please note: there will be no remote meeting...

Wisconsin Chapter

American Public Works Association 623 Railroad St Madison, WI 53703

President: Scott Solverson; President-Elect: Mary Dziewiontkoski; Vice-President: Robert Givens; Secretary: Holly Powell; Treasurer: Lee Igl; Director: Scott Brandmeier and Eric Dundee; Past President: James Hessling; Council of Chapters Delegates: Mike Dailey and Paul Woodard

EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING AGENDA

Meeting Date: Friday, January 12, 2018

Meeting Time: 9:00am

Meeting Location: Madison Gas and Electric Co. – G140

623 Railroad Street

Madison, WI 53703

Please note: There will be NO remote meeting access

1. Call to Order /Introductions

2. Presidents Report (Solverson)

3. Approval of Minutes: December 8, 2017 (attached)

4. Treasurer’s Report (Igl)

i. Current Account Balances (through 12/31/2017)

i. Chapter Checking Associated $ 30,779

Summit $ 17,485

ii. Associated Money Market $ 75,669

iii. Scholarship Fund Total $ 152,999

ii. Total Investments $ 276,933

iii. Revenue YTD $ 95,942

iv. Expenses YTD $ 91,446

5. Approval of Treasurer’s Report (October 2017)

6. Approval of Treasurer’s Report (November 2017)

7. Approval of Treasurer’s Report (December 2017)

8. Committee Reports

i. Technical Committees

i. Emergency Management (Bruce Slagoski)

ii. Engineering & Technology (Jim Mantes)

Wisconsin Chapter



iii. Facilities & Grounds (Shelley Billingsley) attached

iv. Fleet Services (Nathan Wachtendonk) attached

v. Leadership & Management (Michael Wodalski) attached

vi. Transportation (John Burgan) attached

vii. Water Resources (Bill Frisbee) attached

viii. Center for Sustainability Liaison (Rick Eilertson) attached

ii. Standing Committees

i. Awards (Tim Barbeau)

ii. Conference Program (Mary Dziewiontkoski)

iii. Diversity (Nahid Afsari)

iv. Education & Scholarship (Aaron Jahncke) attached

v. Council of Chapters (Mike Dailey)

vi. Membership Services (Brad Reents)

vii. Newsletter (Jim Hessling)

viii. Past Presidents (John Edlebeck)

ix. Public Relations (Joseph Terry)

x. Communications (Jeff Mazanec)

xi. Vendor Committee (Randy Herwig)

xii. Young Professional Chapter Liaison (Becca Alonge)

9. Old Business

i. Chapter Strategic Planning Session and poll results

ii. Discuss and Consider releasing “cartoon rights” of Jim Blazek to the public

(Brandmeier)

iii. Accreditation Academy final report (Woodard)

iv. Emerging Leaders Chapter Participation

v. 2017 Fall Conference Review

vi. Travel reimbursement policy (Hessling)

10. New business

i. Malawi Mission Trip endowment request from Gary Evans

ii. 2018 Spring Conference-Titletown Brewing contract

iii. Sturgeon Bay Visitors Center guide mailing/email request (Givens)

iv. 2018 Fall Sturgeon Bay-Stone Harbor executed contracts (Givens)

Wisconsin Chapter



v. Summer Outing Golf Course contract (Dundee)

vi. Chapter sponsorship for 2018 (Igl)

11. Upcoming Event Dates

i. 1st Annual Ice Fishing Outing, February 16, 2018 – Sturgeon Bay

ii. Spring Conference, May 2-4, 2018 – Green Bay

iii. Summer Outing and Scholarship Fundraiser, July 19 – Location TBD

iv. Fall Conference, October 31-Nov 2, 2018 – Stone Harbor Resort, Sturgeon

Bay

v. Spring Conference, May 8-10, 2019 – Oshkosh

vi. Fall Conference, 2019 – Potawatomi Hotel, Milwaukee (Joint with League of

Wisconsin Municipalities)

vii. Spring Conference, 2020 – Lake Geneva – TENTATIVE

12. Future Agenda Items

13. 2018 Future meeting dates

February 9 Conference Call August 10 Conference call

March 2 – Green Lantern, McFarland 9AM September ? – Green Bay

April 6 Conference Call October 5 Conference Call

May 2 – Green Bay October 31 – Stone Harbor

June 1 Conference Call December 7 – TBD

July 19 TBD at Summer Outing

14. Future newsletter deadlines-

Newsletters are published quarterly: January, April, July and October.

April 2018 Newsletter is due March 16

15. Adjourn

Wisconsin Chapter

American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President: Jim Hessling; President-Elect: Scott Solverson; Vice-President: Mary Dziewiontkoski; Secretary: Eric Dundee; Treasurer: Lee Igl; Director: Robert Givens and Scott Brandmeier; Past President: Ryan Amtmann; Council of Chapters Delegates: Mike Dailey and Paul Woodard

EXECUTIVE COMMITTEE MEETING MINUTES

Meeting Date: Friday, December 8, 2017

Meeting Time: 8:00 am

Meeting Location: Green Lantern Restaurant

4412 Siggelkow Road

McFarland, WI 53558

1. Call to Order /Introductions 8:07 am

Attendees: Hessling, Solverson, Dziewiontkoski, Dundee, Givens, Amtmann, Dailey,

Woodard, Mazanec, Powell

2. Presidents Report (Hessling) – attached to meeting agenda

3. Approval of Minutes: November 1, 2017 (attached) motion to approve Dundee, 2nd

Solverson, passed

4. Treasurer’s Report (Igl) – not provided

i. Current Account Balances (through 11/30/2017)

i. Chapter Checking Associated $

Summit $

ii. Associated Money Market $

iii. Scholarship Fund Total $

ii. Total Investments $

iii. Revenue YTD $

iv. Expenses YTD $

5. Approval of Treasurer’s Report (October 2017) – not provided

6. Approval of Treasurer’s Report (November 2017) – not provided

7. Old Business

i. Conference Planning Guide – Motion to approve the conference guide with

correction that conference attendee list can be given out to only include

member name and employer by Dundee, 2nd Hessling.

ii. Chapter Strategic Planning Session

Wisconsin Chapter



*President Hessling turned over this portion of the meeting to President Elect

Solverson to lead discussion, as Solverson will be moving forward the chapters

strategic planning process.

-Solverson’s vision is to hold a strategic planning meeting to review yearly with a

prep meeting in December and review in January with committee chairs. Look to

constantly invite and engage new members from the bottom of the pyramid up. Poll

membership to find out what matters.

