station, hpgcl, panipat. 132105. e mail:...

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PANIPAT THERMAL POWER STATION (A Unit of Haryana Power Generation Corporation Limited)

(Regd. Office: C-7, UrjaBhawan, Sector-6, Panchkula)

Corporate Identity No. U45207HR1997SGC033517

Website:-www.hpgcl.gov.in

(An ISO 9001, 14001 & OHSAS 18001 Certified Company)

TENDER DOCUMENT

(NIT No. 01 /SwitchYard-1/2016-17 Dated: 19.04.2016)

FOR

ANNUAL CONTRACT

FOR MAINTENANCE & OPERATION OF EQUIPMENTS INSTALLED

UNDER

SWITCHYARD DIVISION-1, PTPS , PANIPAT

EXECUTIVE ENGINEER /SWITCHYARD DIVISION-I,

PANIPAT THERMAL POWER STATION,

HPGCL, PANIPAT. 132105.

E Mail: [email protected], [email protected]

[email protected]

TELEPHONE NO. 0180-2566070

FAX NO. 0180-2566768

April2016

…….2016

http://www.hpgcl.gov.in/

mailto:[email protected],%[email protected]

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INDEX

Sl. No. Description Page No.

1. Notice Inviting Tender 3-3

2. Information Regarding Online Payment of

Tender Document , eService & EMD Fee

4-6

3. Key Dates 7-7

4. Instructions to bidders on electronic tendering

system -Annexure-I

8-10

5. Scope of work, Special Terms & conditions-

Annexure-II

11-14

6. General Terms & Conditions-Annexure-III 15-19

7. Detail of equipments installed in switchyard-1-

Annexure-IV.

20-20

8. Statement of Bidders-Annexure-V 21-21

9. Acceptance Certificate- Annexure-VI 22-22

10. Performa of indemnity bond to be executed by

the service provider-Annexure-VII

23-23

11. Technical Bid Check List Format- Annexure-VIII 24-24

12. Performa for Price Quoting-Annexure-IX 25-25

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PANIPAT THERMAL POWER STATION, PANIPAT. Unit of Haryana Power Generation Corporation Limited.

(Regd. Office: UrjaBhawan, C-7, Sector-6, Panchkula, Haryana.) Corporate Identity Number: U45207HR1997SGC033517

www.hpgcl.gov.in E-Mail: [email protected], [email protected] Phone: 0180- 2566070 FAX: 0180-2566768

NOTICE INVITING TENDER (E-TENDER)

e-Tender Information

Source (Name Of Power

Station)

PANIPAT THERMAL POWER STATION

Classification Work Contract

NIT Number NIT No.01/Switchyard-1/2016-17 Dated:19.04.2016

Brief NIT Description

ANNUAL CONTRACT FOR MAINTENANCE & OPERATION OF EQUIPMENTS INSTALLED UNDER SWITCHYARD DIVISION-1, PTPS , PANIPAT.

E-Tender Issue date 19.04. 2016

Start date & time for

downloading of Tender

Documents & Bid

Preparation

19.04.2016 at 17:00 Hours

End date & Time of

uploading of e-tender

10.05.2016 up to 13:00 Hours

Due date and time of

Technical opening (Part-1)

10.05.2016 at 15:30 Hours.

Contact Info Executive Engineer/Switchyard Division-I, PTPS-II, HPGCL,

Panipat-132105 Mob. 9355084410.

NIT details Uploaded on http://haryanaeprocurement.gov.in and www.

hpgcl.gov.in

Estimated Cost Rs. 21,72, 703/- (Service Tax & Cess Extra As Applicable)

EMD Amount Rs.43,500.00

Tender Document Cost Rs.1132.00

E-service Fee Rs.1000.00

-Sd- EXECUTIVE ENGINEER/SWITCHYARD-I,

FOR CHIEF ENGINEER/PTPS-II, HPGCL, PANIPAT- 132105.


http://haryanaeprocurement.gov.in/

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Information Regarding Online Payment of Tender Document, eService & EMD Fee.

1. The Bidders can download the tender documents from the Portal:

https://haryanaeprocurement.gov.in.

2. The Bidders shall have to pay for the Tender documents, EMD Fees & e-Service Fee online

by using the service of secure electronic payment gateway. The secure electronic payments

gateway is an online interface between contractors and online payment authorization

networks. The Payment for Tender Document Fee and e-Service Fee can be made by

eligible bidders / contractors online directly through Debit Cards & Internet Banking

Accounts and the Payment for EMD can be made online directly through RTGS / NEFT.

3. It is advised that the bidder make the payment forEMDvia RTGS / NEFT to the

beneficiary account number as mentioned in the challan atleast T+2 day (Transaction

+ Two day) two day in advance to the last day for validation on account / transaction

period.

NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e-

service fee will not be refunded to the agency.

NOTE: Those agency who are exempted from EMD, should submit proof of related documents

at least 10 days before end date of “Downloading of Tender Documents & Bid

Preparation” stage to publisher of the tender i.e. Executive Engineer of the

concerned Division.

The following are exempted from depositing the earnest money:-

i) Public Sector Undertakings of the Central / Haryana State Government.

ii) Firms borne on D.G.S. & D/DS&D Haryana rate contracts.

iii) Firms registered with the Director of Industries, Haryana or registered with National Small

scale Industries Corporation, Govt. of India.

iv) Firms borne on the HPGCL’s approved list of suppliers which may have made a permanent

earnest money deposit of Rs.10.00 Lacs at the respective Project/office of HPGCL, if they

quote the Registration number given by the respective project/office of HPGCL in their tender

papers.

