public works committee agenda councilmembers: ron harmon

Public Works Committee Agenda

Councilmembers: Ron Harmon♦Les Thomas♦Debbie Raplee, Chair

Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500.

Any person requiring a disability accommodation should contact the City Clerk’s Office at

(253) 856-5725 in advance.

For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.

U:\PublicWorks\Agendas\2010\01 04 10.doc

January 04, 2010

4:00 p.m.

Item Description Action Speaker Time Page

1. Approval of Minutes Dated December 7, 2009 YES None 03 01

2. Consultant Services Contracts for Horseshoe Bend Levee Improvement Project YES Mark Madfai 08 05

3. Consultant Services Agreement w/Northwest

Hydraulics Consultants for Horseshoe Bend YES Mark Madfai 05 43

4. Cancel Public Works Meeting of January 18, 2010 YES Tim LaPorte 03 59

5. Special Public Works Committee Meeting Set Date YES Tim LaPorte 05 61

6. 2010 Public Works Department Work Plan NO Tim LaPorte 30 63

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PUBLIC WORKS COMMITTEE MINUTES

Monday, December 07, 2009

COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was absent.

Committee Members Ron Harmon and Les Thomas were present. The meeting was called

to order at 4:02 p.m.

Harmon received concurrence on all items from Raplee prior to the meeting.

ITEM 1 – Approval of Minutes Dated November 16, 2009:

Committee Member Thomas moved to approve the minutes of November 16,

2009. The motion was seconded by Harmon and passed 3-0, with Raplee’s

concurrence.

ITEM 2 – Aspect Consulting/Environmental Legal Services for the Landsburg

Mine Site:

Public Works Director Tim LaPorte noted that this work is a continuation of work being

done with the Landsburg Mine site which is being addressed by the Department of

Ecology and its Toxics Cleanup Program. The consultant is making great headway with

the principal agencies; however, more work is required. He asked that the services of

Aspect Consulting be retained in order for them to continue to provide overall guidance

during the development of the Clean-up action plan to be issued by the Department of

Ecology.

Thomas moved to recommend the Council authorize sign the Mayor to Amendment

No. 1 to the consultant services agreement with Aspect Consulting for

environmental legal services related to the Landsburg Mine site in the amount

of $31,979 for a total of $80,596. The agreement is subject to terms and

conditions acceptable to the City Attorney and the Public Works Director. The

motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence.

ITEM 3 – RapidRide Agreement with King County Metro:

Public Works Director, Tim LaPorte, introduced Transportation Engineering Manager Steve

Mullen who asked that item RapidRide Agreement with King Count Metro and item 4

RapidRide Fiber Optic Project Agreement with King county Metro. Harmon asked Mullen

what the difference between Metro Sound Transit and RapidRide are and about the

funding. Mullen explained the differences and explained that the funding of RapidRide is

funded entirely by King County Metro. This agreement establishes a cooperative

framework for the City to work with King County Metro, to provide a new, more efficient

bus service on Pacific Highway South (SR 99) in Kent. It also provides the City with traffic

signal controllers for the signalized intersections we operate on Pacific Highway South.

Thomas moved to authorize the Mayor to sign the RapidRide Agreement with

King County Metro, to provide a new, more efficient bus service on Pacific

Highway South (SR 99) to Kent. The agreement is subject to terms and

conditions acceptable to the City Attorney and the Public Works Director. The

motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence.

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ITEM 4 - RapidRide Fiber Optic Project Agreement with King County Metro:

Transportation Engineering Manager Steve Mullen explained that the RapidRide Fiber

Optic Agreement with King County Metro will specify the roles and responsibilities

regarding the installation and maintenance of a new fiber optic communication network

along the Pacific Highway South (SR 99) route of RapidRide Service. He further noted

that the fiber optic will gather information which will display when the next bus will arrive

and will coordinate the traffic buttons.

Thomas moved to authorize the Mayor to sign the agreement between the City

of Kent and King County Metro on the Design, Construction and Ownership, and

Maintenance of the A-Line RapidRide Fiber Optic Project. The agreement is

subject to terms and conditions acceptable to the City Attorney and the Public

Works Director. The motion was seconded by Harmon and passed 3-0, with

Raplee’s concurrence.

ITEM 5 – Horseshoe Bend Levee Improvements Project/Department of Ecology

Grant:

Tim LaPorte, Public Works Director, introduced Mark Madfai who shared that the City has

secured a $10 million grant from the Department of Ecology for levee reconstruction

work that will involve setting back the top of the levee from the toe of the Green River

channel which would slope the riverbank at a more gradual angle. Funds from this Grant

would be used for project administration, site survey, Right of way plans, property

acquisition, demolition, design plans, project permits and construction.

LaPorte made note that this item will be brought to the December 8, 2009 Council

Agenda under Other Business.