-Growth & Participation, Questions for consideration: what do members really want,

how to improve the conference experience, why are you a member, why did you join,

what do you hope to achieve in this organization, why are the members not coming,

would you recommend other’s to join the organization, if you are a part of another

organization is there something this group does that you recommend, how do you

wish to receive communication, how many organizations are you active in?, do you

know how to get more involved?

-SMART goals that are measurable

-1. Grow membership and engage existing membership to more active roles (task

membership committee with engaging existing members) 2. Provide educational

programs to provide value to our members

-Consider breaking it into four areas like Nationals: Value, Voice, Education &

Credentialing, Membership & Chapters

Solverson looking for one page summary of technical committees to show their voice.

We will be the subject matter experts. Consider inviting elected officials to meetings

or conferences.

-Get results and form a strategic planning task force.

-working on the road map, financially stable, PE requirements in place, County/State

still lacking in attendance, reach out to highway commissioners (most have less than

5 years), no partnerships on specific topics, social media is increasing,

-Membership=unfilled roster positions get them filled

-EC reviewed relevance of committees, look at connections with National

Committees, chapter liasions not getting info from nationals,

-Advocacy: public relations at the conference, we have not approached the League to

educate and inform elected officials, look at having a booth at the League to advertise

APWA

-future items: chapter administrator has been discussed but could we do more with an

admin. Consider part time and build maybe; partnerships with universities didn’t

work out.

Wisconsin Chapter



-Send poll out for 10 days, send emails three emails about the survey, results of

survey back, compile results, review by executive committee, then form task force,

draft, send to committee chairs for review.

iii. Discuss and Consider releasing “cartoon rights” of Jim Blazek to the public

(Brandmeier) Tabled

iv. Discuss and Consider Compensation Policy for our events (Hessling) National

APWA is reviewing this policy

v. Accreditation Academy final report (Woodard) Paul is waiting on nationals

for costs incurred.

vi. Emerging Leaders Chapter Participation – The policy is on the application

web page. Motion to have leadership/management come up with a document

for emerging leader participation, goals, measures of success by Solverson,

2nd Woodard. Dundee motion to amend and create deadline for Leadership

and Management to review before the March EC meeting, 2nd Woodard,

passed.

vii. Spring conference budget - Motion to accept the Spring conference budget by

Woodard, 2nd Givens, passed.

8. New business

i. 2017 Fall Conference Review - Tabled

ii. Discussion of winter outing (Dundee) Ice fishing in Green Bay approximately

$75 for gear and ice house, group rate minimum 4 people. YP function event

open to all. Discuss next month.

iii. Event App (Dundee) Whova or Guidebook app presented by Mazanec about

$1,300 for one conference app and no printing costs.

iv. Young Professional Facebook page (Dundee) Wausau event had roughly 20

attendees, suggest a YP Facebook page, not inclusive to just APWA members.

v. 2018 Chapter Calendar (Solverson) Updated website calendar.

vi. 2018 Committee Chairs (Solverson) Updated 2018 excel spreadsheet. Motion

to declare Solid Waste Committee dormant, merge Utilities with

Transportation, disband historical committee and transfer duties to the

Secretary position, disband Newsletter committee to past presidents

committee motion by Solverson. 2nd Woodard, passed.

Wisconsin Chapter



vii. 2018 Sponsorship program (Dundee) – attached Motion to approve the

sponsorship program by Woodard, add Scott Solverson’s phone number to

sponsorship form, 2nd Dziewiontkoski, passed.

viii. Discuss & Consider Joint Conference Planning Committee task force

(Hessling) Chair of task force will be Jim Hessling. Fall 2020 committed to

joint conference. Fall 2019 sessions only. Motion to create a joint conference

planning committee with Jim Hessling as the Chair by Dziewiontkoski, 2nd

Dailey.

ix. 2018 Newsletter Service Contract (Amtmann) Discussion about future

newsletters in print verses email form. Hessling to follow up with Nancy

about her plans for the future. Motion to approve service contract with a $300

increase by Amtmann, 2nd Dundee, passed.

9. Upcoming Event Dates

i. Spring Conference, May 2-4, 2018 – Green Bay

ii. North American Snow Conference, May 6-9, 2018 – Indianapolis, IN

iii. National Public Works Week, May 20-26, 2018

iv. Summer Outing, July 19, 2018 – Tentative

v. PWX, Aug. 26-29, 2018 Kansas City, MO Givens to work with Brandmeier

on the chapter dinner.

vi. Snow Plow Roadeo & Training Workshop, Sept 2018 – Green Bay

vii. Fall Conference, October 31-Nov 2, 2018 – Stone Harbor Resort, Sturgeon

Bay Givens is working on agreements with hotel and golf outing at Horseshoe

Country Club. Request hotel rates provide a comped room for every 100

nights booked. Potential speaker from visitor’s bureau.

viii. Spring Conference, May 8-10, 2019 – Oshkosh Agreements in place for

facilities and EAA.

ix. Fall Conference, 2019 – Potawatomi, Milwaukee (Joint with League of

Wisconsin Municipalities)

x. Spring Conference, 2020 – Lake Geneva – TENTATIVE Hosted by

McFarland

10. Future Agenda Items

i. Gary Evan’s endowment request for Malawi mission trip

Wisconsin Chapter



11. Future newsletter deadlines-

Newsletters are published quarterly: January, April, July and October.

January 2018 Newsletter is due Friday, December 8

12. Motion to Adjourn by Paul Woodard, 2nd all. Adjourned at 1:46pm.

APWA Wisconsin Chapter

COMMITTEE REPORT

1/8/2018 1

Committee Name: Facilities & Grounds Chair: Shelly Billingsley

Executive & Technical Committee Meeting Date: January 12, 2018

Committee Emphasis/Goals:

The committee continues on providing relevant information on areas that would benefit our

members in managing and operating buildings and property related to local government. This

includes facility infrastructure, energy use, code issues, security, grants avalable, capital

improvements and maintenance. Our committee draws on the experitence and skills of its

memebers and any outside resources in providing information that can improve operations and

budgets assigned to facilties and grounds. We are working to provide the program committee

with interesting topics for upcoming chapter conferences.

Notes from Most Recent Meeting: Attached

Meeting Date: 11-2-17

Participating Members: Scott Schatschneider, Chris Pirlot and Shelly Billingsley

The meeting started out with Jim Hessling's questions:

1. "Does it make sense to have this committee? If no, should the committee be disbanded or

combined with another?" - The facility and grounds committee is continuing to dimenish in size

in members which has been trying at times. If we were to disban and be combined with another

division we were thinking of expanding the Row/Utiltiy and/or Fleet.

