Staff Initials: Dept. Head: CAO: Page 1 of 1

Peace River Regional District REPORT

To: Chair & Directors Date: April 2, 2014 From: Trish Morgan, Manager of Community Services Subject: Annual Event Grant – “Spirit of the Peace” Powwow Society RECOMMENDATION(S): That the Regional Board approve a grant of $1,000.00 for the Spirit of the Peace Powwow Society for the purpose of hosting the 9th Annual competition in June 2014 in Taylor, BC. BACKGROUND/RATIONALE: The Spirit of the Peace Powwow Society hosts the powwow on an annual basis in Taylor. This year they are seeking funding support of $1,000 for the purpose of hosting the event. The Spirit of the Peace Powwow Society is a non-profit society in good standing with the Province of BC. This event meets the criteria for funding under the Grants to Community Organizations – Annual Event policy statement. Past grant amounts from the Grants to Community Organizations function:

• 2012 Annual Grant of $750 • 2011 Annual Grant of $750 • 2010 Annual Grant of $750 • 2008 Once Per every 5 years Grant of $1,000

STRATEGIC PLAN RELEVANCE: none FINANCIAL CONSIDERATION(S): $9,000 is budgeted in the 2014 Grants to Community Organizations budget for annual event grants. To date only $750 has been provided from this line item to community groups in 2014. COMMUNICATIONS CONSIDERATION(S): A $1,000 grant contribution will provide the Regional District with a ‘Turquoise Level’ sponsorship and our logo will appear on a banner at the event. OTHER CONSIDERATION(S): Please see the attached application form and background information.

RE: 9th Annual “Spirit of the Peace” Competition Powwow on June 6th to 8th, 2014

The powwow society is a non-profit society and with the assistance of volunteers and sponsors have hosted8 consecutive, successful powwows!.Our Society would be very grateful to accept any donations your company/organization can provide to hostour 9th Annual Powwow, taking place at Taylor, BC, June 6-8, 2014.

A proposal is enclosed and if you have any questions; please contact the Powwow President, ConnieGreyeyes at 250-787-1947. Our Society number is S-51 693.

All cheques can be made payable to:“Spirit of the Peace” Powwow Society

10917.101St AvenueFort St. John, B.C. VIJ..2C1

The powwow society gratefully acknowledges all of our sponsors over the last 9 years and we look forward tocontinuing those relationships as well as fostering new ones. As a further acknowledgement, we will beplacing an ad in the surrounding area newspapers that will include names of all sponsors.

Connie GreyeyesSpirit of the Peace” Powwow Society — President

“Spirit of the Peace” PowwowSociety

t9th Annual Powwow”

202014

iIe N0

Proposal for

9th Annual “Spirit of the Peace”Competition Powwow

June 6, 7 & 8, 2014

(bf THi

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TABLE OF CONTENTS

I. SUMMARY.PAGE 3

II. INTRODUCTION PAGE 4

III. NEEDS/PROBLEMS PAGE 4

IV. GOALS/OBJECTIVES PAGE 4

V. PROCEDURES/SCOPE OF WORK PAGE 4

VI. TIMETABLE PAGE 5

VII. BUDGET PAGE 6

VIII. COMPETITION PAGE 7

IX. LEVELS OF SPONSERSHP PAGE 10

X. BOARD OF DIRECTORS/COMMITTEE PAGE 10

XI. ENDORSEMENTS PAGE 11

XII. NEXT STEPS PAGE 11

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I. Summary

The ‘Spirit of the Peace” Powwow Society has successfully hosted a Traditional Powwowsince 2005 and is the most Northern powwow in Canada!Our committee consists of approximately 18 people and the time spent on fundraising andplanning is all volunteered time. A powwow weekend consists of, on average, 54 hours foreach person©

> A traditional powwow is an event in which everyone gathers to enjoy the beauty ofAboriginal culture through drumming, dancing and singing!

> This is an alcohol and drug-free event!

II. Introduction

April 17, 2005, a white buffalo was born in the Fort St John area. The white buffalo was named“The Spirit of the Peace”, after the Peace River. Native legend holds that the white bison is asymbol of peace and unity, a symbol of hope and rebirth. The powwow originated with the vision ofbringing the culture back to the area with drumming, dancing, and singing. The school districtformed a powwow dance group and had elder advisors, Frank Daniels and Isabel Auger, to teachthe new dancers. However, in order for the new dancers to dance in the powwow circuit theyneeded to be initiated in the powwow circle. The “Spirit of the Peace” Powwow was formed, notonly to initiate dancers but to bring the culture closer to home and to share the beauty of Aboriginalculture.

