punjab institute of mental health, lahore.eproc.punjab.gov.pk/biddingdocuments/76176_tender... ·...

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BIDDING DOCUMENT

LOCAL PURCHASE OF MEDICINES THROUGH MULTIPLE VENDORS (DAY TO DAY BASIS)

PUNJAB INSTITUTE OF MENTAL

HEALTH, LAHORE.

LOCAL PURCHASE OF MEDICINES THROUGH MULTIPLE VENDORS (DAY TO DAY BASIS)

FOR THE YEAR 2017-18

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OFFICE OF THE EXECUTIVE DIRECTOR

PUNJAB INSTITUTE OF MENTAL HEALTH, LAHORE No. ___________ /PIMH Dated _______________

INVITATION FOR BIDS

Tender Price Non-refundable Rs.500/-

Last date and time of receiving of tender 26-07-2017 10:00 a.m.

Date and time of opening of tender 26-07-2017 11:30 a.m.

Call deposit Rs.100,000/- (CDR)

Venue Committee Room of PIMH, Lahore.

TENDER FOR PREQUALIFICATION OF PHARMACIES / MEDICAL STORES FOR THE DAILY LOCAL PURCHASE OF MEDICINE (DAY TO DAY)

FOR THE FINANCIAL YEAR 2017-18 Punjab Institute of Mental Health, Lahore invites sealed bids / tenders from Retail Venders

for the prequalification of pharmacies / medical stores for the daily LP of medicines (Day to Day).

1. Interested eligible bidders may get the bidding document from office of AMS (Admn) PIMH

on submission of written application along with payment of non-fundable fee of Rs.500/- (Five

hundred only). Bidding documents shall be issued up to 24-07-2017 only during working hours.

2. Rs.100,000/- (1%) of Hospital Budget of Local Purchase in the shape of Call Deposit along

with their quotation in favor of Executive Director, PIMH, Lahore is required, without which the offer

shall be ignored.

3. Sealed bids are required to be brought in person by the authorized representative of the

interest bidders on (24-07-2017) till (10:00 a.m.) positively in the Committee Room, PIMH, Lahore.

The bids received till the stipulated date & time shall be opened on the same day at 11:30 am in the

presence of the bidders or their authorized representatives.

4. Online tender through L.P. Website will be placed to top three prequalified vendors on daily

basis for the daily demand.

5. Vendors will give their best maximum discount on Retail Price through online L.P. site.

6. The successful vendor will supply the winning items within stipulated date & time.

EXECUTIVE DIRECTOR Punjab Institute of Mental

Health, Lahore.

LIST OF MEDICINES ITEMS

List attached as Annexure “A”

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The medicines and their quantities given in Annexure “A” are based on previous year consumption,

patients turn over, disease pattern, prescription of consultants and stock position of bulk medicines.

Both medicines and quantities may have great variation & dispersion and it is one of the possibilities

that name of medicine mentioned in Annexure “A” may also not be required in the current fiscal

year.