2. "What are the committees duties?" - Focus on Planning, Maintenance, Security and improved

efficiences of our Public Grounds.

3. "Can this committee be combined with another? If so, what committee?" - If we were to

disban and be combined with another division we were thinking of expanding the Row/Utiltiy

and/or Fleet.

4. "What can the Executive Committee do to help your committee?" - Increase communication

among the Technical Committees so if ideas are mentioned in the other committees that may

relate to other sections that those sections (Committees) are made aware of the idea. Need to

have a focus on Website Improvements from all of the Committees including Facilties and

Grounds.

Suggested Conference Session Topics: (rank by priority. Include speaker name if available)

1. Parking Facility (Structure) Maintenance

2. Drone Use in Bulding / Bridge Inspections versouse Touch and Deeper Imagery

3. City Works / Cartegraph

4. Amusement Park Construction, Maintenance, Liability, etc.

5. Park Use Fees / How to Prioritize

6. Infrastructure Mainteance (e.g. Cost of Aeshetics - Up Lighting, Bridge Lighting, etc.)

7. Standardization of Inventory - How to control our Inventory, e.g. Street Lighting (fixtures,

poles, etc)


COMMITTEE REPORT

1/8/2018 2

8. Maitenance of Colored Concrete - it has been 10 years what are the problems that we didn't

see

9. Streetscapes and the coordination of Bike Path, Pedestrian Paths, Lighting, concrete finishes,

etc.

10. Hazardous Sidewalk are communities moving towards cutting (grinding) vs removal and

repalcement.

11. Safety Rules - Updating to SDS from MSDS, cell phone use, safety gear (PPE's)

12. Urban Forestry - Aftermath of EAB and are there others coming (e.g. Asian Jumping Worm)

13. Intergovernmental Coordination/Cooperation - eg. Mutual Aid, Recycling (Tri-City Green

Bay), Pavement Markings (Waukesha/Racine Counties)

14. Seasonal Employee Retention and Affects on upkeep and Maintenance.

15. Policitical Expectations and affect of retirements and lack of knowledge transfer how to

relate.

16. Conservation/Conversion of Parking Structures to LED or is better technology coming

17. Security of Buildings how to keep employees, visitors, elected officials safe - active shooters,

water impacts, etc.

APWA Wisconsin Chapter COMMITTEE REPORT

1/3/2018 1

CommitteeName: Fleet Services Chair: Nathan Wachtendonk

Executive&TechnicalCommitteeMeetingDate: January 12, 2018

CommitteeEmphasis/Goals:Snow Plow Roadeo

NotesfromMostRecentMeeting: Attached Attached

SuggestedConferenceSessionTopics:(rankbypriority.Includespeakernameifavailable)1. 2. 3.

Wisconsin Chapter

American Public Works Association

Fleet Services Committee

Chair: Nathan Wachtendonk

Fleet Services Committee Meeting

Wednesday October 11, 2017 9:00 AM

Location: Faros Restaurant

1. Introductions

2. Budget

Final budget below

Entry fees will remain the same in 2018.

3. 2017 Overall Event

Like/Dislikes

Surveys

Course

4. 2018 Changes

For the most part the event will remain the same in 2018, minor changes to the course,

vendor setup and training the day before will take place. The addition of a loader course will

added east of the vendors in the Stadium View parking lot in order to attract more

participants.

Course

Difficulty?

Remove roundabout?

Add loader course?

Course will be reviewed, difficult obstacles may be modified. The roundabout will remain in

place and the order of obstacles will be switched up to reflect a new.

Written Test

Removal of written test is 2018

The written test will remain, however the difficulty of the questions will increase.

Disabled vehicles

Time spent in disabled vehicles

The time spent with disabled vehicles will decrease to 4 minutes and the addition of another

vehicle bringing the total disabled vehicles to 4 will be added to decrease the amount of time

spent in line along with the location of the vehicles will be moved to the east parking lot of

the Stadium View.

Wisconsin Chapter




Vendors/ Course location

Bring vendors and course back to one place?

The vendors and driving course will remain separated in 2018. Comments were made in the

surveys, some liked to new layout and others disliked the layout but the committee decided

to keep the vendors separate.

5. 2018 Hats

See below 2018 hats-Had to order hats last week so they can be produced

Hats were a hit, they say the best design yet!!

6. 2018 Training day before Roadeo.

Continue with training the day before Roadeo?

Types of training

Mechanic

Continuation education credits

Event night before Roadeo

After positive feedback, training will take place the day before the Roadeo. Many different

topics were discussed, guest speakers on different plowing techniques, equipment usage,

spreader calibration, and the discussion of classes that offer education credits to attract more

Directors and decision makers to the event. More discussion to follow at future meetings.

7. Increase participation in committee from Fleet Managers throughout the state.

Vendors and committee members will be reaching out to neighboring cities to increase the

Fleet Managers and Supervisors on the committee.

8. Next meeting will be in March of 2018.

Wisconsin Chapter




2017 Final Budget

2017

Revenue

$35 (Single person teams)

$625/$375/$325 booth fees

Team registration (108 & MN Team)

99 $3,395.00

Mechanic Registrations

31 $1,085.00

Lunch Registrations

10 $150.00

Vendor Space: 60' x 120' booth

4 $2,500.00

30' x 60' booth

19 $6,750.00

10' x 10' booth under tent 12 $3,575.00

Totals:

$17,455.00

Sponsorship/Dounts/T-Shirts $1,825.00

$19,280.00

Expenses

Estimated Expenses

Coffee Stadium view-buffet(250) Soda\Water ($11.95*250+18%Tip)

$5,285.99

Donuts

$218.40

Tent

$787.50

Hats (408) $12.00*408

$4,896.00

Sanitation Services(4 units)

$225.00

Office Supplies

$151.41

PRIZES (Cabelas Gift Cards)

$800.00

Postage

$48.49

Awards

$538.50

Committee "staff" shirts

$742.73

Judge's shirts

$773.23

fuel & parts

$217.77

Printing Tests (City of G.B.)