4. The Tenderers can submit their tender documents (Online) as per the dates mentioned in the

key dates:-

Guideline for Online Payments in e-tendering

Post registration, bidder shall proceed for bidding by using both his digital certificates (one each

for encryption and signing). Bidder shall proceed to select the tender he is interested in. On the

respective Department’s page in the e-tendering portal, the Bidder would have following options

to make payment for tender document & EMD:

a) Debit Card

b) Net Banking

c) RTGS/NEFT

Operative Procedures for Bidder Payments:

A) Debit Card: The procedure for paying through Debit Card will be as follows.

(i) Bidder selects Debit Card option in e-Procurement portal.

https://haryanaeprocurement.gov.in/

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(ii) The e-Procurement portal displays the amount and the card charges to be paid by bidder.

The portal also displays the total amount to be paid by the bidder.

(iii) Bidder clicks on “Continue” button

(iv) The e-Procurement portal takes the bidder to Debit Card payment gateway screen.

(v) Bidder enters card credentials and confirms payment.

(vi) The gateway verifies the credentials and confirms with “successful” or “failure” message,

which is confirmed back to e-Procurement portal.

(vii) The page is automatically routed back to e-Procurement portal.

(viii) The status of the payment is displayed as “successful” in e-Procurement portal. The e-

Procurement portal also generates a receipt for all successful transactions. The bidder can

take a print out of the same,

(ix) The e-Procurement portal allows Bidder to process another payment attempt in case

payments are not successful for previous attempt.

B) Netbanking: The procedure for paying through Netbanking will be as follows.

(i) Bidder selects Netbanking option in e-Procurement portal.

(ii) The e-Procurement portal displays the amount to be paid by bidder.

(iii) Bidder clicks on “Continue” button .

(iv) The e-Procurement portal takes the bidder to Netbanking payment gateway screen

displaying list of Banks.

(v) Bidder chooses his / her Bank.

(vi) The Netbanking gateway redirects Bidder to the Netbanking page of the selected Bank.

(vii) Bidder enters his account credentials and confirms payment.

(viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to

the Netbanking gateway which is confirmed back to e-Procurement portal.

(ix) The page is automatically routed back to e-Procurement portal .

(x) The status of the payment is displayed as “successful” in e-Procurement portal. The e-

Procurement portal also generates a receipt for all successful transactions. The bidder can

take a print out of the same.

(xi) The e-Procurement portal allows Bidder to process another payment attempt in case

payments are not successful for previous attempt.

C) RTGS/ NEFT:

The bidder shall have the option to make the EMD payment via RTGS/ NEFT. Using this module,

bidder would be able to pay from their existing Bank account through RTGS/NEFT. This would

offer a wide reach for more than 90,000 bank branches and would enable the bidder to make the

payment from almost any bank branch across India.

(i) Bidder shall log into the client e-procurement portal using user id and password as per

existing process and selects the RTGS/NEFT payment option.

(ii) Upon doing so, the e-procurement portal shall generate a pre-filled challan. The challan will

have all the details that is required by the bidder to make RTGS-NEFT payment.

(iii) Each challan shall therefore include the following details that will be pre-populated:

a) Beneficiary account no: (unique alphanumeric code for e-tendering)

b) Beneficiary IFSC Code:

c) Amount:

d) Beneficiary bank branch:

e) Beneficiary name:

(iv) The Bidder shall be required to take a print of this challan and make the RTGS/NEFT on the

basis of the details printed on the challan.

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(v) It is advised that the bidder make the payment via RTGS / NEFT to the beneficiary

account number as mentioned in the challan at least T+2 day (Transaction + Two day)

two day in advance to the last day for validation on account / transaction period.

(vi) In the event, bidders making the payment on the last day and same is not available for the

bidders for validation on account of any reason whatsoever, Department, its banker or e-

procurement service provider or payment gateway service provider would not be held

responsible in any manner. In such cases, the bidders may not able to submit the tender.

(vii) Post making the payment, the bidder would login to the e-Tendering portal and go to the

payment page. On clicking the RTGS / NEFT mode of payment, there would be a link for real

time validation. On clicking the same, system would do auto validation of the payment made.

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Key Dates

Sl.

No. Department Stage Tenderer’s Stage

Start date

and time

Expiry date

and time

1 Tender Authorization &

Publishing

Downloading of Tender

Documents , Bid Preparation &

Bid submission

19.04.2016

17:00 Hours

10.05.2016

13:00 Hours

2 Technical Opening (Part-I) -

10.05.2016

15:30 Hours

---

3

Short listing of Technical

bids & Opening of Financial

Bid

- Will be intimated to the firms

on their E-mail

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ANNEXURE-I

INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM

These conditions will over-rule the conditions stated in the tender documents, wherever

relevant and applicable.

1. Registration of bidders on e-Procurement Portal: All the bidders intending to participate in the

tenders processed online are required to get registered on the centralized e-Procurement Portal i.e.

https://haryanaeprocurement.gov.in. (Go to the link in top bar – How to…? – Register and Bid

Onlineand download the file).Please visit the website for more details.

2. Obtaining a Digital Certificate:

2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate

to establish the identity of the bidder bidding online. These Digital Certificates are issued by an

Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.

2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and

Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted

Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For

more details please visit the website – https://haryanaeprocurement.gov.in.

2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or

Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain

information and application format and documents required for the issue of digital certificate from:

M/s Nextenders (India) Pvt. Ltd.

O/o. DS&D Haryana,

SCO – 09, IInd Floor, Sector – 16,

Panchkula – 134108

E - mail: [email protected]

Help Desk: 1800-180-2097 (Toll Free Number)

2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption &

Signing), which is used to encrypt the data and sign the hash during the stage of bid preparation &

hash submission. In case, during the process of a particular tender, the user loses his digital

certificate (due to virus attack, hardware problem, operating system or any other problem) he will

not be able to submit the bid online. Hence, the users are advised to keep a backup of the

certificate and also keep the copies at safe place under proper security (for its use in case of

emergencies).

