pipeline fy20 kickoff meeting - cai › media › 1518 › dc_cbe_webinars_oct_2019.pdf · pipeline...

Pipeline – FY20 Kickoff MeetingPresented by Computer Aid, Inc.October 15, 17 and 18, 2019

IT Pipeline Contract – FY20 Kickoff 2

Agenda

• District Pipeline Contract Changes

• Re-competes

• Anniversary Date Compliance/Background Checks

• Rates

• Time Entry FY20

• New Payment Schedule

• Non-Modifications to Pipeline Contract

Compliance – Single Tier

Penalties

• Process Adherence

• New Subcontractor Agreement


Pipeline Contacts

Bonnie [email protected] Program ManagerPhone: 202.868.6660 | Mobile: 202.550.1044

Todd GrimmettPipeline Contingent Labor Manager

Maggie HunterPipeline Contingent Labor Manager

IT Pipeline Contract – FY20 Kickoff

District Pipeline Contract Changes

Re-competes – Removal from Contract – Section C.5.6.1

4

• Re-compete clause removed completely

• MUST conduct new Background/Compliance prior to Anniversary

• Period of Performance

• October 1 – September 30 (or)

• Date of Hire – September 30

• Shorter end dates as projects dictate



Anniversary Compliance Refresh

5

• All Engaged Resources must have Compliance/Background redone annually

PRIOR to the Resources original Anniversary/Hire date

• Follow Original Guidelines

• Do not need to redo the following for CURRENT ENGAGEMENT

• References – resave file under new file with current date

• Education - resave file under new file with current date



Compliance Requirements under Pipeline Contract

6

Required Compliance Items include ALL of the following:

Credit Report

Social Security Trace

Criminal Background Checks at ALL THREE of the following individual levels for the place of residence for

the last 7 years.

Local

State

Federal

Candidate-signed Non-Disclosure Agreement (agreement can be found on Compliance tab - candidate will

fill out name on first page, sign last page where indicated, and the entire completed/signed document must

be scanned and uploaded into the candidate’s profile)

Fingerprinting (National Crime Information Center check) (if applicable)

Military Record (if applicable – if not applicable, just note “completed” on the compliance tab)

***Load NEWLY DATED files for Education, Credentials and References – you do not need to redo these

but they must be loaded with new file names for the current calendar year.



Rates

7

• 3% Increase to all Labor Categories on DC Rate Card (NTE Rates)

• New positions starting 10/1 and after

• Existing Engagements


Time Entry FY20

FY20 New POs

• Some POs are still outstanding

• Check with CAI to confirm

• Once POs are received Managers must LINK new PO in PASS (User Maintenance task)

• If your resources are not seeing the new PO:

• Have resource check with manager to ensure User Maintenance has been done in PASS

8


Time Entry FY20

Best Practices for Time Entry

• New Resources

• New POs - Managers must LINK new PO in PASS (User Maintenance task)

• If your resources are not seeing the new PO:

• Have resource check with manager to ensure User Maintenance has been done in PASS

• Time entry by Noon Monday ensures enough time to get approvals by Noon Wednesday (when PASS file is send to CAI)

• Screenshots – have resources send screenshots prior to Wednesday PASS file deadline to ensure approvals have been made

• Contact CAI (Bonnie) if you see a timesheet needs to be approved

9



Subcontractor Agreement – Supplier Payment Schedule

10

Pay for an entire month rather than the 4 and 5 week cycle

Deadline extended for when time has to be submitted and approved

Example: If time is entered and approved and receive by CAI in PASS file by the 9th of month it will make

payment for that month

***Time must be submitted, approved and received by CAI in Wednesday’s PASS file (runs at NOON)



Reconcillation – Supplier Payment Details

11

Payment Cycle ends on Last day of Monday (not Week/Ending date)

Workday Login has details for reconciliation

More detailed reports can be requested by contacting Bonnie or emailing

Accounts Payable Questions:

Accounts Payable Questions <[email protected]>


Compliance: Single Tier Contractors

Master Contract - Section B.4 SUBCONTRACTING REQUIREMENTS

12


Compliance: Direct Employment

Subcontractor Agreement - Section 3. Compliance

13



Letter to CBE Community January 11, 2017 – OCP/George A. Schutter

14



Penalties

15

For each violation (resource) Supplier will be suspended from actively

working on Pipeline positions for 3 calendar months (any submittals will

be rejected)

Current engaged resources who are found to be sub-layered will be removed from

violating supplier’s representation

Current engaged resources who are compliant will remain engaged with current

supplier

Active candidates will remain in process and can be engaged during suspension

Multiple, subsequent violations will result in removal from Pipeline and transfer of

resources to other vendors

Falsifying documents during CAI Employment Audit will result in removal from Pipeline

and transfer of resources to other vendors.


Key Program Components – Candidate Representation


Key Program Components – Background Check


CAI’s on site team conducts quality control for each requirement

Validate the ERTR from the candidate is sent following proper process

Reviews résumé content and computerized scores for submitted candidates

Call candidates meeting requirements to review experience and accuracy of the information in the résumé.

Baseline information covered during call:

Validation of submitting firm

Location and availability for interview/start

Skills and communication validation

Current and prior experience

Forward the profiles of only the most qualified candidates

Key Program Components – Quality Control


Roles and Responsibilities - CBE Suppliers

Maintain industry standards for technical screening of candidates

Perform pre-employment technical screening for quality control

Respond to PeopleFluent requirements when posted by CAI

Submit qualified candidates

Ensure candidate submissions and documentation are compliant

Ensure engaged resources submit PASS timesheets on time

Pay resources in a timely manner

Work with CAI to resolve any personnel issues

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Educate your candidates on the process

Email critical job-specific details to candidate, so they are informed.

Validation requirements (both ERTR and during screening call)

Instill sense of Urgency

Provide accurate candidate contact information

Candidate Profile Data Integrity

Skills

Resume: Accurate, include position specific skills, check grammar, spelling and formatting. Fraudulent content will not be tolerated.

Proactive recruiting for core District skill sets

Be accessible

Supplier Best Practices


Helpful Sites: Supplier Portal with Contract

Process and procedural information and materials are posted on supplier-facing portal

Portal also contains contract with rate card and other relevant information

Please check monthly for new information

http://dc.compaid.com/


CAI Corporate Overview

22

• Founded in 1981, HQ-Allentown, Pennsylvania

(USA)

• Employs 2,000 Associates

• More than 600 million in annual revenue

• Over 30 Offices in the USA

• 4 USA Development, Test and Service Centers

• 9 International offices and Centers in India and

the Philippines

• Widespread Public and Commercial Sector

Presence

• Privately Held Organization

• Founded on engineering principles

– “CEO – We are the Productivity People”

• Process & Metrics Driven with ITIL, CMMI, and

Agile Capabilities

pipeline fy20 kickoff meeting - cai › media › 1518 › dc_cbe_webinars_oct_2019.pdf · pipeline...

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