$113.15

Signs updated

APWA Insurance (WI chapter pays)

$14,798.17

Revenue $19,280.00 Expenses $14,798.17

$4,481.83

Wisconsin Chapter




APWA Wisconsin Chapter COMMITTEE REPORT

1/5/2018 1

CommitteeName: Leadership and Management Chair: Michael Wodalski Executive&TechnicalCommitteeMeetingDate: January 12, 2018

CommitteeEmphasis/Goals:-Emerging Leader Program - Conference Speakers

NotesfromMostRecentMeeting: Attached See attached

SuggestedConferenceSessionTopics:(rankbypriority.Includespeakernameifavailable)1. Special Events Planning – Eric Dundee and Rob Phillips 2. What I wish I would have known / What I wish they would have told me / what I wish I knew – Director of DPW and a young municipal engineer 3. APWA PW Accreditation Program

Meeting Minutes

2017 APWA Fall Conference ‐ Leadership and Management Committee Meeting

Wausau, Wisconsin

November 2, 2017

Members Present: Cathy Austin, Brian Cater, Patrick Rank, Eric Dundee, Michael Wodalski,

Brian Kober, and Chris Tippery

General Discussion Points:

As requested by the Chapter President the following was discussed:

Does it make sense to have this committee? Yes, it makes sense to have this committee

What are the committee’s duties? Offer the Emerging Leaders program and help find

conference speakers

Can this committee be combined with another? If so, which one? It could be depending

on the goals for consolidation of committees. Possibly with the Scholarship committee.

What can the Executive Committee do to help your committee? When the conference

agenda committee determines topics for the conferences if possible give more notice to

the committees to ensure they can get speakers lined up. Otherwise there is support

from the EC behind this committee.

Other General Discussion Points:

Possible Speaker Topics which included:

o What I wish I would have known / What I wish they would have told me / what I

wish I knew – Director of DPW and a young municipal engineer

o Special Events Planning – Eric Dundee and Rob Phillips

o Public Outreach – what are some best ways

o Rallying the Troops

Are you a good manager test……

What is your management style

Hiring Director’s/Supervisors/promote from within

APWA PW Accreditation Program

Emerging Leaders:

Get application available online earlier in the year

Monitor recruitment of emerging leaders to committees

How to keep them engaged with APWA

What should they do as participants?

o Presentation?

New Committee Chair – Michael Wodalski

New Vice Committee Chair – Chris Tippery


COMMITTEE REPORT

1/3/2018 1

Committee Name: Transportation Chair: John Burgan

Executive & Technical Committee Meeting Date: 12/12/18


1. Provide topics for upcoming conferences

2. Write articles for newsletter

3. Monitor State and Federal funding, and report back to members as appropriate


The Committee met at the Fall Conference and discussed market trends and potential topics for

the Spring Conference.


1. Connected vehicle presentation - City of Madison, UW Madison

2. Best practices for pavement renovation

3. Bus Rapid Transit - Speaker from FTA

4. Parking and Traffic Control for the US Open - Pat Hawley

5. Wisconsin Airport Update - Status and Trends


COMMITTEE REPORT

1/8/2018 1

Committee Name: Water Resources Chair: Bill Frisbee



Maintaining a statewide database of Stormwater Utility fees and credit policies,

Keeping municipalities and their consultants informed on stormwater best practices, and

Tracking legislation that affects stormwater permitees throughout the state


5/11/17 - Last Conference

Work continues on TMDL credits for phosphorus removal (leaf study)

Discussed trying to get more articles for newsletter. Possibilities include:

Students in Beloit to write an article this fall on their perspective/experience of participaing in

the fall leaf collection study for phosphorus credit

Janesville Dam removal project

Protect Wisconsin Waterways campaign - Rock River Stormwater Group collaboration with the

student marketing organization at UW-Whitewater

Preparing for a storm water audit/evaluation

Discussed potential future regulations - rising chloride levels

Suggested 3 topics for fall conference that were selected, MS4 Education update, water model

calibration and dry weather outfall inspections


1. Titletown Stormwater - Jake Brunoehler

2. MS4 Program Evaluations

3. State Plumbing Code Review for Stormwater and Clearwater Infiltration Plumbing Systems

Serving a Public Building or Facility


Center for Sustainability (C4S) Report

APWA WI Liaison: Rick Eilertson, AECOM

Report Date: January 8, 2018

C:\Ricks folder\APWA WI\Sustainability\Sustainability_Report_2018-01-08.doc Page 1 of 1

APWA Center for Sustainability (C4S) Report

Committee Name: APWA Center for Sustainability (C4S) Liaison: Rick Eilertson

Executive & Technical Committee Meeting Date: Fri., Jan. 12, 2018, 9am


Rick Eilertson has been serving as a liaison from APWA WI to the APWA Center for Sustainability (C4S) since Spring 2017. C4S is staffed by Anne Jackson (APWA Director of Sustainability) and coordinates the following activities:

• C4S Sustainability Works blog - monthly themes to guide its highlights of sustainability-related events, tools, and resources – APWA members can subscribe to the listserv to receive sustainability-related updates through APWA Connect.

• Quarterly conference calls for Chapter Sustainability Liaisons

• Promotion of C4S Sustainability Toolkit (accessible from the C4S Resources page or http://sustainabilitytoolkit.apwa.net/)

• Updates on Institute for Sustainable Infrastructure (ISI) Envision® Projects and Awards (A program developed jointly by APWA, ASCE, and ACEC)

Wisconsin Sustainability Highlights: Wisconsin currently has 61 credentialed Envision Sustainability Professionals (ENV SP) and one registered project pursuing an Envision award (Madison Metropolitan Sewerage District’s Pumping Station 15). The list of Wisconsin Green Tier Legacy Communities has now grown to 18 municipalities and 4 counties. Upcoming and past monthly Sustainability Strategies webinars are available at: http://dnr.wi.gov/topic/GreenTier/Participants/LegacyWebinars.html.

