presentation on formal vs informal communication
TRANSCRIPT
THE QUALITY OF YOUR LIFE
IS THE QUALITY OF YOUR COMMUNICATION
~BOTH WITH YOURSELF
& OTHERS
To the Presentation
Md. Reajul Kabir
CommunicationThe sharing of information between two or more individuals or groups to reach a common understanding.
Why does communication matter?
• Organizational : greater info access & awareness
• Improves coordination: reduces logical gaps• Encourages cooperation: helps to bring
everyone in the mainstream• Gives a direction: to tasks and activities• Decision making : helps to make decision• Speeds up: organizational processes• A Problem Solving Tool: by clarity,
preciseness & feedback
Communication Process:
Sender or Instigator
Channel Medium Receiver
Feedback
Communication Styles:Informal and FormalCan apply to any mode of
communication Both styles are necessaryAppropriate style depends on the
situation or setting and the people involved
vs
Formal Communication
A Formal communication is the process of exchanging information by following the prescribed or official rules
Formal CommunicationIncludes 3 types of communication Inside the organization. . .
Downward UpwardHorizontal
Messages flow laterally between people of the same rank.
Messages flow upward through the chain of command—i.e., from employee to boss.
Messages flow downward through the chain of command—i.e., from manager to employee.
Downward Communication
• Employee performance appraisals
• Job instructions
• Job rational
• Motivational appeals
Upward Communication
• Employee opinions & feelings
• Outlines of work problems
• Ideas for improvement
• Employee work, achievements & progress
Horizontal Communication
• Intradepartmental Problem solving
• Interdepartmental Coordination
• Staff advice to Departments
An Informal communication is the process of spontaneous exchange of information among various people of different status in the organizational structure.
Informal Communication:
AJB
D H I
K
FGE
C
Gossip AC
D
F
J
IB
Cluster
Y
D
C
B
A
ChainFormal and Informal Channels of Communication
Informal Communication Networks
Informal Communication
Indicates the health of the organization
Adds to employee satisfaction &
commitment
Indicates employee concerns is 75-95%
accurate
Travels fast
Examples of Appropriate Situations for Using Each Communication Style
Informal Mode of Communication Formal
• Text message to a friend• Birthday card for a
relative• Tweet or Facebook
status
Written • Email to a professor• Resume & cover letter• Online discussion board
post
• Skipping with a sibling• Family dinner• Socializing at a club
meeting
Verbal • Teaching• Job interview• In-class presentation
Scenario Informal Communication
Formal Communication
You want to confirm that you have an appointment with a professor after class.
Hey, we still meeting today, Dr. J?
Hello Dr. Jones. I just want to confirm that we’re meeting today at 4:00. Does that still work for you?
You were supposed to meet a friend but she’s 45 minutes late. You send her a text message.
hey, where r u? weren’t we working out at 3?
Jessica, please update me on your where about. I’m concerned that you haven’t arrived for our 3:00 pm workout. Best wishes, Taylor
Samples of Informal and Formal Communication Styles:
Communication
Why Communication
Formal Communication
Ways of formal communication
Informal Communication
Importance of Informal communication
Implementation of Formal and Informal Communication
THANK YOU FOR NOT BEING ASLEEP