STRATEGIC PLAN

STRATEGIC PLAN.......................................................................................1

1 INTRODUCTION...................................................................................3

2 BOARDMEMBERS................................................................................4

3 AMBITIONS.........................................................................................6

3.1 VISION STATEMENT.................................................................................................6

3.2 MISSION STATEMENT...............................................................................................6

3.3 TARGET AUDIENCE.................................................................................................6

3.4 OTHER AUDIENCES.................................................................................................7

3.5 WHERE IS THE FOUNDATION OPERATING?....................................................................7

4 STRATEGIC PLAN 2017-2019...............................................................8

4.1 CURRENT SITUATION...............................................................................................8

4.2 STRENGTHS..........................................................................................................9

4.3 WEAKNESSES........................................................................................................9

4.4 STRATEGY............................................................................................................9

5 ACTION PLAN.....................................................................................9

6 FINANCIAL POLICY............................................................................10

6.1 GUIDELINES........................................................................................................11

1 Introduction

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The Prince/Princess Foundation was established in October 2017. The management and leadership of this organization is rooted in Christian values. We believe that God calls us to show love to those around us, especially to those in the world who lead a difficult life. Sadly, there is a huge imbalance in our world with some people having too much whilst others have insufficient. 

We want to try to make a difference for some of the world’s desperate children. We want the children to know they are not forgotten and that they too are worthy of receiving and wearing something new, made especially for them, instead of only having to wear clothes someone else didn’t want anymore. 

As well as this, we hope to run our charity in a way that will benefit people here in The Netherlands. By setting up sewing groups and sewing lessons, we can offer people a number of different things:

- Community- a goal for their hobby work- the opportunity to teach, share, pass on sewing knowledge and skills- the opportunity to develop sewing skills and knowledge- Places to integrate with local Dutch people and practice the language.

2 Boardmembers3

Volunteers show finished

clothes

Liz Wassenaar – Founder and secretary

Liz is English and moved to Holland in 2002 after marrying her Dutch husband Walter. They live with their two sons Tim and Ben in Sassenheim, Zuid-Holland. Before meeting Walter, Liz had a career in marketing and brand management and worked for an international organization. Working for the PrincePrincess Foundation allows her to combine her three passions: management, helping people and sewing.

José Roest – Treasurer

After having lived and worked in the South of France for 12 years, José moved back to Holland in 2015, with her husband Henri and daughter Julia. Now that the family has settled in to the new environment, José has time and plenty of energy to devote to the Prince/Princess Foundation. José’s strengths are organizing, and planning and she is very happy she can use these skills in her work as treasurer for the foundation.

Servie Simons – Chairman

Servie has worked for more than 30 years for Shell International, most of the time abroad in countries such as Oman, Egypt, Uk, Norway and Syria. His last position was Pipeline Engineering Manager at Shell head office in Rijswijk. Recently, he stopped working for Shell and is now concentrating on his personal life and has time to fulfill other tasks. He is married to Diana who works as a teacher. Servie and Diana are Dutch but live in the UK where they lived and worked for a long period of time and where two of their three children live.

Servie’s personal motives are to be an example for others and to stimulate others to live by Christian values. Supporting the Prince/Princess Foundation are in line with these ambitions.

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3 Ambitions

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Servie, Liz, José

In the next paragraphs, we will outline the Foundation’s vision, mission and target audiences

3.1 Vision statementOur vision is that all children in the world’s poorest areas receive the gift of a new item of hand-made clothing.

As part of this mission, we aim to provide:

- social contact and a sense of belonging to a community for the volunteers who make the clothes

- an opportunity for volunteers with little sewing experience to learn/develop new skills.

3.2 Mission statementWith the help of volunteer sewers we aim to distribute 3000 items of clothing to children in at least three developing countries per year.

3.3 Target Audience- Very poor children (from schools, camps, orphanages, hospitals) in various

developing countries who receive the clothes, and their parents/guardians

- Experienced sewers in The Netherlands – generally women (50 plus) who have either professional sewing experience (seamstress) or who sew as a hobby and have made clothes for themselves/family/friends.

- People wanting to help out with various tasks on a voluntary basis.

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3.4 Other audiences- Foreign local distributors - working for missions/local development

initiatives based in the various locations who receive our clothing. We aim to use contacts put forward by trustworthy sources.

- Dutch distributors – partnering organizations such as developmental organizations and charities who transport our clothes together with their own supplies such as Actie4Kids.

- Donators/Sponsors - Businesses/organizations or individuals who wish to donate financially to the organization or help raise money or help by donating materials or offering practical help (such as arranging storage, assisting with the running/marketing of the organization).