Notes From Recent Meeting(s)

Date: December 2017 C4S Meeting

See attached APWA C4S Strategic Plan

Future Conference Topics:

1. Michael Mucha, Chief Engineer/Director for Madison Metropolitan Sewerage District – Available to present at Spring 2018 APWA WI Conference in Green Bay (May 3 or 4) – Interested in presenting on “Adaptive Leadership Framework”, but could also highlight some of MMSD’s sustainability projects/initiatives

2. Green Bay Metropolitan Sewerage District/NEW Water’s Resource Recovery and Electrical Energy (R2E2) Project

3. Potential presentation by Green Tier Legacy Communities representatives

Future Newsletter Article Ideas:

1. Potential update on C4S and Sustainability Toolkit for Spring 2018 Newsletter

http://www3.apwa.net/centerforsustainability/blog/Posts

http://infonow.apwa.net/group.htm?igid=147265

http://sustainabilitytoolkit.apwa.net/

http://www.apwa.net/MYAPWA/Groups___Committees/Center_for_Sustainability__C4S_/Sustainability_Toolkit/MyApwa/Apwa_Public/Groups_and_Committees/C4S/Sustainability-Resources.aspx?hkey=9f11773c-530b-41dc-9d0e-a7743aaa57f6

http://sustainabilitytoolkit.apwa.net/

http://sustainableinfrastructure.org/env-sp-directory/envision-sustainability-professionals/

http://sustainableinfrastructure.org/envision/project-awards/#5/41.311/-84.902

http://greentiercommunities.org/

http://greentiercommunities.org/pilot-communities/

http://dnr.wi.gov/topic/GreenTier/Participants/LegacyWebinars.html

APWA Center for Sustainability

Strategic Plan

Updated May 22, 2017

The American Public Works Association (APWA) acknowledges that building sustainable communities is the greatest challenge to public works in the twenty-first century. We are committed to promoting and supporting our members’ continuing efforts to advance sustainability in their communities and to ensure that our organization embodies sustainability in its operation as well. To accomplish this, the APWA Board of Directors established a Center for Sustainability in 2008 charged with:

• Creating an integrated vision for future, sustainable public works • Enabling APWA to become the driving force for sustainability in public works • Building an APWA structure that motivates and enables public works practitioners to act more sustainably • Developing the next generation of public works leaders with strong sustainability credentials and commitment

Part I: Background

The APWA Center for Sustainability is leading an exciting initiative to drive the transformation of public works management so that public works professionals can confront the challenges facing their communities.

In establishing the APWA Center for Sustainability, the APWA Board of Directors recognized that shrinking local budgets, increased cost of materials, more engaged and better informed stakeholders and new regulatory mandates confront public works professionals and make their daily jobs more challenging. These challenges require a new approach to public works management focuses on innovative, collaborative and whole systems thinking.

Since its creation, the APWA Center for Sustainability has developed a series of tools, resources and professional development programs to further its goals. The APWA Center for Sustainability has defined sustainability in public works as the efficient delivery of infrastructure projects and programs in an environmentally and socially responsible way that considers life cycle cost analysis to achieve a vibrant community today and tomorrow.

Part II: Center for Sustainability Vision and Mission

Vision: The APWA Center for Sustainability empowers APWA and its members to create thriving and healthy communities for all, now and into the future.

Mission: The APWA Center for Sustainability delivers resources, education, advocacy, and member engagement for public works professionals to implement environmentally, economically and socially responsible projects and services.

Part III: Principles of Sustainability

Overview

The public works profession has a unique role to play in providing a high quality of life for all community members. The APWA Center for Sustainability has developed this list of guiding principles to help public works leaders identify the actions they can take to integrate the concepts of sustainability into their organizational objectives and operations. Policies, programs or activities that are grounded in these principles will result in more thriving and healthy communities.

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Sustainability in public works means pursuing a balanced approach for a vibrant community today and tomorrow through the efficient delivery of services and maintenance of infrastructure in an environmentally, economically, and socially responsible way. Sustainability, based on the elements of the Triple Bottom Line – people, planet, prosperity – is a way of looking at the public works mission holistically and systematically so that sound, long-term solutions can be found for community challenges.

Recognize the Community as an Interconnected System

Recognize the community as a series of interconnected systems that function together to provide the quality of life citizens deserve, and acknowledge that the whole operates as a dynamic interconnected system – a change to one part of the system will affect all other parts of the system.

Promote Community Revitalization

Work to provide incentives and put in place management approaches that accelerate redevelopment, reinvestment, and rebuilding of existing communities. Promote reuse and redevelopment of previously developed sites to support economic activity that creates jobs, housing and recreational assets. Foster the creation of well-designed neighborhoods that are walkable, bikable and offer healthy lifestyle opportunities for residents.

Manage Assets

Develop and implement a strategic and comprehensive asset management plan covering all asset classes, and acknowledging, where appropriate their interconnectedness in order to assess the current state of all assets; define the level of service and short- and long-term performance goals; understand the risk and sustainable level of service for all assets; inform decision making; and communicate needs.

Restore and Enhance the Natural Environment

Recognize the role of natural resources to provide a community with critical ecosystem services, including those linked to air and water quality. Maintain and expand land, air and water protection and local conservation programs. Conserve and restore environmentally sensitive lands and natural areas for ecological health, biodiversity and wildlife habitat. Promote development that respects and enhances natural lands and resources. Use natural approaches as well as traditional engineered projects.

Protect and Enhance Recreational and Heritage Resources

Maintain and improve recreational and heritage assets and infrastructure, including parks and forests, greenways and trails, historic sites and resources, outdoor recreational areas and cultural landmarks. Create linkages between neighborhoods and natural, recreational and heritage resources.

Collaborate with Key Stakeholders

Drive cross jurisdictional and interdepartmental planning that promotes engagement of a representative sample of the local and regional community to identify, evaluate, and execute priorities, programs, services and projects.

Practice Fiscal Responsibility

Understand the full life-cycle cost of decisions and maximize the triple bottom line return on investment that result in high performance and operational cost savings.

Foster Active Communication and Civic Engagement

Work to be transparent and accountable to the community to build trust and confidence. Create a pathway for community members to participate in decision- making, planning, and implementation of projects, programs, and policies.

Part IV: Center for Sustainability Goals

Member Engagement

1. Develop and communicate the case for sustainability in public works to APWA Chapters, members and the profession

2. Develop the next generation of sustainability leaders

Education

3. Leverage existing APWA resources, programs and initiatives to integrate sustainability into public works 4. Create, compile, organize and distribute information and resources that support public works professionals in

creating sustainable communities

Advocacy

5. Institutionalize sustainability principles and practices into APWA operations 6. Advocate for community sustainability and the critical role of public works at the federal, state, provincial, and

local level

Part V: Action Plan

The Center for Sustainability will ensure implementation of this strategic plan by developing annual work plans addressing the goals identified and specific actions to support their achievement. Work plans will include information related to responsible party, timeline for implementation, budgetary requirements (if any), and performance measures to track progress over time.


COMMITTEE REPORT

1/8/2018 1

Committee Name: Education and Scholarship Committee Chair: Aaron Jahncke



Continue emphasis on supporting the chapter with meaninigful classes and training. Offer yearly

scholarships. Support the chapter with obtaining CEU objectives from presenters and

registration to APWA for CEU's at conferences. The committee will likely meet at the end on

January or February of 2018.


November 2, 2017


1.