Thomas moved to recommend that the Mayor be authorized to execute Grant

Agreement No. G1000333 between the Department of Ecology and the City of

Kent which will provide ten million dollars for the Horseshoe Bend Levee

Improvements. The terms and conditions of the Agreement will be subject to

the concurrence of the City Attorney and the Public Works Director. The motion

was seconded by Harmon and passed 3-0, with Raplee’s concurrence.

ITEM 6 – Contract w/AECOM for the Horseshoe Bend Levee Improvement

Project:

The Horseshoe Bend Levee Improvement Project involves repairing approximately 9,875

LF of the right bank of the Green River. Installing trees and shrubs and an 8’ high

concrete wall on the back and top of the levee will increase habitat for Chinook and other

salmonids and restore floodplain functions. AECOM will provide structural engineering

support to Geoengineers to develop alternate levee cross sections that include retaining

walls. A portion of the $9,800,000 grant from the Washington State Department of

Ecology will be used to pay for this consultant services contract.

Thomas moved to recommend Council authorize the Mayor to sign the

Consultant Services contract with AECOM to provide structural engineering

services with regard to retaining walls required as part of the Horseshoe Bend

Levee in the amount of $34,676.01, subject to terms and conditions acceptable

to the City Attorney and the Public Works Director. The motion was seconded

by Harmon and passed 3-0, with Raplee’s concurrence.

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ITEM 7 – Contract w/AMEC Geomatrix, Inc. for the Horseshoe Bend Levee

Improvements Project:

Tim LaPorte, Public Works Director, introduced Mark Madfai Design Engineering

Supervisor. Madfai noted that the Horseshoe Bend Levee Improvements Project involves

reconstruction of the Green River Levee. The levee reconstruction work will involve

setting back the top of the levee from the toe of the Green River channel which would

slope the riverbank at a more gradual angle. The levee will be rebuilt with structural

materials which meet FEMA standards for 100 year flood levee certification. AMEC

Geomatrix, Inc. would perform an Archaeological Reconnaissance Survey the full length

of the project.

Thomas moved to recommend Council authorize the Mayor to sign the Contract

with AMEC/Geomatrix, Inc. for an Archeological Reconnaissance Survey and

report in the amount of $21,142.00 subject to terms and conditions acceptable

to the City Attorney and the Public Works Director. The motion was seconded

by Harmon and passed 3-0, with Raplee’s concurrence.

ITEM 8 – Cancel Public Works Committee Meeting for December 21, 2009:

Tim LaPorte, Public Works Director asked that the December 21, 2009 PW Committee

meeting be cancelled due to the time of year.

Thomas moved to cancel the Public Works Meeting of December 21, 2009. The

motion was seconded by Harmon and passed 3-0, Raplee’s concurrence.

ITEM 9 – Information Only/Solid Waste Provider Status:

Kelly Peterson, Environmental Conservation Supervisor gave a brief PowerPoint

presentation regarding Garbage, Recycling, Yard & Food Waste Collection. He explained

that the Request for Proposals have been turned in. The existing contracts with Allied

Waste (Primarily Residential) and Waste Management (Commercial) will both expire on

March 21, 2011 and that the new request for proposal is for 7 years with two 2 year

extensions possible at the sole discretion of the City Council. He further noted that the

new contract will not include the annexation area. Peterson went over what has taken

place to date and what the remaining schedule is.

Information Only/No Motion

ITEM 10 – Information Only/Smith & Lincoln Intersection Improvement:

Chad Bieren, Engineering Supervisor reminded committee members that this item was

discussed in August of 2009. Bieren went on to explained that the City was successful in

receiving a $659,841 federal grant through the Puget Sound Regional Council (PSRC)

under the 2004 Smart Growth Initiative program to improve the Smith Street/Lincoln

Avenue intersection. The intersection improvements would include a new traffic signal

and left-turn lane.

Due to budgetary constraints the project has been delayed a second time. The agency

administering the grant funds, PSRC, has warned that the City needs to spend the grant

or return it. The only avenue for keeping the grant is to budget for the City’s share of

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project costs in the 2010 budget or form an LID; which would need to be obligated by

June of 2010; otherwise, the federal grand funds need to be returned.

Information Only/No Motion Required

ITEM 11 – Information Only/Puget Sound Watershed Management Assistance

Grant:

Tim LaPorte, Public Works Director introduced Mike Mactutis who explained the U.S.

Environmental Protection Agency has issued a Request for Proposals (RFP) soliciting

proposals from eligible entities to support the protection and restoration of high value,

Puget Sound aquatic resources in areas threatened by growth.

EPA anticipates awarding up to fifteen cooperative agreements under this RFP. Awards

will range from approximately $300,000 to $1,000,000 in Federal funds and have a

project period of two to four years. Mactutis further explained that the total amount

available for all awards is approximately $10 million dollars. Applicants must provide a

statutory non-federal match.

Information Only/No Motion Required

Committee members invited everyone to attend the December 15, 2009 228th Street

Grade Separation Opening. Information can be found on the City’s website.

Adjourned:

The meeting was adjourned at 5:17 p.m.