3.5 Where is the foundation operating?The organization is operating out of De Spelewey in Voorhout. The current space is limiting the operations of the stichting and the search for a larger workspace is underway. Clothing is being produced primarily in the Bollenstreek with some volunteers sewing from home and others sewing as part of groups.

Our ambition for the next three years is to establish a solid organization with the potential to grow locally and to expand in other areas of Holland, thus enabling us to send more clothes to children in need every year.

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Group

sewing

4 Strategic plan 2019-2020In the following section, we present our strategic plan for the period of December 2019 until December 2020.

4.1 Current situationThe organization has been running out of the attic space of a community centre in nearby village Voorhout. There is an additional group of volunteers working on De Kaag Island. Besides the groups, we have approximately 15 volunteers sewing from home.

The organization has grown and become more professional with the potential to grow even further. The need for a larger workspace is urgent. The search for appropriate space is currently underway. We are exploring all options within the limits of our budget.

The media has been very interested in the foundation, which helped us to attract more volunteers. In addition we have recently been awarded the Teylinger award for best volunteer organization in Teylingen.

We have organized several fundraising activities and have received a number of donations from local churches/organizations. We have been able to send over 2300 items of clothing to children in India, Cameroon, Ghana and Sierra Leone.

We have received ANBI status and have a working website and Facebook page.

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De Spelewey,

Voorhout

4.2 StrengthsThe initiative has been enthusiastically received by various parties – the volunteer sewers, the local council, local companies willing to donate/sponsor, the media (and of course the children receiving the clothes).

The organization is providing volunteer sewers with a goal for their hobby work as hand-made clothes are no longer desired.

The coordinator of the organization is able to dedicate a large part of her time to the organization.

4.3 WeaknessesThe production of the clothes is dependent on the number of volunteers at

any given time and on the availability of fabric and sewing machines. The number of clothing items sent is dependent on the amount of funds available to transport them and the number of clothing items being received by children is dependent on the reliability and trustworthiness of the local distributors.

The growth of our local organization is dependent on the availability of workspace.

4.4 StrategyTo establish a central atelier, sorting and distribution center. Longer term our plan is to set up additional centers in strategic locations within Holland that are self-supporting, with an appointed coordinator.

To continue to recruit volunteers to make the clothes and make sure that they understand and adhere to the vision and mission of the organization.

To continually pursue new and reliable distribution channels and foreign local distributors to make sure the clothes reach the children who need it most.

To obtain funding through financial sponsors, fund-raising initiatives and applying for funds.

5 Action plan

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- Move central sewing center and fabric storage to larger building.- Publicize volunteer roles in local council ‘Voluntary Work Database’.

Request volunteers via advertising in local papers, through word of mouth and via organizations such as Welzijn Teylingen and Stichting Present.

- Actively contact organizations such as Kinderfonds Mamas and KLM ‘Wings of Support’. Deepen and strengthen the relationships with existing foreign local distributors such as ‘Hands of Development International’ in Cameroon.

- Hold several fundraising initiatives per calender year. Pursue opportunities to promote the charity such as speaking to churches, schools, clubs, local PR and advertising, social media. Apply for funds from funding organizations. Set up ‘friends of Prince/Princess Foundation’ donation programme.

- Publish regular news updates and show photos of children who received clothing.

- Organize one social event per calendar year for local volunteers.- Professionalize the volunteer recruitment process, produce an induction

package

6 Financial policy

The Foundation is relying 100% on donations:

-Financial donations to facilitate the day to day running of the organization and to ship the clothes

-Time donated by the volunteer sowers and people who support us with their knowledge (marketing etc.)

- Materials such as fabric, sewing machines

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6.1 Guidelines

A bank account in the name of Prince/Princess foundation has been opened at the Rabobank, Sassenheim branch.

Treasurer and Secretary have access to online banking and have a bank pass. Budgeted expenses up to 250 euro can be made without prior approval of the Board.

The secretary holds the petty cash and uses this for small expenses such as coffee, tea, elastic, etc. Receipts will be kept and handed over to the Treasurer every month.

Prior to the start of each financial year, the Board will approve a budgeted income and expenditure account for the following year.

A report comparing actual income and expenditure with the budget will be presented to the Board every six months

Accounts will be drawn up after each financial year within a month of the end of the year. The end of the financial year will be 31December 2019.

The Board will appoint an independent examiner to audit/examine the accounts and petty cash.

All monies received will be recorded promptly in the cash analysis book and banked without delay. The aim is to ensure that all expenditure can be demonstrated to be the charity’s business and is properly authorized.

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Tanzania

School in India

Choir in Sierra Leone