2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used

for signing and submitting a bid, it will be considered equivalent to a no-objection certificate/power

of attorney /lawful authorization to that User. The firm has to authorize a specific individual through

an authorization certificate signed by all partners to use the digital certificate as per Indian

Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to

represent adequate authority of the user to bid on behalf of the firm in the department tenders as

per Information Technology Act 2000. The digital signature of this authorized user will be binding

on the firm.



mailto:[email protected]

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2.6 In case of any change in the authorization, it shall be the responsibility of management / partners

of the firm to inform the certifying authority about the change and to obtain the digital signatures of

the new person / user on behalf of the firm / company. The procedure for application of a digital

certificate however will remain the same for the new user.

2.7 The same procedure holds true for the authorized users in a private/Public limited company. In

this case, the authorization certificate will have to be signed by the directors of the company.

3. Opening of an Electronic Payment Account: Tender document can be downloaded online. Bidders

are required to pay the tender documents fees online using the electronic payments gateway service.

For online payments guidelines, please refer to the Home page of the e-tendering Portal

http://haryanaeprocurement.gov.in.

4. Pre-requisites for online bidding: In order to bid online on the

portalhttp://haryanaeprocurement.gov.in, the user machine must be updated with the latest Java.

The link for downloading latest java applet is available on the Home page of the e-tendering Portal.

5. Online Viewing of Detailed Notice Inviting Tenders: The bidders can view the detailed N.I.T and

the time schedule (Key Dates) for all the tenders floated through the single portal e-Procurement

system on the Home Page at http://haryanaeprocurement.gov.in.

6. Download of Tender Documents: The tender documents can be downloaded free of cost from the e-

Procurement portal http://haryanaeprocurement.gov.in.

7. Key Dates: The bidders are strictly advised to follow dates and times as indicated in the online Notice

Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time tracked

and the system enforces time locks that ensure that no activity or transaction can take place outside

the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders.

8. Bid Preparation (Technical & Financial) Online/offline Payment of Tender Document Fee, e-

service fee, EMD fees and Submission of Bid Seal (Hash) of online Bids:

8.1 The online payment for Tender document fee, eService Fee & EMD can be done using the secure

electronic payment gateway. The Payment for Tender Document Fee and eService Fee can be

made by eligible bidders/ contractors online directly through Debit Cards & Internet Banking

Accounts and the Payment for EMD can be made online directly through RTGS / NEFT.

8.2 The secure electronic payments gateway is an online interface between contractors and Debit card

/ online payment authorization networks.

8.3 The bidders shall upload their technical offer containing documents, qualifying criteria, technical

specification, schedule of deliveries, and all other terms and conditions except the rates (price

bid).

The bidders shall quote the prices in price bid format.

8.4 Submission of bids will be preceded by submission of the digitally signed& sealed bid (Hash) as

stated in the time schedule (Key Dates) of the Tender.

NOTE:-

(A) If bidder fails to complete the Online Bid Submission stage on the stipulated date and time.

His/hers bid will be considered as bid not submitted, and hence not appear during tender

opening stage.





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(B) Bidders participating in online tenders shall check the validity of his/her Digital Signature

Certificate before participating in the online Tenders at the portal

https://haryanaeprocurement.gov.in.

(C) For help manual please refer to the ‘Home Page’ of the e-Procurement website at

https://haryanaeprocurement.gov.in, and click on the available link ‘How to online’ to download

the file.



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ANNEXURE-II

SCOPE OF WORK AND SPECIAL TERMS & CONDITION

1. Scope of work:

(A) Scope of work for Maintenance: 1. Overhead/routine maintenance works like cleaning of insulators, checking/ tightening/

replacement of clamps, conductors, nuts & bolts of bus bars, jumpers, isolators, breakers, CTs, PTs, LAs etc. in 220kVswitchyard.

2. Routine maintenance works on power transformers like checking/ tightening/replacement of clamps & jumpers, dismantling and assembling of LV/HV jumpers and other routine jobs for switchyard.

3. Routine maintenance of yard lighting in 220kV switchyard and C&R panels. 4. Assistance in servicing and overhauling of OLTC diverter switch under the supervision of

OEM Engineer. 5. Maintenance of cooling system of power transformers including replacement of oil pumps

and fan motors. 6. Assistance in servicing and overhauling of isolators under the supervision of OEM

Engineer. 7. Servicing and overhauling of compressors under the supervision of OEM engineer. 8. Dehydration of transformer oil of Power Transformers through filtration plant. However

filter machine and storage tank will be provided by HPGCL. 9. Painting on the top of current transformers, potential transformers, transformer bushings

with red, yellow and blue colours. However paint will be provided by HPGCL free of cost. 10. Assistance for the testing of circuit breakers, transformers and other equipment of

switchyard division. 11. Replacement of silica gel of transformers. 12. Cleaning of marshalling box, circuit breaker cubicles and marshalling kiosks of

transformers under departmental supervision. 13. Replacement of lightening arrestor/CT/PT/CVT etc. However, hydra, welding machine,

gas cutter,brazing set, gas cylinders etc. if required will be arranged by HPGCL. 14. Cleaning of battery set and assistance for recording the parameters of batteries under

departmental supervision. 15. Loading and unloading of transformer oil required for routine maintenance of

transformers. 16. Any other miscellaneous work arising during emergency in respect of 220kV switchyard,

power transformer yard & service transformers except specifically excluded.

Exclusions:

1. Any major breakdown/work such as replacement of insulator strings, breakers, transformer bushings etc. will not be in contractor’s scope.

