Professional Employee New Hire Information2019-2020 School Year

Welcome to Conroe ISD!

The following is an overview of new hire information for professional employees in

Conroe ISD.

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Information Verification

• Official name matches Social Security card

Name changes require new Social Security card

• Address changes in Employee Access Center

• Employee Identification Number (EIN)

Six digits

Located on New Hire Information sheet

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Missing Documents

• Check New Hire Information (gold sheet)

• Original transcript(s) and service record(s)

• 60 days from date of hire to submit

• Send to Claire Amos in HR

• Electronic Documents: Only official if received directly from school district or university to Conroe ISD at HRnewhiredocs@conroeisd.net

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Service Records

• It is YOUR responsibility to obtain official service records from prior district(s)

Out of state years must be verified on Texas service record (copy on Conroe ISD HR or TEA websites)

Send to Claire Amos in HR

We will email you to verify when records are received.

× We do not email when records are not received

• We receive 100’s of documents during the summer, and we appreciate your patience as we work diligently to process them all.

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Payroll Information

• Salary is determined by creditable years of service on file

• Review your salary in the Employee Access Center

New Hire salary information in EAC in August

We work with payroll to meet the paycheck processing deadlines

• Wages and salaries set annually by Conroe ISD Board of Trustees

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Payroll Information, Cont.

• Paid on 12-month basis

• Checks issued on 1st and 15th (except weekends and holidays)

• Teachers:

First paycheck – September 1

Final paycheck – August 15

• Paycheck cycles vary depending on assignment/work schedule

• Benefits deducted in equal amounts

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Payroll Information, Cont.

• Direct Deposit

Required of all CISD employees

Employee Access Center

o Change Bank Info/Tax Withholding

o View pay check info/Leave bank

• Work Schedule

Specific to position

Designated start/end dates

Available on CISD HR website

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Stipends

• Stipends

Advanced degrees

o Master’s degree = $1,800

o Doctorate degree = $1,800 (in subject area taught)

Supplemental duties

o Fine Arts, coaching, department chair, etc.

o Submitted to HR by principals and included on first check

Schedule available on CISD HR website

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State and Local Leave

• State Personal Leave

Up to 5 days annually

o Accumulates if not used and is transferable

• Local Personal Leave

Up to 2 days annually

o Not carried over to next year

o Paid at sub rate for unused days – August 15

• Order of use of leave types

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Absence Management (formerly AESOP)

• Absence Management account will generate automatically

• Login ID, PIN, and instructions will be emailed to you in August

• Report absences as soon as possible

• See campus rep for assistance

• Create a preferred substitute list

• Emergency lesson plans

• CISD Administrators substitute in classroom

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Conroe ISD Email - Outlook

• Reset email password during orientation

• After reset, access email from anywhere

• Download app to computer/smartphone

• Observe email etiquette

• Property of CISD

• Archived and subject to open records

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Employee Badges

• ID Badges/Keycards issued at New Hire Orientation

Name change - request updated ID Badge

• Must be worn during normal work hours

• Do not puncture or bend the badge

• Lost or Damaged ID Badge:

$5.00 Replacement fee – contact HR for information

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Employee Access Center

• Verify your information on file with CISD:

Degree/Certifications

Years of service

State Personal Days transferred

Salary and benefits

• Update your Address/phone, Emergency contact, Physician

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Employee Access Center, Cont.

• Access to important documents

Paycheck history

Bank Account for Direct Deposit

Leave Bank Balance

W-2/1095-C and Tax Information

Electronic contracts

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Conroe ISD website – Employees

Employee Logins - Quick Links

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Conroe ISD Policies, Procedures & Forms

• Employee Handbook

Questions regarding policies and procedures

Updated annually

• Student Handbook

Code of Conduct-appropriate disciplinary techniques

• Department websites

Curriculum & Instruction – Staff Development

Payroll

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Novice Teacher Academy (NTA)

• Professional development:

• Foundations of Differentiated Instruction

• PBIS: Effective Classroom and Behavior Management

• After school round tables and support groups

• Only for teachers in first full year of teaching

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NTA Important Dates

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Mandatory Training: Safe Schools

• Sexual Harassment, Bloodblorne Pathogens, etc.

