park board mtg. agenda:info

8/12/2019 Park Board Mtg. Agenda:Info

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AGENDABoard of Park CommissionersTuesday June 3, 201411:00 a.m.- Troy City Hall Council Chambers

Call to Order: President- Mr. KappersRoll Call: Mr. KappersMr. PhillipsMrs. Pierce

Approve Minutes: May 6 2014 MeetingReports: Jeremy Drake, Park Superintendent Report)Ken Siler, Recreation Director Report)Ken Green, Director of Golf Report Attached)Mr. Kappers, Planning Commission ReportOld Business: Status Update regarding the Barn in the Park Lease.

New Business: Request from Corbin Calvert of 1550 Banbury Road for approval to accessthe rear of his property through Westbrook Park for swimming poolconstruction.

Other:

Executive Session:

Adjourn


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MINUT SBOARD OF PARK COMMISSIONERS MEETINGTUESDAY M Y 6, 2014COUNCIL CHAMBERS11:00A.M.

The meeting was called to order by Mr. Kappers, President.Members of the Board Present:

Members of the Board Absent:Others present: Jeremy Drake

Ken SilerKen Green

Mr. Stan Phillips, Vice-PresidentMrs. Becky Pierce, SecretaryMr. Kappers, President

Park SuperintendentRecreation DirectorDirector of Golf

Patrick TitteringtonSue Knight

Director of Public Service and SafetyAdministrative Assistant

Stan KegleyCitizensPress

Project Manager

The minutes of the April 1 20 14 meeting of the Board of Park Commissioners wereapproved following a motion by Mrs. Pierce and seconded by Mr. Phillips.

REPORTS: The report from Jeremy Drake, Park Superintendent, was accepted assubmitted. Mr. Phillips asked about the meeting with Trail Solutions. Mr.Drake replied that they are still in the very early preliminary stage of thedesign of the mountain bike trail. When the study is complete, they are goingto bring three options to the Mountain Bike Trail Board, and that Board willmake a recommendation to the Park Board for further action. Mr. Phillipsthen asked about Scarff s Nursery and Landscaping working on the design atthe gateway to Treasure Island. Mr. Drake replied that they are helping withthe landscape for this entrance. Mr. Phillips then asked about the positionposting, and Mr. Drake replied that this is a full time laborer posting andthere was no interest internally, so they are going to the labor s list that CivilService Commission has certified. Mr. Drake then explained that the

at


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Page 2Park Board MinutesMay 6, 2014

The report from Ken Green, Director of Golf at Miami Shores Golf Course,was accepted as submitted. Mr. Green noted that vendors were coming outto give estimates on the damage from the winter flood to the irrigation boxes.He will update the board as this continues. Hopefully they will get thedamage fixed soon. Mr. Phillips asked if they would have to irrigate by hand,and Mr. Green replied that this can be done, but hopefully there will not be adry May. Mr. Green also noted that they are working on setting out T's forkids to work with, as this is not a large cost. Mr. Green also noted that thisyear they will have the first year of the PGA Junior Tournament on May 25.This will be for 7 17 year olds, and participants will be coming from as faraway as Columbus and Cincinnati. They hope to hold this tournament againnext year.

Mr. Kappers had nothing to report from the Planning Commission, as he wasnot in attendance.BARN IN THE PARK AGREEMENT UPDATE:

Mrs. Knight updated the Board on the Barn in the Park Lease. She said that thebid will be advertised this week, and she will be working with representatives of theTroy Civic Theatre to complete the bid packet.WILLIAM H. MAIER TRUST CHECK:Mr. Phillips explained that a check was received from the William H. Maier Trustin the amount of 1,532.67. Mrs. Pierce made a motion to accept the check, Mr.Phillips seconded and the motion passed.REQUEST FROM LINCOLN CENTER:Shane Carter addressed the Board with a request from Lincoln Center forpermission to place a tent in the grassy area behind the Center. The tent would remainin place for nine weeks. Mr. Carter explained that this tent would be used during aprogram for kids to work out, and when the kids are not working out, they will take theequipment back into the Lincoln Center facility. Mr. Drake was asked if he had anyconcerns with this request, and he had none. Mr. Phillips moved to grant permission toallow the tent for the duration of nine weeks. Mrs. Pierce seconded, and the motionpassed.


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Page 3Park Board MinutesMay 6, 2014

CITIZEN CONCERNS RE. MOUNTAIN BIKE TRAIL:Jim Thompson of 209 Nottinghill Lane, Troy, Ohio addressed the Board. Mr.