2. PID (puncture insulation detection) Testing. 3. Thermo vision scanning. 4. Hot & cold line washing. 5. Welding and brazing work. 6. Testing of Transformer oil. 7. Testing of Protection scheme. 8. Shifting and overhauling of service & power transformers etc. 9. Painting of structures, circuit breakers, MKs, MBs, breaker cubicle, service and power

transformers. 10. Tightening/replacement of nuts & bolts in live condition.

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2. Pre Qualifying Requirements (PQRs) / Eligibility Conditions for the tenderers:

QUALIFYING CRITERIA I. Those who have already executed the annual mtc. work at 220 KV switchyard for Rs.8.69

Lakh or above.

OR

Those who have executed service of HT/LT Switchgear, T/F’s etc. at 210 MW thermal

power project and above for Rs. 8.69 Lakh or above.

OR

Those who have carried out ETC (Erection, Testing and Commissioning) of 220kV

Switchyard of 210 MW or above capacity Power Plant OR any 220 KV or above rating

Substation, OR have carried out AMC of 220 KV substation.

II. The bidder should have executed at least an order of value not less than Rs. 8.69 lakh in

a single order during last five year.

III. The bidder should have Class A or equivalent Electrical License to work on 220kV

equipments.

IV. The bidder should have a valid P.F. Code No., PAN, Service tax registration. The bidder

should have a valid ESI no. or submitted undertaking to provide the same within one

month of issue of work order.

V. Firm should not be Black Listed by any organization/party in the last three years. The

firm shall furnish a certificate for this.

VI. The bidder should have man power i.e. Supervisor, Technicians having requisite

qualification in accordance with the ‘Central Electricity Authority (Measures Relating to

Safety & Electric Supply) Regulations-2010’, to meet the requirement as given in ‘Clause

- 8’ of General Terms & Conditions in the tender documents.

Documents in support of Qualifying Requirement:

(a)The documentary proof regarding the qualifying criteria i.e. copies of work orders,

performance certificates, and other requisite documents thereof in support of clause

2 (i) and 2(ii).

(b) Copy of valid Electrical License as required under clause 2(iii).

(c) Document in support of EPF.

(d) Document in support ESI.

(e) Copy of PAN.

(f) Copy of Service Tax Registration.

(g)Certificates thereof in support of clause 2(v).

(h)Proof of having manpower as per 2(vi)

The above documents should be submitted, after getting them duly attested by Notary

Public along with the offer.

3. Disqualification of the Bidder:-

i) Even though the bidders meet the above Qualifying Criteria they are subject to be

disqualified, if they have made misleading or false representations in the forms,

statements and attachments submitted in the proof of the qualification requirements.

ii) The Bidders shall supply partnership deed in case of partnership firm / Memorandum of

Association and Article of Association in case of a company.

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iii) Not withstanding anything stated above Haryana Power Generation Corporation Ltd.

reserves the right to assess the tenderer’s capacity to perform the contract should the

circumstances warrant such assessment in the overall interest of the Haryana Power

Generation Corporation Ltd. In this regard the decision of corporation will be final.

4. Conditions of the contract and other information can be had from the office of Executive

Engineer/Switchyard-II, Panipat Thermal Power Station, HPGCL, Panipat. 132105

(Email ID: [email protected], [email protected], [email protected]),on

any working day prior to last date of Downloading of Tender Documents & Bid Preparation.

5. The Tender Document can also be seen on HPGCL website www.hpgcl.gov.in.

6. Before submitting tenders the instructions may be read carefully regarding submission of

tender. If any bidder finds discrepancies or omissions in the tender documents or is in

doubt as to the true meaning of any part, he shall clarify same from tender issuing office in

writing before the due date and time of submission of the bid.

7. The tenders shall only be submitted on the centralized e - Procurement Portal i.e.

https://haryanaeprocurement.gov.in . The tenderers will quote their rates strictly as per the

price quoting sheet.

8. Tenders through Fax / E-mail / telegraphic tenders shall not be considered. Incomplete,

obscure or irregular tender is liable for rejection. If the tenderer deliberately gives wrong

information in his tender, HPGCL reserves the right to reject such tender at any stage.

9. All tenders received against online tender enquiry irrespective of whether they are from the

approved Firms on the registered list or others, shall be considered, provided they are on

the prescribed e-tendering process mentioned above.

10. Inspection of site of work: Before submitting the tender, the bidder is advised to inspect

the site of work, the environment & other prevalent conditions, facilities available etc. No

claim will be entertained later, on the ground of lack of knowledge in this regard.

11. The validity of the tender/ quotation should be at least for 120 days from the date of

opening of price bid.

12. The rate negotiations could be held up to L3 bidder, if the difference between the L1

quoted rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case

where the L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders

come forward to offer a price which is better than the price offered by L1 bidder, the bidder

whose price is accepted becomes L1 bidder. However, in such a situation, the original L1

bidder shall be given one more opportunity to match the discounted price. In case of

acceptance, he would be treated as L1 bidder.

13. No deviation from the terms & conditions of tender shall be accepted. Once bidder

submits the tender online, it is presumed that all the terms & conditions are

accepted including payment terms.

14. The bidders / suppliers / contractors shall observe the highest standard of ethics during the

submission of tender, procurement and execution of the contract. In case of evidence of

cartel formation by the bidder(s), EMD is liable to be forfeited.

15. The bidder shall bear all costs associated with the preparation and submission of his bid,

and the purchaser will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the bidding process.

16. a) Earnest Money:-

Every tenderer, while submitting his tender, shall deposit the earnest money specified in

the NIT online.

mailto:[email protected]



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The earnest money furnished by the successful tenderer on whom the work order is

placed shall be converted into security deposits as a guarantee for faithful and

satisfactory execution of the work order.