Traditional powwows are gatherings to celebrate Aboriginal culture and teachings through danceand ceremony. It is an event that brings all people together in a positive and healthy environmentand also is a way to educate the non-Aboriginal community about Aboriginal culture. Our targetpopulation includes people of all ages and is open to everyone. The ceremonies are sacred andare an important part of Aboriginal teachings.

When hosting a traditional powwow, the host honors the attendees by providing them anhonorarium each day they participate in the powwow. This includes dancers, drummers,and those people who have teepees.The host also provides food for the people who camp on the powwow grounds.

> The powwow volunteers also provide free meals to the elders who attend.During a traditional powwow there is a giveaway ceremony, in which everyone inattendance is given a gift as a thank you for being part of the powwow. This is provided bythe hosts of the powwow.

> In addition, the expenses include sound, advertising, food, office expenses, etc.

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III. NeedslProblems

> There has always been an ongoing problem in the communities with drugs, alcohol andgambling. As a result, a lot of our youth have and are being neglected and placed in-care.Also, these problems have an effect on the non-Aboriginal community in that they oftenstereotype the Aboriginal culture as one that is seen in a negative view.In addressing these problems our traditional powwow is striving to dissipate anystereotypes that the community may have in regards to Aboriginal people. We are alsocontinuing to increase pride and awareness within the Aboriginal population.The powwow is a healthy event that benefits not only the community members but alsoothers from all over to better understand and respect each other. In return, gaining newrelationships while strengthening existing ones.

IV. GoalslObjectives

> Goal 1: To decrease negative stereotypes of Aboriginal people.> Goal 2: To educate and create awareness among Aboriginal and non-Aboriginal people.

Goal 3: To foster the spiritual teachings of Aboriginal culture in our youth.

V. ProcedureslScope of Work

As a society, we hold planning meengs monthly from September until May, after which we meetevery week until the powwow in June. Sub committees are formed, with each committeeresponsible for organizing various aspects of the powwow such as public relations, elders tent,vendors, food, grand entry, drummers, dancer registration, teepees, venue setup, security,giveaways, and volunteer recruitment. We are also advised by spiritual elders as they guide andteach us ceremonies and teachings that are indicative to traditional powwows. Actual workrequired by each volunteer during the powwow weekend alone is over 50 hours! For example:Before the powwow commences, each volunteer must be present to aid in setup of the area theyare responsible for and on average the powwow does not end until after 11:00 pm.

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VI. Timetable

Due DateOct 2013 Proposal List Send current list to board to review &

provide feedbackNov 2013 Proposals Draft letter and package to send to Board

for reviewReceive edits/additions from the BoardProposal packages mailed out

Letters of Support Meet with Treaty 8 Chiefs, District of Taylor,and City of Fort St John for Letters ofSupport

Fund Raising Apply for Raffle LicenseOngoing Proposal Mail outs Potential sponsorsFeb 2014 Poster Create Draft Poster

Raffle Tickets Sell raffle tickets until draw at the powwowMarch 2014 Posters Get posters finalized and distributed —

distribution of posters is ongoingApril 2014 Secure Sound Systems by Trail or Saulteau First Nations

Draft Sponsor Invitation letter Letter of invite for our sponsors toparticipate

May 2014 Radio Sponsors Meet wllocal radio stationsMay 2014 Media Sponsors Meet w/Iocal media

Chiefs Send out letters of invitationSponsor Invitation Letter Finalized and sent outSponsor Invitation List Finalized and updatedInvitation to RCMP Distribute invitation list to guestsMedia Release Newspaper AdsInvitation Follow up Follow up phone callsInvitation Confirmed Create list of confirmedMedia Release FINALIZED and dates set for ads to run

June 2014 Meeting Final meeting to ensure everything is inplace.

This is a draft timeline that we use as a guide for our powwow society. This time/me changes asneeded and is a summaiy of what we, as a committee, do throughout the year.

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VII. Budget

2014 Tentative Budget

Accommodations 9 Rooms - Host Drum & Elders $ 3,000.00

Advertising $ 2,000.00

Announcer $ 2,000.00

Assistant Stickman $ 1,950.00

Cleanup $ 1,200.00

Cultural Advisors Two Meetings $ 6,500.00

Dancer & Drum Payouts Total Cost $ 80,000.00

Drum Boss $ 2,000.00

Giveaway $ 2,000.00

Host Drum $ 8,000.00

Insurance $ 500.00

Princess Pageant $ 450.00

Raffles $ 8,000.00

Rentals Sound System, Trailers, etc $ 3,400.00

Security Minimum 6 people $ 5,350.00

Specials $ 3,000.00

Stickman $ 3,000.00

Tabulator $ 1,100.00

Tobacco & Traditional Materials $ 1,605.00

TOTAL ANTICIPATED COSTS $135,055.00

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This dance is slow, and poised. The women dance in rhythm with the Drum by slightly bending attheir knees, they bob to the beat of the drum, letting the long fringe on their sleeves sway in time.This movement causes their fringes, shawls and purses to sway creating a beautiful movementthat looks as if these women are floating in the circle.

