performa tender inquiry of uniform for govt. special ... · (jamal din or equivalent) (aatcc 61 2a,...

Tender fee: 500/-

Performa Tender Inquiry of Uniform for Govt. Special

Education Centre Sadiqabad for the Financial Year

2019-20.

Date of Receipt of Tender: ________________ at _________ in the

office of Principal, Govt. Special Education

Centre Sadiqabad.

Date of Opening: _____________________________

Delivery Periods: As per Supply Order(s) issued.

Sealed tenders are requires for purchase of uniform for special students of Govt. Special Education Centre, Sadiqabad.

Note: please read the following notes and instructions carefully:-

Any offer not received as per term and condition of the tender enquiry is liable to be ignored.

No offer shall be considered if;

• Received without earnest money and form not signed and issued by this office and the firm not registered for the items mentioned in the tender.

• Received after the time & Date fixed for its receipt.

• The tender is un-signed.

• The offer is conditional.

• The offer is ambiguous.

• The offer is from the firm, blacklisted suspended or removed from the approved list.

• The offer is received by the telegram.

• Offer received with shorter validity than required in the tender enquiry.

• The offer is for the stores not confirming to specification indicate in the tender enquiry.

• The offer is received from the firm not registered with Sales Tax, Income Tax and Professional Tax Department for which they will have to quote their tax Registration No. with documentary proof.

• 2% Bid value call deposit must be deposit with the tender.

• Offer will remains valid up to period of Three months.

• All the tenders must be submitted into double cover. The outer cover should indicate the name and the address, tender number and date of opening but not the name of the firm,

which must appear in the inner, envelopes clearly mentioning tender number, type and the name of the firm. The envelopes must properly be sealed.

• The tender will follow the PPRA Rule-2014 (Amend) 36 (2) (b) Single Stage Double Envelope Procedure. Technical Offer & Financial Offer.

• The Technical Offer must contains the tender form of technical proposal duly signed by Owner, CNIC of the Owner & CNIC of the representative, Income Tax, Sales Tax and Professional Tax certificates, Affidavit on Stamp Paper (appropriate value), Call Deposit Receipt/Pay Order/Demand Draft, References from the Clients, Detail of similar type of work in hand or done of last Three Years, Income Tax/Sales Tax Paid Receipts (CPR) and detail of Last Three Years. Shortage of any document means the disqualification of the firm.

• The Financial offer must contain the tender form related to financial proposal and copy call deposit receipt.

• The purchaser reserves the right of the purchase of full or parts of the store or

ignores/cancel the tender without assigning any reason.

• The bidder must attach the fresh bank certificate of financial soundness and Bank statement

of last two year with the technical bid.

• a) If the tender issued during the validity period of the offer is not accepted by the

tender, the Earnest Money shall be forfeited and the store shall be purchased at the risk and

expense of the tender.

b) In case the contractor fails to execute the contract strictly in accordance with terms

and conditions laid down in the contract the security deposit by him shall be forfeited and

the store shall be purchased at the risk and expenses.

c) In case the offer is withdrawn, amended or revised during the validity period of the

offer, the earnest money is liable to be forfeited.

• The buyer reserves the right to claim compensation for the loss caused by the delay in the

delivery of store.

• The terms and conditions will be applicable in accordance to the tender notices.

• The tax payer’s should be active on FBR List.

Special Instructions:

• The store is required by the consignee

_____________________________________________ .

• The must quote in prescribed invitation to the tender PR-III in the limited tender as well as in

the advertised tender. Cash receipt in original of having purchased tender must accompany

with the tender.

• The tenderer should quote their full and final rates both in words as well as in figures

• Tenderer should deposit bid security of estimated value of ________________ 2% as earnest

money in shape of call at deposit in favor of Head Mistress, Govt. Special Education Centre,

Sadiqabad Distt. Rahim Yar Khan against the tender. The successful bidder may be required

to furnish security up to 10% in form of call at deposit in favor of Head Mistress, Govt.

Special Education Centre, Sadiqabad District Rahim Yar Khan, within seven days after the

acceptance of tender, fail to furnish would lead the cancellation of offer and blacklisting of

the firm.

