ppt skills.pptx
TRANSCRIPT
Presentation Skills
04/21/2023 Presentation Skills
AgendaChapter 1What is a Presentation?Key Components of presentationWriting your presentation
• Chapter 2Prepare the room in advancePrepare the PowerPoint slidesPrepare “Yourself”
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Agenda (Contd..)Chapter 3Communicating with the audienceEngaging the audienceSome tips…?
• Chapter 4Plan the ending
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Chapter1
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What is a Presentation?
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Presentation is..Means of communicationPreparationPresentationPractice (verbal and non- verbal communication)
Source: SkillsYouNeed, 2013
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Key Components of PresentationContextPresenterAudienceMessageImpedimentsSource: SkillsYouNeed, 2013
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Preparing your presentationOrganizing the presentation materialWriting your presentationDeciding the presentation methodWorking with visual aidsCoping with presentation nervesDealing with questionsSource: SkillsYouNeed, 2013
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Organizing the presentation material
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Write it down- Write down your speech, but try not to read from it.- Use it as a reference point- If you dry up, it will help you to pick it back up again
Source: Things Worth Creating, N.d.
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Keep it simpleUse simple understandable language.
Two font families is a good rule of thumb.
No more than one graphic image or chart per slide.
Any corporate logo or other recurring element in the design is exception.
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Keep the audience informed Let the audience know the following in the beginning
of the presentation:
1. Content of the presentation.
2. Expected duration of the presentation
3. Timing for the audience to put forward the questions
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Writing your presentation
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Work on the Content Start planning by crafting a key message.
Then choose a structure and use stories, examples and statistics to back-up what you're saying.
Finally work out the presentation introduction.
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Write the IntroductionIntroduction makes or breaks the perception of the
audience. For introducing, the formula is PIP
P for purpose: Why are you giving this presentation ? I for importance: What is the relevance of this
presentation today? P for preview: Give the bird’s eye view of the
presentation.
What to anticipate during the time we are spending together.
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Know your topic Simply preparing a content of a slide is not enough.
Anticipate unexpected questions from the audience.
Know your material well.
Use key words and phrases and include only essential information to keep the audience focused and interested.
Thus Be prepared for questions and know the answers
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T.M.I Vs K.I.S.SToo much of information.
No one can follow a single point of a presentation if the presenter jumps from here to there and back again.
Rather, use the K.I.S.S. principle (Keep It Silly Simple).
Stick to three, or at the most, four points about your topic and explain.
This will help the audience to retain the information.
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Deciding the presentation methodWhole Notes???Key words on Cue cards???Mind maps???
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Working with visual aidsWhiteboardFlip chartOver-head projector (OHP)SlidesVideoPowerPoint or other presentation softwareHandouts
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Coping with presentation nervesPractice deep breathingDrink waterSmileUse visualization techniquesSelf-massagePauseSlow downMove around
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Dealing with the questions
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Get Used to Answering QuestionsMajor source of nervousness about presentation is the fear
of questions. So use following tactics: Be patient and LISTEN to the question Relax and do not feel as if you do have to know
everything! Pause to think about the answer Do not repeat the question Answer only the question that has been asked Give answer to the whole audience, not only to the
person who asked
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Chapter 2
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Prepare the room in advanceMake sure that you have spent time in the presentation
room before your presentation.
Get to know the room and run through your slides beforehand to ensure that everything is working smoothly especially the technical equipments.
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Prepare the PowerPoint slides
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Choosing a Design and Theme
• Choose a design that is appropriate for the audience. • Understand the background of your audience. (Eg: Young children, adults, teenagers, business professionals..)• A clean, straightforward layout is best for business presentations.
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Choose simple Design and Theme Choose a design that is appropriate for the audience. Understand the background of your audience.
(Eg: Young children, adults, teenagers, business professionals..)
A clean, straightforward layout is best for business presentations.
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Color ChoicesAudiences don't like unusual color combinations.Good contrast with the background is essential to make
your text easy to read. Dark text on a light background is best. Off white or light beige is easier on the eyes than the
typical white. Dark backgrounds are very effective, if the text is light for
easy reading. Keep the color scheme consistent.