Thompson said that he and his wife moved Troy about a year ago, and they purchasedthe property they did because of the wooded area behind his house, and they felt thatthis created a feeling of privacy even though they were inside the city limits. Theyregarded this area as somewhat of a nature preserve. They do not want a bicycle trail 25feet from their yard. t was noted that the study has not been completed, and may notbe for some time. Mr. Phillips also explained that when the study is complete, the ParkBoard will review the study, and talk with neighbors before making a decision onwhether or not to continue with the project. At this time, it is not known if the area issuitable for this type of trail, and we are not sure about the cost of implementing thistype of trail. Mr. Thornpson said that he understands that this trail will be taken care ofby volunteers. Mr. Thompson didn't feel that this would work because he has pictures ofa current trail that is supposed to be taken care of by volunteers, the trail has logsacross the trail, and the volunteers are not taking care of the area. Mr. Thompson thenwent on to say they didn't want to be blindsided and he would like to be notified whenthe study is ready to look at. Mr. Phillips said that the Board meets monthly, and he iswelcome to attend any of the meetings. When Mr. Thompson explained that most of theneighbors work and it is difficult to attend these meetings due to work schedules, Mr.Phillips replied that the Board would entertain the idea of having an evening meetingwhen the study has been received. When Mr. Thompson alleged that the Board movedquickly to get the study started, Mr. Drake replied that they had to move quickly so thatthe firm performing the study could view the area before the honeysuckle came out. Mr.Drake reemphasized that they are in the very early planning stages of this project. Mr.Titterington noted that Mr. Thomson could give his e-mail address to the recordingsecretary, and she can put Mr. Thompson on the distribution list for Park BoardPackets.

Tony O Neal of 249 Riverside Drive, Troy, Ohio then addressed the Board. Mr.O Neal reiterated that he has the same concerns that Mr. Thompson has regarding theMountain Bike Trail. He understood that this property was originally purchased to be anextension of the cemetery, and he feels that the Mountain Bike Trail would not be a gooduse of the land. The deer and the fox are being pushed out and he feels this wouldfurther push them out of their environment.


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~ t Q / ,Q f\\0 ity of Troyu ~

To: Board of Park CommissionersFrom: Jeremy Drake Superintendent ofParksJune 3, 2014 Park Board ReportHeld weekly staff meetings

Jeremy S. Drake- -....ity of Troy

Park Department265 Adams StreetTroy Ohio 45373Phone: 937) 335-4612

Set the Showmobile for picnics on Prouty Plaza and Troy Civic BandMoved the Showmobile to the cemetery for a Memorial Day ceremonyContinued to work with the Kensington Home Owners Association on placement of 2new park benches and decorative trash receptacles in Kensington Park. These will bepaid for y the HOA.Continued herbicide treatments for weeds and mowing of all athletic fields 2X weeklyPrepped softball fields for games at Duke Park and North Market St.Serviced equipmentCompleted flood debris clean-up along the bike pathPainted soccer fields flag football fields and softball fields as neededBegan irrigation system start upsAssisted the Electrical Department at the new Treasure Island restroomReceived the replacement signs from Henne and Assoc. for McKaig-Race ParkCompleted interviews for the laborer position. Currently in the selection process.


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leaned tree grates downtownMulched flower beds

Planted annuals at Duke ParkPrepared soccer fields for the TSF soccer tournament


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CITY OF TROY PARK BOARD MEETING

June > 2014 Council Chatnbers11:00 a mITEMS TO BE DISCUSSED BY THE RECREATION DEPARTMENT AT THEPARK BOARD MEETING:1 Sutnmer ice began on Monday, June 211d.2 Upcoming Hobart Arena events:

a Troy Skating Club Sutnmer Skating Competition - July 9-13, 2014.b Hometown Holiday Inn Troy December 7, 2014.

3. Two Hundred Forty 240) Troy Aquatic Park season passes have been sold to date.4 Switn Team began practicing May 19th_5 The Troy Aquatic Park opened on Saturday, May 24th The pool had a nice Memorial

Day weekend to start the 2014 season.


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To: Board of Park Commissioners

From: Ken Green Director of GolfSubject: 2014 June ReportDate: Tuesday June 3 2014

- Maintenance staff is performing routine maintenance.

Upcoming events: June 21-22June 18

City ChampionshipJunior olf Classes Begin

Please find attached the HowGoezit Expense and Seasonal EmployeesReports.


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2014 HowGoezit Report Thru ay 27 2014 I2014 Green fees 2013 Green Fees

I

i

Winter Rate 9 HolesWinter Rate 18 Holes WkdyWinter Rate 18 Holes WkndWinter Rate 18 Holes Af 1 PMJr Green Fee 9 Holes 9 99.00 13 143.00WE 18 Hole GreenFee 225 5,175.00 229 5,267.00WE 18 Hole Green Fee af 1 PM 102 1,938.00 130 2,470.00WD 18 Hole Green Fee 429 8,580.00 420 8,400.00WE 9 Hole Green Fee AF 1 PM 133 1,463.00 123 1,353.00- -WD 9 Hole Green Fee 845 12,252.50 1083 15,703.50ember Unlimited Green Fee 436 0 474 0.00