Sr. No. Brand Name

01. Tab. Ativan 1mg

02. Tab. Alpram 0.5mg

03. Tab. Ibert Folic

04. Tab. Valium 5mg

05. Tab. Revotril 0.5mg

06. Inj. 5% D/W 1000ml

07. Inj. R/L 1000ml

08. Inj. D/S 1000ml

09. Inj. N/S 1000ml

10. Distilled Water 5ml

11. Tab. Deltacortril

12. Tab. P.K merz

13. Tab. Bevidox

14. Ensure Powder 400mg

15. Tab. Dulcolax

16. Inj. Etosil

17. Tab. Inderal 10mg

18. Cap. Evion 400mg

19. Tab. CaC 1000

20. Inj. Serenace

21. Tab. Getryl 2mg

22. Lidosporin Ear Drops

23. Tab. Treviamet 50/1000

24. Cap. Valosef 500mg

25. Tab. Movax 2mg

26. Tab. Tonoflex-P

27. Tab. Merol 25mg

28. Tab. Ostium 25mg

29. Tab. Sitaglumate 50/100

30. Tab. Avelox 400mg

31. Tab. Vital

32. Tab. Sensival 25mg

33. Tab. Neurobion

34. Inj. Neurobion

35. Syp. Cremafine

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Sr. No. Brand Name

36. Inj. Avil

37. Syp. Mucain

38. Provate G. Cream 15g

39. Mospel Lotion

40. Ventoline inhaler

41. Tab. Silliver 200mg

42. N/S 1000ml with iv set

43. Tab. Denzan DS

44. Tab. Aurora

45. Tab. Urixin 400mg

46. Insulin NPH

47. Insulin R

48. Tab. Vermox 500mg

49. Inj. Risek 40ml

50. Inj. Dicloran 75mg

51. Inj. Flaygl 100ml

52. Inj. Ventoline

53. Inj. Valium 10mg

54. Inj. Solu-Cortif 250ml

55. Tab. Lasix 20mg

56. Tab. Monis 10mg

57. Cap. Immodium

58. Tab. Concor 2.5mg

59. Tab. Leflox 500mg

60. Tab. Phenergon 25mg

61. Tab. Ebixa 20mg

62. Susp. Ulsanic

63. Gentamycin Ear Drops

64. Gauze Roll

65. Pyodine 60ml, 450ml

66. Eusol Solution

67. Tab. Repose XR

68. Travocort Cream

69. Cap. Fefol Vit

70. Bactroban Cream

71. Citro Soda Sachet

72. Cap. Evofix 400mg

73. Tab. Nospa 40mg

74. Syp. Tressorix

75. Tab. Paliris XR 3mg

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Sr. No. Brand Name

76. Fucidin Cream

77. Tab. Olan 5mg

78. Inj. Etosil

79. Inj. Gravinte

80. Inj. Decadron 1ml

81. Syp. Hepamerz

82. Hydrozole Cream

83. Inj. Suxamethonium

84. Inj. Propofol

85. Cap. Sangobion

86. Peditrol ORS Sachet

87. Cap. Tramol 50mg

88. Tab. Lomotil

89. Tab. Gravinate

90. Tab. Motillium

91. Calamine Lotion

92. Tab. Ceregen

93. Tab. Theograde

94. Dermovate N Cream

95. Tab. Avega SR

96. Tab. Vitalize

97. Tab. Arinac Fort

98. Tab. Serc 16mg

99. Cap. Fungon 150mg

100. Tab. G.Pride 1mg

101. Tab. Disprine 300mg

102. Tab. Clopixol 25mg

103. Tab. Moduratic

104. Syp. Viydalin 120ml

105. Tab. Slepzol

106. Tab. Folic Acid

107. Tab. Noclot 75mg

108. Tab. Lipigat 20mg

109. Fucidin Cream

110. Syp. Citralka Liquid

111. Tab. Zoloft 50mg

112. Clinel Nebuliser

113. Atem Nebuliser

114. Tab. C.Con

115. Polyfax Skin Ointment

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Sr. No. Brand Name

116. Polyfax Eye Ointment

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L.P. MEDICINES (DAY TO DAY) FOR THE FINANCIAL YEAR 2017-18 Sealed tender shall be addressed to the Executive Director, PIMH, Lahore.

Terms and conditions.

1. Offer shall be valid for six months from the date of opening of tender.

2. Prequalification will remain valid till 30th June 2018 and extendable for further three months

i.e. 30th September, 2018 without any notice.

3. The prequalification of firms shall be executed in accordance with the PPRA rules (PPRA-

2014).

4. Any offer not received as per terms and conditions of the tender enquiry is liable to be

ignored.

No offer shall be considered if :-

Received without call deposit

The tender is unsigned.

The offer is ambiguous.

The offer is conditional.

The offer is by telegram.

Received after the last date and time of receipt.

The offer is from a firm black listed, suspended, or removed from the approved list.