• Online (at home or at work)

• Login = EIN - no password required

• New employees upload on Mondays

• Contact principal for assistance logging in

• 60 days from date of hire to complete

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Certification

• Intern/One-Year certificates

• Texas standard certificate renewal every 5 years

• Failure to renew may result in termination

• Maintain current email address in TEAL account

• Email reminders

• Professional development requirement

Keep copies – TEA may audit

• Administrators: Must provide ILD/AEL and T-TESS appraiser certificates to HR

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Contracts

• Probationary One-Year

1 year – if 5 out of last 8 years creditable experience

3 years on one-year probationary for all others

• Term One-Year

After satisfying probationary contract period

• Signed electronically each spring semester

• Access/print in Employee Access Center

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CISD Website

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Single Sign On (SSO)

Single Sign On (SSO) is the new

portal for CISD applications.

Login to enroll and create

security answers.

Single Sign On (SSO)

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SSO – Favorite Apps

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Human Resources – New Hires

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Information for New Hires

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A copy of the

Texas Service

Record Form is

available on the HR

Website. This form

should be

completed by the

out-of-state or

private school

employer.

Professional New Hire Information

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If you need help…

HR Contacts

Kathy Sharples, Ed.D. Director of HR ksharples@conroeisd.net

Paula GreenAssistant Directorof HR

pgreen@conroeisd.net

Jamie Bone, Ed.D. HR Coordinator jbone@conroeisd.net

Claire Amos HR Coordinator camos@conroeisd.net

Tiffany Mattfeld Benefits Coordinator tmattfeld@conroeisd.net

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Conroe ISD Self-Funded Medical Plan

Revenues

• District contributions ($446 per employee per month)

• Employee premiums

Expenses

• Cost of health care by plan participants

• Administration fees to UnitedHealthcare

• Goal each plan year – break even

• Premium and plan changes depend on financial status of plan

• We, as plan participants, have an obligation to use the plan in a responsible manner.

Administered by UnitedHealthcare

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Medical Plan Options

Charter Kelsey-Seybold

Nexus ACO R Memorial Hermann Choice Plus HDHP

Network Benefits Tier 1: Memorial Hermann ACO

Maximum Savings

Tier 2: UHC Choice

Higher Out-of-Pocket Costs

Network and Out-of-Network Benefits

Any Kelsey-Seybold provider

Memorial Hermann ACO designated physicians and facilities

Any UHC Choice network provider (nationwide network)

Any UHC Choice Plus network provider (nationwide network)

• Charter Kelsey-Seybold:• Direct access to all Kelsey-Seybold providers and mental health providers• Referrals required if care must be obtained outside the Kelsey-Seybold network

• Nexus ACO R Memorial Hermann:• PCP designation required• Referrals required for specialty care (direct access for women’s health services, mental

health services, and eye exams)• No out-of-network benefits other than emergency services

• Choice Plus HDHP:• Direct access for all covered services• Optional health savings account (HSA)

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Key Features Charter Kelsey-Seybold

Nexus ACO R Memorial Hermann

Choice Plus HDHP

Tier 1: Memorial Hermann

Tier 2: UHC Choice

Deductible

Individual $1000 per plan year $1,250* per plan year $2,500* per plan year $3,000 per calendar year

Family $2000 per plan year $2,500* per plan year $5,000* per plan year $6,000 per calendar year

Out-of-Pocket Maximum (includes deductibles, copays, and coinsurance)

Individual $5,000 per plan year $6,250* per plan year $7,350* per plan year $6,750 per calendar year

Family $10,000 per plan year $12,500* per plan year $14,700* per plan year $13,500 per calendar year

Office Visit

Primary Care Physician $30 copay $35 copay $50 copay 30% after deductible

Specialist $45 copay $50 copay $80 copay 30% after deductible

CISD Employee Health & Wellness Center $10 $10 $10 $10**

Convenience Clinic Not covered $45 copay $45 copay 30% after deductible

Preventive Care (subject to age and frequency limits)

Exams, Preventive Care Immunizations,Well- Woman Preventive Visits, RoutineCancer Screenings, Prenatal Care

$0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%)

Medical Plan Benefits

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* Deductibles and out-of-pocket maximums cross-apply when using Tier 1 and Tier 2 providers in same plan year.** Not eligible if contributing to a health savings account (HSA).