(The EMD of the unqualified bidders will be returned without any interest, as promptly as

possible, within 15 days of the award of the contract to the selected bidder).

b) Security Deposit: In case of successful bidder, the earnest money will be converted into

security deposit. Security deposit @10% of monthly bills shall be deducted. The amount

of 10% security deducted shall be released to the contractor after successful completion

of the work.

No interest shall be paid on EMD / Security Deposit for the period it remains deposited

with HPGCL.

The earnest money /security deposit shall be forfeited in part or in full under the

following circumstances:-

i) If the tenderer withdraws his tender at any stage during the currency of validity period.

ii) If the W.O. has been issued but the contractor refuses to comply with it irrespective of

the fact that HPGCL sustains any loss on account of such default or not.

iii) In the event of a breach of contract in any manner.

iv) In case of evidence of cartel formation by the bidder(s).

v) If the contractor fails or neglects to observe or perform any of his obligations under the

contract, it shall be lawful for the HPGCL to forfeit either in whole or in part, in its

absolute discretion, the EMD/security deposit furnished by the contractor.

vi) The forfeiture of EMD/security deposit shall be without prejudice to the right of HPGCL

to recover any further amount or any liquidated and/or other damages as admissible

under the law, under payments or over payments made to the contractor under this

contract or any other contract as well as to take such administrative action against the

contractor as blacklisting etc.

17. Chief Engineer, PTPS-II, HPGCL, Panipat reserves the right to amend/ cancel the NIT or to

change qualifying requirement or to reject any or all the tenders so received without

assigning any reason.

18. All the fields of Price bid shall be filled by the bidder.

-Sd-

EXECUTIVE ENGINEER/SWITCHYARD-I, FOR CHIEF ENGINEER/PTPS-II,

HPGCL, PANIPAT- 132105.

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ANNEXURE-III

GENERAL TERMS & CONDITIONS

1. Terms of Payment: 90% payment shall be released by Sr.A.O./PTPS-II, HPGCL, Panipat,

through RTGS/NEFT after submission of bill along with all necessary documents, on monthly

basis as a running payment & balance 10% shall be deducted/ retained as Security deposit.

The same shall be released along with earnest money deposit after 30 days of successful

completion of contract. For payment through RTGS/NEFT, the contractor will supply the

complete bank details viz. Name of Bank/Branch, Account Number, Type of Account, IFSC

Code etc duly authenticated by the banker.

2. Earnest money deposited by the firm shall be adjusted against the security deposit. In

case of default or non-fulfillment of terms and conditions of the work order, the security

deposit will be forfeited by the HPGCL. The security deposit shall be retained by this office

for the entire period of contract. No claim shall be made either in respect of interest, if any,

due on the security deposit or its depreciation in value. The security will be returned after 30

days from date of successful completion of work.

3. The work will be carried out as per the direction of Engineer in-charge of this office.

4. Mobilisation: Work will have to be started within 15 days of issue of LOI/work order or at a

date mentioned in LOI/Work order.

5. The contract will be valid for two year from the date of commencement of work. The period

of operation of contract can be extended by six months beyond two year if desired by

PTPS authorities on the same rates, terms and conditions with the approval of competent

authority. However, the contract/work order can be short closed at any time at sole

discretion of HPGCL.

6. Two sets of following daily use T&P of reputed make, for execution of job will be in

contractor’s scope for which no additional payment over & above quoted rated will be made.

Minimum Suggestive T&P as required is detailed below:

Detail of one Set T&P

Sr. No.

Description Qty Sr. No.

Description Qty

1 Air Blower 01No. 11 ALLEN key set 01 No.

2 Ring Spanner(6 To 32) 01(set) 12 Hammer 5lbs 02 No.

3 D/Spanner (6 To 32) 01(set) 13 Multimeter digital 01 No.

4 Screw Driver (8 '', 12'') 02 No. 14 T&P Bag 03 No.

5 Plier 02No. 15 Torque wrench 01 No.

6 Nose Plier 01No. 16 Magnetic Screw Driver Set

01 No.

7 Pipe wrench (12'') 01No. 17 DE Spanner 36/41 02No.

8 Slide wrench (10") 01No. 18 Clip on Meter 01 No.

9 Line tester 12No. 19 Socket Wrench with 2 no Handles

01 No.

10 Gotiset complete 01No. 20 Torch 02 No.

In addition if any other T&P required to carry out the job has to be arranged by the firm.

The watch and ward of T&P and other material will be the responsibility of the contractor.

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7. Testing equipments, hydra, welding machine, brazing set, gas cutter, filter machine and all

spares including paint will be arranged by HPGCL.

8. Contractor will engage skilled manpower having adequate qualification /experience of over

head works on Bus Bars, Conductors, Isolators, Breakers, CTs, PTs, LAs & Power

Transformers etc as well as electrical works. However, to carry out the work, the minimum

manpower as detailed below shall have to be deployed by the firm:

Sl. No.

Category Manpower Qualification/ Experience

1. Supervisor 01 Three year diploma in Electrical Engineering

from a recognized Institute

2. Lineman/ALM 03 Two years experience of overhead works

3. Electrician/ Technician

01 Certificate in Electrician trade preferably Two year course from ITI, recognized by Central Govt. or State Govt.

4. Helper 01 -

TOTAL 06

9. Contractor’s labour will stay near the plant area for attending to the emergencies in 220 kV

switchyard for which no extra payment will be made. 10. No extra payment shall be entertained for odd and delayed working hours (including

Sundays and holidays) which may be required as per site requirements.

11. As per site requirements contractor shall have to arrange his resources for 24 hours

continuous working without any extra charge.

12. Contractor will provide accommodation, conveyance, personal protective equipments

(PPEs), rain coat, full body harness, safety belts, gum boot and mobile phone facility to his

labour at his own cost.