2.

3.

WI APWA Education and Scholarship committee

Meeting Minutes

Thursday, November 2, 2017 4-4:45pm

Attendance: Holly Powell (Chair), Aaron Jahncke, Erin Salmon, Steve Grenier, Tim Schleeper, Gus Vander

Wegen, Gary Blazek.

Discussion:

1. CEU’s for Fall Conference went smooth. Only 3 title changes, consider adding colored paper for

evaluations next year, Vierbicher to compile evaluation results, look into electronic evaluations

similar to National conference.

2. Greg Harrington has a design competition on the Fall. Look further into this.

3. Steve spoke about the Spring 2018 conference in Green Bay. May 2-4, 2018. Several committee

members offered to volunteer.

4. The Summer Scholarship Golf Outing date has not been set. More to come

5. Winter Maintenance Supervisor Certificate was September 5. 81 participants in total. Better

review scores for the speakers and content. Overall results suggested to continue the certificate

and not change the dates or location.

6. 6 bachelor degree students will receive $1,000 scholarship tonight. 3 of the 6 will be in

attendance. No associate degree candidates applied this year or last year.

7. Tuition reimbursement continues for the chapter. Several committee members were not

familiar with the program. Holly to write an article for the January newsletter.

8. Executive committee asked the committee to discuss the role of the E&S committee and provide

suggestions for change. E&S committee suggested a combination with Leadership and

Management potentially. Otherwise this could also be combined with the Membership

committee due to advertising the tuition reimbursement program and scholarship recipients.

9. Executive committee asked what they could do to assist the E&S committee. Get the CEU person

(Gus Vander Wegen) more involved in the conference planning to help with details for the

evaluations. Consider changing evaluations to an application similar to Nationals or a Google

form online.

Next meeting to happen in January near the Madison area.

What are the benefits of membership? What benefits do our members expect? What do you want out of your

membership involvement:

• Networking

• Upward mobility

• Technical input/ training?

What does the chapter leadership want from its members?

• Of 800 members, how many are engaged? As conference attendees? As committee members? As

committee chairs?

Potential Poll Questions

1. Why did you join APWA?

a. My boss told me to go

b. Needed the continuing education credits

c. Technical updates

d. Equipment expo

e. Networking

2. How many APWA Wisconsin Chapter conferences have you attended in the last five years?

a. None

b. 1-4

c. 5 or more

3. If you have not attended an APWA Wisconsin Chapter conference, why not?

a. Too expensive

b. Conference dates don’t work

c. Conference locations

d. Time away from work

e. Program content was not relevant to my day job

f. Other? (enter comment if possible)

4. Would you recommend APWA membership to others?

a. Yes? Why? (Likely a comment response only)

b. No? Why?

5. How do you prefer to receive information from the chapter?

a. Emails

b. Electronic newsletters

c. Printed (hardcopy) newsletters in my mailbox

d. Social media notices (LinkedIn, Facebook, Twitter)

e. In person, at conferences only

f. Find it on the website

6. How can the APWA Wisconsin Chapter serve you better?

a. (enter comments)

Potential future questions

1. Do you feel welcome to be more active in our Chapter?

a. No, they are all old dinosaurs

b. They don’t care what I think

c. Yes, they want too much of my time

d. Are you aware of opportunities to become more active?

e.

What is the spark in our organization?

Missouri Chapter Objectives

1. Explore partnering opportunities with organizations with overlapping membership interests

2. Explore branch opportunities in southwest and southeast Missouri

3. Maximize membership opportunities in under represented segments and agencies

4. Increase the interface opportuniites with APWA National

5. Actively promote the improved practices developed in public works

From: Evans, Gary [mailto:[email protected]] Sent: Thursday, November 09, 2017 2:25 PM To: Scott Solverson <[email protected]> Cc: Jim Hessling <[email protected]>; [email protected] Subject: Re: Malawi Clinic Repairs

Thanks Scott. Let me know if you need more info. If it would help I’d be happy to present at the

meeting.

Gary

Sent from my iPhone

On Nov 8, 2017, at 08:18, Evans, Gary <[email protected]> wrote:

Jim and Scott

It was great talking with you both at the recent APWA conference In Wausau.

As we discussed my wife (Beth) and I will be returning to Malawi, Africa in early 2018 to take

over the running of the WELS Central African Medical Mission (CAMM) Mobile Clinics. Beth

will be the Nurse In Charge, I will be the Clinic Administrator. A bit of a departure from my

current job.

CAMM has been operating clinics in Malawi since the early 1970’s. Currently they hold weekly

clinics in 4 Villages – Msambo, Suzi, Tunga and Mwalaulomwe. Typically they see around 200-

300 patients a day which are mainly ante natal, under-fives and general medical, they also

conduct health teaching, immunizations, nutrition classes, HIV screening and counseling

together with Malaria testing and treatment.

The clinic buildings are generally around 30 years old. In 2016, Beth and I visited a couple of the

clinic sites and it was obvious that repairs to the buildings are needed. In 2017 I conducted a

more in depth assessment of the clinic buildings and found that the buildings need roof repairs,

structural repairs, rebuilt drainage channels, doors and frames, borehole upgrades etc. A copy of

the report is attached. I hired a local contractor to inspect the buildings with me so that I could

get a better handle on local techniques and costs.

To complete the repairs using local contractors and local materials the estimated cost is around

$15,000.

By U.S. standards these costs are relatively modest but in Malawi where the daily wage for a

worker is only two or three dollars a day, you can imagine that fund raising for this type of

project locally becomes very difficult at best. As a result we are looking to raise funds in the U.S.

to complete the repairs. In our conversation you had mentioned that the Wisconsin Chapter of

APWA may be willing to fund all or part of the repairs. If APWA were willing to fund the entire

project, that would be fantastic, however we would we would be truly grateful for any

contribution APWA can make toward this work, I will be personally overseeing the repairs and

will be happy to provide articles for the newsletter and we move ahead.

Thank you for your consideration

Gary

Gary M Evans P.E.

mailto:[email protected]


Engineering Services Manager

Waukesha County Department of Public Works

515 West Moreland Boulevard, Room 220

Waukesha, WI 53188

Main: (262)548-7740

Direct: (262)548-7746

Cell: (262)424-3415

Email: [email protected]


Scott,

Good morning. The Visitor Center in Sturgeon Bay would like to do a mailing or emailing of their 2018 event guide in February to our group. I know there is some sensitivity to this sort of mass emailing or mailing. Maybe this could be part of a save the date email blast.