Men’s Grass Dance

The men’s grass dance is one of the oldest forms of dance thatcomes from the prairies. It may come from the preparing of theground by stomping down the grass at the beginning of ceremonies,while it is also said it came from the tying of sweet grass to dancer’sbelts. It is also said it is the male equivalent of a healing dance.Their dance style emulates the fluid and flowing movement of theprairie grass, this dance style requires flexibility and stamina.Their regalia features yarn and/or ribbon, they wear shirts and pantswith beaded or decorated belts, side tabs, armbands, cuffs and frontand back aprons. They wear a beaded harness which can reachfrom the shoulders to the knees. They do not wear bustles of anykind but they do wear a roach on their heads.

Men’s Traditional Dance

The men’s traditional dance is known as the Warñors Dance, theyare telling a story as they dance. This dance portrays the dancersquest for game and distinguishes this style from other men’scategories. The Lakota’s are usually credited with this dance style.A large eagle feather bustle is worn on the back, loud bells on theankles. They usually wear a roach but can wear other types ofheadgear as well, such as a feather hat, a wolf’s head, etc. Theywear a breast plate, a beaded or intricately decorated vest, anapron, arm bands and cuffs with a decorative belt. This dancer willalso carry a variety of ceremonial objects including the eagle wingfan in his hands.

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IX. Levels of Sponsorship

We appreciate all of our Sponsors support and they will be acknowledged in different waydepending on the level of Sponsorship.

Gold Level — $15,000- Banner including Sponsorship level with Company’s name/logo in the Arena- Company dignitaries invited to participate in Grand Entry- Company listed on Powwow Facebook Page as a Sponsor including Sponsorship level- Company listed in post-event Thank You advertisement in local Newspaper- Formal thank you to the company during the Powwow’s opening speech

Silver Level - $10,000- Banner including Sponsorship level with Company’s name/logo in the Arena- Company dignitaries invited to participate in Grand Entry- Company listed on Powwow Facebook Page as a Sponsor including Sponsorship level- Company listed in post-event Thank You advertisement in local Newspaper- Formal thank you to the company during the Powwow’s opening speech

Bronze Level - $5,000- Banner including Sponsorship level with Company’s name/logo in the Arena- Company dignitaries invited to participate in Grand Entry- Company listed on Powwow Facebook Page as a Sponsor including Sponsorship level- Company listed in post-event Thank You advertisement in local Newspaper

Turquoise Level - $1,000- Banner including Sponsorship level with Company’s name/logo in the Arena- Company dignitaries invited to participate in Grand Entry

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X. Board of Directors

Our Board of DirectorsConnie Greyeyes — PresidentCoral Auger — Vice PresidentMarlene Greyeyes — TreasurerSusan Auger — SecretaryAlison Manitowabi — Board MemberHope Fairservice — Board MemberDakota Kesick — Board Member

Committee consists of the Board and committee members

Xl. Endorsements

We have many partners and we truly appreciate all that they do to help us bring this beautiful eventannually to the District of Taylor. The District of Taylor has donated the use of the venue andmanpower, the Treaty 8 Tribal Association who have allowed their staff to volunteer at this event,host meetings, donate printing and monetary donation. We also have sponsors that contributemonetary donations annually such as Spectra, the City of Fort St John, and Shell Canada.

XII. Next Steps

If your organization would like to sponsor our event please contact:

Marlene Greyeyes do Spirit of the Peace Powwow Society1O9171O1st Avenue, Fort St John, BC

V1J2CImqreyeyestreaty8.bc.ca - Email

If requested, we will provide you with a copy of our financial report for the event to demonstrate ouraccountability of your donation. We will also provide a report on event challenges, successes andhighlights. In reviewing our budget you would like your donation towards a specific area, pleaseindicate this request with your donation. For example: if you would like your donation to be usedtowards Dancer Payouts, we will be sure that you will be recognized for this donation throughoutthe powwow weekend as welt as through our advertisements.

Thank you for your time reviewing our proposal.

kinana’skomitin,“I thank you”

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