13. Force Majeure: The delay in the start of the work may be treated as force majeure to the

contractor if the delay is resulted from any causes arising out of compliance with regulations,

orders or instructions of the Central or State Governments, acts of God, acts of Civil & Military

authority, fires, floods, strikes, lock-outs, freight embargoes, war-risk riots and civil

commotion.

14. Income Tax as per rules shall be deducted from the bills at the time of release of payments

by Sr. Accounts Officer/PTPS-I, Panipat.

15. The firm should be registered with labour commissioner& the copy of labour license shall

be supplied immediately after issue of work order.

16. The firm will deduct Labour welfare fund @ ` 10/- from each labour/employee and deposit

the same, along with firm’s share @ ` 20/- per labour/employee, with the Welfare

Commissioner, Haryana, room no. 51, IInd floor, 30 bays building, sector- 17, Chandigarh.

17. The contractor shall have the valid EPF account and all the labour engaged on this work

shall be enrolled as member of EPF in his own EPF account.

18. The contractor will abide by ESI Act 1948 and rules made there under. The contractor will

submit copy of ESI contribution deposited by him.

19. Factory Act/Minimum Wages Act/Insurance Act/EPF Act/ESI Act Etc.: Strict adherence of

various applicable labour laws like the Factories Act, 1948, Minimum Wages Act, ESI Act,

Payment of Wages Act, the Workman’s Compensation Act, EPF Act, Contractor labour

(Regulation & Abolition) Act, 1970 and all other statutory requirements as amended from time

to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of

the Contractor and he shall have to make good loss, if any, suffered by HPGCL on account of

default in this regard by the contractor. EPF/ESI contributions will be deposited by the

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contractor in his own EPF/ESI code no. in the respective account of the workers. The

contractor will submit the copy of EPF/ESI challan to Engineer-In-Charge.

20. The contractor will supply the copy of service tax registration number and accounting

code/category of service under which the firm is registered with the service tax department.

21. Statutory Deductions: Statutory deduction on account of Income Tax and any other Tax&

duties etc. including surcharge as/if applicable, shall be made at source from the bills of the

contractor at the prevailing rates.

22. In case it is observed that the work is not being done as per the work order or the contractor

leaves the work incomplete due to one reason or other, then the work will be got executed

through any other agency at the risk & cost of the contractor/firm.

23. If any person/labour of contractor is found misbehaving or causing any nuisance, then the

concerned personnel shall be removed from the work/site within 24 hours of the notice by

this office & the person/labour so removed, should not be allowed to the work without the

prior written permission of the Engineer in charge.

a) The employees should not be deemed to be in the employment of HPGCL for any

purpose whatsoever. The contractor shall abide by the rules, laws and regulations that

may be enforced from time to time regarding the employment conditions of service of

his employees. Under no circumstances whatsoever, HPGCL would be held

responsible to the labour of the contractor. HPGCL shall have the right to pass on the

responsibility on the contractor together with any expenses incurred by HPGCL as a

result of certain dues on the part of employees of the contractor. HPGCL shall be

entitled to recover/ claim dues/compensation from the contractor in that event.

b) The labour/employees engaged by the contractor shall not be below the age of 18

years and exceeding 60 years.

c) Further the contractor would furnish an undertaking on Non-judicial stamp paper

of appropriate value, for each and every worker employed by him, that the worker will

not claim any lien as a worker of HPGCL, for the services, he is rendering to the

contractor.

24. The contractor/firm shall be solely & fully responsible for any mishap/accidents of his

workers at the site of work & HPGCL will not have any liability & responsibility for such

accidents or other financial implications.

25. This office reserves the right to claim adequate compensation from the contractor on

account of any damage caused to the plant and equipment during execution of the work, due

to careless handling or negligence on the part of the contractor.

26. The contractor shall be responsible for getting the gate passes of workmen/labour issued

from the competent authority.

27. Contract Agreement: The contractor shall execute a contract agreement with HPGCL on a

Non Judicial Stamp Paper of appropriate value within 07 days of receipt of work order.

28. The contractor shall furnish an Indemnity Bond as per format (Page-23) on the Non-Judicial

Stamp Paper of the appropriate value equal to the annual value of the contract at its cost to

indemnify HPGCL against any claim arising out of or connected with this contract.

29. The watch & ward of T&P and other material will be the responsibility of the contractor/firm.

30. Subletting of the contract is not allowed. Any subletting will lead to cancellation of the

contract. However, CE/PTPS-1 after considering the technical capability etc. of sub-

contractor may allow subletting as a special case.

31. Safety Rules

(a) The contractor shall have to comply with all the safety rules. The Chief Safety Officer

shall impose a penalty of `200/- per day per head if the worker of the contractor is found

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to be working carelessly and/or in violation of use of proper Protective Equipments.

Against violation of any clause, a penalty of Rs.500/- per violation (minimum) shall be

levied. In case of repeated violation of serious nature resulting in very serious accident or

direct loss to the Corporation/threatens to cause severe consequences, higher penalty

rate may be imposed including suspension/termination of the contract. In case of any

fatal/non fatal accident or any other violation of Factory Act-1948, Pb. Hr. Factory Rules-

1952 or any other industrial or labour act are made by/with the worker of the contractor

and if prosecution is launched by Chief Inspector of Factories, Chandigarh against

occupier /factory manager or any other authority of HPGCL, the contractor shall be liable

to deposit the amount of fine/penalty decided by the court on the same day. In case of

default the amount shall be recovered from the dues/liabilities of the contractor against

this contract or any other contract at PTPS besides other action as deemed fit by HPGCL

.

(b) Clearance certificates from the Chief Safety Officer and Chief Labour Welfare Officer,

PTPS have to be attached along with bill.