The offer received with shorter validity than required in the tender enquiry.

5. If the acceptance of tender issued during the validity period of the offer and not accepted by

the tenderer, the call deposit shall be forfeited and the store will be purchased at his risk

and cost.

6. In case the contractor fails to execute the contract strictly in accordance with the terms and

conditions laid down in the contract. The CDR deposited by him shall be liable to be forfeited

and the store will be purchased at his risk and cost.

7. A fix bid security i.e. 1% of Hospital Budget of Local Purchase (approximately Rs.100000/-

should be provided by the bidders.

8. The successful bidder will provide performance warranty 2.5% of local purchase budget in

shape of CDR. (approximately Rs.250000/-)

9. The local purchase contract shall be non-transferable and no part of the contract could be

sublet by the successful bidder without hospital approval.

10. Store will be supplied on daily basis.

11. Sale tax Registration Certificate should be attached.

12. Valid Income tax and other Govt. Taxes will be deducted as per Government instructions.

13. Any further instruction from the Government shall also be applicable.

14. Supply reach at 3:00 pm maximum.

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SPECIAL CONDITIONS

15. The vendors must have valid drug sale license, financially sound and well reputed.

16. Availability of technical staff, computer & internet services.

17. Availability of registered / qualified Pharmacist round the clock.

18. Round the clock Pharmacy services.

19. The vendors having proper arrangements for cold chain items, air conditioning system and

supplies must be available round the clock.

20. The offered discount shall be from the maximum retail price of medicines fixed by the

Manufacturer / Sole Importers / Federal Ministry of Health, Islamabad.

21. The vendors shall provide an attested copy of Drug sale license, National Identity Card,

National Income Tax No. along with the tender.

22. The vendors has not been convicted by any court of law / Drug Court.

23. The vendors is not blacklisted from any Government Institution / Hospital.

24. The vendors must submit an attested certificate of judicial paper of worth Rs.50/-

undertaking that the firm is not black listed.

25. The approved vendors cannot sublet the contract.

26. The vendors will supply the medicines as per Drug Act 1976 / DRAP rule 2012 & Drug Sale

Rules there under.

27. The vendors will submit bills on a monthly basis for payment.

28. The vendors will provide an authentic price list of the medicines if and when required for

verification of bills.

29. Deduction of Income Tax will be made as per prescribed rules.

30. Keeping in view the operational exigencies, the Executive Director shall have the authority to

extend the local purchase contract up to three months to have fresh competition.

31. The vendors shall have to accept any further condition introduced by Government.

32. The supplied drugs shall be accompanied with warranty certificate as per the Drug Act, 1976

/ DRAP Act, 2012. Moreover, the contractor will be bound to provide the invoice of his

source of purchase if and when required.

33. The vendors should have valid retail drug sale license and not wholesale license, and should

have comprehensive storage facilities for drugs.

34. In case of any dispute the decision of Executive Director, PIMH will be final authority to

decide.

EXECUTIVE DIRECTOR

Punjab Institute of Mental Health, Lahore.

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CERTIFICATE ON STAMP PAPER ON WORTH RS.50/-

1. We hereby confirm that we have read carefully all the terms and conditions of your Tender

enquiry due for opening on 24-07-2017 for the supply of Medicines on daily basis. We agree

to abide by all instructions / conditions.

Name

Signature

Company Stamp

FIRM BIODATA

NAME OF THE FIRM

NAME OF THE PERSON

SIGNATURE OF THE TENDERER

POSTAL ADDRESS

TELEPHONE NO. OFFICE MOBILE NO.

SALE TAX REGISTERATION NO.

N.I.C. NO.

NTN

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STAMP OF THE FIRM

PROPRIETOR DATA :

Name : CNIC No.

Cell No. Email :

Address :

QUALIFIED PERSON DATA :

Name : CNIC No.