The Next Regularly Scheduled Meeting of December 21, 2009 was cancelled:

Next Scheduled Meeting: Monday, January 4, 2010

Cheryl Viseth,

Public Works Committee Secretary

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U:\Public\PWCommittee\ActionPage\2009\111609\APShannonWilsonHorsehose BendLeveeJFielding.doc

PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director

Phone: 253-856-5500

Fax: 253-856-6500

Address: 220 Fourth Avenue S.

Kent, WA 98032-5895

Date: December 18, 2009

To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 4, 2010

From: Mark Howlett P.E., Design Engineering Manager Through: Tim LaPorte P.E., Public Works Director

Subject: Consultant Services Contracts for Horseshoe Bend Levee Improvement Project

Summary:

The City of Kent was successful in obtaining a $10,000,000 grant from the Washington State Department of Ecology for reconstruction of levees along the Horseshoe Bend section of the Green River. This project will include removal of

invasive species, reconstructing the levee to certifiable standards, installing trees and shrubs, and creation of flood plain storage where possible.

Preliminary design of the project is well underway and staff has been meeting with permitting agencies and other parties of interest. The Department is now beginning

the right-of-way acquisition phase of the project which will require the services of consultants. The Public Works Department is requesting authorization to enter into

contracts with the following four consulting firms:

- Strickland, Heischman and Hoss in the amount of $52,500 for preparation of 14 appraisals.

- The Eastman Company in the amount of $63,100 for preparation of 13 appraisals.

- The Granger Company in the amount of $25,000 for review of the appraisals.

Appraisal review is a requirement of the federal acquisition process.

- Rittenhouse Consulting in the amount of $82,200 for relocation assistance. Relocation assistance for displaced owners and tenants is a requirement of the

federal acquisition process.

Budget Impact: The grant from the Washington State Department of Ecology will be used to pay for these consultant services contracts.

Motion:

Move to recommend Council authorize the Mayor to sign Consultant Services Contracts with Strickland, Heischman & Hoss, The Eastman Company, The

Granger Company and Rittenhouse Consulting for the Horseshoe Bend Levee Improvement Project subject to terms and conditions acceptable to the City

Attorney and the Public Works Director.

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U:\Public\PWCommittee\ActionPage\2009\12 07 09DOEGrantHorseshoeBendLeveeImprovProjMMadfai.doc

PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director

Phone: 253-856-5500

Fax: 253-856-6500

Address: 220 Fourth Avenue S.

Kent, WA 98032-5895

Date: December 28, 2009

To: Chair Debbie Raplee and Public Works Committee Members

PW Committee Meeting Date: January 4, 2010

From: Mark Madfai, Design Engineering Supervisor

Through: Tim LaPorte P.E., Public Works Director

Subject: Consultant Services Agreement with Northwest Hydraulic Consultants

Inc. for Horseshoe Bend

Summary:

The City of Kent was successful in obtaining a $10,000,000 grant from the Washington State

Department of Ecology for reconstruction of levees along the Horseshoe Bend section of the

Green River. This project will reconstruct the levee to certifiable standards and includes the

removal of invasive species, installing natural habitat and creation of flood plain storage

where possible.

NHC will conduct a hydraulic analysis of the Horseshoe Bend Levee. This work is required to

determine a levee cross section that will be used to reconstruct the levees for acceptance by

the US Army Corps of Engineers and FEMA.

Budget Impact:

The grant from the Washington State Department of Ecology will be used to pay for this

consultant services contract.

Motion:

Move to recommend the Mayor sign the consultant services agreement with

Northwest Hydraulic Consultants Inc. (NHC) for $22,253. The agreement is

subject to terms and conditions of the City Attorney and the Public Works Director.

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u:\publicworkscommittee\2009agendas\cancelledpwcagenda Jan 18 10.doc

CANCELLATION NOTICE

PUBLIC WORKS COMMITTEE JANUARY 18, 2010

This notice is to inform you that the City Council Public Works Committee meeting scheduled for Monday, January 18, 2010, 4:00 p.m., has been cancelled due to Martin Luther King Holiday.

Councilmembers: Debbie Raplee, Chair

Les Thomas Ron Harmon

The Public Works Committee meets the 1st and 3rd Mondays of each month at 4:00 PM in Chambers east, unless otherwise noted. For agenda information please call Cheryl Viseth at 253-856-5504.

ANY PERSON REQUIRING DISABILITY ACCOMMODATION SHOULD CONTACT THE CITY OF KENT AT (253) 856-5725 IN ADVANCE FOR MORE INFORMATION. FOR TDD RELAY SERVICE CALL 1-800-635-9993.

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ITEM 5

SPECIAL PUBLIC WORKS COMMITTEE MEETING

SET DATE

Tim LaPorte, Public Works Director

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ITEM 6

INFORMATION ONLY

2010 PUBLIC WORKS DEPARTMENT

WORK PLAN

Tim LaPorte, Public Works Director

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public works committee agenda councilmembers: ron harmon

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