Adult Pass Green Fee 370 2,220.00 450 2,700.00Senior Pass Green Fee 804 4,020.00 777 3,885.00Junior Pass Green Fee 63 315.00 28 140.00PGA GCSAA Green Fee 3 0 5 0.00Jr Green Fee 18 Holes 15 240.00 20 320.009 Hole Promo 15 ( 217.50) 16 ( 232.00)18 Hole WD Promo 2 ( 40.00) 1 ( 20.00)18 Hole WE PromoFam. Night Ad Green FeeFam. Night Jr Green FeeFam. Night Fam. Green FeeTotal 3451 36,045.00 3,769 40,129.50Cart e e s ~ 18 Holes 1,097 10,550.00 1123 10,790.00Cart Fees: 9 Holes 580 3,793.00 699 4,586.00

Total 1677 14,343.00 1822 15,376.00


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emberships embershipsSingle dult IHusband WifeJuniorsSeniors 1 705 .00 1 705.00Senior Hus Wifedult ass 1 375.00 3 1,125.00

Senior ass 5 1,625.00 15 4,875.00Junior ass 5 425.00 5 425.00

Total 12 3,130.00 24 7,130.00


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CURRENT MTD/YTD EXPENSE REPORT FOR MONTH 05 - Ci ty of Troy 09:02:12 27 May 2014 PAGE: 2Account Descr ip t ion Revised app MTD Expense YTD Expense Unexpended Encumbrance Unencumbered . . Used713.445.5399 OTHER EXPENSE FOR 0 1,200.00 0.00 802.50 397.50 0.00 397.50 66.88713.445.5411 PRINCIPAL PYMT-NOTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5421 INTEREST PYMT-NOTES 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5511 REFUND-CURRENT YR R 40,000.00 4,406.93 9,651.65 30,348.35 0.00 30,348.35 24.13713.445.5524 ACCRUED INTEREST 10.00 0.00 0.00 10.00 0.00 10.00 0.00713.445.5525 REMITTTANCE OF STAT 17,000.00 0.00 320.04 16 ,679 .96 16 ,679 .96 0.00 100.00713.445.5527 PREMIUM ON INVESTME 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5542 PETTY CASH ESTAB/IN 1 ,000 .00 0.00 1,000.00 0.00 0.00 0.00 100.00713.445.5602 LAND IMPROVEMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5611 BUILDINGS 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5631 FURNITURE & FIXTURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5632 VEHICLES 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5633 MACHINERY & EQUIPME 37,000.00 0.00 0.00 37,000.00 39,384.24 -2 384.24 106.44713.445.5636 GOLF CARTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5637 COMPUTER HARDWARE S 0.00 0.00 0.00 0.00 0.00 0.00 0.00713.445.5639 OTHER EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Dept 445 MUNICIPAL FACILITIES 827,832.00 52,561.73 255,060.59 572,771.41 227,205.37 345,566.04713 MIAMI SHORES FUND 827,832.00 52,561.73 255,060.59 572,771.41 227,205.37 345,566.04

827,832.00 52,561.73 255,060.59 572 771.41 227,205.37 345,566.04


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2 14 Seasonal mployees3 9 2014 3 16 2014 3 23 2014 3 30 2014 4 6 2014 4 13 2014 4 20 2014 4 27 2014 5 3 2014 5 10 2014

Flinn B 8.15 10 4.5 10 10.5 13.25 3.45 13.25 13.5 6.5Florence B 8.00 10 11.5 7.5 6 14.25 21.75 18.5 22.75 12.5Giangulio L 8.00 3 9 24.75 37Holtel J 8.30 5.75 4.75 11.75 5.75 13.5 5.75 12Massie R 8.15 7.25 9.5 10.25 4.5 18.75 17 12 25 24.75 34.25May A 8.15 4.5 4 7 4.75 12.25 11 14.25 2.5 14.75Mumma J 8.15 3 10.5 9.25 9.75 14.5 9.5 17.25 5.75 16.75Weaver G 8.00 8 11.5 26.75 32Wilson S 8.30 6 5.25 3 3 4Woolery B 8.60 5.5 3 4.5 4.5 5Wiehe J 8.00 15 15.25 15.75Total 10 25 55 5 39 5 55 25 60 5 93 75 81 45 176 98 25 174 75Baumann B 8.00Gillespie A 8.75 6.75 14 19.25 7.25 13.5Hanger D 8.00 17 14Smith. D 8.75 25.5 17.5 33.5 24.75 37 32 37.75Monroe R 7.95 17.75 10.5 20 20.5Dunne S 7.95 16.75 20.25 19.5

19.75 20.5Total 6 75 25 5 31 5 70 5 59 25 9 85 92 75


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5 17 2014 5 24 2014 5 31 201410 75 13 25

10 5 17 7536

10 75 12 528 5 36

4 5 1725 5

30

3 75 5

11 19 25109 5 193 75

26 513 5 14

29 75 3829 518 5 7

91 25 85 5

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