• This is to certify that M/S

___________________________________________________________________________

Obtain the quotation from against invitation to tender no. ___________________________

And the firm has agreed to supply the said store strictly. In accordance with the specification

laid down in the said invitation to the tender No.___________________________________.

• No supplementary or revised offer for the opening of the tender will be entertained.

• The Tenderer shall indicate in their tender the complete address or the place/ places where

store will be offered for inspection.

• The Tenderer shall have to submit the catalogue / manufacturer’s leaflet / literature /

brochure along with the tender to clearly define the specifications.

• All pages of the tender must properly be signed. Offer with any overwriting shall in no

circumstances be accepted.

• Self Production Facilities require complete detail of Manufacturing Unit, Type of

Manufacturing, Address, Machinery and Work Force Detail. The Procuring Agency may visit

the site to ensure the physical existence for verification Purpose.

• If Tenderer is out-sourcing, the certificate from the vendor must be deposit for the

manufacturing and arrangement of supply.

• A certificate should be given by the Supplier that he will be responsible for the free

replacement of the store if same is found to be substandard and or in variance with the

specification given in the tender enquiry. Store offer for a specification superior to the one

specified in the tender shall however be acceptable.

• Samples Testing Charges against the tender enquiry will be borne by the Tenderer /

Contractor irrespective of the result(s) of the sample(s). The charges must be deposited after

the opening of technical bid.

• Sample of items as mentioned in Technical List will be evaluated and financial bid of those

firms will be opened whose sample will be qualified. Tenders will be rejected for those firms

which will not provide the samples.

• The financial proposals of bids meeting the technical specifications during technical

evaluation and qualifying the samples during evaluation of samples, shall be opened publicly

at a time, date and venue announced and communicated to the bidders in advance. The

financial bids of unsuccessful bidders will be returned unopened after technical evaluation.

Seal & Stamp of the bidder

UNDERTAKING / AFFIDAVIT (on value of 100/- Stamp)

1. I/We hereby confirm to have read carefully the description of stores and all items and condition of your tender and also all the Special Instructions attached to the said tender enquiry. We agree to abide by all those instructions/conditions unconditionally.

2. I/We also hereby categorically confirm that quality of uniform items to be provided shall be equal or better than the approved sample(s) of the procuring agency and shall be supplied according to the laid down instructions/conditions in the BIDDING DOCUMENTS.

3. I/We accept that if the required bid security is not furnished or offer is found lacking in any respect of your tender enquiry, our offer may be rejected and may not be considered at all.

4. I/We hereby confirm to adhere to the delivery procedure, schedule and all other requirements and conditions mentioned in the tender enquiry which would be the essence of the contract and in case of non-compliance by me/us, I/we agree un-conditionally to accept the recovery of belated damages on the supply at the rate mentioned in the tender form.

5. It is also certified that the prices quoted herewith are according to the prevailing prices in the market, in case it is found otherwise I hereby undertake to refund the difference.

6. It is certified that rates quoted in financial bid are valid for Three months (90 days) from the date of opening of tender.

7. It is certified that our firm has not been blacklisted/debarred by PPRA or any other Govt. /Public agency for participation in the procurement / tender process.

8. It is also certified that prices quoted in the financial proposal are inclusive of all taxes and I/we shall abide by all tax deductions at source as per prevailing tax rules at the time of payment.

9. I/we undertake that in case of any confusion in interpretation of rules, procedure, sizing, terms & conditions and /or conflict, decision of Principal, Govt. Special Education Centre, Sadiqabad District Rahim Yar Khan shall be final and I shall be bound to accept his decision.

Name of Firm: ________________________________

Signature: ___________________________ ________

Designation: __________________________________

Stamp of Firm: ___________________________ _____

Witness __________________________________

Sign. & Date ______________________________

Full Address ______________________________

Detail Required:

Company/Firm Name: __________________________________

N T N & G S T No. __________________________________

__________________________________

Name of the Tenderer __________________________________

CNIC No. of the Tenderer __________________________________

Signature of Tenderer; _________________________________

Name (Owner of Firm) __________________________________

CNIC No. of owner __________________________________

Signature Owner; _________________________________

Designation of Tenderer __________________________________

Seal: _________________________________

Contact No.(Owner) __________________________________

Contact No. (Representative) __________________________________

Full Address: __________________________________

__________________________________

1. Evaluation Criteria

All the documents require in tender form must be submitted by the bidder and below is also the

qualifying criteria (Marking) will be as follows:

Sr. No.

