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National Institute of Technology, Rourkela~- NITR/DR/2016/HODM-155/ 3tXB ~: 02/11/2016

I MINUTES / Cf) 141'"d JMINUTES OF THE 155th MEETING OF THE DEANS AND HEADS HELD AT 9.30 AM ON

02/11/2016 (Wednesday) IN THE BOARD ROOM OF THE INSTITUTE.

Prof Animesh Biswas, Director presided over the meeting.

Members Present

20. Prof. N R ¥ishra, HQD, I-JS21. Prof. M.R. Khan, HOD, ID22. Prof. S.K. Bhutia, HOD, LS23. Prof. K C Pati, HOD, MA24. Prof. M.K. Mishra, HOD, MN25. Prof. (Ms.)B. Sarkar, HOD, PA26. Prof. P.Kumar, HOD, PH27. Prof. S. Gangopadhyay, HOD(I/C), WS28. Prof. J. Bera, HOD, SAC29. Prof. S.C. Mishra, HOD, MM30. Sri S. P. Mohapatra, HOD, EM

31. Prof. A.K. Turuk, HOD, CC32. Prof. S.K. Das, PIC, Civil Const.

33. Mr. Bhojaraju Gunjal, HOD, BPCL

34. Prof. S K Patra, PADA

35. Prof. S. Chinara, HOD, ANKCTEL36 Prof. D. P. Mohapatra, HOD, CS

I. Prof. B. Majhi, Dean, AC2. Prof. B. Subudhi, Dean, AR3. Prof. B.B. BiswaJ, Dean, FW4. Prof. G.K. Panda, Dean, SR5. Prof. D.R. Parhi, Dean, SW6. Prof. CR Patra, Dean(PD)7. Prof. S.K. Patel, Chief Warden8. Prof. S.S. Mohapatra, HOD, ME9. Prof. K. Pramanik, Coordinator, TEQIP-II10. Prof. Mukesh Ku. Gupta, HOD, BMII. Prof. S.K. Sahu, HOD, CE

12. Prof. B. B. Nayak, CR13. Prof. S. Chatterjee, HOD, CY14. Prof. J.K. Satapathy, HOD, EE

15. Prof. Sk. Md. Equeeuddin, HOD, ER

16. Prof. R.K. Singh, HOD, FP17. Prof. K. K. Mohapatra, HOD, EC

18. Prof. S.K. Jena, HOD, TP19. Prof. A.K. Panda, PIC, BPCL

37. Prof. S. Mishra, HOD, FP38. Prof. D. P. Tripathy, PIC, Convocation

J

HODM- Welcome to the members by Director155(2016)-01 :

Director welcomed all the members present in the meeting request for cooperation fromthe HODs and Deans for development ofNITR for achieving academic excellence.

HODM- Admin Issues:155(2016)-02:

1. Office Timing for Academic and Administrative staff: The timing for academicstaff will remain unchanged i.e. from 8 am - 5.15 pm, whereas, for administrativestaff it will be from 9 am - 6 pm with a lunch break between 1-2 pm. This willenable the students and staff to contact the admin staff for any official work. Thiswill be effective from 14/11/2016.

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2. Constitution of DFAC: Departmental Faculty Advisory Committee (OFAC) will beconstituted to look after faculty welfare including scrutiny and recommendation withregard to faculty recruitment and promotion. HODs are requested to constituteDFAC with 3-4 Professors. If sufficient number of professors are not available in adepartment, the committee may include senior Associate Professors. In thedepartments where sufficient number of Professors and Associate Professors are notavailable they can include Professors and Associate Professors from other relevantdepartments. If HOD is a Professor, he will ex-officio chairman of OFAC, else thesenior most member of the committee will act as the Chairman. •.