Key Features Charter Kelsey-Seybold

Nexus ACO R Memorial Hermann

Choice Plus HDHP

Tier 1: Memorial Hermann

Tier 2: UHC Choice

Hospital, Surgery, and Specialty Service

Emergency Room 20% after deductible plus $200 copay

20% after deductible plus $200 copay

20% after T1 deductible plus $200

copay

30% after deductibleplus $150 copay

Urgent Care Center $75 copay $75 copay $75 copay 30% after deductible

Diagnostic Lab and X-Ray $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%) 30% after deductible

Complex Imaging $100 copay $100 copay $100 copay 30% after deductible

Inpatient Hospital and Physician Care

10% after deductible 20% after deductible 35% after deductible 30% after deductible

UHC Virtual Visit $15 copay $15 copay $15 copay 30% after deductible (avg. cost $49)

UHC Virtual Visit- Mental Health

$45 copay $50 copay $50 copay 30% after deductible (avg. cost $90-$165)

Medical Plan Benefits continued

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OptumRx• Network pharmacies only

• Mandatory generic, precertification, step-therapy, and exclusion provisions apply

Charter Kelsey-Seybold

Nexus ACO R Memorial Hermann

Choice Plus HDHP

Prescription Drug Deductible(waived for Tier 1 drug class)

$200 per individual, per plan year

$200 per individual, per plan year

N/A

Prescriptions (Retail)

Tier 1 (mostly generics) $15 $15 30% after deductible

Tier 2 (mix of brand-name and generics) $60 $60 30% after deductible

Tier 3 (mostly brand-name and some generics) $120 $120 30% after deductible

Prescriptions (Mail order)

Tier 1 (mostly generics) $30 $30 30% after deductible

Tier 2 (mix of brand-name and generics) $120 $120 30% after deductible

Tier 3 (mostly brand-name and some generics) $240 $240 30% after deductible

Prescriptions (Specialty)

Required to use BriovaRx specialty pharmacy $250 $250 30% after deductible

Medical Plan – Pharmacy Benefits

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Finding a Doctor: Charter Kelsey-Seybold

Plan members will automatically have Kelsey-Seybold assigned as the primary care physician (PCP). To locate providers, go to https://www.kelsey-seybold.com.

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Finding a Doctor: Nexus ACO R Memorial Hermann

To locate providers, go to https://www.uhc.com and click on “Find a Doctor.”

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Finding a Doctor: Choice Plus HDHP

To locate providers, go to https://www.uhc.com and click on “Find a Doctor.”

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Conroe ISD Employee Health & Wellness Center

• Located on the Oak Ridge Elementary School campus

• Services offered: primary care, urgent care, chronic disease management, labs, tests, screenings, and physicals

• $10 for employees and family members enrolled in a CISD group health plan; $50 for all other employees

• Convenient hours, modified in summer

• Appointments preferred but walk-ins accepted– make appointments online or by calling Center

• All personal health information is confidential and is not shared with Conroe ISD, or anyone else, without your written permission.

• Nexus ACO R Memorial Hermann plan members can designate Center as their PCP

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Alternate Plan(for employees with other health coverage)

Hospital Indemnity

• Daily Inpatient Allowance $165

• Daily Maximum 365 days

Dental (may be used at any dental office)

• Deductible (waived on preventative) $50

• Preventative / Basic / Major 100% / 80% / 50%

• Calendar Year Maximum $1,000

Group Life & AD&D

• Term Life $10,000

• Accidental Death and Dismemberment $15,000

Provided at no cost to the employee only if employed 100%.

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Aetna Dental PlansPremiums paid entirely by the employee

Plan Features DMO PDN Low PDN HighPlan Basics

Individual Deductible (waived for preventive care) None $50 per plan year $50 per plan year

Family Deductible (waived for preventive care) None $150 per plan year $150 per plan year

Maximum Benefit Amount per Person Unlimited $800 per plan year $1,200 per plan year

Primary Care Dentist Required Yes No No

Referrals to Specialists Required Yes No No

Out-of-Network Coverage No Yes Yes

Plan Benefits

Preventive Services (e.g. cleanings, exams, x-rays) $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%)

Basic Services (e.g. fillings, scaling, root planing) Copay Schedule 20% after deductible 20% after deductible

Major Services (crowns, dentures, root canals) Copay Schedule 50% after deductible 50% after deductible

Orthodontic Services Copay Schedule 50%* after deductible 50%* after deductible

Plan Waiting Periods

Preventive Services (e.g. cleanings, exams, x-rays) None None None

Basic Services (e.g. fillings, scaling, root planing) None 6 months 6 months

Major Services (crowns, dentures, root canals) None 6 months 6 months

Orthodontic Services None 12 months* 12 months*

* Children under age 19 (no coverage for adults)Note: The plans do not cover dental work, including orthodontic treatment,that began before a member is covered under the plan

