Suggestion For Engineering Quality Improvement To EAEC Procurement Expert

No. Discipline Key Word

1 Electrical Vendor Quotation

2 Electrical Receipt of offers

3 Electrical Release of TQ

4 Electrical

5 Electrical

6 Electrical Commercial negotiations

7 Electrical Vendor Prints

8 Electrical Vendor Prints

TBE (Technical Bid Evaluation)

EBE (Economical Bid Evaluation)

9 Electrical Inspection and Testing

Suggestion For Engineering Quality Improvement To EAEC Procurement Expert

Current Status

Engg dept shall review the offers and prepare TQs

TBE shall be released by Engg dept.

EBE shall be released by Procurement dept.

Vendor prints shall be submitted for Approval post order

Vendor payment

Engg dept shall issue MR to Procurement dept. (Suggested Vendor names as per Client approved vendor list) shall be informed to Procurement dept by Engg dept)

Procurement dept shall forward the vendor offers to Engg team for review.

Order finalisation based on the TBE, EBE and revised commercial offer

FAT to be executed after drawing Approval.

Suggestion For Engineering Quality Improvement To EAEC Procurement Expert

Suggestion Remark

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Procurement dept. to expedite the submission of vendor prints -

Procurement Dept to follow with vendors for submission of quotation within stipulated period as per project schedule

Expedition by Procurement dept for receipt of offer

Maximum number of offers to be evaluated per MR shall be indicated by Procurement dept.

Procurement Dept to co-ordinate with vendors for clarification of TQs. ORPre -order correspondences with vendor shall be handled by Engg dept with Copy to Procurement dept. Video conference or a meeting can be arranged with vendor for clarifications

Final commercial offer based on technical clarifications shall be sent to Procurement dept.

Technical Acceptance, delivery period of each vendor shall be indicated in TBE .The order of preference shall also be indicated based on past experience.

Order shall be finalised by Procurement dept. MR, TQs and all other technical documents to be signed by vendor which shall form a part of PO. Documents subject to Penalty due to late submission shall be discussed with vendor and highlighted in PO by Procurement dept.

Status of vendor print submission and approval status of each document shall be prepared by Procurement dept for payment to vendor.

-Project dept. shall co-ordinate with Procurement dept/ Inspection team/ Engg team, as applicable for finalisation of FAT