32. Penalty & Deduction

I. The contractor shall keep a competent authorized representative or his assistant so

that the progress of the work is not hampered. The representative shall represent the

contractor in his absence and all directions given to him shall be binding as if given

to the contractor. He will remain in contact with site in-charge round the clock

through mobile phone or otherwise and will have to depute manpower at a short

notice for attending the emergencies. Any absence of his representative at site shall

attract a penalty of 5% of monthly bill for each instance in addition to any other

expenses incurred on account of such lapses.

II. If the contractor fails to deploy the minimum suggestive strength then a penalty of

1% of monthly bill per head will be deducted per day from the monthly bill of

contractor. If adequate manpower is not made available this office will be at liberty to

engage the requisite manpower from any alternative source or to get the work done

from any other agency at the risk and cost of the contractor.

III. In case it is noticed that work is not being done as per the satisfaction of Engineer in-

charge or the quality of the work is not up to the mark or the contractor/ his

authorized representative fails to deploy adequate man power during breakdown or

any other scheduled/unscheduled work with in a time span allowed by Engineer in

charge then a penalty of 5% of monthly bill per instance will be deducted per day

from the monthly bill of contractor.

IV. If any T&P (as per scope of supply by the contractor) is not available with the

contractor while carrying out the job, a penalty of 2.5 % of monthly bill will be

imposed for each such instance.

V. Frequent failure of the contract leading to imposition of penalties, as above, shall

tantamount to breach of contract, which may result in termination of the contract.

VI. The decision of Engineer -in-charge will be final and binding for all the Penalties and

points listed above.

33. The contract is subject to jurisdiction of Panipat Courts only.

34. Arbitration: All matters, questions, dispute differences and / or claims arising out of and/ or

concerning and / or in connection with, and/ or in consequence of, and /or relating to any

contract under these Regulations, whether or not obligations of either or both the supplier

and the corporation under the contract be subsisting at the time of such dispute and whether

or not the contract has been terminated or purported to be terminated or complete, shall be

referred to the sole arbitrator to be nominated by MD, HPGCL . The award of the Arbitrator

shall be final and binding on both the parties to the contract.

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35. Laws Governing Contracts: All contracts shall be governed by the laws of India for the time being in force. Irrespective of the place of delivery, place of performance or place of payment under a contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

Jurisdiction of Courts- The courts of the place from where the acceptance of tender has been

issued shall alone have exclusive jurisdiction to decide any dispute arising out of or in

respect of the contract.

36. Set Off: Any sum of money due and payable to the contractor/ firm under the contract

(including security-deposit returnable to the supplier) may be appropriated by the HPGCL and

set-off against any claim of the Corporation for the payment of a sum of money arising out of

under that or any other contract entered into by the contractor/ firm with the HPGCL.

37. Termination Of Contract:

a) If the contractor is unable to execute the work, any loss incurred by HPGCL in this

respect will be to the contractor's account.

b) If the performance of the contractor is not found satisfactory HPGCL will serve a notice of

15 days to the contractor to improve the performance failing which HPGCL has the right

to terminate the contract without any compensation.

c) HPGCL also has the right to get the job done from a third party at the risk and cost of the

first contractor till the expiry of the period of contract and debit the cost plus 15% of the

cost to the first contractor's account.

-Sd-

EXECUTIVE ENGINEER/SWITCHYARD-I, FOR CHIEF ENGINEER/PTPS-II,

HPGCL, PANIPAT- 132105.

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ANNEXURE-IV

DETAIL OF EQUIPMENTS INSTALLED IN SWITCHYARD-1

S.No. Description of Equipments Quantity

1. 140 MVA, 11/240 KV Generator Transformers 04 No.

2. 28 MVA, 220/7 KV Station Transformer 02 No.

3. 15 MVA, 11/7 KV Unit Aux. Transformers 04 No.

4. 220 kV Bay complete with CTs ,PTs, CVTs, Isolators, LA etc. 15 No

5. 220kV Bus complete 02 No.

6. 2 MVA, 6.6/11 KV Colony Transformer 01 No.

7. 1.6 /1.0 MVA, 6.6 KV/433V Service Transformers 28 No.

8. Air compressors 15 T2 type-30 05 No.

9. 220 KV SF6 Gas circuit breaker (Spring operated) 06 No.

10. 220 KV SF6 gas circuit breakers with compressor 09 No.

11. 220 Volts DC Battery Set 01 No.

12. Battery Charger 02 No.

13. Control & Relay Panels 15 No.

14. Air drying Plant 02 No.

15. Air reducer 60/30 kg/cm2 2 No.

16. Compressed air system L/S

17. 11 KV Circuit breaker 02 No.

18. DC Distribution Board 01 No.

19. Oil filtration machine 4500 LPH 01 No.

of 25

ANNEXURE-V

STATEMENTS OF BIDDERS

1. Name of Bidder _______________________________

2. Address of Head Office _______________________________

3. Correspondence Address _______________________________

_______________________________

4. Legal status

5. PAN & TIN Number of the Bidder (attached self attested photocopies)

PAN ______________________ TIN ________________________

CST No. _________________________.

6. Bank Details (attached signed cancelled cheque)

i) Bank Name & Address

ii) Bank Account Number

iii) Bank Branch Code

iv) IFSC Code of Branch

v) Nature of account (current/saving/OD/CC)

7. Main lines of Business

i. ____________________________ since______________

ii. ____________________________ since______________

iii. ____________________________ since______________

8. Annual Turnover of past three year

i. ____________________________

ii. ____________________________

iii. ____________________________

9. Past Experience:-

Name of Organization Period Reference of

Contract

Order Value of

Contract

10. Any other

Signature & Stamp of Bidder

Name & Designation of Authorized Bid Signatory __________________

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ANNEXURE-VI

ACCEPTANCE CERTIFICATE

I,__________________________________ (Full Name) ____________________(Designation)

________________________________________________________ (Name of the Company)

here by accept the terms and conditions given on page No. 4 to 19 of the tender document.(NIT

no. 01/Switchyard-1/2016-17 dated 19.04.2016).