04/21/2023 Presentation Skills
Color ChoicesAudiences don't like unusual color combinations.Good contrast with the background is essential to make
your text easy to read. Dark text on a light background is best. Off white or light beige is easier on the eyes than the
typical white. Dark backgrounds are very effective, if the text is light for
easy reading. Keep the color scheme consistent.
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Font Choice While choosing a font size consider a person seating far
from the monitor.
Stick to easy to read fonts such as Arial or Times New Roman.
Avoid script type fonts which are hard to read on screen.
Make sure that the font size is not less than a 30 pt so that people at the back can also read easily.
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Number of slides per presentation Ensure your audience stays focused by keeping the
number of slides to a minimum.
10 to 15 slides is plenty.
Some concessions can be made for a photo album, slide cover.
Think how much you enjoy sitting for a presentation with 50 slides.
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Animation for a slide Animations and sounds used well, can heighten interest. Too much of animation will distract the audience. Design the presentation with the "less is more”
philosophy. Don't let your audience suffer from animation overload.
04/21/2023 Presentation Skills
Animation for a slideAnimations and sounds used well, can heighten interest.
Too much of animation will distract the audience.
Design the presentation with the "less is more” philosophy.
Don't let your audience suffer from animation overload.
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But remember….
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Slide show is accompaniment onlyAlways remember that you are the presentation.
The slide show should only be used as an accompaniment to your talk.
Simplify the content, by using bullet points for key information.
Speak to the audience, not to the screen.
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Prepare “Yourself”
Be well groomed for your presentationMake sure you are dressed neatly, tidily and properly Your personality plays an important role!
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Ppt discussion
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Chapter 3
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Communicating with the audience
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Talk naturally to your audienceThe audience would feel left out if the presenter starts
talking to:PowerPoint screenTheir notesTo the back of the roomTo wall, ceiling and out of the window
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Imagine having one-on-one conversationImagine that you’re having a one-on-one conversation
with a person. Let the other background and noise in the room disappear
from your consciousness for that time.
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Look for the reactionLook for their reaction to what you’re saying before you
carry on. Most people will nod or smile.
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Demonstrate EnthusiasmRemember, your audience wants to be wowed, not put to
sleep. So think about injecting your own personality into it. If you are not enthusiastic about your own products or
services, how do you expect your audience to be?If you speak passionately it will make up for many other
shortcomings.Eg: Verbal Intonation, change in pitch
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Take Humor SeriouslyHumor is great when it helps to make a point. Humor is great if the situation is appropriate. Humor is great when its spontaneous. Humor is great if your comfortable with it. Do not use humor to attack anyone in the audience. Make sure the point comes across quickly and clearly. Be flexible
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Improving communication skillLearn to listenBe aware of others’ emotionEmpathizeEncourageUse humorTreat people equallyAttempt to resolve conflictMaintain a positive attitude and smile
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Common barriers to effective communicationThe use of jargonEmotional barriers and taboosLack of attention, interest or irrelevance to receiverDifferences in perceptionPhysical disabilitiesLanguage differences or unfamiliar accentExpectations and prejudice leading to false assumptions Cultural differences
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Engaging the audience
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7 Easy TipsConnect to yourself to connect with your audienceView your audience as participantsMake experiences, not speechesNotice emotionsExamineAskRequest feedback
Source: Dr. Mazur, 2014; Davis, 2013
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Some tips…?
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Chapter 4
Source: Baum, 2014
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Plan the endingSummarize the major pointsSpell out the recommendationPresent your action programAsk for agreement and for commitmentClose off with “ next steps”
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Example phrasesAn old-timer is one who can remember when time was
marching on instead of running out. My time is running out, so in conclusion...
You've heard that "All's well that ends well." Well in my case it's All's well that ends.
When a speaker says, "Well, to make a long story short," it's usually too late. I don't want you to feel that way about me. Thanks for having me.
Source: Antion, 2013