Documents Required

( Maximum Marks Shown Below)

Marks Allocated

Annex-No.

And Marks

A Basic / Mandatory Requirement Mandatory

Valid CDR of appropriate Value Mandatory

Income Tax & Sales Tax Registration (Attested)

Mandatory

Active Tax Payers List Enrolment Mandatory

Affidavit of Rates & Validity of firm Mandatory

Sample List & Samples Deposited with the Tender

Mandatory

FBR Tax Returns Compliance 100% age Mandatory

B Previous Work Credits

Relevant Contracts awarded (Textile Field)

More than 4 years Experience 20

3-4 Years Experience 10


Less than 1 year experience or no prior experience

2

C Previous Work Credits (in Special Education).

Relevant Contract awarded

More than 4 years experience 20



Less than 1 year experience or no prior experience

2

D Tax Returns Submission Sales Tax & Income Tax.

(Attach CPR).

More Than 3 years 10

2-3 Years 05

1 year 02

Financial Soundness of Firm

Tax Deposited More Than 10 Million of Supply 20



E Financial Statements/Bank Statement

Firm Balance Sheet

More Than 3 years 10

2-3 Years 05

1 year 02

F Annual Turnover of Firm

More Than 10 Million 20

More Than 5 Million 10

More Than 2.5 Million 05

F Relevant (Textile) In-time work completion Certificates and Supply Orders (1 Mark for 1 Certificate).

5+5=10

Supply Orders Attached of Relevant Field(Textile) 5

In-Time Certificates Attached 5

G Technical Expertise (Textile)

Production Facility

Self Production Facility ( Detail Required) 10

Maximum Marks: 100

Qualifying Marks: 75

TECHNICAL SPECIFICATIONS

Boys Items required:

Item(s) Name Specification

Dress Pent Blue (Iqbal

Fabric) with best quality belt.

(Jamal Din or equivalent)

Fabric: Color Navy Blue GSM 200 ± 5 % Ends per inch 42 + 5 Picks per inch 40 + 5

Warp Count 20/2 ± 10% (Ne) Weft Count 20/2 ± 10% (Ne) Weave 1/1 Plane Blend

Ratio 100% Polyester ± 10% Dying Disperse / Reactive Color fastness to washing

(AATCC 61 2A, GS rating = 3-4)

Shirt Navy Blue

School name on departmental

Mono Gram

Collar 2 Piece Buckram Minimum 160 GSM

Fabric: Color Navy GSM 110 ± 5%

Ends per inch 100-115

Picks per inch 75-90

Warp Count 36s ± 5% (Ne)

Weft Count 46s ± 5% (Ne)

Weave 1/1 Plane

Blend Ratio 80% ± 5% Polyester & 20% ± 5%

Viscose/Rayon CIE

Whiteness 130 ± 5%.

Shoes Servis/Bata Branded Shoes with Latest available Articles will be preferred.

Socks Black

(Afser Hosiery 0r Equivalent)

Jursi Blue Full Sleeves

(Brown Baby Hosiery 0r Equivalent)

Color: Navy Blue Design: V-Neck Composition: Acrylic 70% ± 5 % & Polyester 30% ±

5 % Yarn Count: 20/2 Ne GSM: 500 ± 5 % Rib (Neck): 1” Rib (Bottom & Cuffs): 2.5”

– 3” Color Fastness to Washing: 3-4

Vest Cotton White 100% Combed Cotton

Tie Polyester Material Fabric Blue Color

Trouser Underwear Trouser for Winter

TECHNICAL SPECIFICATIONS

Girls Items required

Item(s) Name Specification Avrg.