Cell No. Email :

Address :

TENDER FOR THE DAILY LOCAL PURCHASE OF MEDICINES (DAY TO DAY) FOR THE FINANCIAL YEAR 2017-18

TECHNICAL BID

The bidder is requested to furnish the following documents in the technical bid.

1. Drug Sale License

2. Previous experience / Past performance in any Government hospital.

3. Financial Status / Bank Statement of one year.

4. Certificate of National Tax Number.

5. Income Tax return statement.

EVALUATION OF BIDS

The Procuring Agency shall evaluate the bids on the following criteria.

Evaluation Criteria : For the purposes of determining the technically responsive bid, the

following merit points system for weighing evaluation factors / criteria can be applied for the

TECHNICAL PROPOSALS. The number of points allocated to each factor shall be specified in the

Evaluation Report of each bid

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The top three technically accepted vendors will provide the medicines through online L.P

system.

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PREQUALIFICATION CRITERIA

Total Marks : 98 Passing Marks : 59

A) Compulsory Requirements

i) Valid Drug Sale License Yes No

ii) Located within radius of 10-KM Yes No

B) Non-Compulsory Requirements

Marking Criteria (10)

1) Stock position (will be decided by the committee after inspecting the premises).

a) More than 5-Million Yes No (10)

b) Between 2-3 Million Yes No (05)

c) Less than 01-Million Yes No (03)

2) Qualified Person (from drug sale license) (15)

a) Pharmacist Yes No (10)

b) B-Category Yes No (05)

3) Availability of Q.P.

(08:00 am to 04:00 pm) (an affidavit on judicial paper Rs.50/- required)

Yes No (10)

4) Conditions of Pharmacy (will be decided by the committee after inspecting the premises). (18)

i) Cleanliness Good Fair (03)

ii) Air-Conditioner Available Not Available (03)

iii) Generator/UPS Available Not Available (03)

iv) Refrigerator Available Not Available (03)

v) Sale purchase record of Maintained Not Maintained (03)

Narcotics & Steroids

vi) Inspection record

by Drug Inspector Maintained Not Maintained (03)

5) Financial status (will be calculated from bank statement & I.T. return)(20)

Annual turnover More than 10-Million (20)

Between 5-10 Million (15)

Less than 5-Million (10)

6) Availability of Computer & Net. (will be decided by the committee after

inspecting the premises). Available Not Available (10)

7) Previous Experience (copies of contract)

supplied L.P. in 03 or more than 03 institutes (10)

supplied L.P. in 02 or less than 02 institutes (05)

8) Chain Pharmacy (15)

03 or more than 03-branches. (15)

02-branches. (10) 01-branch

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PAST PERFORMANCE FORM

Name of the Supplier / Retailer :

Name of the Purchaser / Institution

Year of Contract Purchase Satisfactory Report / Certificate

Note :-

Bidder is required to attached all Certificate issued by Purchasers with this form.

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BID CHECK LIST

Name of the Firm

Documentary Evidence : Eligibility of the Bidders and Goods

Required Documentation Checklist (To be initiated by the Bidder against each document)

Relevant Page Number in the Bid (To be filled by the Bidder)

Supporting Documents (To be filled by the Bidder with

name of the documents that are submitted to meet the

requirement

Column : 1 Column : 2 Column : 3 Column : 4

Valid Drug Sales License

NTN Certificate

GST Certificate

Affidavit

Past Performance Certificate

Tax Return (Last Fiscal Year)

Bank Certificates

Professional Tax Certificate

Original Receipt of purchase of Bidding Document

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Sr. No. Brand Name

01. D/Syringes 1cc

02. D/Syringes 5cc

03. D/Syringes 10cc

04. D/Syringes 20cc

05. D/Syringes 50cc

06. Nelton Catheter

07. Lubrex Gel

08. Blood sugar strip

09. Blood sugar pricker

10. Savlon Solution 500ml

11. Drip set

12. Urine Bag

13. Glucometer

14. B.P. Appratus

15. Proline all sizes

16. Catgut all sizes

17. Branula all sizes