How to Give Powerful Presentations

Dr. K.C.Vora

SAE

Powerful Presentations

Prepare

Design

Deliver

SAE

What Do You Want to Accomplish?

Inform Persuade Motivate Entertain

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Planning Your Presentation

• Think like a reporter. Answer: – Who, What, When, Where, Why and How

• Have a clear purpose: – Explaining a project – Training or educating – Giving instructions – Define or solve a problem – Selling something

PREPARATION • Start with the end in mind. • Know your audience as well as possible • Content, content, content • Keep it simple • Outline your content • Have a clear structure in mind • So what? • Confidence

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Consider the Audience Audience analysis is a mission critical aspect of making presentations… Who am I talking to ? Why do they need this information? What will they do with this information? How will this information help them in their jobs/lives? If I give them this information…..

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Adult Learning

Readiness to learn

Experiences Problem

Orientation

Time Perspective

Self- Mastery

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Adult Learning Rules of Thumb…

Link Content to Experiences Help Solve a Problem Use Visuals That Can Be Seen by All Create something for the Audience to Do End on Time

Clear Points, Clear Speech

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How Do People Process Information?

Globally Analytically Combination of both processes

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How Do People Process Information?

Global Look at the overview first, then assimilate the “facts” that

created the big picture. 60% of the audiences are global processors

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How Do People Process Information?

Analytic Starts with “facts” and then assemble the “big picture” after analysis 30% of audience are analytic processors 10% of audiences combine global and analytic processes

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How Do People Process Information?

Moral of the story…. Start with the big picture – you’ll

grab the attention of at least 70% of the audience!!

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Example of Big Picture

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Keep it Short & Simple!

Need to Know

The Ultimate Challenge!

Nice to Know

Don’t Need

Keep

Maybe

Out

• Could Help ?

• Reference ?

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Adding Visuals Visual – a graphic representation Picture Photograph Illustration Cartoon Chart Backdrop Films

Simplify the Message With Your Visual!

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Impact of Illustration

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Impact of Film

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Simple Slide Specifications

Keep to one Main

Message/ Slide

Strive for

Only3-6

Bullets/Slide

Use Upper

And Lower

Case Fonts

Use no more

Than 4

colors

PowerPoint

Presentations Use Visuals

Use spell

Check

(oops!)

Be

Consistent Use no more

than 2 fonts

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Presentation Format

• Opening 10 – 20% – Capture your audience’s attention – State your thesis or purpose

• Body 65 – 75% – Series of points or evidence – Best to start with a fact &/or observation followed by

supporting material • Closing 10 – 20%

– Brief review or summary – Call to action or a memorable statement

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Bookend Your Presentation

Opening Presentation •Orientation Programme is super

•Join SAE

•Participate in your SAE sections!

Closing

Make a Strong Opening Make a terrific 1st impression Make a smooth transition

Make a Strong Closing

Leave the audience excited

Exit gracefully

Tell them what you’re going to tell them Tell them Tell them what you told them

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Believability of Message

How Much Does This Count? Verbal: What You Say: _____%

Vocal: How You Say It: _____% Visual: How You Look and Act:____%

Visual Aids Reinforce the Message!!

_____ = 100%

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Principles for Powerful Persuasion

The art of persuasion is the art of finding the best available means of moving a specific audience in a specific situation to a specific decision

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Persuasion in the Real World

Presenter

Subject

Audience

Your Needs & Interests

Their Needs & Interests

Your Program’s Needs & Accomplishments

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Top Ten Mistake Made By Presenters

1. No Objectives 6. Lack of Facial Expressions

2. Mediocre 1st Impression 7. No Visual Aids

3. No preparation 8.No Audience Involvement

4. Lack of Enthusiasm 9. Sticky Floor Syndrome

5. Poor Eye Contact 10. Ineffective Close

Special Recognition Award Reading the Presentation

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Confidence Boosters

• Relax – take a deep breath • Use good posture • Concentrate on your message • Use Eye Contact • Do not apologize • Forget Perfection • Learn to laugh at yourself • Use appropriate humor • Use anecdotes

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Creating a Great presentation!! Prepare

Know your audience

Consider the audience

Talk about the big picture first

Remember how adults learn

Design

Organize the text

Choose colors and fords

Add visuals

Use spell check

Bookend your talk

Deliver Rehearse, rehearse, rehearse

Check the room and equipment

Be enthusiastic & show your passion

Start Strong and modulate your voice

Make eye contact and use body language

Watch audience body language and adjust

Move away from the podium

At all times: courteous & professional

Make a graceful exit

Hear the applause!!

Voice Modulation

• Volume • Pronunciation • Pace • Pause • Pitch • Emphasis

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Application Of Skills SOFTEN Your Body Language

• Smile • Open posture • Forward lean • Touch • Eye contact • Nod in the affirmative

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There are no stupid questions Listen Carefully…for an underlying

meaning…… if any. Empathize without necessarily agreeing Questions need answers, personal remarks do

not.

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Handling Questions

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