public safety radio system upgrade & reband presented to the board of county commissioners...

Public Safety Radio System Upgrade & Reband

Presented to the Board of County Commissioners

September 9, 2008

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• Background• RCC Report• County Perspective• Procurement• Action Requested

Presentation Outline

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Background

• Radio system built in 1992 • One of the largest systems in country• 20,000 radio users – 50 Agencies• 12 radio towers covering 1,000

square miles

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Background

• Current System obsolete• Rebanding Mandate• Report from RCC Consultant• Combine upgrade with rebanding

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Orange County, FL

Communications Communications System RebandingSystem Rebanding

County 800 MHz Rebanding Requires retuning of channels in the entire radio system

Disruption to system – reduced resources during retuning Rebanding costs are paid by Sprint Nextel

Rebanding costs estimated at $7.1M The County must complete rebanding by Q4 2009 Requires reprogramming and/or replacement of ALL

County mobiles and portables – Major disruption to system users

For rebanding, Sprint Nextel is required to provide a “comparable” system after rebanding

Orange County, FL

Communications Communications System UpgradeSystem Upgrade

Perform System Upgrade During Rebanding Combined effort will minimize impact to users

Reduce system outages compared to individual projects Reduce the programming cycles for user equipment Use rebanding funds for upgrade

Upgrade constraints of the FCC Transition Administrator Upgrade must not affect the rebanding schedule County is responsible for costs greater than rebanding Funding for upgrade must be committed Vendors commit to completion of upgrade in rebanding

schedule High risk of not meeting completion schedule

Extensions may not be granted for upgrade

Orange County, FL

Communications Communications System UpgradeSystem Upgrade

County Gold Elite Dispatch Consoles Recent Investment of $5M for Console Upgrades Gold Elite Dispatch Consoles

County Sheriff and Fire Rescue Convention Center and Corrections Lynx Winter Garden Winter Park Maitland (Located at Apopka) Ocoee

The County desires to retain console upgrade investment Manufacturer’s maintenance support through at least 2015 Motorola Gold Elite Gateway for P25 system

Orange County, FL

Communications Communications System System

RecommendationsRecommendations RCC Recommendations Upgrade the current proprietary radio system to a

digital P25 “open standard” radio system Add a wide-area site in the theme park area Add a wide-area site in the vicinity of Fire Station 77

(Moss Park Road) Upgrade the West Orange and the NW Tower stand-

alone sites to wide-area Upgrade the Convention Center and the Corrections

stand-alone sites to digital P25

Orange County, FL


RecommendationsRecommendations RCC Recommendations Upgrade the City of Winter Park stand-alone site to

digital P25 Upgrade the City of Maitland stand-alone site to

digital P25 Notify the FCC/TA of County’s intent to take

rebanding buy-out Negotiate with current vendors to complete the

system upgrade within the rebanding schedule Retain the County’s recent investment in the Gold

Elite Consoles by utilizing the Motorola Gold Elite Gateway for interface to the new P25 radio system

Orange County, FL


RecommendationsRecommendations RCC Recommendations Utilize Motorola SmartX technology to enable parallel

operation between the current radio system and the new P25 system to allow a smooth migration to the new P25 system

Upgrade existing and/or procure digital P25 compliant mobiles and portables The County is able to utilize more than 1500 existing

mobile and portable assets (value > $6M ) LYNX, School Board, & County supported municipalities

can utilize most of their current mobile and portable equipment on the P25 system

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County Perspective• Motorola: Current 800 MHz Provider

Since 1992 Existing Radios Existing Consoles Migration Path Reuse of Equipment

• Only Two Major Providers Motorola Tyco M/A-Com

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County Perspective Interoperability The following surrounding cities, counties and agencies have Motorola:

- Seminole - Eatonville - Windermere- Osceola - Winter Park - Edgewood- Polk - Maitland - Oakland- Lake - Apopka - Ocoee- Orlando - Winter Garden - OCPS- LYNX - Reedy Creek

The following surrounding cities, counties and agencies have Tyco M/A-COM:

- Volusia- Brevard- State agencies such as UCF and FHP

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• No Disruption of Services No outages while upgrading or

rebanding Programming cycles will be

reduced No necessity to take system off-

line while rebanding

County Perspective

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County Perspective• Value to Lynx, OCPS and Municipalities:

Retain most current equipment $???M

• Value of Retained County Investment: Keep 1500 Radios $6.6M Keep Existing Consoles $5.4M

• Value of Rebanding Buy-Out (Negotiable): Rebanding Infrastructure/Labor$7.1M Replacement of 3400 Radios $5.1M

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• Timing FCC will be notified of rebanding

intentions by September 15th

Installation of the entire system projected to be completed by December 2009

Cannot issue/award RFP within time frame required

County Perspective

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• Negotiations with Motorola:• Sixteen- year relationship• Experience in negotiating sole source

contracts• Access to contracts at other agencies• Size of the system• Access to rebanding agreements• Consultant (RCC) Assistance

Procurement

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• Commercial Paper & Reimbursement Resolution: Allows future CP to reimburse project

costs Cash funded initially Repaid with Radio CIP funds, Traffic Ticket

Surcharge

• Non-binding – BCC would approve future purchases

• Maintain funding flexibility

Financing Options

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• Motorola customer 16 years • Overwhelming Public Safety Support• Opportunity to use Rebanding funds • Request Board approval to negotiate with

Motorola an upgrade and rebanding of the radio system and approval of a resolution regarding authorization of Commercial Paper Notes Series A and Declaration of Official Intent to Reimburse Costs incurred to finance projects related to the Acquisition, Rebanding and Upgrades for the County Public Safety Radio System and related equipment.

Summary and Action Requested

Radio System Upgrade & Reband

Presented to the Board of County Commissioners

September 9, 2008

public safety radio system upgrade & reband presented to the board of county commissioners...

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