profile options -oracle hrms

7/29/2019 Profile Options -ORACLE HRMS

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Arideep Mukherjee

ERPWebtutor

11/16/2011

Profile Options - Notes


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ERPWebtutors Confidential Page 2

Profile Options in Oracle Apps?

Profile Options in Oracle Apps provide flexibility to the product. It is extremely crucial to understand this

concept and there is no way an Oracle consultant can afford NOT to learn this concept.

The profile option acts like a Global Variable in Oracle. There are 2 types of profile options:

1. System Profile Options Profile options that come predefined. E.g HR: Security Profile2. User Profile Options Profile options that are created by the development team to add flexibility to the

application. This is basically a set of changeable options that affect the way your application looks and

behaves. Typically a system administrator set these options at the site level but these can be set at

desired levels based on need.

Profile Options can set at the following levels:

Site Lowest Priority

Application

Responsibility

Organization/Operating Unit

User Highest Priority

Settings affect as soon as user signs on or change responsibility.

Navigation to assign values for a profile option:

(R)System Administrator > Profile > System

In the above screenshot we see that the profile option HR: Security Profile has a value Setup Business Group

but the value is Demo Corp Business Group at the responsibility level. This indicates that when we switch to

the Demo US Super HRMS Manager responsibility the profile option HR: Security Profile will use the value

Demo Corp Business Group for assigning the security rules. The Demo Corp Business Group is a security rule


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that has been set up in HR to allow/prevent access of employee information to a user using a particular HR

responsibility.

Why to use Profile Options?

These are provided to keep the application flexible. The business rules in various countries and various

companies can be different. Hence the profile options are delivered by Oracle in such a manner so that we can

avoid hard-coding of logic, and to let the implementation team at site decide the values of those variables.

Where to Use Profile Options? A practical Scenario

Lets assume a company Demo Corporation. The screenshot below is the company hierarchy:

So we can see that there are 3 departments in this organization:

Finance

Human Resources

IT

Our requirement is to make sure that the manager of IT and Finance Department should ONLY be able to view its

own employees and NOT those belonging to others and manager of Human Resources Department should be able

to view employees across all departments.

Solution:

Here is the employee hierarchy. What we are trying to achieve here is that the Director of HR (Robin Paul) should

be able to view employees of the entire organization where as Director IT (Alan lamb) should only be able to see

the employees belonging to his department.


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Steve Nash

100.CEO

Kobe Bryant

102.CFO

Brad Jackson

103.President

Samuel Pitt

105.Vice President

Alan Lamb

107.Director IT

Robin Paul

107.Director HR

David Boon

107.Director Finance

Derek James

203.HR Manager

John Hobbs

201.IT Manager

Lebron Fisher

205.Accounting

Manager

Ben Heinz

303.HR Supervisor

Warren Jobs

601.Accounting Clerk

Steve King

301.IT Supervisor

Ram Singh

403.IT Programmer

Sam Holden

401.IT Analyst

Diego Gomez

501.HR Officer

Lets see how the security profiles will look like.

Navigation:

(R) Demo US Super HRMS Manager > Security > Profile

Profile to View all employees within the organization

Note the security

type. It says view all

organizations

Note that there are no

restrictions on viewing

employee records


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Profile to View employees within the department only

Now we have the responsibility Demo US Super HRMS Manager. We need to set up the following profile option:

Profile Option: HR: Security Profile

Level: Responsibility

Responsibility Name: Demo US Super HRMS Manager

We will now assign this responsibility to the user account that belongs to Robin Paul.


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Now we can log in as RPAUL and check the employees that we can view and we will see that we are able

to view all the employees.


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Now we have another responsibility Demo HR User. We need to set up the following profile option:

Profile Option: HR: Security Profile

Level: Responsibility

Responsibility Name: Demo HR User

We will now assign this responsibility to the user account that belongs to Alan Lamb.

Now we can log in as RPAUL, use the Demo HR User responsibility and check the employees that we can

view and we will see that we are able to view only those employees who belong the IT Department.


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Another example of Profile Option

The following profile option allows the user to make changes to the layouts of a self-service screen:

Personalize Self-Service Defn

This profile option is mostly set at the user level enabling that particular user to make changes to the

layouts of the self-service screens such as changing the prompt, hiding a field etc. Lets take a look.


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In this case we see that value is set to Yes for the DEMOUSER which enables that user to make the changes

mentioned earlier but it is set to No at the site level so that any user who logs in should not be able to make those

changes.

Now let us take a look at the screen when DEMOUSER logs in:

Now let us log in as a different user and check if we can see the link.

As we see here there is no such link available.

Note the link

Personalize Page has

appeared when

DEMOUSER has logged

in.

profile options -oracle hrms

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