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Life Insurancepremiums paid entirely by the employee

Plan Features Unum (Group Term) American Fidelity (Term) Texas Life (Universal)

Who can be covered Employee, spouse, and children Employee, spouse, and childrenEmployee, spouse, children, and

grandchildren

Coverage length As long as group policy is in place 10, 20 and 30 year terms Up to age 121

Maximum coverage available

Employee – 5 times salary,not to exceed $500,000

Spouse – 100% of employee amount, not to exceed $500,000

Children - $10,000

Employee - $300,000Spouse - $50,000(age limits apply)

Children - $30,000

Employee - $300,000Spouse - $50,000(age limits apply)

Children & Grandchildren - $50,000

Premium calculationAge as of September 1 each yearand amount of coverage selected

Age, length of term, and coverage amount at time policy is issued

Age and coverage amount at time policy is issued

Policy can be taken with you if you leave CISD

Yes Yes Yes

Medical questionnaire and approval required

No, unless coverage is elected after new hire enrollment period, or

amount of coverage chosen is over $200,000 for employees and over

$25,000 for spouses

Yes Yes

Accelerated Death Benefit Yes - 50% of the coverage amountYes - 50% of the coverage amount,

or $50,000, whichever is lessYes - 92% of the coverage amount

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Other Voluntary Benefitspremiums paid entirely by the employee

• Vision

• Accidental death and dismemberment

• Cancer

• Critical Illness

• Disability

• Hospital Indemnity

• Legal

• Long-term care

• Flexible Spending Accounts:

–Health FSA

–Dependent Care FSA

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Health FSA

• Determine expected annual qualified expenses, such as:

– Copays, deductibles, and coinsurance (medical, dental & vision)

– Prescriptions for self and family members

– Prescription eyeglasses and/or contact lenses

• Annual IRS maximum of $2,700

• Enrollment system determines the amount to be deducted per paycheck based on the number of pay periods remaining in the plan year (September 1-August 31)

• Full amount available on first day of insurance coverage

• Use-it-or-lose-it rule…carefully estimate annual expenses

• Not required to be enrolled in any other CISD benefit to have this account

• FFA Benefits Card

– Direct access to account funds

– May request cards for spouses and dependent children (ages 18-26) for no additional fee

– Reimbursement using manual (paper) claim also available46

Pre-tax vs. Post-tax

• Qualified premiums deducted pre-tax by default:

- Medical - Dental - Vision

- Cancer - Hospital Indemnity

• FSA contributions can only be made pre-tax.

• Pre-tax benefits are “locked in” for the plan year, unless you experience a qualifying event (e.g. marriage, birth of a child, or a change in your spouse’s employment status).

• Pre-tax benefits can save on federal income taxes.

• Some benefits can only be paid post-tax (life, disability, critical illness, legal, AD&D, and long-term care).

• Benefits paid post-tax can be dropped at any time.

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• All employees must enroll/decline online within first 31 calendar days of employment

• Coverage effective date:• 1st day of month following first day of employment, if

enrollment completed on or before this date; or

• 1st day of month on or following date enrollment is completed

• Payroll deadlines can impact initial deductions.

• Premiums must be paid through payroll deduction.

• Annual enrollment each July.

Enrollment

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Enrollment

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Enrollment

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Investment Options

• 403(b) approved vendors

• 457

–National Life Group

–Fidelity Security Life Insurance Company

–Fidelity Investments

• Salary reduction and deferred compensation agreements online

• Not part of online benefits enrollment – can be stopped and started anytime

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Employee Assistance Program (EAP)

• FREE help from SupportLinc for you and your family members to manage life’s daily challenges: short-term counseling, legal services, expert referrals, financial services, and extensive web portal

• Not part of online benefits enrollment – access 24/7, 365 days a year

― Phone: 1-800-475-3EAP (3327)

― Online: www.supportlinc.com (connect viaCISD SSO portal from District Quick Links tab)

― Mobile app: eConnect® Mobile

― Twitter: @supportlinc52

Final Notes

Review materials in advance of enrollment

Determine benefits needs

Use worksheet to estimate total cost per paycheck

Complete enrollment online in 31 calendar day period

Print/Save copy of confirmation statement for your records

Premiums become due on first day of coverage

Deduction amounts listed in Employee Access Center

Save benefits booklet for future reference

Use Benefits link on CISD Employees web menu for additional information.

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Welcome to Conroe ISD

Have a great year!

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