Anyway, I thought we could discuss during our January executive committee meeting. If that’s OK, I would like Holly to add this to the agenda.

Robert D. Givens, PE, PH, CFMSr. Project Manager

OMNNI ASSOCIATES, INC..ONE SYSTEMS DRIVE, APPLETON, WI 54914P:920-830-6171 |F:920-830-6100 |C:920-585-6449

Check us out on:Website | Facebook | Twitter

From: [email protected] [mailto:[email protected]] Sent: Thursday, December 7, 2017 12:10 PMTo: Bob Givens <[email protected]>Subject: SBVC Follow up

Thanks for taking the time this morning to get us all on the same page. I’ve contacted Bay Shipbuilding and will let you know as soon as I hear as to whether or not Todd Thayse will be able to be at the Welcome Breakfast. If not, I’m fairly certain that they’d send another representative.

If something doesn’t work with Horseshoe Bay Golf Club for some reason, my recommendation would be to reach out to Idlewild Golf Course. Phil would be your contact at (920) 743-3334 or [email protected].

Our 2018 Activity Guides will be available by mid-February, so feel free to send your email and mailing lists whenever you get them and we’ll get those out the door as well.

Let us know if you have any questions. Thanks, Bob!

Pam Seiler

Executive Director Sturgeon Bay Visitor Center36 S Third Avenue

<E> Fall 2018 ConferenceBob Givens to: Scott Solverson 12/11/2017 07:55 AMCc: Mary Dziewiontkoski, "Woodard, Paul", "[email protected]", "'Jeff Mazanec'"From: Bob Givens <[email protected]>To: Scott Solverson <[email protected]>Cc: Mary Dziewiontkoski <[email protected]>, "Woodard, Paul" <[email protected]>, "[email protected]" <[email protected]>, "'Jeff Mazanec'" <[email protected]>

Page 1 of 2

1/3/2018file:///C:/Users/powehe/AppData/Local/Temp/notes4DF392/~web3159.htm

Sturgeon Bay WI 54235Office 920.743.6246 fx 920.743.6370Cell 920.493.7432

www.SturgeonBay.netCome for the Fun. Stay for the Memories.

CONFIDENTIALITY: This e-mail (including any attachments) may contain confidential, proprietary and privileged information, and unauthorized disclosure or use is prohibited. If you received this e-mail in error, please notify the sender and delete this e-mail from your system.

This email is subject to OMNNI Associates, Inc. Electronic File Disclaimer. For full disclaimer see http://www.omnni.org/legal/OMNNI_Email_Disclaimer.pdf

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1/3/2018file:///C:/Users/powehe/AppData/Local/Temp/notes4DF392/~web3159.htm

1 of 4Banquet Event Order

Day of Week: Thursday

Per Person Price

Per Person for Golf Only

Per Person for Food Only

Organization: Phone Number:

Group Leader: E-mail address:

Street: City: State: Zip:

Golf Meal

Expected Attendance: 80 80

Grand Total: 50% Deposit: Deposit Due Date:

Course: Oaks Course Lunch Time:

Time: 9:00am Box Lunch:

5.5% Tax:

CMV Daily Greens Fees: $55.00 Lunch per person:

Group Rate: $30.00

Lunches will consist of ham or turkey sandwich, apple,

5.5% Tax: $1.65 chips, and cookie.

Golf per person: $31.65

Golf Includes:

Personalized cart sheets Drink Tickets $3 per ticket 240 total

Range Balls

Bag Service

Scoring of event

On course event markers

Two beverage carts will be on golf course at all times

during event.

Client Initials:

Director of Golf:

$3,252.00 N/A

Event Date:

Contract Date:

Guaranteed Count Due: TBD - Based on final event date

January 2, 2018

July 19, 2018

APWA Golf Outing

Randy Herwig

(608) 224-9479

[email protected]

Golf

BarBev Cart

Special Instructions

Jolly's will be open at 8 am for the board meeting

before the outing starts

Food


2 of 4

Contract Terms and Agreement:

1. A final guarantee of the attendance for any function must be received 3 days in advance.

2. If attendance falls below the guaranteed number, the customer will be charged for the guaranteed amount. If no guarantee

given by required time, the estimated count will be used, or the group discount will be voided.

3. Final payment is due 10 days after the event.

4. By signing this contract you are accepting responsibility for you and your group while they are on resort property.

5. Any resort property that is lost, damaged, or stolen during the course of the event is the responsibility of the contracted party.

You will be charged replacement cost for any damaged or stolen property.

6. A 50% deposit is required to bind this contract. Your date is not reserved until deposit is received.

Deposit will be applied to the cost of the event.

7. Full deposit is refundable if cancellation occurs more than 30 days prior to function, ½ deposit refunded if cancellation is

more than 7 days prior to function. Less than 7 days notice…non-refundable.

8. An 18% service charge and 5.5% sales tax is included in the per player price.

9. A credit card may be taken in lieu of a signature for completion of the contract.

Resort Policies

Name of your sales contact

Hold for (Name of Contact)

Organization Name

Arrival Date

8. Menu Prices: All menu prices are subject to change 60 days in advance.

By signing this contract you are stating that you have read and agree to the above terms.

Client Signature: Date:

Golf Operations Manager Date:

12. The resort shall not be held liable for non-performance of this contract when such non-performance is attributed to labor troubles, disputes or strikes, accidents, government

(Federal, State, and Municipal) regulations of, or restrictions upon travel or transportation, non-availability of food, beverages, or supplies, riots, national emergencies, acts of God and

other causes, whether enumerated herein or not, which are beyond the reasonable control of the resort, preventing or interfering with the resort’s performance.

1. Payment: Payment must be made 72 hours in advance with guaranteed count of guests, unless credit has been established to the satisfaction of resort management. A

deposit is required at the time of the definite booking. Deposits will show as a credit on your final bill.

2. Room Assignments and Set-ups: Christmas Mountain Village reserves the right to reassign meeting rooms, especially in the case of fluctuating attendance figures.

Christmas Mountain Village also reserves the right to charge a service fee for setting up meeting rooms with extraordinary requirements, or changing set-ups within 24 hours of the

function.

3. Entertainment: Functions which have live music or a DJ, must have entertainment end at 12:00am unless special arrangements have been made in advance.

Entertainment groups must provide their own equipment. The expense of any special electrical needs must be paid by the individual or organization hosting the function. A

recommendation list is available upon request.