Signature & Stamp of Bidder

Name & Designation of Authorized Bid Signatory __________________

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ANNEXURE-VII

PERFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE SERVICE PROVIDER FOR THE

EQUIPMENTS HANDED OVER BY HPGCL FOR PERFORMANCE OF ITS CONTRACT (On non-Judicial stamp paper of appropriate Value)

INDEMNITY BOND This Indemnity Bond is made this ………………………………day of …………… 20………….. by …………… a Company registered under the Companies Act, 1956/Partnership firm/proprietary concern having its Registered Office at ………………………………(hereinafter called as ‘Service Provider’ or ‘Obligor’ which expression shall include its successors and permitted assigns) in favour of Haryana Power Generation Limited,……………………………………... (hereinafter called HPGCL which expression shall include its successors and assigns). Whereas HPGCL has awarded to the Service Provider a Contract for ………………………vide its Letter of Award/Contract No.………………………………………dated………………and its Amendment No. ………………… and Amendment No.………………………………(applicable when amendments have been issued, hereinafter called the ‘Contract’) in terms of which HPGCL is required to hand over various Equipment to the Service Provider for execution of the Contract. And Whereas by virtue of clause No.7 of the said Contract, the Service Provider is required to execute an Indemnity Bond in favour of HPGCL for the Now Therefore, This Indemnity Bond witnesses as follows: 1. The Service Provider undertakes to keep HPGCL harmless against any loss or damage that may

be caused to HPGCL on a/c of act by persons deployed by him. 2. The Service Provider undertakes that the Persons deployed shall be used exclusively for the

performance/execution of the Contract strictly in accordance with its terms and conditions and none part of the person shall be utilized for any other works or purpose whatsoever. It is clearly understood by the Service Provider that non-observance of the obligations under this Indemnity Bond by the Service Provider shall inter- alia constitute a criminal breach of trust on the part of Service Provider for all intents and purposes including legal/penal consequences.

3. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to the Equipment or the same or any part thereof is mis-utilised in any manner whatsoever, then the Service Provider hereby agrees that the decision of Officer-in-Charge/Engineer of HPGCL at to assessment of loss or damage to the Equipment shall be final and binding on the Service Provider. The Service Provider binds itself and undertakes to replace the lost and/or damaged Equipment at its own cost and/or shall pay the amount of loss of HPGCL without any demur, reservation or protest. This is without prejudice to any other right or remedy that may be available to HPGCL against the Service Provider under the contract and under this Indemnity Bond.

4. Now the condition of this Bond is that if the Service Provider shall duly and punctually comply with the terms and conditions of this Bond to the satisfaction of HPGCL Then, the Bond shall be void, but otherwise, it shall remain in full force and virtue.

In Witness Whereof, the Service Provider has hereunto set its hand through its authorized representative under the common seal of the Company, the day, month and year first above mentioned.

For and on behalf of M/s ……………………………………………….

WITTNESS 1. 1. Signature ………………………. Signature …………………………. 2. Name ………………………….. Name …………………………….. 3. Address ……………………….. Designation ……………….……… ………………………………….. Authorised representative 2. 1. Signature ………………………. 2. Name ………………………….. (Common Seal) 3. Address ……………………….. (In case of Company)

* Indemnity Bonds are to be executed by the authorized person and (I) in case of contracting Company under common seal of the Company or (ii) having the Power of Attorney issue under common seal of the company with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of Attorney if it is specifically for this contract or a Photostat copy of the Power of Attorney if it is General Power of Attorney and such documents should be attached to Indemnity Bond.

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ANNEXURE-VIII

TECHNICAL BID CHECK LIST FORMAT

(To be filled online only)

Sr.

No. Technical Specification

Bidder Response

(Yes or No)

1 Cost of Tender Documents Rs.1,132.00 Yes / No

2 Earnest Money Deposit (EMD) Rs.43,500.00 Yes / No

3(a) Proof of Experience as per qualifying criteria given in tender

documents Yes / No

3(b) Proof that the bidder has executed at least an order of value

not less than ` 8.69 lakh in a single order successfully during

the last five years.

Yes / No

3(c) Copy of Class A or equivalent Electrical License to work on 220

kV equipments.

Yes / No

3(d) Certificate that firm has not been black listed by any party/

organization during the last three years.

Yes / No

3(e) Proof of having manpower as per clause no. 8, of General

Terms & Conditions.

Yes / No

4(a) Proof of Valid EPF Code Yes / No

4(b) Proof of Valid ESI No or submitted undertaking to

provide the same within stipulated time as per tender

document

Yes / No

4(c) Proof of PAN No. Yes / No

4(d) Proof of Service Tax Registration No. Yes / No

5 Statement of Bidder duly filled in as per given format Yes / No

6 Acceptance Certificate duly signed Yes / No

7. Attestation of Documents by Notary public Yes / No

of 25

ANNEXURE-IX

PRICE BID FORMAT

(To be filled online by the Firm)

Sl. No.

DESCRIPTION

Lump Sum Monthly Rate for 1st Year (including

EPF,ESI etc.) (In Rs.)

'A'

Lump Sum Monthly Rate for 2nd Year (including

EPF,ESI etc.) (In Rs.)

'B'

1.

ANNUAL CONTRACT FOR MAINTENANCE & OPERATION OF EQUIPMENTS INSTALLED UNDER SWITCHYARD DIVISION-1, PTPS , PANIPAT. Detailed Scope of work shall be as per ANNEXURE-II “SCOPE OF WORK AND SPECIAL TERMS & CONDITION” of tender document.

Note: Service tax & cess shall be paid extra as applicable.