3. Faculty Recruitment: The faculty recruitment process will be initiated and Dean(FW) was requested to float the advertisement. On receiving the name of the visitors'nominee, the scrutiny process will be started. To finalise the eligibility criteria forfaculty position prior to advertisement, a committee is formed as follows:

(a) Prof. JK Satapthy, EE, Chairman(b) Prof. BB Biswal, Dean(FW)(c) Prof. BD Subudhi,EE(d) Prof. KK Mohaptra,EC(e) Prof. SS Mohapatra,ME(t) Prof. KC Pati, MA(g) Prof. MK Mishra, MN

4. Invitation to Non-Teaching Employees to Convocation Lunch: Earlier, Facultyand their spouses were invited for convocation lunch. It is decided that in theforthcoming convocation, all faculty and non-teaching employees will be invited tothe convocation lunch excluding their spouses. Prof. SK Acharya, ME is requested tolook after the necessary arrangement.

5. Website Management: The faculty profile including his resume, last five yearspublication, research interests be included in the website. Further the look and feel ofthe website be improved to provide more information about the Institute. Prof.B.Majhi, Chairman, Institute Automation was requested to initiate the process in thisdirection and provide a template for uploading faculty information.

6. Cost Cutting Measures: Director requested the HODs to take measures to minimisethe operating costs till the financial situation the institute is improved.

HODM-155(2016)-03:

Academic IssuesI. Revision of Academic Curriculum: Director requested all the department heads to

initiate the revision of curriculum so that the total credits for B.Tech. should bebetween 160 - 170 credits. This will reduce the contact hours, however the teachinglearning should be assignments based so that there will be participation fromstudents. He also informed that Prof. Surendra Prasad, Ex-Director, lIT Delhi andpresent NBA chairman has agreed to participate in a curriculum meeting during Jan -Feb, 2017. He has requested Prof. SK Patra, Chairman CDC to coordinate themeeting.

2. Ph.D. Advertisement: The advertisement for Ph.D. and M.Tech(R) will be floatedfor the January session. However, as the financial position of the institute is not ingood shape, faculty eligible for institute fellowship (which excludes bonus students

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for project fellowships) will be permitted to take students. Hence HODs arerequested to scrutiny the applications and call reasonable number of students fittingto requirements. Students without fellowship should not be taken in a department.

3. Feedback of the students: The course feedback form needs to be simplified and thesummary and comments be visible to the respective faculty and HOD as well as to

.Chairman, APOC.

HODM- TEQIP Issues155(2016)-04:

The coordinator TEQIP informed that in the last meeting, NPIU will sanction only 1.5Crore in modernisation head in place of 13.5 Crore committed earlier. Hence it is neededto scrutinise the procurement already raised so that it will not exceed 1.5 Crore. Directorrequested the coordinator to pass the files to the newly formed finance committee toscrutinise the cases.

HODM-155(2016)-05:

Any other item with the permission of the ChairI. Problems in appointment with IGH doctors in referral cases: It has been pointed

out by members that recently IGH has provided an online portal for RSP employeesto seek appointment of Doctors. As our employees do not have access to it, they needto wait for 2/3 days to find an appointment. This is not serving the purpose of referralto treat an urgent ailment. Director assured to talk to IGH authorities to look into thematter to solve the problem.

2. Payment of Remuneration to External Examiners: It has been observed that theremuneration to the external examiners is being getting delayed, which is causing adissatisfaction among outside examiners. Director told that measures will be taken toresolve the issue.

3. Sanction of grant to conduct courses from TEQIP-ll funding: Prof DPMohapatra, CS has raised that the sanction for conducting TEQIP courses has beenrandom and irregular. Mostly it has been done whimsically by the TEQIPcoordinator without any basis. Further he has requested the Director that various keypositions in the institute should not be for longer duration to avoid biasness. Directorassured to look into the matter.

The meeting ended with thanks to the Chair and the Chair requested all Senators present in themeeting to have a Senate Sub-committee meeting to discuss an important issue.

. wr~\-Director ~

m /Copy to:1. PS to Director2. All Deans3. Chief Warden.4. All Heads of Departments and 6.

Centres. 7.

5. Professor In-charge:Examination, Library, CivilConst., Elect. Const.Chairman( APOC Equipment)Head, Institute Dispensary

8. Asst. Registrar (AC, F&A, lA,ES, P&W, SRlCCE, TS).

9. PIC, ,Security10. President ( SAC)11. Dy. Registrar (FNAC)

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