4. Shipping and Receiving: If it is necessary for you to ship materials to our resort prior to your meeting, packages will be accepted two days prior to your function. Please

mark clearly any label with:

Special arrangements must be made in advance for any shipment arriving more than two days prior to the function. Storage fees will be set at the time. Return shipping for all items will

be your responsibility. Merchandise must be picked up within two days of the completion of your event.

5. Damages: Christmas Mountain Village does not permit the affixing of anything to the walls, floors or ceilings of rooms with nails, staples, thumbtacks, tape or any other

substance, unless approval has been established prior to the function. Client agrees to be responsible for any damage to the premises or equipment by members, guests, or outside

groups contacted by client during the period of time functions are held at the resort. Christmas Mountain Village reserves the right to inspect and control all private parties, meetings,

receptions, etc. being held on the premises. Resort will not assume responsibility prior to, during, or following the function. Charges for damages to resort property and equipment will

be charged to the credit card on file for the function. Security arrangements should be made for all items left unattended for any length of time.

6. Guarantees: A guaranteed count is required no later than 12:00 noon, 72 hours prior to each meal function. It is not possible to lower the guarantee within the 72 hour

period: however, the guarantee may be increased. If a guarantee is not submitted, the preliminary number indicated on the function agreement will be considered the correct and

guaranteed number. You will be charged for the number guaranteed or the number actually served, whichever is greater.

7. Menu Selection: Menu Selections must be made a minimum of 1 month prior to the date of the function. We will be happy to discuss special menu requests for your

specific needs. All food and beverage must be purchased through the resort. No food prepared by the hotel and remaining uneaten during a function may be taken out of the resort after

a function. All federal, state, and local laws are strictly adhered to with regard to food and beverage purchase and consumption. No outside professional catering is allowed on

Christmas Mountain Village Resort grounds.

9. Tax/Service Charge: All food and beverage prices are subject to an 18% service charge: 5.5% state tax is then added to the total amount. Groups requesting a state tax

exemption must submit a completed tax exempt form and a copy of the exempt certificate prior to the scheduled function.

10. Cancellations: Full deposit is refundable if cancellation occurs more than 30 days prior to the function; half deposit is refundable if cancellation is more than 7 days prior to

the function. Less than 72 hours notice…non-refundable.

11. Alcoholic Beverages: No outside food or alcoholic beverages shall be brought into the banquet or meeting rooms by the client or client’s guests without prior permission

from the management. Private bars may be closed earlier than originally requested per resort management’s discretion. Please note that alcoholic beverage sales and services are

regulated by state and local liquor service laws.

3 of 4

$40.09

$31.65

$8.44

N/A

9:00 AM

8.00$

0.44$

8.44$

Lunches will consist of ham or turkey sandwich, apple,

$720

Client Initials:

JT

TBD - Based on final event date

January 2, 2018

July 19, 2018

Bar

Food

4 of 4

12. The resort shall not be held liable for non-performance of this contract when such non-performance is attributed to labor troubles, disputes or strikes, accidents, government

(Federal, State, and Municipal) regulations of, or restrictions upon travel or transportation, non-availability of food, beverages, or supplies, riots, national emergencies, acts of God and

other causes, whether enumerated herein or not, which are beyond the reasonable control of the resort, preventing or interfering with the resort’s performance.

1. Payment: Payment must be made 72 hours in advance with guaranteed count of guests, unless credit has been established to the satisfaction of resort management. A

deposit is required at the time of the definite booking. Deposits will show as a credit on your final bill.

2. Room Assignments and Set-ups: Christmas Mountain Village reserves the right to reassign meeting rooms, especially in the case of fluctuating attendance figures.

Christmas Mountain Village also reserves the right to charge a service fee for setting up meeting rooms with extraordinary requirements, or changing set-ups within 24 hours of the

function.

3. Entertainment: Functions which have live music or a DJ, must have entertainment end at 12:00am unless special arrangements have been made in advance.

Entertainment groups must provide their own equipment. The expense of any special electrical needs must be paid by the individual or organization hosting the function. A

recommendation list is available upon request.

4. Shipping and Receiving: If it is necessary for you to ship materials to our resort prior to your meeting, packages will be accepted two days prior to your function. Please

mark clearly any label with:

Special arrangements must be made in advance for any shipment arriving more than two days prior to the function. Storage fees will be set at the time. Return shipping for all items will

be your responsibility. Merchandise must be picked up within two days of the completion of your event.

5. Damages: Christmas Mountain Village does not permit the affixing of anything to the walls, floors or ceilings of rooms with nails, staples, thumbtacks, tape or any other

substance, unless approval has been established prior to the function. Client agrees to be responsible for any damage to the premises or equipment by members, guests, or outside

groups contacted by client during the period of time functions are held at the resort. Christmas Mountain Village reserves the right to inspect and control all private parties, meetings,

receptions, etc. being held on the premises. Resort will not assume responsibility prior to, during, or following the function. Charges for damages to resort property and equipment will

be charged to the credit card on file for the function. Security arrangements should be made for all items left unattended for any length of time.

6. Guarantees: A guaranteed count is required no later than 12:00 noon, 72 hours prior to each meal function. It is not possible to lower the guarantee within the 72 hour

period: however, the guarantee may be increased. If a guarantee is not submitted, the preliminary number indicated on the function agreement will be considered the correct and

guaranteed number. You will be charged for the number guaranteed or the number actually served, whichever is greater.

7. Menu Selection: Menu Selections must be made a minimum of 1 month prior to the date of the function. We will be happy to discuss special menu requests for your

specific needs. All food and beverage must be purchased through the resort. No food prepared by the hotel and remaining uneaten during a function may be taken out of the resort after

a function. All federal, state, and local laws are strictly adhered to with regard to food and beverage purchase and consumption. No outside professional catering is allowed on

Christmas Mountain Village Resort grounds.

9. Tax/Service Charge: All food and beverage prices are subject to an 18% service charge: 5.5% state tax is then added to the total amount. Groups requesting a state tax

exemption must submit a completed tax exempt form and a copy of the exempt certificate prior to the scheduled function.

10. Cancellations: Full deposit is refundable if cancellation occurs more than 30 days prior to the function; half deposit is refundable if cancellation is more than 7 days prior to

the function. Less than 72 hours notice…non-refundable.

11. Alcoholic Beverages: No outside food or alcoholic beverages shall be brought into the banquet or meeting rooms by the client or client’s guests without prior permission

from the management. Private bars may be closed earlier than originally requested per resort management’s discretion. Please note that alcoholic beverage sales and services are

regulated by state and local liquor service laws.

please note: there will be no remote meeting...

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