White Qamiz,

Shalwar White

White Fabric Qamiz & Shalwar: Fabric: Color White GSM 110 ± 5% Ends per inch 100-

115 Picks per inch 75-90 Warp Count 36s ± 5% (Ne) Weft Count 46s ± 5% (Ne) Weave

1/1 Plane Blend Ratio 80% ± 5% Polyester & 20% ± 5% Viscose/Rayon CIE Whiteness

130 ± 5%.

Qamiz Fashion: Collar 2 Piece Buckram Minimum 160 GSM

Jursi Girls Blue

(Brown Baby Hosiery or

equivalent)

Color: Blue

Design: Front Open with Buttons, Two pockets

Composition: Acrylic 70% ± 5 % & Polyester 30% ± 5 %

Yarn Count: 20/2 Ne

GSM: 500 ± 5 % Rib (Neck & Front): 1” Rib (Bottom & Cuffs): 2.5” – 3”

Color Fastness to Washing: 3-4

Shoes Servis/Bata Branded Shoes with Latest available Articles will be preferred.

Shawl

GSM 300 ± 5%

Shams Qamar Brand or Equivalent.

Dopetta

Fabric: Color White GSM 110 ± 5% Ends per inch 110 -115 Picks per inch 75-90 Warp

Count 36s ± 5% (Ne) Weft Count 46s ± 5% (Ne) Weave 1/1 Plane Blend Ratio 80% ±

5% Polyester & 20% ± 5% Viscose/Rayon CIE Whiteness 130 ± 5%

Socks Black

(Afser Hosiery 0r Equivalent)

Slip 100% Cotton fabric. Stitched.

FINANICAL OFFER

ANNEX-“A”

LIST OF UNIFORM ITEMS FOR SPECIAL STUDENTS TO BE PURCHASE FOR GOVT. SPECIAL

EDUCATION CENTRE , SADIQABAD, DISTT. RAHIM YAR KHAN.

1. All the uniform items are to be supplied according to laid down conditions, instructions and

procedures given in the tender form.

2. Uniforms items are divided in size blocks.

3. Single rate should be provided for whole block of uniform items.

4. Quality of supplied uniform items should be equal or better then approved samples(s) of the

purchase committee.

5. Rates of all Blocks/ seasons (Winter & Summer) for Boys or for Girls MUST be provided else

financial offer will be considered as incomplete and bid shall be rejected.

6. Firms interested in one type (boys or girls) shall submit rates for both.

Winter Boys

Sr. Items Size Rate Complete Block

Rate Complete Block without Jursi

1 Jursi (Dark Blue, Woolen)

Pent (Dark Blue, Wash-n-Wear)

Shirt ( Full Sleeve, Wash-n-wear)

Trouser (Dark Blue, Wash-n-wear)

Cap (Dark Blue, Woolen)

Vest (Cotton)

Tie

Shoes (Bata / Service or Equivalent)

Socks

Small






Vest (Cotton)

Tie


Socks

Medium






Vest (Cotton)

Tie


Socks

Large






Vest (Cotton)

Ex-Large

Tie


Socks

Summer Boys


Rate Complete Block without Shoes

1 Pent (Dark Blue, Wash-n-Wear)


P-Cap (Dark Blue)

Vest (Cotton)

Tie


Socks

Small



P-Cap (Dark Blue)

Vest (Cotton)

Tie


Socks

Medium



P-Cap (Dark Blue)

Vest (Cotton)

Tie


Socks

Large



P-Cap (Dark Blue)

Vest (Cotton)

Tie


Socks

Ex-Large

Winter Girls


Rate Complete Block without Jursi


Shawl (Dark Blue, Woolen)

Shalwar & Qamiz

Slip (White, Cotton)


Socks

Small



Shalwar & Qamiz



Socks

Medium



Shalwar & Qamiz



Socks

Large



Shalwar & Qamiz



Ex-Large

Socks

Summer Girls


Rate Complete Block without Shoes

1 Shalwar & Qamiz


Dopetta


Socks

Small

2 Shalwar & Qamiz


Dopetta


Socks

Medium

3 Shalwar & Qamiz


Dopetta


Socks

Large

4 Shalwar & Qamiz


Dopetta


Socks

Ex-Large

Name of Firm: ___________________________

Signature of Owner: ___________________________

Designation: ___________________________

Sealed: ____________________________